1-Bid26022 Specifications.pdf

Request for Bid

BID 26022

ADA COUNTY MOSQUITO ABATEMENT

DISTRICT AERIAL APPLICATION SERVICES

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: January 6, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

BID 26022 INSTRUCTIONS TO BIDDERS – PAGE 1

INSTRUCTIONS TO BIDDERS

BID 26022

ADA COUNTY MOSQUITO ABATEMENT DISTRICT

AERIAL APPLICATION SERVICES 2026

OWNER: Ada County Mosquito Abatement District

SERVICES: Ada County Mosquito Abatement District Aerial Application Services

1. Introduction and Summary of Services. Ada County is seeking bids from aerial applicators to provide aerial larvicide and ultra-low volume (“ULV”) applications, assist with the planning, coordination, and execution of such aerial applications, and provide post-application support for the purpose of mosquito abatement within the boundaries of the Ada County Mosquito

Abatement District (“ACMAD”), as more specifically set forth herein and in the Specifications set forth in Exhibit A.

ACMAD’s mission is to control mosquitoes that are both a nuisance and a potential health threat to the citizens who reside within its boundaries. The primary goal of ACMAD is to prevent the spread of West Nile Virus (“WNV”) from infected mosquitoes to human and animal populations. WNV is the most prominent cause of mosquito-borne disease in the continental

United States and was first detected in Ada County in 2009. WNV continues to threaten humans and animals residing within the ACMAD’s boundaries on a yearly basis.

To control WNV-infected and nuisance mosquito populations, ACMAD utilizes an

Integrated Pest Management (“IPM”) approach. IPM is a decision-making process that uses all available mosquito-management strategies (education, cultural, mechanical, biological, and chemical controls). Utilizing an IPM approach helps determine what combination of control strategies will reduce the mosquito populations to a manageable level with the least impact to the environment.

BID 26022 INSTRUCTIONS TO BIDDERS – PAGE 2

When WNV-infected or a high abundance of nuisance mosquito populations persist throughout ACMAD’s boundaries and cannot be adequately controlled through other IPM or ground-based efforts, ACMAD plans and contracts for aerial applications to be conducted within its boundaries. Accordingly, Ada County cannot warrant or guarantee that it will require the services contemplated herein at any time after award and the successful bidder is therefore not entitled to perform any services or receive any payment by way of Ada County’s award of the

Agreement as contemplated herein unless and until Ada County notifies the successful bidder of its need for services as set forth therein.

2. Solicitation for Bids.

a. Interested parties may obtain Bid 26022 Ada County Mosquito Abatement

District Aerial Application Services 2026 bid package from Ada County Procurement by downloading an electronic copy free of charge at: https://adacounty.bonfirehub.com.

b. Bids are to be submitted electronically to Ada County Procurement at:

https://adacounty.bonfirehub.com no later than 4:00 p.m. local time on January 23, 2026. See

Exhibit B for instructions regarding the electronic submission of bids. All bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or email. Bids received in compliance with these Instructions to

Bidders will be compiled on January 26, 2026, and Ada County Procurement will make a recommendation to award to the Board of Ada County Commissioners on February 3, 2026, at or about 9:00 a.m. local time, in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the Ada County Courthouse and Administration Building, 200 W. Front Street, Boise, ID 83702. The award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

c. A Bidder’s Bid Form, supplied in the bid packet, shall be used by the bidder https://adacounty.bonfirehub.com/ https://adacounty.bonfirehub.com/ https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

BID 26022 INSTRUCTIONS TO BIDDERS – PAGE 3

to submit its bid at: https://adacounty.bonfirehub.com. Note that your Price Per Acre, which shall set forth the price per acre for the services for twenty thousand to one hundred ninety thousand

(20,000–190,000) acres, is required to be completed on Bonfire in the requested information field for submission of bid amounts, in addition to the upload of the Bidder’s Bid Form in the bid packet.

A signed and completed Bidder’s Bid Form must be uploaded electronically as set forth herein. Failure to do so will render a bid non-responsive.

d. No oral, telephone, or telegraphic bids will be considered.

e. The forms must be completely filled out and submitted on Bonfire.

f. Bidders shall:

(i) carefully examine these Instructions to Bidders, including all exhibits attached hereto, Bidder’s Bid Form, and any addenda issued subsequent thereto;

(ii) include in the bid sums to cover the cost of all items contemplated by Bid 26022, including the Agreement attached hereto as Exhibit C and the Specifications attached thereto as Exhibit A, and all addenda issued subsequent thereto; and

(iii) make certain that they can provide the services in accordance with the requirements and timeframes set forth in the Agreement and the Specifications.

g. The bidder awarded the Agreement will not be allowed any extra compensation by reason of any matter or thing concerning that which such bidder might have been fully informed prior to submitting its bid. A copy of the Agreement is attached hereto as Exhibit

C.

h. No bid shall be withdrawn for a period of thirty (30) days after the time scheduled for receipt of bids.

i. Data contained in the bid and all documentation provided therein becomes property of Ada County and the data becomes public information. If a bidder wishes to have any

BID 26022 INSTRUCTIONS TO BIDDERS – PAGE 4

confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code §§ 74-

101, et seq. All “trade secret” information a bidder wishes Ada County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked.

