Bid #EAJA2627-1

BIDDING DOCUMENTS

TO

Locate and Identify

Water Service Lines

TO BE SUBMITTED TO THE

EPHRATA AREA JOINT AUTHORITY

124 SOUTH STATE STREET

EPHRATA, LANCASTER COUNTY, PENNSYLVANIA 17522

Advertise: July 29, 2026 (Ephrata Review) PennBid Post: July 31, 2026 Questions Due: August 19, 2026 @ 12:00 PM (PennBid)

Open Date: August 27, 2026 @ 10:00 AM (PennBid) Award Date: Thursday, September 10, 2026 @ 7:00 PM

BID #EAJA2627-1

LOCATE AND IDENTIFY WATER SERVICE LINES

TABLE OF CONTENTS

Note: This table of contents is for convenience only; its accuracy is not guaranteed, and it is not to be considered as a part of the Contract Documents.

SECTION

Bid Advertisement AD-1

Definitions 1

General Bid Requirements 2

Specific Bid Requirements 3

Proposal and Contract Forms 4

Bid Bond and Agreement of Surety 5

Affidavits 6

Performance Bond 7

Payment Bond 8

Public Works Employment Verification Form 9

Statement of Bidder’s Qualifications Attached

Prevailing Minimum Wage Determination Attached

Ephrata Borough Curb & Sidewalk Construction Specifications Attached

Drawings and Details Attached

INVITATION TO BID

Public Notice is hereby given that the Ephrata Area Joint Authority will receive sealed bids until 10:00 AM, local prevailing time, Thursday, August 27, 2026 online via the PennBid program (https://pennbid.bonfirehub.com). Following online bid opening, bid results will be publicly displayed via the PennBid program. Bids are for Locating and Identifying Water

Service Lines as more fully described in the bid documents. The scope of work includes, but is not limited to, providing all labor, materials, equipment, and hardware required to expose approximately 1,000 existing water service lines to identify and document the pipe material and then completely restore the excavated area and surface and all else necessary or required under contract: Bid #EAJA2627-1 Locate and Identify Water Service Lines.

Contract Documents are available at no cost at https://pennbid.bonfirehub.com.

All questions shall be submitted in writing via PennBid. Questions received after 12:00 PM on Wednesday, August 19, 2026 will not be acknowledged.

Each bid proposal shall be accompanied by a bid bond in the required form, certified check, letter of credit, or other security acceptable to the Authority in the amount of 10 percent of the total base bid.

No bid may be withdrawn for sixty (60) calendar days after the scheduled closing time for receipt of bids, except as permitted by law.

The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, creed, disability, religion, age, sex, or national origin.

The Ephrata Area Joint Authority intends to select the Bidder which, in the sole opinion of the Ephrata Area Joint Authority, is the lowest, responsive, responsible Bidder. The Ephrata Area Joint Authority reserves the right to accept or reject any and all bids and to award the bid in the best interests of the Ephrata Area Joint Authority.

The successful bidder will be required to furnish and pay for satisfactory performance and payment bonds.

This contract is subject to the Pennsylvania Prevailing Wage Act conditions.

This contract is subject to the Federal Occupational Safety and Health Act of 1970 (OSHA) conditions.

This contract is subject to PA Act 127 (Public Works Employment Verification). Contractor must submit verification forms acknowledging compliance with the Federal law concerning the use of the E-Verify Program. Providing verification is a pre-condition of the award of the contract. In addition, prior to commencing work on the project, the Contractor shall submit all subcontractor verification forms.

This contract is subject to Pennsylvania Human Relations Act 222 conditions.

This contract is subject to the non-discrimination in Employment / Contract Compliance Regulations conditions.

By Authority of the Ephrata Area Joint Authority

Karen A. Gerhart, Secretary

AD-1

https://pennbid.bonfirehub.com/ http://www.pennbid.net/

SECTION 1 – DEFINITIONS

When used in this document, the following words, terms, and phrases shall have the following meanings, unless expressly stated otherwise or unless the context clearly indicates otherwise:

1.01 AUTHORITY...Meaning the Ephrata Area Joint Authority.

1.02 AWARD...The Ephrata Area Joint Authority's written acceptance of a proposal.

1.03 BIDDER...Any individual, firm, partnership, corporation, or joint venture, submitting a proposal for the work contemplated and acting either directly or through an authorized agent.

1.04 BOROUGH...Meaning the Borough of Ephrata.

1.05 CALENDAR DAY...Every day shown on the standard calendar.

1.06 CONTRACT...The written agreement between the Ephrata Area Joint Authority and the successful bidder

(contractor) for the construction of the project as specified.

The contract includes but is not limited to: Proposal; Plans; Specifications; Agreement; Performance Bond; Payment

Bond; Insurance Certificates; Notice to Proceed and all work orders and supplemental agreements which may be required.

1.07 CONTRACT ITEM (PAY ITEM)...A unit of work for which a price is provided for in the contract.

1.08 CONTRACTOR...The individual, firm, partnership, corporation, or joint venture awarded the contract; acting directly through agents or employees, or the surety in case of default; or each participant in a joint venture.

1.09 DEPARTMENT...Pennsylvania Department of Transportation.

1.10 EAJA (OWNER)...Meaning Ephrata Area Joint Authority.

1.11 ENGINEER (OWNER)...Ephrata Area Joint Authority Engineering Department or its authorized representative.

1.12 FABRICATOR...A firm, company, or individual supplying fabricated material(s) for the project.

1.13 INSPECTOR-IN-CHARGE...Authorized field representative in immediate charge of inspecting work performance on the project, for the Ephrata Area Joint Authority.

