1-Chemical Bid Spec.docx

BOROUGH OF POTTSTOWN

MONTGOMERY COUNTY

PENNSYLVANIA

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that online sealed proposals for BOROUGH OF POTTSTOWN WASTEWATER AND WATER PLANT CHEMICALS will be received by the Borough Council of the Borough of Pottstown until 10:00 AM prevailing time on Wednesday, October 28, 2026 at which time they will be open and posted online:

Wastewater Treatment Plant Chemicals Item 1 - Sodium Hypochlorite

Water Treatment Chemicals

Bids will be received online via Penn Bid Program and Bid Specifications, proposals and contract forms are available online at no cost at https://pennbid.bonfirehub.com.

A bid bond, certified check or cashier’s check drawn to the order of the Borough of Pottstown in the amount of ten percent (10%) of the bid must be submitted as a copy with proposal as Bid Security, which will be returned after the award of the contract. All documents shall be submitted online at https://pennbid.bonfirehub.com.

Bids may not be withdrawn within sixty (60) days after the time affixed for the bid opening. The Borough of Pottstown reserves the right to reject any of all bids or any part thereof in the best interest of the Borough of Pottstown.

INSTRUCTIONS TO BIDDERS

BIDS: Online sealed proposals for POTTSTOWN WASTEWATER AND WATER PLANT CHEMICALS will be received until Wednesday October 28, 2026 at 10:00AM at which time the bids will be publicly opened and posted online. All proposals shall be submitted online at https://pennbid.bonfirehub.com

Proposals shall be properly completed in full and properly signed by the bidder or an authorized agent of the bidder. Bids may not be withdrawn within sixty (60) days after the time affixed for the bid opening.

The enclosed Non-Collision Affidavit form shall be executed as per the specifications and shall accompany the bid proposal.

1. EFFECT OF PROPOSAL: This proposal shall constitute an offer by the bidder to do or perform all services and furnish or supply all materials specified in the proposal under the terms of the Form of Proposal, which shall be continuing and may not be revoked nor rescinded within Sixty (60) days from the date the proposals are opened.

2. RIGHT TO ACCEPT AND REJECT PROPOSALS: Since the determination of the successful bidder requires uniformity of terms and quotations of prices, the Borough of Pottstown reserves the right, in the sole and absolute discretion, to reject any proposal which does not conform with the requirements of the Advertisement, the Instructions to Bidders, Engineering Specifications and Form of Proposal or to waive any informalities therein.

The Borough of Pottstown reserves the qualified right, in its sole and absolute discretion, to reject any and all proposals. The award, if any, will be made to the lowest responsible bidder who has met the desired criteria as determined by the Borough, on the basis of the total contract for each respective timeperiod noted. The Borough of Pottstown reserves the right, in its’ sole and absolute discretion, to accept the lowest bidder in the one (1) year, three (3) year or five (5) year time period, whichever meets the criteria desired by the Borough. The total contract for each bidder will be determined as outlined in the General Engineering Specifications.

3. ACCEPTANCE OF PROPOSAL: Within Sixty (60) days after the opening of the proposal, the Borough of Pottstown will accept the proposal/ proposals of the responsible bidder/ bidders whose base bid/ bids for each item/ items is/ are lowest in comparison with the other bid/ bids for the proposed contract/ contracts or will reject all proposals. Notice of acceptance or rejection of each proposal will be forwarded in writing from the Borough Manager of Pottstown to the designated office described in the proposal within ten (10) days of acceptance or rejection.

All bids accepted by the Borough of Pottstown will become binding contracts upon the posting of sufficient Performance Bond and execution by the Borough Manager. Unless the invitation to bid expressly provides for a different period, the bidder may withdraw his bid filed, any security therefore and may refuse to enter into any contract with the Borough of Pottstown if his bid has not been accepted within Sixty (60) days of the bid opening.

4. DEFAULT, DAMAGES: In the event a successful bidder defaults upon the agreement created by the acceptance of his proposal, the Borough of Pottstown as its sole option, may accept the proposal of the next lowest bidder who has met the desired criteria, provided the said proposal has not expired, been revoked, withdrawn or advertise for new proposals and accept the proposal of the lowest bidder who meets the desired criteria thereto.