Failure to mark such information as “Trade Secret” shall deem such information open to public inspection. Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by the bidder, the bidder agrees, by submitting its bid, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and court costs associated with asserting the documents contain “trade secret” information. The bidder agrees and acknowledges that the Bidder’s Bid Form and Price Per Acre are disclosable public records. Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records

Act. All documents not marked as “Trade Secret” are subject to release in compliance with the

Idaho Public Records Act.

3. Taxes. Bidders shall include in their bids all taxes which are levied by federal, state, or municipal governments upon its services, labor, fuel, and goods and materials related thereto, and the successful bidder shall pay all such taxes. Bidders are referred to Title 63 of Idaho

Code for further information.

4. Right to Reject Bids. The right to reject any or all bids is expressly reserved by the Board of Ada County Commissioners. The Board of Ada County Commissioners reserves the right to waive any informality in any bid.

5. Objections. Written objections to the Specifications or bidding procedures must be received by Ada County Procurement at least one (1) business day before the date and time bids are scheduled to be received.

BID 26022 INSTRUCTIONS TO BIDDERS – PAGE 5

6. Explanation to Bidders and Addenda.

a. Neither Ada County nor its representatives will give verbal answers to any inquiries regarding the meaning of the bid documents or provide verbal instructions prior to the submission of bids. Any verbal statement regarding same by any persons, prior to submission of bids, shall be unauthoritative.

b. Any explanation desired by potential bidders must be requested in writing from Ada County Procurement, and if explanation is necessary, a reply will be made in the form of an addendum, a copy of which will be made available on the Ada County website:

https://adacounty.bonfirehub.com. All questions and requests must be submitted in the Vendor

Discussions section of the Bonfire project listing and received no later than January 13, 2026, by

4:00 p.m. local time. An addendum will be issued on or about January 15, 2026.

c. All addenda issued to bidders prior to the date of receipt of bids shall become a part of these Instructions and any resulting agreement and all bids are to include the matters described in all addenda issued. Each bid submitted must specifically list all addenda in the Bidder’s Bid Form.

7. Examination of Bids. After the bids are received by Ada County Procurement, Procurement will review the bids for compliance with these Instructions and Idaho Code. After that review, Ada County Procurement will provide a written recommendation to the Board of Ada

County Commissioners. Bidders will be supplied with a copy of the recommendation on or about

January 27, 2026.

8. Basis of Recommendation. Ada County Procurement will recommend the

Agreement be awarded to the responsive bidder submitting the lowest bid amount.

BID 26022 INSTRUCTIONS TO BIDDERS – PAGE 6

9. Protest of Recommendation. Any bidder’s protest of the recommendation must be in writing and received by Ada County Procurement at: procurement@adacounty.id.gov no later than 4:00 p.m. local time on January 30, 2026.

10. Award of Bid. The Agreement shall be deemed as having been awarded when the bid has been accepted by formal motion made by the Board of Ada County Commissioners during the open business meeting commencing at or around 9:00 a.m. local time on February 3, 2026, in the Board of Ada County Commissioners’ Conference Room, located on the third floor of the

Ada County Courthouse, 200 W. Front Street, Room 3255, Boise, ID 83702. The award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. The successful bidder shall present all documents required for executing the Agreement to Ada County no later than 4:00 p.m. local time on February 10, 2026, unless otherwise provided, so that the Board of Ada

County Commissioners may consider the Agreement at or around 9:00 a.m. local time on

February 17, 2026.