1.14 JOINT VENTURE...A legal association of contractors or subcontractors, limited to three participants, formed for the purpose of bidding, and executing a common contract.

1.15 LOCAL TRAFFIC...Vehicular traffic that originates or is terminated within the project limits.

1.16 MANUFACTURER...A firm, company, or individual manufacturing material for the project.

1.17 MATERIAL...Substances specified for use in the project.

1.18 NOTICE TO PROCEED DATE...The date, established in writing by the Ephrata Area Joint Authority, on which work is to commence.

1.19 PennDOT...Refers to the Pennsylvania Department of Transportation.

1.20 PLANS...The approved documents or drawings, or exact reproduction of them, for construction of the project.

1.21 PROJECT...All the work described in the proposal.

1.22 PROPOSAL...The offer of a bidder, on the proposal form, to construct the project and or delivery services at the prices bid or predetermined.

1.23 PROPOSAL FORMS...The Ephrata Area Joint Authority forms on which proposals are prepared and submitted for the work.

1.24 PROPOSAL GUARANTY...The security furnished with a proposal, to guarantee that the bidder will enter into a contract, if the proposal is accepted.

1.25 REQUIRED COMPLETION DATE...The date on which all physical contract work, including any authorized additional or extra work, is to be satisfactorily completed.

1.26 RIGHT-OF-WAY...Any applicable area that has been secured and reserved by the Ephrata Area Joint Authority or

PennDOT for highway purposes.

1.27 ROADSIDE DEVELOPMENT...Items for seeding, sodding, mulching, top soiling, planting of ground covers, other planting, and items for erosion control.

1.28 SITES…As designated within the customer region of the Ephrata Area Joint Authority consisting of Ephrata

Borough, Ephrata Township, and Clay Township located within Lancaster County, Pennsylvania.

1.29 SKID RESISTANCE LEVEL (SRL)...The friction rating of a surface course material.

1.30 SPECIFICATIONS...This publication and all publications to which it refers.

1.31 SUBCONTRACTOR...Any individual, partnership, firm, corporation, or joint venture, who undertakes, with prior consent of the Ephrata Area Joint Authority, the partial or total construction of one or more items of project work, under the terms of the contract, with and responsible to the prime or general contractor by virtue of an agreement.

1.32 TRAFFIC CONTROL PLAN...A developed method or scheme for safely and efficiently moving traffic through or around the project work zone, if applicable, including detour routes, as necessary.

1.33 VENDOR...A firm, company, or individual supplying material for the project.

1.34 WORK...The furnishing of material, labor, equipment, and other incidentals necessary or convenient for successful project completion, plus the fulfillment of all duties and obligations imposed by the contract.

1.35 WORK CHANGE ORDER...Signed by the Engineer, authorizing the performance of additional or extra work. The contractor shall initiate all work orders.

1.36 WORKING DAY...Monday, Tuesday, Wednesday, Thursday, and Friday excluding holidays. Holidays include New

Year’s Day, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving (2 days) and

Christmas (2 days).

1.37 WORKING HOURS...The hours permitted for the contractor to complete work during a working day: between 7:00

AM - 5:00 PM. These working hours are available unless restricted by the Owner or as approved by the Engineer.

