1.02 SOW.doc

N00244-23-P-XXXX

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

For

Fleet Logistics Center, San Diego

Site Ventura County

Material Handling Equipment (MHE)

1.0 INTRODUCTION

Fleet Logistics Center San Diego, Site Ventura County is located on Naval Base Ventura County (NBVC) in Port Hueneme and Point Mugu, California. Fleet Logistics Center San Diego, Site Ventura County operates supply chain logistics distribution centers at both sites for the receipt, storage, issue, maintenance, and disposal of assigned materials, equipment, and shipping containers.

2.0 SCOPE

The purpose of this effort is to provide yearly preventive maintenance and repair of Material Handling Equipment (MHE) and other assets used to sustain movement and storage of material and equipment for various functional customers aboard NBVC. The majority of the work will be completed at NVBC Port Hueneme and Point Mugu; however, occasional major repairs at may be performed at a facility equipped to accomplish required repairs. A government Point Of Contact (POC) will be assigned and utilized by the contractor to coordinate and initiate all work performed on government equipment aboard NBVC.

3.0 APPLICABLE DOCUMENTS/DIRECTIVES

All work performed by the contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards, and procedures contained in pertinent manuals utilizing blueprints, drawings or schematics as provided by the Original Equipment Manufacturer (OEM).

4.0 TECHNICAL/PERFORMANCE REQUIREMENTS

4.1 Equipment Maintenance Plan: The contractor shall perform tasks which include developing and executing a comprehensive Equipment Maintenance / Inspection Plan (EMP) based on the number of MHE assets and the number of estimated operational hours placed on each piece of equipment at OEM recommended intervals. The contractor shall also perform troubleshooting, removal, repair, installation, and testing of electrical and mechanical systems and sub-systems after repair and overhaul of equipment to OEM specifications. The EMP shall run from October 1st to September 30th of the next year and be submitted to the government for approval prior to any work commencing.

4.2 Work Orders: The contractor shall develop and submit work proposal forms to the government for any maintenance check or repairs that are identified during any routine maintenance check for approval prior to the execution of any work that supports the maintenance mission.

4.2.1 Types of Work Orders: Work order information entries, such as USN, time for performing maintenance, identification of deficiencies, required parts, record of repairs, etc., shall be recorded in accordance with applicable manuals, regulations or FLC standing operating procedures or directives. The work order shall also specify if it is for a routine maintenance check or a deficiency repair that was identified during the routine maintenance check. Each work order shall have its own unique number for tracking purposes. All work order documents and supporting documentation will be reviewed by the government on a systemic basis for accuracy, completeness, compliance, and for revisions necessary to prevent recurrence of any deficiencies reported by contractor personnel.

4.2.2 Emergency Repairs: From time to time there will be a requirement for immediate repairs to MHE due to a malfunction that may require immediate response. The contractor shall dispatch personnel to evaluate and submit an emergency repair work order to the government for review and funding as soon as possible. The POC will coordinate with the government to secure funding and the contractor to execute the emergency repair to return the MHE to operational status “As Soon As Possible” (ASAP).

4.2.3 Work Order Content: Work Orders shall include all labor, parts, fluids, transportation and any other requirements to complete the maintenance check, repair, or emergency repair. Funding shall be secured by the POC before any work order is executed.

5.0 Performance Summary 5.1 This section describes the metrics used to measure contractor schedule and performance. Circumstances or external influences beyond the control of the Contractor that impact the ability of the Contractor to meet performance standards will not affect Contractor performance measurements.

5.1.1 Maintenance Schedules: The Government will track schedule impacts and work closely with Contractor to mitigate schedule risks. If the government demonstrates that the contractor has caused a schedule delay resulting in FLC not meeting the monthly maintenance schedule, this will be reflected in the performance score for that month. This metric applies to each month of the year and will also be measured against the maintenance schedule for entire year for an overall score.

5.1.2 Performance Report: The Performance Report will evaluate the contractor on the criteria described above and the assigned score of either positive (+1), neutral (0), or negative (-1) will be reported to the FLC CoC The POC shall mediate any dispute regarding the maintenance schedule scores, and their decision shall be final. Should the Contractor fail to provide the POC with written notice of dispute within 10 calendar days upon receipt of the applicable score, the Contractor will be considered to be in agreement with the score. Written notice may be in the form of an email.

Although each metric must have a whole number score (-1, 0, or 1), it is acceptable for the overall Performance or Schedule Average, as reflected on the Contractor Monthly/Yearly Performance Report to be other than a whole number once averaged (i.e. -.5 or .75)

6.0

REPORTING REQUIREMENTS

6.1 Contractor is required to determine and staff adequate supervision The Contractor will define their approach in writing which explains and quantifies proposed on site supervision.

