1._00_21_00_-_Notice_to_Contractors_3.22.2024.pdf

Bid Number C5612086-D California Department of Corrections and Rehabilitation (CDCR) Document 00 21 00 Notice to Contractors (NTC)

NOTICE TO CONTRACTORS

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DOCUMENT 00 21 00

NOTICE TO CONTRACTORS

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

VALLEY STATE PRISON

ARSENIC AND MANGANESE REMOVAL WATER TREATMENT PLANT

The California Department of Corrections and Rehabilitation (CDCR) intends to receive bids and award a contract for reaction vessels, filter vessel, chemical injection equipment, backwash recovery equipment, associated pumps, valves, piping and controls, including a 2,200 square foot building to house electronic controls/monitors, equipment, and chemical storage for this process.

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

Drawings and Specifications available to prospective bidders March 22, 2024

Deadline for Pre-Bid Walk-Through Gate Clearance Requests 4:00 PM April 5, 2024

Mandatory Pre-Bid Conference/Walk-Through 10:00 AM April 23, 2024

Bid Proposal Available After Pre-Bid Conference

Deadline for Bidders Questions 5:00 PM May 01, 2024

Questions and Answer Addendum Posted 5:00 PM May 13, 2024

Submission of Bid 2:00 PM May 22, 2024

Public Bid Opening 2:30 PM May 22, 2024

Anticipated Date for Commencement of Services July 11, 2024

Final Completion 642 Calendar Days after Issuance of Official Notice to Proceed

California Department of Corrections and Rehabilitation (CDCR) Document 00 21 00 Notice to Contractors (NTC)

NOTICE TO CONTRACTORS

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GENERAL PROJECT AND BID INFORMATION

Sealed proposals for construction of the Public Works project will be received at the California Department of Corrections and Rehabilitation (CDCR), Office of Business Services, Contracts Management Branch, 9838 Old Placerville Road, Suite B-2, Attention: Richard Zeunges, Sacramento, CA 95827, as specified in the Projected Timetable above.

Contractors’ State License Classification required to bid Project: A.

Contractor and their subcontractors shall have all necessary licenses to perform work. If awarded the contract, Contractor and their subcontractors shall have all necessary licenses maintained current and active throughout the Project. If any license is suspended, revoked, canceled, or expires and/or becomes inactive during the Project, the Contractor shall immediately notify the Department.

The proposals relate to the performance of the following work: design and construct an arsenic and manganese removal water treatment plant at Valley State Prison (VSP) due to the increase in arsenic levels in the wells and the adjacent Central California Women's Facility (CCWF). This treatment plant will ensure compliance with the Environmental Protection Agency (EPA) and State Water Resources Control Board (SWRCB) drinking water quality standards related to arsenic levels at both VSP and CCWF.

The Scope of Work (SOW) will include reaction vessels, filter vessel, chemical injection equipment, backwash recovery equipment, associated pumps, valves, piping and controls, and a 2,200 square foot building to house electronic controls/monitors, equipment and chemical storage for this process.

A mandatory pre-bid conference and walk-through is scheduled at VSP, 21633 Avenue 24, Chowchilla, CA 93610, on the date and time specified in the Projected Timetable.

PLEASE NOTE:

All participants attending the mandatory pre-bid conference and walk-through must enter onto the grounds of VSP; 21633 Avenue 24, Chowchilla, CA 93610; visitor entrance. For security reasons, attendees should arrive no earlier than one (1) hour before meeting time. Participants are required to show a valid photo identification (ID) (i.e. Driver License), at the entrance gate to attend the mandatory walk-through. For security reasons attendees should arrive no earlier than one hour ahead to allow time to sign in at the Administration Building prior to the conference. Attendees to park at Visitor parking lot. Late arrivals will not be allowed to attend the mandatory pre-bid conference or walk-through.

The mandatory walk-through will be conducted after the mandatory pre-bid conference; there will be no break for lunch. Prospective bidders should plan on a one (1) hour tour (mandatory walk-through) after the mandatory pre-bid conference. Participants will be escorted to and from the project site by custody staff.

IT IS MANDATORY FOR PRIME CONTRACTORS TO ATTEND THE PRE-BID CONFERENCE

AND WALK-THROUGH. BIDS WILL NOT BE CONSIDERED FROM BIDDERS WHO FAIL TO

ATTEND; SUBCONTRACTORS WHO COULD BE POTENTIALLY IMPACTED BY EXISTING

SITE AND BUILDING CONDITIONS WILL BE ALLOWED TO PARTICIPATE.

