Request For Proposals for City of Williamsport Housing Needs Analysis and Action Plan

May 15, 2026

Proposals Solicited by:

City of Williamsport

100 W Third Street

Williamsport, PA 17701

(570) 327-7514

REQUEST FOR PROPOSALS

May 15, 2026

The City of Williamsport, Pennsylvania, hereby issues this Request for Proposals (RFP) for a Citywide Housing Needs Analysis and Action Plan to be provided in accordance with terms, conditions and specifications established herein.

Proposals must be submitted electronically via PennBid at https://pennbid.bonfirehub.com.

The City of Williamsport thanks all Respondents in advance for proposals and looks forward to selecting the most qualified firm to partner on this important project. Proposals shall be submitted electronically as indicated above by 3:00pm, prevailing local time, June 12th, 2026. Please submit all proposals to and direct any questions regarding this RFP to:

Austin Daily, Housing Program Manager

City of Williamsport via the “Ask a Question” feature in PennBid at https://pennbid.bonfirehub.com

All RFP Documents can be obtained at no cost on PennBid at https://pennbid.bonfirehub.com.

https://pennbid.bonfirehub.com/

SCOPE OF WORK

The City of Williamsport is seeking proposals from all interested, qualified firms in providing Professional Services to assist with a citywide Housing Needs Analysis and Action Plan. The project is being developed under a funding partnership between the City of Williamsport, Redevelopment Authority of the City of Williamsport (“RDA”), and the Pennsylvania Department of Community and Economic Development (DCED) under a potential Municipal Assistance Program grant award agreement.

Background This Scope of Work (SOW) outlines the professional services required to assist in the development of the City of Williamsport's (“City”) Housing Needs Assessment and Action Plan. The City seeks technical assistance to perform key components of the planning process including, but not limited to, community stakeholder engagement, physical conditions survey, demographic and housing data analysis, and a Housing Needs Assessment final report. Experience in the development of implementable housing studies is required.

The anticipated term of this agreement is for approximately six months, however a second price proposal for consideration where the final products are expedited and delivered prior to November 15th, 2026 is also required. Firms who are deemed to be finalists will discuss both options during an interview process prior to the City awarding a contract. The selected consultant will work closely with the Project Team, which will consist of two staff members from the City’s community and economic development office, two representatives from the RDA, and one representative from the local Community Action Agency

Key Objectives The objective of this project is to provide the City with an implementable planning document for future housing policy, land use planning, and investment strategies. This will be achieved through a three-pronged approach: A Community Stakeholder Engagement process, Physical Conditions Survey, and a demographic and housing data analysis. The selected consultant will be responsible for the coordination of a kickoff meeting with the project team, followed by bi-weekly progress meetings. The consultant will also be tasked with organizing the two stakeholder events, three community engagement events, and a final presentation to the Williamsport City Council.

Community Stakeholder Engagement & Deterrence Analysis

The goal of this portion is to identify the "friction points" that discourage residency within city limits.

Methods of action include:

• Stakeholder Identification: Formation of two key groups, one comprised of major employers and one of real estate professionals.

• Public Workshops & Focus Groups: Facilitating targeted focus group meetings plus three community engagement events to discuss perceived barriers to entry (e.g., school quality, safety, taxes, or lack of modern housing stock).

• City-Wide Sentiment Survey: Deployment of a digital and paper-based surveys to capture broader data on why individuals choose to live outside the city despite working or recreating within it. Surveys to current residents seeking feedback on perceived positives, negatives, and suggested changes of living in the City.

• Barrier Report: Analysis of the "Deterring Factors," categorizing them into manageable themes such as lack of particular housing types, Infrastructure, Policy/Zoning, Perception, etc. and actionable items

Physical Conditions Survey

This phase involves a parcel-by-parcel visual assessment of every residential and commercial property to establish a baseline of the city’s physical health.

Methodology:

Field teams will conduct a "Windshield Survey," observing properties from the public right-of-way and recording data via a GIS mobile application. Properties will be assessed scores 1 through 5 help identify broader areas of increased need.