The selected bidder must execute the Agreement in substantially the form provided in

Exhibit C. Bidders should read the Agreement carefully, as the selected bidder will be subject to all requirements contained therein, including the provision of insurance coverages as set forth in the Agreement as Exhibit C. The terms of the Agreement will not be negotiated. The successful bidder will not be entitled to perform any services or receive any payment by way of Ada County’s award of the Agreement as contemplated herein unless and until Ada County notifies the successful bidder of its need for services as set forth therein.

mailto:procurement@adacounty.id.gov https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

BID 26022 INSTRUCTIONS TO BIDDERS – EXHIBIT A

EXHIBIT A

SPECIFICATIONS

OVERVIEW

Pursuant to Bid 26022, Vendor shall provide aerial larvicide and ultra-low volume (“ULV”) applications, assist with the planning, coordination, and execution of such aerial applications, and provide post-application support for the purpose of mosquito abatement on behalf of County within the boundaries of the Ada County Mosquito Abatement District (“ACMAD”) to prevent the spread of West Nile Virus (“WNV”) and control WNV-infected and nuisance mosquito populations as part of ACMAD’s Integrated Pest Management (“IPM”) approach pursuant to the requirements and specifications set forth below.

A. Aircraft

Vendor shall make available a multi-engine, fixed-wing commercial agricultural aircraft. Each aircraft must be capable of treating a minimum of twenty thousand (20,000) acres in one (1) evening.

All aircraft used shall:

1. Be certified by the Federal Aviation Administration (“FAA”) and comply with all requirements of 14 C.F.R. Chapter 137, Agricultural Operation, including having an FAA-approved congested area plan thirty (30) days prior to commencement of aerial application operations;

2. Be capable of operating at a speed of one hundred fifty (150) miles per hour or greater;

3. Be capable of operating at an altitude of three hundred (300) feet at night;

4. Be inspected annually and make a certification thereof available upon request;

5. Be capable of applying the insecticide at rates labeled for aerial ULV applications for adult mosquito control;

6. Be capable of global positioning satellite (“GPS”) guidance with gridline capabilities with an accuracy of zero to fifty (0–50) feet and be used on all aerial application missions;

7. Be equipped with an aerial-application guidance system or equivalent system capable of processing on-board meteorology with an accuracy within less than one

(1) knot, a two-degree (2º) vector, and less than one degree (1º) in temperature to be used for optimization in real-time and for detection of a temperature inversion;

8. Be equipped with night-vision goggles for use in night applications;

9. Have an FAA-approved dump system and identified dump site in case of emergency that is capable of jettisoning at least half of the load in forty-five (45) seconds (no waivers of the dump system will be accepted); and

10. Have proof of ownership.

All aircraft used shall have an application system consisting of:

1. All necessary parts (tank, booms, pump, rotary atomizers, strainers, etc.)

constructed of materials that are resistant to corrosion by Naled, Malathion, and Pyrethroids and that are constructed and maintained at all times so as to be in good working order free of leaks;

2. The ability to apply larvicide products effectively and accurately according to product-label specifications;

3. The ability to produce droplets of insecticide within the specifications stated on the product label and the manufacturer’s accompanying literature;

4. The ability to maintain a minimum of a one-thousand-foot (1,000-foot) effective swath;

5. Rotary atomizers, equivalent to the Micronair spray system, which must be changed at the first signs of wear or stress;

6. The ability to monitor application-system pressure by a pressure gauge installed in the boom system within easy view of the pilot or by observing a digital display in the cockpit; and

7. Diaphragm check valves or other cut-off devices for use on rotary atomizers to ensure positive cut-off of the application.

Aircraft used other than those specified herein must be approved in writing by County prior to use and must otherwise meet all requirements and specifications set forth herein.

B. Application

During the application, Vendor shall have the ability to receive in real-time via a weather-monitoring system meteorological conditions at release height into the aircraft, specifically: (a) temperature; (b) wind speed; (3) wind direction; and (4) humidity.

Based upon the cumulative effect of many variables such as droplet spectra, aircraft vortices, meteorology from multiple altitudes, evaporation, nozzle location, aircraft characteristics, product characteristics, source geometry (aircraft speed, release height) and application rates, Vendor will have on board the aircraft the equipment necessary to optimize the application strategies, which result in increased droplet densities, product volume, and most efficient droplet sizes into the intended treatment area while minimizing off-target drift. In addition, the on-board meteorological system will be capable of alerting the pilots of real-time meteorological changes and temperature inversions.

Through the use of relevant flight-recording software, Vendor shall have the ability to produce a digital geographic information system (“GIS”) map capable of “replaying” the aerial mission as it was flown. This software will also graphically display the flight path, application switch status, air speed, date, time, positional GPS coordinates, meteorological variables, and drift-prediction data for each application.

Vendor will be required to comply with label specifications and submit to verification by County through readings taken from microscopic observation of Teflon-coated slides or an equivalent.

During the course of the Agreement term, County may elect to use several different insecticides, at which time new documentation of recalibration may be required.

Vendor will be required to provide required documentation that its application systems are able to obtain a minimum one-thousand-foot (1,000-foot) effective swath and allow County the right to perform swath tests for its own determinations as well.