Prospective prime contractor bidders are encouraged to invite their potential subcontractors and suppliers to the mandatory pre-bid conference and walk-through. All personnel entering State prison property for the mandatory pre-bid conference and walk-through shall not wear blue outer clothing (especially blue denim

California Department of Corrections and Rehabilitation (CDCR) Document 00 21 00

00 21 00 - 3 jeans) which could be mistaken for inmate authorized clothing. Refer to the Specifications, Volume 1 of 3, Section 01 35 53 Security Procedures, for additional security requirements when entering State prison property, including a list of items which cannot be brought onto State prison property under any circumstances (including, but not limited to; weapons, knives, and alcohol).

Prospective prime contractor bidders and potential subcontractors attending the mandatory pre-bid conference and walk-through will be required to sign a Request for Security Clearance form and a Digest of Laws Related to Association with Prison Inmates which outlines security requirements and are attachments 01 35 53 Attachment A and 01 35 53 Attachment B at the end of the Specifications, Volume 1 of 3, Section 01 35 53, and are included in this Notice to Contractors. Agreement in writing to conform to the security requirements contained therein will be required for entry onto the site. IN ORDER TO OBTAIN

PRIOR CLEARANCE TO ATTEND THE MANDATORY PRE-BID CONFERENCE AT VALLEY STATE

PRISON, THESE FORMS MUST BE COMPLETED, SIGNED AND FAXED OR E-MAILED TO: Sara Sexton via e-mail at Sara.Sexton@cdcr.ca.gov by the time and date indicated on the Projected Timetable.

To confirm receipt of documents the telephone number is (279) 223-2849.

Please lock all vehicles. Please leave all cell phones locked in your vehicle and do not bring them into the prison. Personal cameras are not allowed. CDCR shall take pictures of area.

THIS BID PROPOSAL MUST MEET THE DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) 3% PARTICIPATION GOAL. ONLY THOSE PROPOSALS THAT INCLUDE THE

MINIMUM 3% DVBE PARTICIPATION WILL BE CONSIDERED.

Contact the CDCR DVBE Representative, Nina Martinez, at (279) 210-3484 or via e-mail at Nina.Martinez@cdcr.ca.gov for DVBE assistance.

A bidder preference will be granted to bidders who are certified as a small business by the close of business on the day of the bid opening date, and in accordance with Section 1896 et seq, Title 2, California Code of Regulations. A form for requesting such preference is included with the bid documents. Applications for status as a small business must be submitted to the Department of General Services, Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, 1st Floor, Room 1-400, West Sacramento, CA 95605.

Request for Drawings and Specifications: Drawings and specifications for this project can be obtained by contacting American Reprographics Company (ARC) at (916) 443-1322. The documents can also be viewed and ordered by selecting the project from the online plan well at the ARC Northen California Public Planroom by going to www.e-arc.com/ca/sacramento. Click on the “Order from PlanWell” button, then click the “Go” button under the Public Planroom Heading. Please note when using the Internet Explorer compatibility view must be turned on to see the project list (tools-> Compatibility View Settings-> add www.e-arc.com).

Questions regarding the website can be directed to the PlanWell team at ARC Sacramento by calling

(916) 443-1322 or emailing sac.planwell@e-arc.com. Public documents may be purchased either in hard copy of electronic media format.

Drawings and specifications for this project may also be seen at builders’ exchanges in the project area.

Request for Bid Proposals: After the mandatory pre-bid conference and walk-through, a bid proposal for this project will be sent to all prime contractors by contacting Richard Zeunges, AGPA, California Department of Corrections and Rehabilitation (CDCR), Office of Business Services, Contract Management Branch at: (279) 210-3797 or email request to Richard.Zeunges@cdcr.ca.gov. Bidders must include the project name, contractor name, mailing address or email address, and phone number.

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No bid will be considered unless it is made on the State’s Bid Proposal Form which is non-transferable.

Questions regarding the bid will be answered by an addendum, if received in writing, via email to Richard.Zeunges@cdcr.ca.gov, prior to 5:00 PM on the date specified in the Projected Timetable. Questions received after this time will not be answered.

The successful bidder shall furnish bonds, insurance, and other documents as specified in the Instruction to Bidders.

Pursuant to Section 1773 of the California Labor Code, the general prevailing rate of wages in the county in which the work is to be done, as determined by the Director of the Department of Industrial Relations, must be paid to all workers on Public Works projects such as this one. Usage rates may be obtained through the Department of Industrial Relations website at www.dir.ca.gov.

The Department of Corrections and Rehabilitation reserves the right to reject any or all bids, to waive any irregularity in any bid, and to award a contract for any part or whole of the project.

Bidder's security in the amount of ten percent (10%) of the bid, and appropriate licensing are required of all bidders.

The State’s Estimate for the project is approximately $26,720,900.00.