Key deliverables from this survey will include the raw datasets, GIS mapping layers, and a preliminary audit identifying areas of potential issue or investment.

Demographic and Housing Data Analysis

Demographic & Economic Analysis

• Population & Growth: Current trends, geographic growth/loss patterns, and 5-to-10-year projections including comparable third-class city comparisons.

• Age & Household Composition: Analysis of age cohorts, single-parent households, people living alone, and the "living with parents" (18+) trend.

• Social & Diversity Metrics: Race and ethnicity distribution/shifts, migration and mobility patterns, and educational attainment levels.

• Economic Profile: Major employers and hubs, employment projections by sector/occupation, and household income levels compared to sector-specific wages.

• Land Use & Commuting: Density, zoning, vacant land availability, permit activity (SALDO)

Housing Market & Affordability Analysis

• Existing Supply & Inventory: Breakdown of tenure (owner vs. renter), housing types (SF, doubles, apartments), age of stock, and vacancy rates.

• Owner-Occupied Market Performance: Sales volume, median prices per Sq. Ft, days on market, and absorption rates across various neighborhoods and housing types.

• Rental Market Performance: Analysis of asking rents per sqft, bedrooms per unit, amenities, and college housing unit analysis

• Affordability & Vulnerability: Cost-burden data, housing conditions, foreclosure rates, physical accessibility, and the distribution of vouchers/assistance programs.

• Future Demand & Gap Analysis: 10-year demand forecasts (high/low scenarios) categorized by unit type, tenure, size, and location

Key Deliverables

• Finalized Housing Needs Analysis and Action Plan document and all other documentation related to the services requested as part of the scope of work identified above

• Data and/or GIS layers stemming from Physical Condition Survey

• Data and/or GIS layers stemming from public outreach, focus groups, and surveys

City Responsibilities The City shall provide timely access to all relevant records, data, tax parcel information, and stakeholder information. The City shall dedicate key staff time for collaboration, policy review, and public outreach assistance as needed. Regular meetings (in-person or virtually) between project team and selected firm will be scheduled bi-weekly at the availability of the selected firm.

PROPOSAL INFORMATION AND INSTRUCTIONS

Definitions

Request for Proposal (RFP) All documents, whether attached or incorporated by reference, used to solicit competitive sealed bids / proposals.

City City shall be synonymous with the City of Williamsport.

Respondent A firm, individual, or corporation submitting a proposal in response to this RFP.

Addendum A written change, addition, alteration, correction or revision to a proposal or contract document.

Proposal The formal response to the RFP.

Contract The agreement that results from this competitive procurement, if any, between the City and the Respondent identified.

Contractor / Vendor / Successful Bidder / Consulting Firm / Firm

The Respondent that will be awarded a contract pursuant to this solicitation and are responsible performing the service or supplying the good as defined in the contract.

Subcontractor Any person other than an employee of Respondent who performs any services listed in this RFP.

Services The work identified in this RFP as to be performed by Vendor under the ensuing contract.

Goods The equipment or items identified in this RFP as to be supplied by Vendor under the ensuing contract.

Work The required services and required goods.

Examination of Proposal Respondents shall carefully examine all documents in the RFP to obtain knowledge of existing conditions, limitations, and requirements. Failure to examine the documents will not relieve the Respondent of responsibility for same nor will extra payment or change order requests be considered for conditions which could have been determined by examining the solicitation.

Submission of a proposal will be considered as conclusive evidence of complete examination and understanding of the terms and conditions of the proposal documents including the specifications and all requirements thereof of the RFP. It is understood that submission of a proposal indicates full acceptance of the same by the parties submitting the proposal. Furthermore, by submitting a proposal the Respondent waives the right to claims for additional time or monetary compensation for all work without limit required to complete the contract which could have been obtained by the Respondent through examination of all documents, or raising a question regarding requirements prior to submitting a proposal.

Preparation of Proposal The City shall not be responsible for any costs associated with the preparation or submittal of any proposal. All such costs are entirely the responsibility of the Respondent.