SECTION 2 - GENERAL BID REQUIREMENTS

ITEM PAGE

2.01 BID SECURITY 7

2.02 BID FORM AND SUBMITTAL OF BIDS 7

2.03 AWARD OF BID 7

2.04 TAXES 7

2.05 QUESTIONS 8

2.06 AUTHORITY TO EXECUTE BID AND CONTRACT 8

2.07 PRE-BID CONFERENCE 8

2.08 FAMILIARITY WITH THE SPECIFICATIONS 8

2.09 PRE-CONSTRUCTION AND SCHEDULING MEETING 8

2.10 RECEIPT, MODIFICATIONS AND WITHDRAWAL OF BIDS 8

2.11 BID PRICE 8

2.12 CHANGE ORDERS 9

2.13 MISTAKES OR OMISSIONS 9

2.14 JOB SUPERINTENDENT 9

2.15 JOB EMPLOYEES 9

2.16 SUB-CONTRACTORS 9

2.17 FINAL PAYMENT 9

2.18 INSURANCES 9

2.19 SURETY BONDS 11

2.20 PREVAILING MINIMUM WAGE SPECIFICATIONS 11

2.21 AFFIDAVITS 11

2.22 PUBLIC WORKS EMPLOYMENT VERIFICATION FORM 11

2.23 INTERPRETATION OF ESTIMATED QUANTITIES 11

2.24 NOTICE TO PROCEED 12

2.25 TIME EXTENSIONS AND REDUCTIONS 12

2.26 EROSION AND SEDIMENT POLLUTION CONTROL 12

2.27 WATERWAY REGULATIONS AND CONTROL 12

2.28 WORK SITE AND OTHER AREAS 12

2.29 ACCESSIBILITY OF FIRE HYDRANTS 12

2.30 REMOVAL & DISPOSAL OF EXCAVATED MATERIAL 13

2.31 PERSONAL LIABILITY OF PUBLIC OFFICIALS 13

2.32 OCCUPATIONAL SAFETY AND HEALTH 13

2.33 CARE OF PUBLIC AND PRIVATE PROPERTY 13

2.34 RESPONSIBILITY FOR DAMAGE CLAIMS 13

2.35 LAWS TO BE OBSERVED 13

2.36 SUBCONTRACTORS, SUPPLIERS AND OTHERS 14

2.37 CANCELLATION 14

2.38 WARRANTY 14

2.39 LIQUIDATED DAMAGES 14

2.40 COMPLIANCE WITH PROVISIONS OF ACT 287 14

2.41 STEEL PRODUCTS PROCUREMENT ACT 14

2.42 QUALIFICATIONS OF BIDDERS 15

2.43 EMERGENCY CONTACT DURING NON-WORKING HOURS 15

2.44 RESPONSIBILITY REGARDING EXISTING UTILITIES / STRUCTURES 15

2.45 MUTUAL RESPONSIBILITY OF CONTRACTORS 16

2.46 WORK OUTSIDE SCOPE OF CONTRACT 16

2.47 PROJECT DESCRIPTION 16

2.48 REFERENCES LIST 16

SECTION 2 - GENERAL BID REQUIREMENTS

2.01 BID SECURITY

Each bid must be accompanied by a bid bond (see attached form within bid documents) or a certified check drawn on, or a treasurer’s or cashier’s check issued by, a responsible bank or trust company, payable to the Ephrata Area Joint

Authority. The bank or trust company must be satisfactory to and approved by the Authority. The bid security shall be provided in an amount equal to ten percent (10%) of the total base bid price. An electronic copy of fully executed bid bond and surety shall be uploaded with online sealed bid. Upon request, following online bid opening, bidders should provide original copy of bid security.

In case a party to whom a contract is awarded shall fail or neglect to execute the agreement and furnish the satisfactory bonds within the time specified, the Authority may determine that the Bidder has abandoned the contract, and thereupon the bid forms and acceptance shall be null and void and the bid security accompanying the bid form shall be forfeited to the Authority as liquidated damages for such failure or neglect and to indemnify the Authority for any loss which may be sustained by failure of the Bidder to execute the agreement and furnish the bonds as aforesaid, provided that the amount forfeited to the Authority shall not exceed the difference between the bid price of said Bidder and that of the next lowest responsible and eligible bidder and provided further that, in case of death, disability, or other unforeseen circumstances affecting the Bidder, such bid security may be returned to the Bidder. After execution of the agreement and acceptance of the bonds by the Authority, the bid security accompanying the bid form of the successful Bidder will be returned upon request by the successful bidder.

2.02 BID FORM AND SUBMITTAL OF BIDS

Each Bid shall be submitted electronically via the PennBid Program (https://pennbid.bonfirehub.com). Each Bid shall include completing the schedule of values section, bid acknowledgement section, and uploading the following documents in a single electronic file or single zipped folder:

Bid Proposal – Section 4 Bid Bond – Section 2.01

References List – Section 2.48

Non-Collusion Affidavit, Non-Discrimination Affidavit, and Workers’ Compensation Affidavit – Section 2.21

Authority to Execute Bid & Contract – Section 2.06

PA Act 127 Public Works Employment Verification Form – Section 2.22

Statement of Bidders Qualifications – Section 2.42

2.03 AWARD OF BID

The Ephrata Area Joint Authority reserves the right to accept or reject any or all bids and to waive any informality in the bidding process. The contract will not be awarded solely on a cost basis. The completeness of the submittal information with the bidding documents will be important factors in Contractor selection although no specific formula is proposed.

The award decision of the Ephrata Area Joint Authority will be final. The Authority reserves the right to accept or reject any or all bids and to award the bid in the best interests of the Authority. Awarded bid prices shall remain effective, and not change, during the contract term, which begins with the successful award of the contract and terminates when the project is satisfactorily completed.

It is the intention of the Ephrata Area Joint Authority to award the bid contract at a meeting of the Ephrata Area Joint

Authority to be held at 7:00 P.M., local prevailing time, Thursday, September 10, 2026. Awarded bid prices shall remain effective, and not change, during the contract term, which begins with the successful award of the contract and terminated when the project is satisfactorily completed as determined by the Authority.

2.04 TAXES

It shall be the sole responsibility of the Contractor to determine the applicability of Pennsylvania State Sales and Use

Taxes on materials and supplies to be used in all aspects of the work. Only said taxes determined by the Contractor to be specifically applicable to the work shall be included in the contract price. The Contractor shall obtain the proper certificates, maintain the necessary records, and otherwise comply with current Pennsylvania State Sales and Use Tax requirements for all exempt materials and supplies. The Authority will not make a separate payment for any taxes.

2.05 QUESTIONS

Any questions or exceptions to any of the minimum specifications and/or requests for information regarding these specifications shall be in accordance with and submitted electronically for this Bid via the PennBid Program

(https://pennbid.bonfirehub.com). Questions are due no later than Wednesday, August 19, 2026 @ 12:00 PM on

PennBid. Questions received after the deadline will not be acknowledged.

2.06 AUTHORITY TO EXECUTE BID AND CONTRACT

If the Bidder is a corporation attach a certified copy of an appropriate corporate resolution of the Board of Directors of the Corporation authorizing an officer of the Corporation to execute the Bid and the Contract contained within this document on behalf of the Corporation. The Certified Resolution submitted must clearly show to the satisfaction of the

Borough of Ephrata that the person signing the Bid and Bid Bond for the corporation has been properly empowered by the corporation to do so in its behalf. An electronic copy of the authority to execute the bid and contract shall be uploaded with your online sealed bid.

A corporation to which a contract is to be awarded will be required to furnish certificates as to its corporate existence.

2.07 PRE-BID CONFERENCE

No pre-bid conference is scheduled for this bid.

2.08 FAMILIARITY WITH THE SPECIFICATIONS

All bidders are requested to carefully examine the bid documents of the project, the work proposed, proposal, and specifications. It will be assumed that any incidental work will be taken into consideration in the bid and will not constitute the basis for a claim for extra compensation during construction.

