1.02 2004-2. PWS EWN_DISPOSITION 17-05-2022.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Navy Expeditionary Combat Command – Pacific (NECCPAC) / N6

Date: 17/05/2022

Version: 1/1

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary to perform tasks, as defined in this PWS.

1.2 Background: Navy Expeditionary Combat Command – Pacific (NECCPAC) has information technology (IT) equipment and associated peripheral items that requires removal, recycling and/or final disposal to a Defense Logistics Agency (DLA) Disposition Services Facility.

Government estimates there is approximately 6000 lbs of equipment ranging from communications equipment racks, computer servers, Printers, Routers, Switches and miscellaneous peripheral items. All equipment items are located on Navy Base Ventura County (NBVC), Port Hueneme, CA 93043. IT equipment and associated peripheral items are stored in Building 225, second floor and two (2) separate CONEX containers, one approximately 600 yards from Building 225, and the second located at Building 507, both on NBVC.

1.3 Period of Performance (PoP): This will be a one-time service contract requiring contractor to prepare, process, pack, pick-up and transport the information technology (IT) equipment, associated peripheral and miscellaneous equipment items (i.e. power cables, lose parts in storage bins) to a Defense Logistics Agency (DLA) Disposition Services Facility within 45 days from award.

1.4 General Information:

1.4.1 Quality Assurance (QA):

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PWS in its entirety but specifically the PRS, and will be conducted by the COR or designated representative. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer (KO).

The PRS establishes key elements of Contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Service Output” column.

The “Performance Objective” column represents the standard against which Contractor performance will be measured in relation to accomplishment of the corresponding service output.

The performance objective or “standard” describes the minimum acceptable level of service by the Contractor for satisfactory performance. The “Acceptable Quality Level (AQL)” column displays the maximum allowable deviation from the performance objective, which, if exceeded, evokes the negative incentive specified in the table below.

Task Performance Objective

Acceptable Quality Level

(AQL)

Method of Surveillance

Survey IT equipment earmarked for DLA Disposal

The contractor shall complete a physical walkthrough

Contractor shall review all equipment storage locations

100% surveillance

Inventory / Sort IT equipment by Nomenclature and Type

The contractor shall inventory, physically locate and move equipment if necessary to complete pre-staged

Equipment shall be inventoried and sorted no later than (NLT) 15 days after award of contract

100% surveillance

Equipment is process / prepared IAW DLA Turn-In Guidance

Contractor shall remove any Classification labels from equipment and Hard Drives

No Classification labels or Hard Drive in inventoried / sorted equipment

100% surveillance

Palletize / Pack equipment for transport

Equipment packed / staged for loading on contractor vehicle

Equipment awaiting transport

100% surveillance

Transport Equipment to DLA Disposal

Vehicles loaded with equipment and being transported

Equipment Deliver to DLA Disposal Facility

100% surveillance

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

American Holidays:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day: December 25th

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1500 Monday through Friday (Work-Period). No work will be performed on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Navy Base Ventura County (NBVC), Port Hueneme, CA. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.4 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Contractors do not require a Common Access Card (CAC), but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative). The Contractor shall contact NECCPAC/N6 Representative for entry to NBVC and facilities, and will be escorted while performing work under this PWS.

1.4.4.2 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call on a Government telephone they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.4.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.4.4 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5 Special Qualifications:

1.4.5.1 The ability to provide qualified personnel to operate and maneuver equipment per the Performance Work Statement.

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the Point of Contact (POC) to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide property for the contractor’s use.

3.1 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The contractor is responsible to provide necessary tools, safety equipment, lift equipment, personnel, vehicles and miscellaneous material to carry out the services required within the PWS.

5.0 Requirements: The contractors shall:

5.1 PROJECT MANAGER/ONSITE TEAM LEAD: The Contractor shall provide an Onsite Team Lead who shall be responsible for all Contractor work performed under this PWS. The Team Lead shall be a single point of contact for the Government Representative. The name of the Team Lead, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Team Lead, shall be provided to the Government as part of the Contractor's proposal. The Team Lead and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Team Lead without prior notification to and approval from the Contracting Officer.

5.2 Inventory Equipment and accessories IAW (Nomenclature / Serial number and Sort).

Inventory will be completed on DD Form 1149 and created as an electronic copy. Contractor may be able to download DD Form 1149 from:

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd1149.pdf

5.2.1 Prepare equipment for transport and disposal IAW (DLA Turn-In and Equipment disposal guidelines). Information can be found at:

https://www.dla.mil/DispositionServices/DDSR/TurnIn/

5.2.2 Remove equipment and accessories from current locations and prepare for transportation to designated DRMO facility.

5.2.3 Load equipment and accessories on to Contractor provided vehicles and transport to designated DRMO facility.

5.2.4 Once Equipment and accessories are delivered to the DRMO facility, Unload equipment and accessories at DRMO facility and place in designed area identified by the DLA DRMO representative.

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd1149.pdf https://www.dla.mil/DispositionServices/DDSR/TurnIn/

5.2.5 Provide paper and electronic copy of inventoried equipment and accessories to requesting government organization.

5.3 DELIVERABLES

ITEM DELIVERABLE

/ EVENT

(Business Days) Medium/Format /number of Copies

DISTRIBUTION

1 Site Survey / Kick Off Meeting

5 days from Contract award

On-Site NBVC, Meeting summary via email

NECCPAC/N6 ,

COR

2 Project Management Plan

(PMP)

5 days from On-Site Survey

Submitted via email

NECCPAC/N6 ,

COR

3 Complete Inventory, Sort / Pack / Stage Equipment for transport

15 days from acceptance of PMP

Submitted via email

NECCPAC/N6 ,

COR

4 Deliver Equipment to DLA Disposition Facility

There may be a 15 -30 day waiting period for DLA Notification.

Government shall provide Contractor a minimum of 5 days notification when equipment must be delivered to DLA

Physical transport to DLA Facility

NECCPAC/N6 ,

COR

5 Completed / Signed DD Form 1348

1 days upon task completion

Submitted via email

NECCPAC/N6 ,

COR