1-Bid 26-39-2410 Fire Hoses for Forsyth County Fire Department.pdf

Bid Number 26-39-2410 Page 1 | 18

Forsyth County Procurement Department

514 West Maple Street, Suite 104 Cumming, GA 30040 | Phone 770.888.8872

Invitation to Bid

Bid # 26-39-2410

Fire Hoses for Forsyth County Fire Department.

Forsyth County

Cumming, Georgia

Closing Date and Time:

February 19,2026 2:00 pm

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ADVERTISEMENT

INVITATION TO BID NO. 26-39-2410

Forsyth County, Georgia is soliciting competitive bids from qualified suppliers for the following goods generally described as: Fire Hoses and associated equipment and materials for the Forsyth County Fire Department more specifically described as:

Description: Pro-Flow Hose, Big 10 Hose, Key Hoses, and associated materials and equipment for the Forsyth County Fire Department.

Forsyth County uses a procurement portal powered by EUNA Procurement (formerly Bonfire Interactive) (“EUNA”) for digitally accepting and evaluating bids, statements of qualification, and proposals.

Bids shall only be accepted online through EUNA.

Any proposal submitted in any other form (email, paper, fax, mail, etc.) will not be accepted for any reason.

Bids are due by 2:00 P.M. (Local Time) on February 19,2026.

Bids will be publicly opened and read aloud at 2:30 P.M. (Local Time) on February 19,2026 at Forsyth County Procurement Department, 514 W. Maple St. Suite 104, Cumming, GA 30040, or via Microsoft Teams.

All bids must remain valid for a minimum of 120 days after the actual date of the opening.

Award of the bid will be made at a later date. Forsyth County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

Ryan Eckelberry Procurement Agent II

To Web: January 15, 2026

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Invitation to Bid 26-39-2410

Date Issued: January 15, 2026

Forsyth County is seeking bids from qualified bidders for the Purchase of Fire Hoses and associated equipment and materials for the Forsyth County Fire Department, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (“ITB”).

Deadline for Receiving Sealed Bids 2:00 p.m. (EST) Thursday, February 19, 2026

Bids will be opened at: 2:30 p.m. (EST) Thursday, February 19, 2026 Procurement Department 514 West Maple Street, Suite 104 Cumming, GA 30040

No Questions will be accepted after:

February 9, 2026, 3PM (EST)

All questions are to be asked via EUNA under Opportunity Q&A No questions are to be asked outside of Bonfire

Sealed bids will be opened at the above time, date, and place. The bid will be awarded later, pending evaluations of all bids submitted.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

Interested parties may log in to Bonfire to obtain the bid tabulation.

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TABLE OF CONTENTS

Invitation to Bid

SECTION I- Introduction and Information

SECTION II -Solicitation Terms and Conditions

SECTION III – Description of Goods

Bid Summary

References

Non-Collusion Affidavit

Solicitation Certification

Addendum Acknowledgement

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SECTION I- Introduction and Information

1.1 Purpose

Forsyth County (“County”) is seeking bids from qualified, experienced, and licensed Bidders to provide all materials and equipment for the purchase of Fire Hoses for the Forsyth County Fire Department, in accordance with the terms, conditions, specifications, and description of goods contained in this Invitation to Bid (ITB).

1.2 EUNA (formerly Bonfire)

Forsyth County uses EUNA (https://www.forsythco.com/Departments-

Offices/Procurement/Bids-Results) to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results, and issuing notification of an intended decision.

There is no charge to register and download the ITB from EUNA. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA well in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidder's inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Bidders to register and participate in the solicitation process, nor will any fees be charged to the awarded Bidder.

1.3 Point of Contact

For information concerning procedures for responding to this solicitation, contact the Procurement Agent, Ryan Eckelberry, at (770) 888-8872 or email at raeckelberry@forsythco.com. This contact is for clarification purposes only.

For questions concerning the description of goods, please utilize the Messages feature provided by EUNA at https://www.forsythco.com/Departments-Offices/Procurement/Bids- Results. Questions must be received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the description of goods or bidding procedures will only be transmitted by written addendum. (See addendum section of EUNA). Bidders, please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, goods, equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in EUNA shall become part of this ITB.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

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It is the sole responsibility of the Bidder to ensure that its bid is submitted electronically through EUNA at https://www.forsythco.com/Departments- Offices/Procurement/Bids-Results.