Communication All questions or requests for clarification regarding this RFP shall be submitted in writing to Austin Daily, Housing Program Manager via the “Ask a Question” feature in PennBid at https://pennbid.bonfirehub.com. Questions requiring a more detailed or complex reply will be answered by issuing an addendum to all registered prospective Respondents which will be issued via a Public Notice and posted on PennBid. Bidders who have registered with and downloaded documents for this project from PennBid will be notified by email when a change or addenda has been posted. Questions must be received by June 5th, 2026 at 5PM EDT.

Submission of Proposal The Respondent must submit proposals via PennBid at https://pennbid.bonfirehub.com. A “Proposed Fee” must be included but may be negotiated with the chosen proposer. Please include that firm’s fee structure for each project component. The Proposal may include any additional deliverables or suggested changes to scope included by the Proposer.

Form of Proposal

1. Cover Page as included with this RFP (Appendix D)

2. Statement of Services – Description of how you would carry out completion of the scope of services.

3. Statement of Qualifications including a resume or CV.

4. List of municipal or non-profit clients or contracts including contact information for three municipal or non-profit clients with similar projects if available.

5. Listing of principals and staff from the firm and any sub-awarded firm, you plan to use.

6. Discussion and description of any project within immediate 10 years for a non-profit or public body client that had funds rescinded, de-obligated, or otherwise removed and basis of such determination and Firm’s role or a statement verifying that Respondent has been involved in no such projects with rescinded funds.

7. Include a signed copy statement with the proposal of the Respondent Acknowledgment (and Equal Employment Opportunity) and Non-collusion Acknowledgment (Appendix B & C).

The fee structure for this contract, subject to negotiation of an agreement for basic services with the selected Firm, shall be based either on a fixed price or a cost reimbursement with an agreed maximum for basic services. These amounts may be negotiated BEFORE a Vendor is selected by the City.

Respondent should outline its fee proposal based upon the scope of work defined in the Request for Responses and also indicate the preferred schedule of payment and method of invoicing for services.

Proposal must include a completed Appendix B “Respondent Acknowledgement (and Equal Employment Opportunity)” and use the Appendix C “Non-Collusion Acknowledgement.” Proposals also must include a completed Appendix D “Cover Page.”

The City of Williamsport reserves the right to reject any or all proposals, and to waive technicalities and informalities when such waiver is determined by the City of Williamsport to be in its best interest.

Minor exceptions may not eliminate the proposal. Any exceptions to the specifications established herein shall be listed in detail on a separate sheet and attached hereto. The City of Williamsport shall determine whether any exception is minor.

The City of Williamsport encourages the participation of minority- and women-owned businesses in contracting services.

Please do not contact any City of Williamsport staff member or any other person involved in the selection process other than the designated contact person(s) in the manner required regarding the project contemplated under this RFP while this Request for Response is open and a selection has not been finalized. Any attempt to do so may result in disqualification of the firm’s submittal for consideration.

Public Disclosure All Respondents should be aware that the City is an agency subject to the Right-to-Know Law. Any documents submitted should be considered as subject to potential public disclosure once the proposal is awarded.

Exceptions Minor exceptions to any of the terms may not eliminate the proposal. Any exceptions to the terms, conditions, and requirements established herein shall be listed in detail on a separate sheet and attached to the Proposal. The City of Williamsport shall determine whether any exception is minor and whether to accommodate the exception.

Modification/Withdrawal of Proposal Proposals may be modified or withdrawn within PennBid prior to the submittal deadline. Requests for withdrawals or modifications of proposals received after the proposal submittal deadline will not be considered.

Evaluation of Proposals Proposals will be evaluated in accordance with the required scope of work as listed in this RFP. At the City’s discretion, a proposal may be eliminated from consideration for failure to comply with any required specification, depending on the nature and extent of non-compliance. In addition to meeting mandated specifications, proposals will be evaluated for the ability of the Respondent to provide, in the City’s opinion, the best overall solution to meet the City’s objectives.

Accepted proposals will be reviewed by an evaluation team and scored against the stated criteria. This scoring will determine the ranking of proposers based upon his/her written proposals. If the team determines that it is in the best interest of the City to require oral presentations and/or interviews, the highest ranking proposers will be invited to make such presentations and/or demonstrations.

