1 Cover Letter.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Medical Center, Devens P.O. Box 880 Ayer, MA 01432

July 31, 2020

Dear Quoter:

Enclosed is a solicitation package RFQ15B20520Q00000019, prepared by the Federal Bureau of Prisons, Federal Medical Center Devens Contracting Office located in Ayer, Massachusetts. It is the intent of this solicitation to establish a Blanket Purchase Agreement (BPA). This BPA will be used for Roman Catholic Religious Services for Federal Medical Center (FMC) and Federal Prison Camp (FPC) Devens inmate population. This package contains all the necessary information for submitting a request for quote which will be evaluated.

In submitting the request for quote (RFQ), quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote. Please note, failure to comply with the instructions may lead to the exclusion of the quote provided by the quoter.

All potential quoters are advised that this solicitation includes the provision 52.204-7 System for Award Management. This provision reads: FAR 52.204-7(b)(1) “An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”.

Quoters must include their Data Universal Number System (DUNS) Taxpayer Identification Number (TIN) in their offers. Vendors must be registered in System for Award Management (SAM), www.sam.gov. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in the elimination from consideration for award.

http://www.sam.gov/

Submittals:

The following documents are required to be completed and submitted to CCoushaine@bop.gov and sdoucette@bop.gov before August 31st, 2020, 11:00 AM EST.

SF1449 with TIN/DUNS (page 1) and pricing per service (sv) (page 4).

BP-A0660.012 NCIC Check BP-A0778 Credentials of Religious Services Contractor Per BOP 2852.237-71, “Vendors responding to this solicitation must complete and submit with their quote the attached form, “Credentials of Religious Services Contractor.”

Vendors should submit two personal references and one letter of endorsement from their local religious organization. After review of these documents by Bureau of Prisons staff, vendors may be requested to submit additional documents for review or be interviewed by Bureau of Prisons staff.

Vendors failing to submit any of the required documents or participate in an interview (when required) will be removed from further consideration for award. Vendors providing unfavorable responses to the Credentials Form, or in the interview, may be ineligible for award”. (See page 19 of the SF 1449).

Copy of ordination certificate.

All submittals shall be emailed. Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f)

Please place any questions you may have in writing to ccoushaine@bop.gov, and sdoucette@bop.gov. All applicable questions received will be considered and a response will be provided when appropriate. Please be sure to read the cover letter, solicitation, SF1449, and other attachments.

Deadlines:

The following is a timeline of this solicitation:

July 31st, 2020; Solicitation date August 10th, 2020, 11:00 AM EST; Questions due (all must be in writing).

August 14th, 2020, 11:00 AM EST; Questions and answers will be posted to www.beta.sam.gov.

August 31st, 2020, 11:00 AM EST; Solicitation Closes September 4th, 2020; Anticipated award date. It may take longer pending the responses received.

Base year will begin June 1st, 2021 through May 31st, 2022. All background checks must be completed prior to this date and the contractor must be available to perform before this date.

Sincerely, Charles Coushaine Contract Specialist FMC Devens mailto:CCoushaine@bop.gov mailto:sdoucette@bop.gov http://www.beta.sam.gov/