END OF DOCUMENT

STATE OF CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

PRIMARY LAWS, RULES, AND REGULATIONS REGARDING

CONDUCT AND ASSOCIATION WITH STATE PRISON INMATES

CDCR 181 (Rev.10/14)

Attachment A

Individuals who are not employees of the California Department of Corrections and Rehabilitation (CDCR), but who are working in and around inmates who are incarcerated within California's institutions/facilities or camps, are to be apprised of the laws, rules and regulations governing conduct in associating with prison inmates, Title 15, Section 3285. The following is a summation of pertinent information when individuals not employed by the department (volunteers, media, contractors and their employees and dignitaries) come in contact with prison inmates.

1. Persons who are not employed by CDCR but are engaged in work at any institution/facility or camp must observe and abide by all laws, rules and regulations governing the conduct of their behavior in associating with prison inmates. Failure to comply with these guidelines may lead to expulsion from CDCR institutions/facilities or camps.

SOURCE: California Penal Code (PC) Sections 5054 and 5058; California Code of Regulations (CCR), Title 15, Sections 3283, 3285, 3289, 3292 and 3415

2. CDCR does not recognize hostages for bargaining purposes. CDCR has a "NO HOSTAGE" policy and all prison inmates, visitors, non-employees and employees shall be made aware of this.

SOURCE: PC Sections 5054 and 5058; CCR, Title 15, Section 3304

3. All persons entering onto institution/facility or campgrounds consent to a search of their person, property or vehicle at any time. Refusal by individuals to submit to a search of their person, property or vehicle may be cause for denial of access to the premises or restrictions to visiting or facility access.

SOURCE: PC Sections 2601, 5054 and 5058; CCR, Title 15, Sections 3173, 3267, 3288, 3289, and 3292.

4. Persons normally permitted to enter an institution/facility or camp may be barred, for cause, by the CDCR Secretary, Director of Division of

Adult Institutions (DAI), Warden, Regional Parole Administrator and /or their designees.

SOURCE: PC Sections 2086, 5054 and 5058; CCR, Title 15, Sections 3283 and 3289

5. It is illegal for an individual who has been previously convicted of a felony offense to enter into CDCR institutions/facilities or camps without the prior approval of the Warden. It is also illegal for an individual to enter onto these premises for unauthorized purposes or to refuse to leave said premises when requested to do so. Failure to comply with this provision could lead to prosecution.

SOURCE: PC Sections 602, 4570.5 and 4571; CCR, Title 15, Sections 3173, 3283 and 3289

6. Encouraging and/or assisting prison inmates to escape is a crime. It is illegal to bring firearms, deadly weapons, explosives, tear gas, drugs or drug paraphernalia on CDCR institutions/facilities or camp premises. It is illegal to give prison inmates firearms, explosives, alcoholic beverages, wireless communication devices or components thereof, tobacco products, narcotics, or any drug or drug paraphernalia, including cocaine or marijuana.

SOURCE: PC Sections 2772, 2790, 4535, 4550, 4573, 4573.5, 4573.6, 4574, 4576 and 5030.1; CCR, Title 15, Sections, 3172.1, 3188 and 3292

7. It is illegal to give or take letters from prison inmates without the authorization of the Warden. It is also illegal to give or receive any type of gift and/or gratuities from prison inmates.

SOURCE: PC Sections 2540, 2541 and 4570; CCR, Title 15, Sections 3010, 3399, 3401, 3424 and 3425

8. In an emergency situation the visiting program and other inmate program activities may be suspended by the Warden or designee.

SOURCE: PC Sections 2086 and 2601; CCR, Title 15, Section 3383

9. For security reasons, volunteers, media, contractors, dignitaries and guests must not wear clothing that in any way resembles state issued prison inmate clothing (blue denim shirts, blue denim pants).

SOURCE: CCR, Title 15, Sections 3174 and 3349.2.3(g) (3) (B)

10. Interviews with SPECIFIC INMATES are not permitted. Conspiring with an inmate to circumvent policy and/or regulations constitutes a rule violation that may result in appropriate legal action.

SOURCE: CCR, Title 15, Section 3261.5

I HEREBY CERTIFY AND ACKNOWLEDGE I HAVE READ THE ABOVE AND FULLY UNDERSTAND THE IMPLICATIONS REGARDING MY CONDUCT AND ASSOCIATION WITH CDCR INMATES. I ALSO UNDERSTAND VIOLATION OF ANY OF THE ABOVE COULD RESULT IN EXPULSION FROM A CDCR

INSTITUTION/FACILITY OR CAMP WITH THE POSSIBILITY OF CRIMINAL PROSECUTION.

VOLUNTEER/MEDIA/CONTRACTOR/GUEST

NAME AND TITLE (Print)

SIGNATURE DATE SIGNED

DISTRIBUTION: Original – Warden, Parole Administrator and/or designee