Evaluation Criteria

Completeness of response 10% Demonstrated ability/history of performing similar services 35% Expertise and qualifications of consultant team 15% Work Program and Timeline to Complete Project 20% Quality of references 10% Cost Reasonableness 10%

Rejection or Disqualification of Proposals A proposal that is incomplete or ignores requirements set out in this RFP may be rejected as non-conforming.

Issuance of this RFP in no way constitutes a commitment by the City to award a contract. The City reserves the right to accept or reject, in whole or part, all proposals submitted and/or cancel this solicitation if it is determined to be in the best interest of the City.

Any Respondent who has demonstrated poor performance during a current or previous Agreement with the City may be considered a non-responsible Proposer and his/her proposal may be rejected. The City reserves the right to exercise this option as is deemed proper and/or necessary.

The City of Williamsport reserve the right to accept or reject any or all proposals, or to accept any part of a proposal without accepting the whole thereof, or to accept such proposal as they deem to be in the best interest of the City.

Award of Proposal Award of any proposal is contingent upon available budget funds.

The City will award the contract(s) to the best responsible, responsive Respondent who meets all terms, conditions, and specifications of the RFP, within 60 days of the opening of the proposals. Submitted proposals shall remain valid during this 60 day period.

The City reserves the right, in its sole and absolute discretion, to accept or reject any and all proposals or parts thereof, or to accept such proposal as they deem to be in the best interest of the City.

An official letter of acceptance will be forwarded by the City to the successful Vendor after proposal selection and prior to contract award.

TERMS AND CONDITIONS

1. By submitting a proposal, the Respondent is certifying that it and its Principals and/or Subcontractors are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by the State of Pennsylvania or any Federal department or agency.

2. The Respondent agrees to comply with all statutes, rules, and regulations governing safe and healthful working conditions, including the Occupational Health and Safety Act of 1970, 29 U.S.C.

650 et. seq., as amended. The Respondent also agrees to notify the City of Williamsport in writing immediately upon detection of any unsafe and/or unhealthful working conditions at the job site. The Respondent shall not discriminate against any employee or applicant due to sex, race, color, creed, national origin or ancestry. The Respondent agrees to indemnify, defend and hold the City of Williamsport harmless from all penalties, fines or other expenses arising out of the alleged violation of said laws.

3. Failure to submit ALL forms and information required in this Request for Responses may be grounds for disqualification.

4. Proposal Reservations: The City of Williamsport reserves the right to reject any or all proposals, to award in whole or part, and to waive minor immaterial defects in proposals. The City of Williamsport may consider any alternative responses that meets its basic needs.

5. Liability: The City of Williamsport is not responsible for any cost incurred by a Respondent in the preparation of responses to this RFP.

6. Changes/Alterations: Respondent may change or withdraw a proposal at any time only within the PennBid platform prior to the submittal deadline; no other formats for modifications will be allowed.

7. Clarification of Submittal: The City of Williamsport reserves the right to obtain clarification of any point in a proposal or to obtain additional information from a Respondent.

8. Bribery Clause: By his/her signature on the response to RFP, Respondent certifies that no employee of his/hers, any affiliate or Subcontractor, has bribed or attempted to bribe an officer or employee of the City of Williamsport.

9. Additional Information: While not necessary, the Respondent may include any product brochures, software documentation, sample reports, or other documentation that may assist the City of Williamsport in better understanding and evaluating the Respondent’s response. Additional documentation shall not serve as a substitute for other documentation that is required by this Request for Proposals.

10. Ambiguity, Conflict or other Errors in the RFP: If a Respondent discovers any ambiguity, conflict, discrepancy, omission or other error in this Request for Proposal, it shall immediately notify the City of Williamsport of such error in writing and request modification or clarification of the document if allowable by the City of Williamsport.