In as much as the breach by the successful bidder of the agreement caused by the acceptance of his proposal may result in damages to the Borough of Pottstown, including but not limited to increased cost of the services, products and materials specified, in the event of such breach, the successful bidder shall be liable to the Borough of Pottstown for damages in the amount or amounts to be determined as follows:

a.) The difference between the total amounts specified in the successful bidder’s bid for the service, products and materials, in the proposal finally accepted by the Borough of Pottstown. The total amount in each instance shall be determined by first multiplying the approximate maximum quantity specified for each item by the unit prices quoted. Where different unit prices, based on different quantities specified, the unit price for the largest quantity shall be used. The total amounts for each item shall be added and the sum be considered the total amount.

b.) The Expenses of new advertising where the Borough of Pottstown is required or elects to re-advertise.

5. TAX EXEMPTION: The Borough of Pottstown is a Pennsylvania Municipality and instrumentally of the Commonwealth of Pennsylvania, and, as such, is exempt from Pennsylvania Sales Tax, Use Taxes and Federal Excise Taxes. The price quoted by the bidder will be the unit price to be charged exclusive of taxes.

6. BILLING AND PAYMENT: Invoices for services, products and materials supplied will be paid within thirty (30) days of receipt of said invoice.

7. BONDS: Each proposal shall be accompanied by a form of Bid Bond, a certified check, a cashier’s check drawn to the order of the Borough of Pottstown, in the amount of 10% of the total amount of the bid. The successful bidder will be required, upon acceptance of his proposal, to execute and deliver a performance Bond, subject to the approval of the Borough of Pottstown, in the sum of 100% of the total contract price condition upon the faithful supply of the successful bidder as called for by the terms of the contract.

8. ADHERENCE TO SPECIFICATIONS: No deviation from the specifications referred to in this invitation to bid will be permitted and the successful bidder will be required to furnish materials in conformity with that which is specified in the contract.

9. CHANGES IN BIDS: No changes in prices or terms and conditions will be considered after the receipt of bid proposal.

10. QUANTITIES AWARDED: The quantities set forth in the proposal are estimates therefore subjected to variations in quantity. The Borough of Pottstown may make an award for all or some of the items set forth in the proposal. In its’ discretion, the Borough of Pottstown may reject all of the bids.

11. PRICE INCREASES AND DISCOUNTS: All services, products and materials must be delivered at the prices bid, at the location(s) set forth in the proposal unless otherwise stated in the specifications. Bids containing reservations of the right to increase the price of the bid over the term of the contract will not be considered, except where the Borough of Pottstown finds in its’ interest to do so.

12. PATENTS: The successful bidder agrees to indemnify and save harmless the Borough of Pottstown from all suits and actions of every nature and description brought against them, for an account of use of patented appliances, products or processes and shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Borough Manager, as a necessary requirement in connection with the final execution of any contract in which such patented appliances, products or processes are used.

13. DELIVERY TIMES: Delivery to the Water Plant shall be Monday to Friday, 8AM to 1PM or later as approved. Delivery to the Wastewater Treatment Plant shall be Monday to Friday, 8AM to 1PM or later as approved.

14. SAFETY: All trucks delivering to the Water Plant must be able to go underneath an 11 foot high monorail. The truck driver must stay near his/her truck when they are in the process of unloading their respective bulk chemical truck. The driver must wear the appropriate PPE and he/she is responsible for any spill related to his/her chemical delivery.

All truck drivers need to check on their respective discharge hoses when pumping/discharging their product at the Water Treatment Plant.

15. SCOPE: Under the scope of this bid, it is intended to furnish services, products and materials to the Borough of Pottstown for a period of twelve (12) months beginning January 1, 2027 and ending December 31, 2027 or thirty-six (36) months beginning January 1, 2027 and ending December 31, 2029 or sixty (60) months beginning January 1, 2027 and ending December 31, 2031.