2.09 PRE-CONSTRUCTION AND SCHEDULING MEETING

The successful bidder shall schedule with the Authority a pre-construction meeting at which time the entire project will be reviewed and a schedule agreed upon.

2.10 RECEIPT, MODIFICATIONS AND WITHDRAWAL OF BIDS

Sealed Bids for the work of this contract will be received by the Ephrata Area Joint Authority online via the

PennBid Program (https://pennbid.bonfirehub.com) until 10:00 AM, local prevailing time, on Thursday, August

27, 2026 unless postponed, cancelled, or extended by the Authority. Unless modified, at that time all bids will be publicly opened online. The Ephrata Area Joint Authority may consider informal any Bid not prepared and submitted in accordance with the provisions hereof. Bids may be modified via PennBid at any time prior to the scheduled opening of bids. Bids may be withdrawn prior to the scheduled time (or authorized postponement thereof) for the opening of Bids. No Bid may be withdrawn for a period of sixty (60) calendar days after scheduled closing time for bid receipt, except as permitted by law.

2.11 BID PRICE

The bid price must cover the cost of furnishing all materials, labor, tools, equipment and hardware necessary to satisfactorily complete the prescribed work, as well as any required supervision, bonds and insurances, which may be required.

2.12 CHANGE ORDERS

Change order(s) shall be based upon agreement among the Owner, Contractor, and Engineer, as applicable; the

Engineer or authorized representative may issue an order for a minor change in construction.

If the request for change order provides for an adjustment or addition to the contract sum, Owner and Contractor shall agree upon change order methods and applicable dollar unit amounts and dollar total amounts for the proposed change(s). In any event, the Contractor shall initiate all change order paperwork.

In the event expeditious or contested changes are required, the Owner will issue a Construction Change

Directive using AIA Document G714, 1987 Edition, or acceptable current edition. Signature on this document contract indicates the Contractor’s acceptance of this procedure and document.

2.13 MISTAKES OR OMISSIONS

Claims because of mistakes or omissions by the contractor in the bids will not be considered. In case a bidder finds discrepancies or omissions in the proposal or specifications or is in doubt as to the meaning intended, he should follow instructions shown on Page 8 of these bid documents in Section 2.05 Questions.

2.14 JOB SUPERINTENDENT

The contractor shall at all times have on the project site a competent person in charge of the work who shall have the authority to act for the contractor in the execution of the contract work and any consultation necessary with the owner.

2.15 JOB EMPLOYEES

The contractor shall employ competent and efficient workers qualified to complete the prescribed work. All workmanship shall be first class.

2.16 SUB-CONTRACTORS

Any sub-contractor must be approved by the Ephrata Area Joint Authority prior to their being allowed to work on the project.

2.17 FINAL PAYMENT

The Ephrata Area Joint Authority shall make final payment of all remaining monies due the contractor as soon as possible within thirty (30) days after satisfactory completion and acceptance of the work.

2.18 INSURANCES

The Contractor and approved sub-contractor(s) shall purchase and maintain at its own cost and expense during the entire term of this Contract, property damage and liability insurance with required limits to protect both the

Contractor and the Ephrata Area Joint Authority (EAJA) from liability. The Contractor and approved sub-contractor(s) shall also insure payment of compensation to its employees in accordance with the current workers’ compensation laws of the State of Pennsylvania.

Evidence of Compliance

Within ten (10) calendar days after execution of the Contract by the parties and prior to any work beginning, the Contractor and approved sub-contractor(s) shall furnish the Authority with the required CERTIFICATE(S) OF

INSURANCE, declaration pages for each policy of insurance (except the Professional Liability Insurance, for which the certified insurance policy is required), and any other documents which the Authority may require, such as copies of policies or endorsements, as evidence of compliance with these insurance requirements in the amounts as specified or noted below. Carrier Rating shall be Best’s Rating of A-VII or better or its equivalent unless the

Authority grants specific approval for an exception. The Authority hereby grants specific approval for the acquisition of workers’ compensation and employer’s liability insurance from the State Workers’ Insurance Fund

(SWIF) of Pennsylvania.

Only certificates of insurance from companies licensed to do business in the Commonwealth of Pennsylvania and acceptable to the Authority will be approved.

Such certificates or other documents must be approved in writing by the Authority before this Contract is effective.

Policies to Remain in Force

All insurance coverage which the Contractor and approved sub-contractor(s) are required to provide for the Contract shall be maintained in full force and effect for the entire duration of the Contract term and any extensions thereof.

All policies shall provide for a minimum of thirty (30) days prior written notice to the Authority Secretary’s office, before cancellation, non-renewal or material change by the insurance company writing any such policies. If such notice is not provided for within the basic terms of the policy, it shall be provided by endorsement or notation in the certificate.

Replacement Coverage Required

In the event that any or all of the insurance coverage required by the Contract is cancelled, non-renewed or is reduced below the required minimum limits or caused or permitted to lapse, then the Contractor and/or approved sub-contractor(s) will be suspended from further performance of the Contract until such time as replacement coverage satisfactory to the Authority has been obtained and is in force and the Borough will make no further payments to the Contractor until such requirement is satisfied.

The Contractor and approved sub-contractor(s) shall have all applicable liability policies endorsed to include the Ephrata Area Joint Authority and its appointed officials, directors, officers, and employees and the

Borough of Ephrata, Ephrata Township, and Clay Township as additional insured as their respective interests may appear in accordance with the Contractor’s performance of this Contract.