C. Vendor Responsibility if Product is Supplied by Vendor

Vendor shall be responsible for application of the insecticide, including taking delivery, containment, storage, and container disposal. Vendor shall be responsible for the transfer of the insecticide from the insecticide container to the aircraft. Vendor shall provide sufficient personnel with the capabilities that meet or exceed safety requirements for transferring product(s) as set by the Environmental Protection Agency (“EPA”) and state and local agencies and have the ability to proactively contain any challenges associated with product spills.

Vendor shall comply with all National Pollutant Discharge Elimination System (“NPDES”) requirements and promptly provide County with all documentation to allow it to complete its reporting responsibilities.

Vendor shall provide documentation that the aircraft used during operations has been calibrated to deliver the correct amount of insecticide at the proper droplet size as determined by the insecticide label and based on the operation parameters defined by County. Vendor may be required to demonstrate the equipment for calibration and droplet-determination purposes.

County reserves the right to request additional droplet size tests and recalibration of equipment, which shall be provided at no additional cost to County.

Vendor shall provide a copy of each aerial application mission report, showing:

1. Application altitude;

2. Release height wind speed;

3. Release height wind direction;

4. Release height temperature;

5. Aircraft speed (ground speed);

6. Date and time(s) of application;

7. Amount of insecticide applied;

8. Number of acres treated; and

9. Flight path, using color to differentiate flight path showing “application on” and

“application off” areas.

Reports shall be submitted by 8:00 a.m. local time after each flight.

Vendor shall provide the following contact information: Toll-free contact phone number, cell phone number, and email address.

Vendor shall respond to County’s initial contact within one (1) hour by phone. Vendor will provide, in writing, the cause of any delay or cancellation of a mission within forty-eight (48) hours. Vendor must be available for contact between the hours of 8:00 a.m. and 5:00 p.m. local time. Vendor must be available between 5:00 p.m. and 6:00 a.m. local time for actual aerial applications.

D. Pilot Qualifications

Pilots shall have the following qualifications:

1. Minimum of one thousand five hundred (1,500) logged and verifiable flight hours;

2. Minimum of five hundred (500) logged and verifiable hours in aerial application of insecticide to control mosquitoes;

3. Possession of all current, applicable licenses and certifications in public health and aerial categories for pesticide applications;

4. Copies of commercial pilot’s license with multi-engine rating, first- or second-class medical certificate; and

5. Copies of any other documentation required by the FAA and state and local agencies.

BID 26022 INSTRUCTIONS TO BIDDERS – EXHIBIT B

EXHIBIT B

BID SUBMISSION INSTRUCTIONS

PLEASE READ CAREFULLY:

Bids are to be submitted online to Ada County Procurement at: https://adacounty.bonfirehub.com no later than 4:00 p.m. local time on January 23, 2026. All bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or email.

Important Notes:

• Logging in and/or uploading your file(s) does not mean your bid is submitted. Bidders must successfully upload all the file(s) and MUST click the submit button before the closing time.

• You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. This will confirm that you have successfully submitted your bid.

• Each submitted item of requested information will only be visible to Ada County upon its opening of bids on January 23, 2026, at 4:00 p.m. local time.

• If the requested information is listed as “required,” you will not be able to complete your bid submission until the requirement is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please plan accordingly!

• Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled.

• Mac users: When a Bid Table is required for bid submission, in order for it to be formatted correctly you will need to download Microsoft Excel. The Bid Table will not work with another spreadsheet tool.

• Emails received from Bonfire do not have attachments; click the View Opportunity link and login to Bonfire to view attachments under the Messages section, then click Vendor Discussions. You can then download the message attachment.

Need help? Please contact Bonfire directly at: support.bonfire@eunasolutions.com for technical questions or issues related to your submission. You can also visit the help forum at:

https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

https://adacounty.bonfirehub.com/ mailto:Support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

BID 26022 INSTRUCTIONS TO BIDDERS – EXHIBIT C

EXHIBIT C

SAMPLE AGREEMENT

AGREEMENT NO. ________

PERSONAL SERVICE AGREEMENT BETWEEN ADA COUNTY AND

FOR MOSQUITO ABATEMENT AERIAL APPLICATION SERVICES

THIS PERSONAL SERVICE AGREEMENT (“Agreement”) is entered into on

_____________________________, by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (“County”), and

(“Vendor”), at times referred to herein individually as “Party” and collectively as “Parties.”

