1.03 Japan LSAP SOW.pdf

STATEMENT OF WORK

FOR

JAPANESE LANGUAGE STUDY ABROAD IN KYOTO

I. BACKGROUND

a. The U.S. Naval Academy will send a group of midshipmen to Kyoto, Japan, for a period of six (6) weeks to study the Japanese language, stressing four (4) linguistic skills (listening, speaking, reading, and writing), to promote their understanding of Japan’s cultural, historical, and social issues.

b. In order to accomplish this task, the Midshipmen will be given opportunities to participate in (1) language practicum and (2) cultural immersion experience.

II. OBJECTIVE

a. The objective of this Statement of Work (SOW) is to obtain a Contractor to provide the U.S. Naval Academy with a six-week language and cultural immersion program in Kyoto, Japan, for a select group of midshipmen from the U.S. Naval Academy. This program will be running from May 14 2022 to June 25, 2022, corresponding with the U.S. Naval Academy’s Block 0-1 training schedule.

b. This summer program consists of the following components in order to facilitate midshipmen’s language skills and to promote their understanding of social, cultural and historical aspects of Japan: (1) classroom language instructions; (2) language practicum in immersion; (3) cultural immersion in traditional Japanese arts; and (4) home stay with a Japanese family.

III. STATEMENT OF WORK

a. The contractor shall provide training which at minimum shall meet the requirements.

b. The contractor offers a program specifically based on midshipmen’s needs, with balanced language education stressing four linguistic skills: listening, speaking, reading, and writing. The contractor shall adopt a pedagogical approach that combines (1) traditional classroom instruction and (2) a practicum in immersion.

c. Building upon the language knowledge and skills that the midshipmen acquired at the

U.S. Naval Academy, the contractor instructors shall develop the four basic linguistic skills and help midshipmen to use the target language in a real-world practicum experience spontaneously, creatively, and individually, according to their proficiency levels. In addition to attending traditional language classes, conversational modules will be included for developing speaking skills.

d. A training plan shall be provided via email by the Contractor to the technical POC (Dr.

Erica Zimmerman) and to the individual students during the first week of training which outlines the objectives and milestones that need to be reached.

e. The Contractor shall provide to the student and the Technical POC a customized curriculum to meet the need for work related vocabulary.

f. The Contractor shall provide to the students training which includes at least 120 hours of group lessons (4 hours a day, 5 days a week, for 6 weeks), conversational module (1 hour a day, 5 days a week, for 6 weeks, total of 30 hours), dedicated cultural instruction experience (4 weeks, 1 hour per week) and 2 excursions (2 Saturdays during the contract period) to Nara and Osaka. Contractor shall provide to all students individually any necessary resources and training materials, including a textbook, a workbook, a dictionary and supplemental materials.

g. The Contractor shall provide up to 2 to 3 hours of daily independent study (homework), Monday thru Friday.

h. The Contractor shall provide for the students two cultural excursions to Nara and Osaka which includes transportation and activity fees. In addition, four cultural experiences shall include, but are not limited to, the following: Zazen Meditation, Taiko Drumming, Japanese Paper Making, and Kimono wearing. The contractor price shall include cultural activities fees.

i. The Contractor shall arrange for the students a shared home stay with breakfast and dinner in the vicinity of the Contractor Facility or within a 45 minute train ride to the facility. A travel card will be provided to the students to cover most of the expenses to and from the host family’s residence. In the case that Covid-19 prevents the use of homestays, the Contractor will arrange for the students private residences in the vicinity of the Contractor Facility or a 45 minute train ride to the facility

j. Contractor shall provide all in-country transportation for the students, including, but not limited to:

i. Pick up from airport in Osaka and transport to Contractor Facility

ii. Local transportation to cultural activities, as needed.

iii. Transportation to Nara for cultural excursion.

iv. Transportation to the airport in Osaka from the Contractors Facility at the conclusion of the program.

v. Transportation may be by the most cost effective means available, to include public transportation, subways, trains, etc.

k. The Contractor shall provide students with free internet access at the Contractor Facility.

l. The Contractor shall arrange for host families to provide students with breakfast, and dinner. The Contractor may provide a reasonable stipend in lieu of meals during excursion days, and on weekends.

m. The Contractor shall provide weekly progress reports to the technical POC regarding how the individual students and the overall student group as a whole is progressing in learning the language.

n. The Contractor shall provide evaluation at the end of the course of instruction and shall provide outcome reports to the program manager no later than 30 working days after the conclusion of all training.

o. LSAP representatives (faculty and/or officers) shall have access to classrooms and other facilities for the purpose of maintaining desired standards of learning.

p. The contractor shall provide a private residence for one (1) USNA Representative to escort the students for one (1) week to help establish the students at the contracted site.

IV. GOVERNMENT PROVIDED SUPPORT

a. The United States Naval Academy will provide:

i. Transportation from USNA to a Washington D.C. area airport

ii. International roundtrip airfare from the Washington D.C. area to Osaka Kansai

International Airport.

iii. Partial per diem for lunch

V. PERFORMANCE REQUIREMENTS

a. The Contractor must have proven ability to effectively train English speaking students in a group classroom and one-on-one, in Japanese.

b. A basis or prior history must be provided by the Contractor for the recommended, or similar, training program.

VI. PERIOD OF PERFORMANCE

The period of performance is 14 May 2022 through 25 June, 2022.

VII. PLACE OF PERFORMANCE

These services shall be performed primarily at the Contractor’s Facility, located in Kyoto, Japan, and city of Nara for the cultural excursion.

VII. TRAVEL

As part of the Cost Proposal, the contractor shall provide any anticipated travel costs, if known, to include: origination; destination; number of trips; number of persons; and a breakdown of lodging, meals, transportation and related costs.

Other Direct Costs (ODCs) - The contractor shall provide a breakdown of any ODCs in the Cost Proposal.

X. REPORTING

The contractor shall bring problems or potential problems affecting performance to the attention of the technical POC as soon as possible. Verbal reports will be followed up with written reports when directed by the technical POC.

XI. PROCEDURES FOR PAYMENT

a. Billing and payment shall be accomplished in accordance with the contract. The contractor shall have the final invoice certified by the technical POC.

b. The Contractor shall be paid for two-thirds (2/3) of the total contract at the end of the first week of training.

c. The contractor’s final invoice will be submitted no later than 14 working days after the conclusion of all training.

d. The contractor may invoice only for the hours, travel and unique services ordered by the

U.S. Naval Academy and actually used in direct support of the client representative’s project.

e. Final payment to the contractor shall be made no more than forty-five (45) days after receipt of certification by the technical POC of the final invoice.

f. The vendor will be paid in Japanese Yen.

g. Bank information for wiring funds or mailing check must be provided to the technical

POC. Wire transfer and bank information: credit to what account, account number, bank address, bank phone number and fax, bank routing numbers, and swift number.