Required Coverage

The Contractor and approved sub-contractor(s) shall, as an express condition of payment under this Contract, secure and maintain at its own cost and expense, the following kinds and amounts of insurance, with minimum limits of liability, not less than those specified below:

Workers’ Compensation Insurance

As required by the applicable laws of the Commonwealth of Pennsylvania, the Contractor shall maintain Workers’

Compensation Insurance for their employees during the life of this contract. Coverage must be in accordance with statutory requirements and include Employer’s Liability.

Commercial Liability Insurance

$1,000,000 Combined Single Limit (Bodily Injury and Property Damage) per occurrence. The Commercial General

Liability Policy shall include Contractual Liability Coverage.

Business Automobile Liability Insurance

$1,000,000 Combined Single Limit (Bodily Injury and Property Damage) each accident. The Business Automobile

Liability Policy shall include Contractual Liability Coverage.

Umbrella Excess Liability or Excess Liability Insurance

$2,000,000 per occurrence; $2,000,000 aggregate for other than products/completed operations and auto liability;

and $2,000,000 products/completed operations aggregate and including all the following coverages on the applicable schedule of underlying insurance: Commercial general liability; Business auto liability; and Employer liability.

2.19 SURETY BONDS

The successful bidder, when awarded the contract, shall furnish a Performance Bond, with sufficient surety(ies), in an amount equal to 100% of the contract price. The contractor shall also furnish a separate

Payment Bond in the amount of 100% of the contract price. A Corporate Surety, legally authorized to transact business in Pennsylvania, currently listed in the United States Department of the Treasury Circular 570 and satisfactory to the Authority, must execute both bonds.

2.20 PREVAILING MINIMUM WAGE SPECIFICATIONS

Minimum wage rates as determined by the Pennsylvania Prevailing Wage Act shall apply to this project based on project cost estimate. The State wage determinations are provided as part of these bid documents. It is the sole responsibility of the Contractor, before bid opening, to request, if necessary, any additional information regarding minimum wage rates for those tradespeople who may be employed for the proposed work prescribed under this contract.

Contact the Pennsylvania Department of Labor and Industry – Bureau of Labor Law Compliance at 800-932-0665 for additional information.

2.21 AFFIDAVITS

Each bidder shall submit an executed Non-Collusion Affidavit, Non-Discrimination Affidavit and Workers'

Compensation Affidavit. An electronic copy of each fully executed Affidavit shall be uploaded with online sealed bid.

2.22 PUBLIC WORKS EMPLOYMENT VERIFICATION FORM

Each bidder shall submit the required, executed Public Works Employment Verification Form(s) in accordance with Act

127 of 2012 as enacted by the Commonwealth of Pennsylvania. This Act requires that all public work contractors and sub-contractors utilize the Federal Government’s E-Verify system to ensure that all employees performing work on public works projects are authorized to work in the United States.

Each contractor, and their sub-contractors, submitting a bid for this project must complete and submit with their bid documents the PUBLIC WORKS EMPLOYMENT VERIFICATION FORM(S) included with these bid documents.

Failure to include the required verification form(s) may result in bid disqualification. An electronic copy of the Public

Works Employment Verification Form shall be uploaded with online sealed bid.

2.23 INTERPRETATION OF APPROXIMATE ESTIMATE OF QUANTITIES

The estimate of quantities, shown on the proposal forms and in the contract, is approximate and is shown only as a basis for the calculation upon which a bid award may be made. The Authority reserves the right to increase, to decrease, or to omit any of the quantities of the work due, which may limit the amounts of work to be completed, as applicable. It is to be understood that these quantities may be adjusted at any time from bid opening through project completion, without any adjustments in the unit prices as bid, unless exclusively negotiated between the Ephrata Area

Joint Authority and the Contractor and mutually accepted by both parties.

2.24 NOTICE TO PROCEED

As soon as practical after receipt and approval of the executed contract, bonds and insurance certificate by the Authority or their authorized representative, a written Notice to Proceed will be sent specifying a calendar date on which work may commence. The Contractor is required to start work on the Notice to Proceed date and complete all work, including any authorized extra work, on or prior to the completion date or time allotted. The Notice to Proceed will be issued within ten

(10) days after proper bond(s) submittals. Extension or extensions of the 10-day period will be accepted only by mutual written consent of the parties to the contract provided such written consent is given prior to the expiration date of the 10-day period. PROJECT MUST BE SATISFACTORILY COMPLETED WITHIN ONE HUNDRED TWENTY

(120) CONSECUTIVE WORKING DAYS FROM START DATE OF WORK. ALL WORK MUST BE

SATISFACTORILY COMPLETED PRIOR TO WEDNESDAY, MARCH 31, 2027.

2.25 TIME EXTENSIONS AND REDUCTIONS

The Engineer, in his discretion, may issue a time extension or reduction, in writing, if the anticipated Notice to

Proceed Date in the proposal may not be or has not been reasonably met. Such time extension may only be made if the Contractor requests it and the anticipated Notice to Proceed Date in the proposal may not be or has not been reasonably met through no fault of the Contractor.

If the Engineer, or his authorized representative, orders additional or extra work, which affects progress in one or more controlling operations, an appropriate time extension will be issued. In any case, the Engineer or his authorized representative will issue all time extensions and/or reductions in writing.

2.26 EROSION AND SEDIMENT POLLUTION CONTROL

Install and maintain erosion and sediment pollution control devices, as necessary, during the project to properly and satisfactorily maintain erosion and sediment pollution.

2.27 WATERWAY REGULATIONS AND WATER POLLUTION CONTROL

Comply with all applicable County, State, and Federal laws and regulations preventing the pollution of surface water and ground water resources.

