1-Contract Cover and Signature Page (SAMPLE).pdf
PDF 121 KB Posted
- Solicitation number
- 26-10
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a contract cover and signature page template for Montgomery County, Pennsylvania, establishing a standardized format for various service contracts. The document serves as the foundational agreement between the County and selected contractors following a competitive solicitation process, whether through Request for Proposal (RFP) or Invitation to Bid (ITB). The contract template accommodates flexible terms, with provisions for customizable contract names, term lengths, and contracting departments. The document requires execution by the Montgomery County Chief Operating Officer and approval by the County Solicitor, with contractor signatures required from the principal and any co-partners, along with witness attestation. The specific term of the contract, contractor compensation, scope of work, and technical requirements are to be populated in the exhibits referenced within the template (Statement of Work as Exhibit B, Cost Submittal as Exhibit C, Technical Submittal as Exhibit D, and Standard Terms and Conditions as Exhibit A).
The contract template establishes a hierarchical order of precedence for document interpretation in case of conflicts, with the primary contract document taking priority, followed by standard terms and conditions, cost submissions, statements of work, and technical submittals. The document does not specify pricing amounts, set-asides, or funding sources, as it functions as a blank template for multiple procurement types. All substantive contract terms, including pricing, performance requirements, and administrative provisions, are incorporated by reference through the attached exhibits and the Montgomery County Procurement Portal, which includes all posted questions, answers, and addendums. The template accommodates modifications to standard terms and conditions, with provisions for contractors to propose changes to specific provisions with clear documentation of whether modifications or replacements are being requested.
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Text version
Resolution No. _ ##############____
CONTRACT
FOR
CONTRACT NAME
THIS CONTRACT for the provision of CONTRACT NAME ("Contract") is entered into this ______ day of ___________, 202_, by and between the County of Montgomery (“County”), OPTIONAL: acting through CONTRACTING DEPARTMENT, and CONTRACTOR NAME (“Contractor”).
WHEREAS, The County issued a Request For Proposals (“RFP”)/Invitation To Bid (“ITB”) for the provision of CONTRACT NAME for County, RFP/ITB No. ###########; and
WHEREAS, Contractor submitted a proposal/bid in response to the RFP/ITB; and
WHEREAS, the County Commissioners determined that Contractor’s proposal was the most advantageous to the County after taking into consideration all of the evaluation factors set forth in the RFP and selected Contractor for award; and
WHEREAS, the County Commissioners determined that Contractor’s bid was the lowest cost that was both responsive and responsible and selected Contractor for award; and
WHEREAS, the County Commissioners determined to contract with all responsive and responsible vendors that submitted; and
WHEREAS, the County Commissioners memorialized the award through the passage of
Resolution No. #############; and
WHEREAS, County and Contractor have negotiated this Contract as their final and entire agreement in regard to providing CONTRACT NAME to the County.
NOW THEREFORE, intending to be legally bound hereby, County and Contractor agree as follows:
1. The Term of this contract shall be for TERM.
2. Contractor shall, in accordance with the terms and conditions of this Contract, provide CONTRACT NAME to the County as more fully defined in the attached Statement of Work, attached hereto as Exhibit B, and the corresponding Montgomery County Procurement Portal, including all posted questions and answers, addendums, drawings etc.
a. IF COUNTY OR CONTRACTOR WISHES TO MAKE CHANGES TO
THIS PARAGRAPH, THEY SHOULD GO HERE
3. Contractor agrees to provide the CONTRACT NAME at the price listed in its
Bid/Cost Submittal, which is attached hereto as Exhibit C.
4. The County’s Standard Terms and Conditions contained in Exhibit A shall apply to this contract.
a. IF CONTRACTOR WISHES TO MAKE CHANGES TO THE T&Cs, THEY SHOULD GO HERE, REFERENCING THE SPECIFIC
PROVISION AND INDICATING WHETHER IT IS BEING
MODIFIED OR REPLACED
5. The Contract between the parties is comprised of the following documents, which are listed in order of precedence in the event of a conflict between these documents:
a) This Contract document.
b) The Standard Contract Terms and Conditions contained in Exhibit A.
c) The Contractor’s Bid/Cost Submittal contained in Exhibit C.
d) The Statement of Work contained in Exhibit B.
e) The Contractor’s Technical Submittal contained in Exhibit C.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties hereto have signed this Contract the day and year first above written. Execution by the County will be as described in the Standard Contract Terms and Conditions.
Attest
COUNTY OF MONTGOMERY (SEAL)
Montgomery County Chief Operating Officer
Approved as to Form:
County Solicitor
Contractor
(x) Contractor Co-Partner (x) Witness to Principal
CONTRACT
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