WITNESSETH

WHEREAS, County issued a competitive solicitation in the form of Bid 26022 seeking bids from aerial applicators that were willing and able to provide aerial application services for and on behalf of the Ada County Mosquito Abatement District; and

WHEREAS, Vendor was awarded this Agreement based on its bid in response to Bid

26022 and is willing and able to provide the services contemplated herein.

NOW, THEREFORE, it is mutually agreed by and between the Parties hereto:

I. TERM, RENEWAL, AND TERMINATION

A. Term and Renewal. This Agreement shall become effective as of the date set forth above, but the performance of services and payment therefor shall only be provided as contemplated herein: (1) when County actually places an order for aerial application services; or

(2) upon the declaration of an emergency and notification of the emergency to Vendor. The term of this Agreement shall thereafter continue through September 30, 2026, but may, upon a mutually executed writing, be renewed for up to five (5) additional one-year (1-year) terms commencing on

October 1 and ending on September 30 of the next calendar year under the same terms and conditions set forth herein.

B. Termination. Either Party, upon thirty (30) days written notice, may terminate this

Agreement, with or without cause. In addition, this Agreement may be terminated by either Party in the event of a breach of a material term of this Agreement. Upon any breach of a material term, the Party seeking a remedy shall provide written notice of the breach to the breaching Party. The breaching Party shall have five (5) business days to cure said breach. Failure to cure said breach within five (5) business days constitutes grounds for immediate termination of this Agreement, at the sole discretion of the non-breaching Party.

II. VENDOR’S OBLIGATIONS

A. Deliverables. Vendor shall perform the services in conformance with the specifications set forth in Exhibit A, attached hereto and incorporated by reference herein, as at the cost outlined in Vendor’s bid in response to Bid 26022, which are incorporated by reference herein. Vendor guarantees to have its aircraft and ground support team in position to perform aerial application operations within forty-eight (48) hours of notification by County.

B. Insurance. Vendor shall maintain all insurance coverages and comply with all insurance-related provisions as set forth in Exhibit B, which is attached hereto and incorporated by reference herein.

C. Ownership of Information. Vendor understands and agrees that all electronic data, documents, and information remain the property of County. Upon expiration or termination of this

Agreement, or at any time County requests the electronic data, documents, and information be returned, Vendor agrees to return such electronic data, documents, and information to County within thirty (30) days of expiration, termination, or request. In no event shall Vendor maintain copies of

County electronic data, documents, or information that are returned to County.

D. Confidential Information. Vendor acknowledges that much, if not all, of the material and information which has or will come into Vendor’s possession or knowledge in connection with the performance of this Agreement, consists of confidential and proprietary information or “Confidential Information.” Vendor agrees to hold such Confidential Information in strictest confidence and agree not to release such information to any individual or entity.

Vendor further agrees not to make use of Confidential Information for Vendor’s own benefit or for the benefit of any third parties, other than for the performance of this Agreement, and not to release or disclose it to any other party either during the term or after the expiration or termination of this Agreement. Vendor is solely responsible for maintaining the security of such

Confidential Information and for complying with all federal, state, and local laws, regulations, or other requirements governing the privacy and non-disclosure of the same.

The foregoing obligations shall not apply to any information that: (a) is or becomes known publicly through no fault of the receiving party; (b) is learned by the receiving party from a third party entitled to disclose it; (c) is already known to the receiving party before receipt from the disclosing party as shown by the receiving party’s records; (d) is independently developed by the receiving party, as shown by the receiving party’s records; or (e) must be disclosed by operation of law.

E. Indemnification.

1. Vendor shall indemnify, defend, and hold County and its officers, employees, and agents harmless from and against all liability, actions, claims, losses, costs, fees, expenses, and judgments for damages or injuries to persons or property resulting from the negligent acts, omissions, or willful conduct of Vendor and its officers, employees, and agents or otherwise arising out of or in connection with any activities of Vendor and its officers, employees, and agents under this Agreement. In the event that County is alleged to be liable on account of negligent acts, omissions, or willful conduct of Vendor or its officers, employees, and agents, Vendor shall defend such allegations through counsel chosen by County and Vendor shall bear all costs, fees, and expenses of such defense, including, but not limited to, all court costs, attorney fees and expenses, and expert witness fees and expenses.

2. Vendor guarantees County that all services it is to perform under this Agreement shall be performed in accordance with all applicable federal, state, and local statutes, regulations, and other requirements. Further, Vendor agrees to indemnify, defend, and hold County harmless from and against all liability, actions, claims, losses, costs, fees, expenses, and judgments experienced by or imposed against County as a result of Vendor’s violation of the foregoing guarantees.