2.28 WORK SITES AND OTHER AREAS

The designated work sites (addresses) will be located within the existing water service customer base of the Ephrata

Area Joint Authority comprising Clay Township, Ephrata Township, and Ephrata Borough, Lancaster County, Pennsylvania. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained by the

Contractor. Storage of vehicles, equipment and materials is not permitted within a public street right-of-way outside of normal working hours.

2.29 ACCESSIBILITY OF FIRE HYDRANTS

Make necessary arrangements with the local authorities to provide fire protection at all times. Keep the fire hydrants adjacent to the work readily accessible to fire apparatus and do not place materials or other obstructions within fifteen (15) feet of any fire hydrant.

2.30 REMOVAL AND DISPOSAL OF SURPLUS MATERIALS

All surplus materials shall be legally disposed of off-site by the Contractor at a location determined by the Contractor in accordance with all applicable state and federal regulations. Access to the site of disposal shall be coordinated with the property owner or as applicable, all payments for right of use of property, all permits and approvals and correction of all damages or conditions to the property owner’s satisfaction shall be the responsibility of the Contractor. All surplus materials must be removed from site and properly and legally disposed of at the end of each workday.

2.31 PERSONAL LIABILITY OF PUBLIC OFFICIALS

In carrying out any of the provisions of these specifications or in exercising any power or authority granted to them by or within the scope of the contract, no liability may be placed upon the Secretary, Manager, Engineer, or their authorized representatives, either personally or as officials of the Ephrata Area Joint Authority.

2.32 OCCUPATIONAL SAFETY AND HEALTH

Comply at all times with applicable Federal, State and Local laws governing safety and health.

When, in the Engineer's opinion, employees are exposed to extraordinary conditions which could or do constitute a hazard, modify such equipment, devices, and job procedures to insure protection against the hazard or to reduce the risk to the employees engaged in project work.

Require all persons to wear fluorescent orange or yellow-green apparel with retroreflective material that meets current

ANSI 107-2004 Class 2 risk exposure anytime day or night while in active work zones adjacent to traffic. Class 3 high-visibility apparel should be considered for additional flagger visibility at night, as applicable.

2.33 CARE OF PUBLIC AND PRIVATE PROPERTY

Use special care in the performance of the work in order to avoid interference or damage to operating utilities;

however where there is any possibility of interference or damage, make satisfactory arrangements with the affected

Utility Company(ies), covering the necessary precautions to be utilized during the work. Make these arrangements before work is started.

Promptly make restitution for or repair or restore damaged public or private property to the satisfaction of the property owner.

2.34 RESPONSIBILITY FOR DAMAGE CLAIMS

Furnish insurance certificate(s), as specified in Section 2.18 of these requirements, to indemnify and save harmless the Ephrata Area Joint Authority, Clay Township, Ephrata Township, and the Borough of Ephrata and its officers, agents, and employees from all suits, actions, or claims of any character, name and description, brought for or on account of any injuries or damages received or sustained by any person, persons, or property during the performance of the work by the Contractor, whether the same is due to the use of defective material, defective workmanship, neglect in safe-guarding the work or public interests, or by, or on account of any act, omission, neglect, or misconduct of the Contractor.

Also, indemnify and save harmless the Ephrata Area Joint Authority, Clay Township, Ephrata Township, and the

Borough of Ephrata and its officers, agents and employees from cases due to Contractor irresponsibility, or from any claims for amounts arising or recovered under the Worker's Compensation Law, or any other law, bylaw, ordinance, order, or decree.

2.35 LAWS TO BE OBSERVED

At all times, observe and comply with the following, and post as/if required: all Federal, State, and local laws, ordinances, and regulations which affect the conduct of the work or which apply to employees working on the project; all orders or decrees which have been or may be enacted by any legal bodies or tribunals having authority or jurisdiction over the work, materials, employees or contract.

Protect and indemnify the Ephrata Area Joint Authority and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulations, order, or decree, including violations by contractor employees.

If statutes, results and/or regulations are added or amended, perform all additional and/or extra work considered necessary, as ordered in writing, and directed. If necessary, this additional or extra work will be paid for as a separate item according to unit prices already established or as a lump sum extra item agreed upon by the Ephrata

Area Joint Authority and the Contractor.

2.36 SUBCONTRACTORS, SUPPLIERS, AND OTHERS

Do not sublet, sell, transfer, or otherwise dispose of the contract or contracts or any portion or rights, title, or interest, without the written consent of Ephrata Area Joint Authority or its authorized representatives.

Upon request, for the purpose of monitoring compliance with the provisions of the contract, furnish the Ephrata Area

Joint Authority, or its authorized representatives, a copy of any subcontract, supply contract, rental agreement, or other assignment of the contract. The Authority reserves the right to approve or disapprove of any subcontractor to perform work on this project.

2.37 CANCELLATION

The Ephrata Area Joint Authority reserves the right to cancel this contract or any portion thereof immediately should the

Contractor’s services be unsatisfactory or the Contractor fails to comply with terms stated in the contract.

2.38 WARRANTY

The Contractor shall guarantee his work and shall remedy, without cost to the Ephrata Area Joint Authority, any defects which may develop for a period of twelve (12) months from satisfactory completion as determined by the Ephrata Area

Joint Authority and any material(s) warranty(ies) shall be in accordance with applicable manufacturer’s warranty(ies).

Warranties shall be from the date of satisfactory project completion and acceptance by the Ephrata Area Joint Authority on any products and services provided to the Ephrata Area Joint Authority in accordance with this Contract, unless otherwise specified and mutually agreed upon by the Ephrata Area Joint Authority and the Contractor.