ENGINEERING SPECIFICATIONS

Wastewater Treatment Plant Chemicals

ITEM 1 – SODIUM HYPOCHLORITE: The sodium hypochlorite shall be 12.5% liquid concentrate and delivered to a storage tank on site.

Water Plant Chemicals

ITEM 1 – SODIUM HYPOCHLORITE: The sodium hypochlorite shall be 12.5% liquid concentrate and delivered to a storage tank on site.

ITEM 2 – POLY ALUMINUM CHLORIDE: poly aluminum chloride chemicals approved by DEP for use at the Pottstown Water Treatment Plant are as follows:

PCH210, PCH182, DELPAC 2020 and DELPAC 3030

Any other poly aluminum chloride chemicals must be bench tested and approved by the DEP. The chemical manufacturer will be part of the approval process with the DEP.

The tanker truck supplying the poly aluminum chloride must have at least a clean 40 foot hose, capable to pump the poly aluminum chloride to the 3rd floor, approximately 50 feet and capable to build pressure up to 28-30psi to get the poly aluminum chloride into the storage tanks. The tanks shall be rubber lined or made of stainless steel or any other suitable material that will not be corroded by acidity of the liquid. The poly aluminum chloride supplied shall contain no soluble mineral or organic substances in quantities capable of producing deleterious or injurious effects upon public health or water supply.

DESCRIPTION OF INITIAL TRIAL: (initial step- laboratory bench tests) All prospective poly aluminum chloride bidders must initially show through laboratory bench testing performed at the Pottstown Water Treatment Plant with a representative sample of raw water to be coagulated that the vendor’s product to be proposed will adequately perform the initial coagulation function of producing floc material. The performance of the poly aluminum chloride with raw water will be viewed by the Utilities Director, Superintendent and/or his designated personnel with verification obtained through respective dosage calculations. Exception to this initial step of the poly aluminum chloride trial is any poly aluminum chloride vendor who has demonstrated the effectiveness of the prospective proposed product through previous initial trial verification and/ or previous usage within the previous calendar year at the Pottstown WTP on the representative raw water to be coagulated may be waved at the Superintendent’s discretion from the initial step of the trial.

Only those poly aluminum chloride vendors who have conducted the REQUIRED laboratory field trial run and have met the specifications herein stated will be eligible for the consideration of award of this contract. Any poly aluminum chloride vendor who wishes to qualify for bidding should contact the Pottstown Director of Utilities or the Water Treatment Plant Superintendent. The expenses for all such test will be the responsibility of the poly aluminum chloride vendor for the product being tested.

SPECIAL NOTES:

BID QUANTITIES: The estimate of bid quantities is approximate and is a guide for the calculation upon which the contract award is to be made. The Borough does not assume any responsibility that the quantities will actually be required in the operation of the plant, nor will the contractor be allowed to plead misunderstanding or deception because of the quantity estimates or because of the delivery locations or other conditions. The Borough reserves the right to increase, to decrease, or to omit any of the quantities of material. An increase or decrease in the quantities of the items will not be sufficient grounds for granting an increase in the unit prices bid.

Under the scope of this bid, it is intended to supply products and materials to the Borough of Pottstown for a period of twelve (12) months beginning January 1, 2027 and ending December 31, 2027 or thirty-six (36) months beginning January 1, 2027 and ending December 31, 2029 or sixty (60) months beginning January 1, 2027 and ending December 31, 2031.

BOROUGH OF POTTSTOWN BILLING ADDRESS

Borough of Pottstown Finance Department 100 East High Street Pottstown, PA 19464

Contact: Marley Boone Phone # 610-970-6534 Fax # 610-970-6595

POTTSTOWN WASTEWATER TREATMENT PLANT – DELIVERY ADDRESS

Pottstown WWTP 1269 Industrial Highway Pottstown, PA 19464

Contact: Brent Wagner, Director Phone # 610-970-6540

POTTSTOWN WATER TREATMENT PLANT – DELIVERY ADDRESS

Pottstown WTP 668 Old Reading Pike Stowe, PA 19464

Contact: Jim Hennessy, Superintendent Phone # 610-970-6545 Fax # 610-970-6546