F. Anti-Boycott of Israel. Pursuant to Idaho Code § 67-2346, if this Agreement is

One Hundred Thousand Dollars ($100,000) or more and if Vendor employs ten (10) or more persons, Vendor certifies that it is not currently engaged in and will not, for the duration of this

Agreement engage in, a boycott of goods or services from Israel or territories under its control.

G. Anti-Boycott of Certain Sectors. Pursuant to Idaho Code § 67-2347A, if this

Agreement is One Hundred Thousand Dollars ($100,000) or more and if Vendor employs ten (10) or more persons full-time, Vendor certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company: (1) engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) engages in or supports the manufacture, distribution, sale, or use of firearms.

H. Ownership. Pursuant to Idaho Code § 67-2359, Vendor certifies that it is not currently owned or operated by the government of China and will not, for the duration of this

Agreement, be owned or operated by the government of China.

III. COUNTY’S OBLIGATIONS

A. Payment.

1. As consideration for the services to be performed under this Agreement, County agrees to pay Vendor as follows: .

2. Payment for Vendor’s services shall be made by County on the next payment cycle after Vendor has presented all necessary documents to County.

IV. MUTUAL OBLIGATIONS

A. Notice. Any notice under this Agreement shall be in writing and be delivered in person, by public or private courier services (including U.S. Postal Service Express Mail), or by certified mail with return receipt requested. All notices shall be addressed to the other Party at the following address or at such other address as the Party may from time to time direct in writing:

County: Ada County Mosquito Abatement District 975 E. Pine Avenue Meridian, ID 83642

Vendor:

Any notice shall be deemed to have been given on the earlier of: (a) actual delivery or refusal to accept delivery; or (b) the date of mailing by certified mail. Actual notice, however, and from whomever received, shall always be effective.

B. Independent Contractors. Nothing in this Agreement shall be construed to create an employment, agency, joint venture, or partnership relationship between the Parties. Vendor is, and shall perform this Agreement as, an independent contractor and, as such, shall have and maintain complete control over all its operations, officers, employees, and agents except as otherwise provided herein. Neither Vendor nor its officers, employees, or agents shall represent, act, purport to act, or be deemed to be the employee, representative, agent, or servant of County.

As an independent contractor, Vendor shall be solely responsible for payment of wages, all federal and state withholding taxes, liability insurance, compensation insurance, and such other obligations as are the legal responsibility of an employer.

C. Governing Law; Venue. This Agreement shall be governed by the laws (without regard to conflicts of laws) of the State of Idaho, without regard to conflicts of laws, with venue for any action brought pursuant to this Agreement to be in the Fourth Judicial District, State of

Idaho.

D. Waiver. The failure of a Party hereto to insist upon strict performance or observance of the terms of this Agreement shall not be a waiver of any breach of any terms or conditions of this

Agreement by the other Party.

E. Severability. In the event any provision of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect.

F. Attorney Fees. In the event of any litigation between the Parties arising under or resulting from this Agreement, arising under or resulting from any of the acts to be performed hereunder, or relating to the alleged breach of this Agreement, the prevailing Party shall recover its reasonable attorney fees and costs.

G. Successors and Assigns. Except with respect to Vendor’s right to payment, this

Agreement may not be assigned in whole or part by either of the Parties hereto without the prior express written consent of the other Party. Subject to the provisions of the immediately preceding sentence, each Party hereto binds itself, its successors, assigns, and legal representatives to the other and to the successors, assigns, and legal representatives of such other Party.

H. No Third-Party Beneficiaries. Nothing contained herein shall create any relationship, contractual or otherwise, with, or any rights in favor of, any third party.

I. Entire Agreement. This Agreement, together with Bid 26022 and Vendor’s bid in response thereto, which are incorporated by reference herein, embodies the whole agreement of the Parties. The Parties understand and agree that there are no other promises, terms, conditions, or obligations that govern their contractual relationship other than those contained therein and any and all other previous and contemporaneous communications, representations, and agreements, either verbal or written, between the Parties are superseded thereby.

J. Modifications. Any proposed modifications or alterations to the terms of this

Agreement shall be ineffective and void unless agreed to in a writing duly executed by the

Parties. Further, any modifications or alterations of the terms of this Agreement shall be ineffective and void unless approved by the Board of Ada County Commissioners at a public meeting.

K. Authority. Each individual executing this Agreement on behalf of a Party represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of said Party in accordance with duly adopted organizational documents or agreements and, if appropriate, a resolution of the Party, and that this Agreement is binding upon said Party in accordance with its terms.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the date and year written above.