2.39 LIQUIDATED DAMAGES ASSESSMENT

Provisions for liquidated damages are set forth in the Contract Agreement.

2.40 COMPLIANCE WITH PROVISIONS OF ACT 287 (PA 1 CALL)

Pennsylvania General Assembly Act. No. 287 and as amended and supplemented by Act 38, December 12, 1991, sets forth requirements designed to protect underground utility lines from damage during excavation. Generally, the

Act requires the Contractor to ascertain the location and type of utility lines at the work site and to request detailed information from each user (utility owner or operator) not less than three working days before beginning work. The

Contractor must provide his operator with the information and must inform any user of any damage made or discovered during construction. The Pennsylvania One Call System, Inc. can be contacted at 1(800) 242-1776 or

811.

2.41 STEEL PRODUCTS PROCUREMENT ACT

Special attention is drawn to the provisions of the Commonwealth of Pennsylvania “Steel Products Procurement Act” –

Act No. 3 of 1978 as amended by Act No. 1982-161 and as further amended and supplemented, and the Contractor is advised that only steel products as defined in said Act shall be used or supplied in the performance of the contract, or any subcontracts thereunder.

2.42 QUALIFICATIONS OF BIDDERS

To demonstrate Bidder’s qualifications to perform the Work, all Bidders will be required to submit written evidence such as financial data (if requested), previous experience, present commitments, and other such data as required by the

Statement of Bidder’s Qualifications as attached to the bidding documents. All required information must be submitted with your Bid Proposal.

Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

2.43 EMERGENCY CONTACT / MAINTENANCE CREW DURING NON-WORKING HOURS

The Contractor shall make available during the normal non-working hours an emergency contact / maintenance crew which shall be available on two hours of notice from the Engineer or Owner for the repairs and maintenance of excavations and/or restorations or other work which have become hazardous to the public or plant operations because of settlement or other reasons.

If the Contractor fails to make the repairs within a reasonable period after being contacted by the Engineer or Owner, the necessary repairs or maintenance shall be performed by others and the full costs of the work charged to the Contractor.

Names, addresses and 24/7 contact information of responsible maintenance personnel will always be made available to the Engineer and Owner. If the maintenance personnel assigned fail to respond in a timely manner, the Contractor shall immediately reassign new emergency contact / maintenance personnel.

2.44 RESPONSIBILITY REGARDING EXISTING UTILITIES AND STRUCTURES

The existence and location of underground utilities indicated on the Drawings are not guaranteed and shall be investigated and verified in the field by the Contractor before starting work. The Contractor’s attention is directed to the existing local, state, and federal regulations. Excavation in the vicinity of existing utilities and structures shall be carefully done by hand.

The Contractor shall be held liable for any damage done by reason of breaking any water, sewer, gas, telephone, electric, or other utility pipe, wire, or service line. When any pipes, lines, wires, or services become broken or damaged during the progress of the work, the Contractor shall cause them to be repaired at once at his own expense. Delays which would result in adjoining residences and/or businesses having to go overnight or for needlessly long periods during the day without utilities will not be tolerated. The Authority reserves the right to remedy such delays or neglect by ordering outside parties and/or their own forces to make repairs at the sole expense of the Contractor without written notice.

Care shall be taken not to move, without the consent of the Authority’s authorized representative, any sewers, culverts, water, gas, electric, telephone, or other pipes, lines, wires, services, poles, or structures. In crossing or running parallel with or near utility lines/wires, they shall be securely hung, braced, or supported in place until the work is completed.

Whenever it is necessary to interfere with said structures, the Contractor, at his own expense, shall maintain their respective services, and if necessary, lay temporary lines or structures.

The Contractor shall repair all damage done to any structures on private property, within a public right-of-way, and as required at the sole expense of the Contractor and shall keep them in good repair in like kind for a period of one (1) year after satisfactory completion of the work.

Before ordering any materials or doing any work, the Contractor shall verify all measurements at the site and shall be responsible for their accuracy. The Contractor shall, without extra charge, make slight alterations as may be required leaving all materials and work complete and in proper working order.

All dimensions shown on the Drawings are to be field checked and verified; any inconsistencies are to be communicated to the Authority’s authorized representative before performing work.

Water mains, storm drains, sanitary sewers, gas mains, and all other utilities are shown on the Drawings in accordance with the best information available for the information of the Contractor. The Authority assumes no responsibility for accuracy or completeness of information shown. Existing utilities shall be carefully protected and any damage to existing utilities caused by the work shall be immediately repaired or replaced to the satisfaction of the Authority’s authorized representative by the Contractor at the Contractor’s sole expense, using materials of the types damaged.

All valve boxes or barrels, covers, grates, frames, and surface appurtenances shall be adjusted flush with existing finish grades. Contractor shall coordinate with each respective utility such adjustment. Coordination and adjustment to final grade of all affected utilities shall be included in the appropriate bid item price.

Traffic control is to be per current PennDOT specifications and guidelines. No street closures shall occur. Contractor must maintain two-way traffic at all times.

2.45 MUTUAL RESPONSIBILITY OF CONTRACTORS

If, through acts of neglect on the part of the Contractor, any other contractor or any subcontractor shall suffer loss or damage on the work, the Contractor shall settle with such other Contractor or subcontractor by agreement or arbitration, if such other Contractor or subcontractor shall assert any claim against the Engineer and/or the Owner on account of any damage alleged to have been sustained, the Engineer and/or the Owner on account of any damage alleged to have been so sustained, the Engineer will notify this Contractor, who shall defend at his own expense any suit based upon such claim, and, if any judgment or claims against the Engineer and/or Owner shall be allowed, the

Contractor will pay or satisfy such judgment or claim and pay all costs and expenses in connection therewith.