11. Agreement to Terms: In submitting this proposal, the Respondent agrees that it has carefully examined the specifications and all provisions relating to the work to be done attached hereto and made part of this proposal. By acceptance of a Contract subsequent to and under this Request for Qualifications, proposer states that it understands the meaning, intent and requirements of the

Request for Responses and agrees to the same. The successful Respondent shall warrant that it is familiar with and understands all provisions herein and shall warrant that it can comply with them. No additional compensation to Respondent shall be authorized for services or expenses reasonably covered under these provisions that the proposer omits from its Proposal.

12. Cancellation: If the services to be performed hereunder (on execution of contract agreement, as subsequently found acceptable by the US Department of Housing and Urban Development) by the Respondent are not performed in an acceptable manner to the City of Williamsport, the City of Williamsport may cancel the contract for cause by providing written notice to the proposer, giving at least thirty (30) days-notice of the proposed cancellation and the reasons for same. During that time period, the proposer may seek to bring the performance of services hereunder to a level that is acceptable to the City of Williamsport, and the Williamsport may rescind the cancellation if such action is in its best interest.

13. Termination for Cause

(1) The City of Williamsport may terminate a contract because of the contractor’s failure to perform its contractual duties

(2) If a contractor is determined to be in default, The City of Williamsport shall notify the contractor of the determination in writing, and may include a specified date by which the contractor shall cure the identified deficiencies. The City of Williamsport may proceed with termination if the contractor fails to cure the deficiencies within the specified time.

(3) Default in performance by a contractor for which a contract may be terminated shall include, but shall not necessarily be limited to:

(a) Failure to perform the contract according to its terms, conditions and specifications;

(b) Failure to make delivery within the time specified or according to a delivery schedule fixed by the contract;

(c) Late payment or nonpayment of bills for labor, materials, supplies, or equipment furnished in connection with a contract for services as evidenced by liens or letters of indebtedness received from creditors by the purchasing agency;

(d) Failure to diligently advance the work under a contract for services;

(e) The filing of a bankruptcy petition by or against the contractor; or

(f) Actions that endanger the health, safely or welfare of the City of Williamsport or its employees.

At Will Termination

(1) Notwithstanding the above provisions, the City of Williamsport may terminate any awarded contract at will in accordance with the law upon providing thirty (30) days written notice of that intent.

Payment for services or goods received prior to termination shall be made by the City of Williamsport provided these goods or services were provided in a manner acceptable to the City of Williamsport.

Payment for those goods and services shall not be unreasonably withheld.

14. Assignment of Contract: The contractor shall not assign or subcontract any portion of an awarded Contract without the express written consent of the City of Williamsport. Any purported assignment or subcontract in violation hereof shall be void. It is expressly acknowledged that the City of Williamsport shall never be required or obligated to consent to any request for assignment or subcontract; and further that such refusal to consent can be for any or no reason, fully within the sole discretion of the City of Williamsport.

15. No Waiver: No failure or delay by the City of Williamsport in exercising any right, remedy, power or privilege hereunder, nor any single or partial exercise thereof, nor the exercise of any other right, remedy, power or privilege shall operate as a waiver hereof or thereof. No failure or delay by the City of Williamsport in exercising any right, remedy, power or privilege under or in respect of this Contract shall affect the rights, remedies, powers or privileges of the City of Williamsport hereunder or shall operate as a waiver thereof.

16. Authority to do Business: The Respondent must be a duly organized and authorized to do business under the laws of the State of Pennsylvania. Respondent must be in good standing and have full legal capacity to provide the services specified under any Contract. The Respondent must have all necessary right and lawful authority to enter into a Contract and the proper corporate or other action has been duly taken authorizing the Respondent to enter into a Contract. The Respondent will provide the City of Williamsport with a copy of a corporate resolution authorizing this action and a letter from an attorney confirming that the proposer is authorized to do business in the State of Pennsylvania if requested. All proposals must be signed by a duly authorized officer, agent or employee of the Respondent.

17. Governing Law: any Contract shall be governed by and construed in accordance with the laws of Pennsylvania. In the event of any litigation arising out of or related to this RFP, a proposal, or an awarded contract, the Parties agree that the exclusive jurisdiction shall be a court having original jurisdiction in Lycoming County. All parties expressly consent to personal jurisdiction and venue in such Courts.