6.2 The Contractor shall notify the POC of any accomplishments or condition that may delay performance or completion of any maintenance or repairs by phone call, in person, or email as soon as possible.

6.3 The Contractor shall report promptly (within one hour) to the POC all available facts relating to each instance of damage to government property/material or injury to contractor personnel.

6.4 When the following conditions occur, the Contractor shall advise the POC of following conditions or deficiencies.

6.4.1 A condition or material fault that is a hazard to personnel, equipment and missions.

6.4.2 When a prescribed installation or maintenance action cannot be accomplished or when operational characteristics or durability cannot be obtained because of faulty design or materials.

6.4.3 Any condition which is a direct result of poor quality workmanship during manufacture modification, repair, or overhaul.

6.4.4 Deterioration of installed components or operational equipment due to effects of climatic or environmental conditions.

6.4.5 Conditions which prevent operation of the equipment by operators.

6.4.6 When equipment does not perform to published, OEM operational standards.

7.0

SPECIAL REQUIREMENTS/INSTRUCTIONS

7.1 Security: Performance of work will require access to NBVC and it is the contractor’s responsibility to acquire the necessary credentials in order to obtain base access. It shall also be the responsibility of the contractor to assure that all personnel working on equipment have been screened and obtained the proper access credentials for both Point Mugu and Port Hueneme.

7.1.2 Employees operating their personal vehicle on NVBC shall have the appropriate vehicle security identification. The employee is responsible for obtaining this identification through base security.

7.2 Contractor Quality: The Contractor shall ensure quality service is maintained throughout the life of the contract, and shall prepare and implement a Quality Control Plan (QCP). The QCP shall be due not later than 15 calendar days after the start of the contract or extension. The plan shall reflect the Contractor’s overall approach, internal controls and establishment of procedures for evaluating each of the major service areas (who, method, how often), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation (as listed in Deliverables Section) reflecting quality control inspections and any corrective actions taken.

7.3 Contractor shall follow all established Government policy and procedure required to ensure accountability of all government furnished property and equipment. Repeated instances of lost, damaged or stolen Government property and or equipment will result in issuance of corrective action requests.

7.4 Technical Discrepancies: Maintenance problems resulting from technical discrepancies that cannot be resolved between the POC and the Contractor will be referred to OEM engineering authorities for resolution.

7.5 Safety: The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate OSHA and Environmental Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees; the contractor shall provide common Personal Protective Equipment (PPE) for team members. Some examples of PPE include safety shoes, safety eye glasses, ear plugs, gloves and trade specific PPE such as welding gear for welders and arc flash gear for electricians.

7.6 Workspace:

7.6.1 Equipment on jacks shall be roped off, posted with multiple warning signs and all unauthorized personnel kept clear of the equipment in the area.

7.6.2 Work areas shall be kept neat, free of other loose equipment as they may present a hazard to personnel and equipment.

7.7 Equipment Movement:

7.7.1 Equipment being moved shall require appropriate guides. Only qualified and licensed drivers shall be permitted to operate forklifts, and other motor vehicles.

7.7.2 If is equipment is required to be transported from NVBC to an appropriate repair facility it shall be the contractors responsibility to coordinate and execute the transport. Any cost associated with this movement shall be documented on the repair work order and approved prior to execution.

7.8 Fire: The Contractor shall adhere to general fire safety precautions:

7.8.1 Used waste, rags and other combustible material shall be the responsibility of the contractor and disposed of properly. Oily rags shall not be left on equipment.

7.8.2 Oil, grease, and fuel spills shall be immediately cleaned or covered with absorbent material and it shall be the responsibility of the contractor for cleanup and disposal.

7.9 Hazardous Materials:

7.9.1 The Contractor shall perform duties as are necessary for proper control, issue and disposal of Hazardous and non-hazardous chemicals used in the course of maintenance and repair in accordance with all local, state, and federal laws.

7.9.2 The contractor shall be responsible for the disposal of all HAZMAT generated by any maintenance or repair.

7.10 Equipment & Tool Care:

7.10.1 The contractor shall clean all equipment of residue resulting from their work.

7.10.2 Rescheduling: Any requirements for rescheduling work will be communicated through the POC to the Contractor Site Manager via telephone, email or in person.

7.10.3 Surge/Emergency Operations: None anticipated

7.10.4 Weekends/Holidays: None anticipated 8.0

GOVERNMENT FURNISHED MATERIALS:

7.1 Equipment and Facilities: The contractor will coordinate with the government POC for the approval and use of any government facilities prior to the execution of any work.

9.0

DELIVERABLES:

8.1 Yearly Maintenance Schedule as per section 4.

8.2 Sample Work Order form 8.3 Quality Control Plan