2.46 WORK OUTSIDE THE SCOPE OF CONTRACT

Any work outside the scope of contract shall be authorized in writing by the Engineer or Owner. No extra work shall proceed until written authorization is received. It shall further be the Contractor’s responsibility to contact the

Engineer or Owner for establishing the claim of extra work.

Extra work performed by the Contractor prior to receiving written authorization will not be eligible for payment.

2.47 PROJECT DESCRIPTION

Project consists of, but is not limited to, providing all labor, materials, equipment, hardware, and appurtenances for soft excavation to locate approximately 1,000 existing water service lines and identify the water service line material.

See details for excavating within asphalt, concrete, and lawn surfaces, and backfilling and restoring those surfaces.

excavations and all else necessary or required to complete the project properly and satisfactorily are included in the project description.

Project Locations: The designated work sites (addresses) will be located within the existing water service customer base of the Ephrata Area Joint Authority comprising Clay Township, Ephrata Township, and Ephrata Borough, Lancaster County, Pennsylvania.

Owner: Ephrata Area Joint Authority, 124 South State Street, Ephrata, PA 17522.

2.48 REFERENCES LIST

Each Bidder is to provide a list of references for similar work recently completed by the Bidder within the past 10 years. Each Bidder is to provide at least 3 references including their name, address, current phone number, company or organization name, and work completed including estimated cost to complete the work.

(End of section)

SECTION 3 - SPECIFIC BID REQUIREMENTS

Note: This table of contents is for convenience only; its accuracy is not guaranteed, and it is not to be considered as a part of the Contract Documents.

ARTICLE TITLE PAGE

01009 GENERAL 18

01010 SUMMARY OF WORK 20

01040 COORDINATION 21

01060 REGULATORY REQUIREMENTS 22

01150 MEASUREMENT AND PAYMENT 25

01200 PROJECT MEETINGS 31

01300 SHOP DRAWING SUBMITTALS 32

01400 QUALITY CONTROL 35

01510 TEMPORARY UTILITIES 37

01530 CONSTRUCTION BARRIERS 38

01540 SECURITY 40

01560 TEMPORARY ENVIRONMENTAL CONTROLS 40

01570 TRAFFIC REGULATION 44

01600 MATERIAL HANDLING, STORAGE AND PROTECTION 46

01630 SUBSTITUTIONS 47

01710 PROJECT CLEANUP 50

01720 PROJECT RECORD DOCUMENTS 51

02010 SUBSURFACE EXPLORATION 51

02500 PAVING AND SURFACING 52

NOTE: PennDOT Specifications Publication 408, as amended and all other publications to which it refers, supersedes all specifications in this section unless otherwise noted, stated, or directed.

Specifications in this section supersede any applicable specifications in Section 2 - General Bid

Requirements of these bid documents, unless otherwise noted, stated, or directed.

Specifications in this section supersede any specifications in applicable sections of the Ephrata

Area Joint Authority Water System Construction Specifications, as amended, unless otherwise noted, stated, or directed.

Specifications listed in Bid Item Descriptions supersede any applicable specifications referenced in this bid document unless otherwise noted, stated, or directed.

SECTION 3 - SPECIFIC BID REQUIREMENTS

ARTICLE 01009-GENERAL

1.01 PROJECT DESCRIPTION

Project consists of, but is not limited to, providing all labor, materials, equipment, hardware, and appurtenances for soft excavation to locate approximately 1,000 existing water service lines and identify the water service line material.

See details for excavating within asphalt, concrete, and lawn surfaces, and backfilling and restoring those surfaces.

Soft excavations, concrete sidewalk removal, excavation and surface restorations and all else necessary or required to complete the project properly and satisfactorily are included in the project description. Work will occur at designated areas (addresses) within the current water customer base of the Ephrata Area Joint Authority comprised of Clay

Township, Ephrata Township, and the Borough of Ephrata located within Lancaster County, Pennsylvania.

Mobilization/demobilization, erosion and sedimentation control as required, traffic control, hard surface saw-cutting, excavation, required backfilling, asphalt, concrete, and lawn restoration including topsoil and seeding, temporary and permanent pavement restoration, concrete sidewalk restoration and all else necessary or required to complete the project properly and satisfactorily are included in the project description.

1.02 INTENT OF PLANS AND SPECIFICATIONS

The intent of the plans and specifications is to define a complete project to be performed in accordance with the contract. Unless otherwise provided, the Contractor shall furnish all materials, equipment, tools, labor, and incidental work necessary to complete the prescribed work in place. The Contractor is responsible for the supervision, performance, and satisfactory completion of all proposed or directed work. All work shall be completed in accordance with standard practices for water main and appurtenance installation and for restoration of all affected surfaces.

1.03 CLEANING OF PROJECT SITE

The Contractor is responsible for removal of construction-related silt and other deposits from existing culverts, inlets and other drainage structures, including stream channels, as applicable. Also, clean and remove surplus and discarded material, equipment and temporary structures from the project and adjacent properties. Remove debris and objectionable material from areas used or disturbed by the construction operations on, or within sight of, any roadway or private property. Remove paint marks or spills, stains, rust marks, oil or any other unsuitable markings, or objectionable materials as directed by the Ephrata Area Joint Authority. The project will not be considered complete until the above work has been satisfactorily completed and approved by the Owner or authorized representative of the Authority.

1.04 DISPOSAL OF EXISTING STRUCTURES/MATERIAL

Satisfactorily remove and appropriately dispose of all existing structures and materials, which are not to…