18. Ability to Meet Obligations: Respondent affirmatively states that there are no actions, suits or proceedings of any kind pending against Respondent or, to the knowledge of the Respondent, threatened against the Respondent before or by any court, governmental body or agency or other tribunal or authority which would, if adversely determined, have a materially adverse effect on the authority or ability of Respondent to perform its obligations under any Contract, or which question the legality, validity or enforceability hereof or thereof.

19. Contractor understands and agrees that its employees, agents, or subcontractors are not employees of the City of Williamsport for any purpose whatsoever. Contractor is an independent contractor at all times during the performance of the services specified.

20. If any term or provision of an awarded Contract shall be found to be illegal or unenforceable, the remainder of the contract shall remain in full force and such term or provision shall be deemed stricken.

21. Contractor will not appropriate or make use of the City of Williamsport’s name or any of its trade or service marks or property (including but not limited to any logo or seal), in any promotion, endorsement, advertisement, testimonial or similar use without the prior written consent of the government. If such consent is granted the City of Williamsport reserves the unilateral right, in its sole discretion, to immediately terminate and revoke such use for any reason whatsoever. Contractor agrees that it shall cease and desist from any unauthorized use immediately upon being notified by the City of Williamsport

22. Ownership of any and all deliverables to be provided under a Contract shall be property of the City, and the Contractor shall sign any and all assignment or agreement necessary to achieve transfer of ownership.

INSURANCE AND INDEMNIFICATION

Indemnification And Hold Harmless Provision

(1) It is understood and agreed by the parties that the Contractor/Consulting Firm (hereinafter “Firm”) hereby assumes the entire responsibility and liability for any and all damages to persons or property caused by or resulting from or arising out of any act or omission on the part of Firm or its employees, agents, servants, owners, principals, licensees, assigns or subcontractors of any tier under or in connection with this agreement and/or the provision of goods or services and the performance or failure to perform any work required thereby.

(2) Firm shall indemnify, save, hold harmless and defend the City of Williamsport appointed officials, employees, agents, volunteers, and successors in interest from and against all liability, damages, and losses, including but not limited to, demands, claims, obligations, causes of action, judgments, penalties, fines, liens, costs, expenses, interest, defense costs and reasonable attorney’s fees that are in any way incidental to or connected with, or that arise or are alleged to have arisen, directly or indirectly, from or by Firm’s performance or breach of the agreement and/or the provision of goods or services provided that: (a) it is attributable to personal injury, bodily injury, sickness, or death, or to injury to or destruction of property (including the loss of use resulting therefrom), or to or from the negligent acts, errors or omissions or willful misconduct of the Firm; and (b) not caused solely by the active negligence or willful misconduct of the City of Williamsport.

(3) Notwithstanding, the foregoing, with respect to any professional services performed by Firm hereunder (and to the fullest extent permitted by law), Firm shall indemnify, save, hold harmless and defend the City of Williamsport from and against any and all liability, damages and losses, including but not limited to, demands, claims, obligations, causes of action, judgments, penalties, fines, liens, costs, expenses, interest, defense costs and reasonable attorney’s fees, for any damage due to death or injury to any person or injury to any property (including the loss of use resulting therefrom) to the extent arising out of, pertaining to or relating to the negligence, recklessness or willful misconduct of Firm in the performance of this agreement.

(4) In the event Firm is alleged to be liable based upon the above, the Firm shall defend such allegations and shall bear all costs, fees and expenses of such defense, including but not limited to, all reasonable attorneys’ fees and expenses, court costs, and expert witness fees and expenses, using attorneys approved in writing by the City of Williamsport, which approval shall not be unreasonably withheld.

(5) These provisions shall in no way be limited by any financial responsibility or insurance requirements and shall survive the termination of this agreement.

(6) Firm acknowledges and agrees that the City of Williamsport is unable to provide indemnity or otherwise save, hold harmless, or defend the Firm in any manner.

FINANCIAL RESPONSIBILITY

Firm understands and agrees that it shall, prior to final acceptance of its proposal and the commencement of any work or services, demonstrate the ability to assure compliance with the above Indemnity provisions and these other risk management provisions, including but not limited proof of adequate insurance coverage.