Board of Ada County Commissioners

By:

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

Vendor

Name:

Title:

EXHIBIT A

SPECIFICATIONS

(To be inserted from Bid 26022)

EXHIBIT B

INSURANCE

A. Vendor, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company(ies) with AM Best’s rating(s) of A-VIII or better. All insurance companies must be authorized to do business in the State of Idaho. By requiring insurance herein, County does not represent that coverage, or limits, are necessarily adequate to protect Vendor, and such coverage and limits shall not be deemed as a limitation on Vendor’s liability under the indemnities granted to County in this Agreement.

B. Certificates of insurance evidencing the coverages required herein shall be provided to

County upon award of the Agreement. All certificates must be signed by an authorized representative of Vendor’s insurance carrier and must state that the issuing company, its agents, or representatives will provide County thirty (30) days’ written notice prior to any policies being canceled or materially changed. Renewal certificates or binders must be provided to County a minimum of five (5) days prior to the effective date of the renewal.

If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Risk Management risk@adacounty.id.gov Ada County Procurement procurement@adacounty.id.gov

D. Certificates must clearly identify that coverage applies in the State of Idaho and evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $500,000 each accident Bodily Injury by Disease: $500,000 policy limit Bodily Injury by Disease: $500,000 each employee

3. COMMERCIAL GENERAL LIABILITY (“CGL”) insurance providing limits of liability in the following amounts:

General Aggregate: $2,000,000 Product/Completed Operations Aggregate: $2,000,000 Personal & Advertising Injury Liability: $1,000,000 Per Occurrence: $1,000,000 Fire Legal Liability: $ 50,000 mailto:risk@adacounty.id.gov mailto:procurement@adacounty.id.gov

The CGL insurance policy shall be written on an “occurrence” form and shall cover liability arising from premises, operations, independent contractors, products, completed operations, personal injury, advertising injury, and liability assumed under an insured contract (including tort liability of another assumed in a contract). County and its elected officials, agents, employees, successors, and assigns shall be included as additional insureds under the CGL using ISO endorsement CG 20 10. The additional-insured endorsement CG 20 10, or its equivalent, must be provided with the certificate of insurance.

CGL insurance shall not include an exclusion or restriction of coverage for any of the following:

- Claims by one insured against another insured;

- Claims for resulting or consequential property damage to or from “your work;”

- Claims for bodily injury other than to employees of the insured;

- Contractual liability, including tort liability of another assumed in contract, without any limiting modification to or removal of the definition of insured contract, or the insured-contract exception to the contractual liability and employer’s liability exclusions;

- Claims for indemnity arising out of injury to employees of the insured;

- Claims or loss due to physical damage under a prior-injury endorsement or similar exclusionary language;

- Additional insureds’ vicarious liability, strict liability, or statutory liability; or

- Claims that apply to the type or nature of the work or services with the result that any “classification limitation endorsement” must not exclude coverage for any of the work or services included under this Agreement.

4. AIRCRAFT LIABILITY insurance with combined single limit for bodily injury and property damage liability excluding passengers not less than $1,000,000 each occurrence and $1,000,000 aggregate.

5. AIRCRAFT AERIAL APPLICATION LIABILITY insurance covering claims arising from spraying operations, providing limits in the following amounts:

Bodily Injury Per Person: $100,000 each occurrence Bodily Injury Per Accident: $300,000 policy limit Property Damage: $100,000 each occurrence

Aerial application liability insurance shall not include an exclusion or restriction of coverage for claims arising from the treatment of any residential area.

6. AIRCRAFT HULL coverage for not less than the full replacement value of the aircraft.

7. BUSINESS AUTOMOBILE LIABILITY insurance providing bodily injury, death, and property damage liability coverage for not less than $1,000,000 each accident limit.

Business automobile liability insurance shall be written on a standard ISO policy form, or an equivalent form, providing coverage for liability arising out of owned, hired, or non-owned vehicles in connection with this Agreement and any assumed contractual liability. County and its elected officials, agents, employees, successors, and assigns shall be included as additional insureds.

8. COMMERCIAL UMBRELLA LIABILITY policy providing liability coverage in excess of the primary policies, as described in Sections D.1–D.7 above, in an amount not less than $5,000,000 per occurrence and $5,000,000 general aggregate. To the extent that umbrella/excess coverage is used to satisfy the limits of coverage required hereunder, the terms of such coverage shall follow form to, or otherwise be at least as broad as, the primary underlying coverage, including amending the “other insurance” provisions as required so as to provide additional-insured coverage on a primary, non-contributory basis. Umbrella/excess liability insurance will be subject to vertical exhaustion before any other primary, umbrella, or other insurance obtained by the additional insureds will be triggered.