APPENDIX A - RFP CHECKLIST

PROPOSAL REQUIREMENT COMPLETE

COVER PAGE – APPENDIX D

STATEMENT OF SERVICES

STATEMENT OF QUALIFICATIONS

LIST OF MUNICIPAL AND NON-PROFIT CLIENTS WITH SIMILAR

PROJECTS

LIST OF PROJECT PRINICIPALS (including any sub-awardees)

LIST OF ANY PRIOR DE-OBLIGATED OR RESCINDED FUNDING

RESPONDENT ACKNOWLEDGEMENTS – APPENDIX B & C(Signed)

* Additional information describing the required information can be found on page 6 of proposal.

APPENDIX B - RESPONDENT ACKNOWLEDGEMENT

RESPONDENT ACKNOWLEDGEMENT

RFP: Professional Services – Housing Needs Analysis and Action Plan

Please sign this statement in the appropriate space below acknowledging that you have read and understand the provisions contained herein. Return this page of the RFP document as part of your application packet.

RESPONDENTS

I/We accept all terms, conditions and requirements set forth in the above referenced Request for Proposals issued by the City of Williamsport.

I/We agree to comply with the Equal Employment Opportunity, Civil Rights Laws, and related laws, ordinances, and regulations that govern employment rights of minorities, women, Vietnam veterans, handicapped and aged persons and the goals and hiring of firms related to subcontracting disadvantaged, small, minority, and/or Veteran firms for subcontracting

I/We agree to provide the City of Williamsport with proof of insurance upon award of a contract.

Name Title

Signature DATE

Name of Business_________________________________________________

APPENDIX C – NON-COLLUSION ACKNOWLEDGEMENT

NON-COLLUSION ACKNOWLEDGEMENT

I state that I am _____________________ (Title) of ______________________________ (Name of Firm) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and amount of this bid have been arrived at independently and without consultation, communication, or agreement with any other Bidder, or potential Bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate prices(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a Bidder or potential Bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. _______________________ (Name of Firm), its affiliates, subsidiaries, officers, and employees are not currently under investigation by any governmental agency and have not, in the last four years, been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding in any public contract, except as attached by separate documentation.

6. I state that ________________________ (name of firm) understands and acknowledges that the above representations are material and important and will be relied on by the City in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the City of the true facts relating to the submission of bids for this contract.

A statement in this affidavit that a person has been convicted or found liable for any act, prohibited by State or Federal Law in any jurisdiction, involving conspiracy or collusion with respect to proposing on any public contract within the last three years, does not prohibit the City from accepting a proposal form or awarding a contract to that person, but may be grounds for administrative suspension or debarment in the discretion of the City under its rules and regulations, or may be grounds for consideration on the question of whether the City should decline to award a contract to that person on the basis of lack of responsibility.

Name: ____________________________________

Signature: _________________________________

Title:______________________________________

APPENDIX D – PROPOSAL COVER FORM

PROPOSAL FORM

Important note to Bidders: It is essential that submitted proposal complies with all of the requirements contained in the RFP. The undersigned Respondent agrees, if this proposal is accepted, to enter into an agreement with the City of Williamsport to perform and furnish all equipment, labor, materials, services, goods or products, hereafter referred to as WORK, as specified or indicated in the contract documents.

This proposal is submitted to: City of Williamsport

100 W 3rd St

Williamsport, PA 17701

This proposal is submitted on ____________________, 20_______. This proposal is valid for 60 days from the date of the public opening of the proposals.

This proposal is submitted by:

Company Name:

Company Address:

Main Telephone: _______________________

Main Fax: ______________________

Communications and questions concerning this proposal are to be directed to:

Contact Name / Title:

Contact Telephone: _________________________________________

Fax: _________________________________________

Contact Email: _________________________________________

In the event your company is awarded a contract as a result of the RFP, the following individual will serve as project liaison/manager:

Name / Title:

Office Address:

Telephone: _________________________________________

Fax: _________________________________________

Email: _________________________________________