9. PROFESSIONAL LIABILITY insurance with limits of not less than $2,000,000 per claim and $2,000,000 aggregate and covering damage for liability imposed on Vendor by this Agreement or by law arising out of any negligent act, error, or omission in the rendering of or failure to render professional services required by this Agreement. If the insurance required by this Section D.9 is obtained through a “Claims Made” policy, this coverage or its replacement shall have a retroactive date of no later than the inception of this Agreement. Such insurance or its replacement shall also provide a minimum of five (5) years’ extended reporting coverage, or the maximum time under the State of Idaho statute of limitations for claims under this coverage, whichever is greater, after the services are last provided under this Agreement.

E. Notice of Cancellation. Vendor must certify that County will receive thirty (30) days’ advance notice of any cancellation (except ten (10) days for non-payment).

F. Continuation of Coverage. Required insurance, including additional-insured status for completed operations under the CGL policy, shall be maintained for the statute of repose following completion of the services and acceptance by County.

G. Certificates of Insurance. Upon award, Vendor shall furnish a certificate of insurance to show that the insurance specified in this Exhibit is in force, stating policy numbers, dates of expiration, limits of liability, and coverages thereunder, as well as any policy endorsements required hereunder. County maintains the right to request and receive from Vendor a copy of the full insurance policy for any insurance coverages required by this Exhibit.

H. Deductibles. Vendor shall be responsible, at no additional cost to County, for the payment of any associated deductibles or self-insured retentions in connection with the coverages required by this Exhibit. Any deductibles or self-insured retentions in excess of $25,000 must be declared at the time Vendor submits its bid and must be specifically approved by County prior to execution of this Agreement.

I. Special Provisions. Approval, disapproval or failure to act by County regarding any insurance supplied by Vendor shall not relieve Vendor of full responsibility or liability for damages or accidents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate Vendor from liability. Any erosion of insurance limits in policy will be reinstated to the required amounts if, during the Agreement term, claims are made against Vendor’s policy, the necessary reduction of available limits will be repurchased to the contractually required amounts. County shall make no special payments for any insurance that Vendor may be required to carry; all are included in Vendor’s bid.

BID 26022 BIDDER’S BID FORM – PAGE 1

First Document in Bid Packet

BIDDER’S BID FORM

Bid 26022 Ada County Mosquito Abatement District Aerial Application Services 2026

NAME OF BIDDER:

CONTACT NAME:

ADDRESS:

EMAIL:

PHONE NUMBER:

1. Scope of Services. The undersigned, having familiarized itself with the local conditions affecting the cost of the services, and with all criteria included within or referenced by Bid 26022 Ada

County Mosquito Abatement District Aerial Application Services 2026, including any addenda, does hereby propose to perform everything required for the services and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services necessary to perform the same.

2. Addenda. Bidder hereby expressly acknowledges receipt of the following addendum

(addenda) to the bid documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

3. Right to Reject Bids. In submitting this Bid, it is understood that Ada County reserves the right to reject any and all Bids, including any and all options. It is agreed that this Bid may not be withdrawn for a period of thirty (30) days from the opening thereof.

BID 26022 BIDDER’S BID FORM – PAGE 2

4. Compliance with Instructions to Bidders. Bidder has read and understands the Instructions to Bidders and agrees to comply therewith.

5. Certification and Signature.

This Bid is submitted in accordance with all documents and provisions of Bid 26022 Ada County Mosquito Abatement District Aerial Application Services 2026. By my signature, I accept and agree to the terms, conditions, and requirements contained in this solicitation, including but not limited to, the Instructions to Bidders and the Agreement and Scope of Services included therein.

As the undersigned, I certify I am authorized to sign and submit this Bid for the Bidder. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued for the solicitation.

Signature Date

Printed Name Title

CHECK-OFF LIST FOR BID SUBMITTAL – 1 PAGE

CHECK-OFF LIST FOR BID SUBMITTAL

Bid 26022 Ada County Mosquito Abatement District Aerial Application Services 2026

Bidder’s Bid Form is the first document in packet uploaded to Bonfire

Acknowledgment of all addenda

Price Per Acre submitted on Bonfire in the requested information field setting forth the price per acre for the services for twenty thousand to one hundred ninety thousand (20,000–190,000) acres

Authorized signatures as specified in the Instructions

Bids must be submitted online to Ada County Procurement at:

https://adacounty.bonfirehub.com no later than 4:00 p.m. local time on January 23, 2026.

Non-compliance with submittal requirements may deem your bid non-responsive. The Board of Ada County Commissioners reserves the right to accept or reject any or all bids.

Verify that the following has been done before submitting your bid:

https://adacounty.bonfirehub.com/