SECTION II -Solicitation Terms and Conditions

2.1 Addenda, Changes, and Interpretations

It is the sole responsibility of each Bidder to notify the Procurement Agent utilizing the question/answer feature provided by EUNA and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this competitive solicitation.

Requests for clarification, modification, interpretation, or changes must be received prior to the Question and Answer (Q & A) Deadline. Requests received after this date may not be addressed. All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to the ITB. Under no circumstances shall an oral explanation given by any County official, officer, staff, or agent be binding upon the County. Such oral explanation should be disregarded. All addenda are a part of the competitive solicitation documents, and each Bidder will be bound by such addenda. It is the responsibility of each Bidder to read and comprehend all the addenda issued.

2.2 Changes and Alterations

Bidder may change or withdraw a bid at any time prior to bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of its claim to withdraw its bid, without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgment mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if Bidder elects to withdraw its bid.

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No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material, goods, or labor or perform any subcontract or other work agreement for the vendor to whom the contract is awarded, or otherwise benefit, directly or indirectly, from the sale of goods for which the withdrawn bid was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing and Delivery

All pricing should be identified on the Bid Schedule form provided in this ITB. No additional costs may be accepted other than the pricing and costs stated on the Bid Schedule. Failure to use the County’s Bid Schedule form and provide pricing as requested in this ITB may cause the bid to be deemed non-responsive.

Bidder shall quote a firm, fixed price for all goods stated in the ITB. All costs, including delivery, shall be included in the price. The County shall not accept additional costs, including any costs associated with delivery of the goods.

All terms shall be F.O.B Destination, to include inside delivery to the using department, with all charges for transportation, unloading, and inside delivery paid by the Bidder.

2.6 Price Validity

Prices provided in this ITB shall be valid for at least one hundred twenty

(120) days from the ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award the contract within this time period or request from the recommended awarded vendor an extension to hold pricing until awarded.

2.7 Prices Quoted

Deduct trade discounts and quote firm net prices. Give both unit prices and extended total. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern.

2.8 Taxes

Goods and services are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished upon request. Forsyth County is exempt from taxes, but the successful Bidder shall pay all taxes required by

Bid Number 26-39-2410 Page 8 | 18 law. Forsyth County cannot exempt others from tax. State sales tax exemption number is 58-6000828.

2.9 Discounts

Bidders may offer discounts for prompt payment, but such discounts will not be considered when determining the award. If a Bidder provides a discount, it is understood that the discount time will be computed from the later of the date of satisfactory delivery at the place of acceptance or receipt of the correct invoice at the office specified.

2.10 Reserved

2.11 Submission and Receipt of Bids

To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Bidders shall use the Bid Schedule and other forms provided by the County. These forms may be duplicated, but failure to use the forms may cause the bid to be rejected. Any erasures or corrections on the bid must be made in ink and initialed by Bidder in ink. All information submitted by the Bidder shall be printed, typewritten, or filled in with pen and ink. Bids shall be signed in ink.

Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. No paper bids shall be considered. Bids will be publicly opened in the Procurement Department or other designated area in the presence of Bidders, the public, and County staff. Bidders and the public are invited and encouraged to attend bid openings. Bids will be tabulated and made available for review by Bidders and the public via EUNA under Public Files.

2.12 Mistakes

The Bidder shall examine this ITB carefully. Bidder’s submission of a bid shall be prima facie evidence that the Bidder has complete knowledge of the scope, nature, specifications, and quality of the goods to be provided.

Ignorance of the requirements will not relieve the Bidder from liability and obligations under the any contract entered into as a result of this ITB.

Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this ITB.

2.13 Qualifications/Inspections

Bids will only be considered from Bidders normally engaged in providing the types of goods specified herein. The County reserves the right to inspect the Bidder's facilities, equipment, personnel, and organization at any time or to take any other action necessary to determine the Bidder's ability to

Bid Number 26-39-2410 Page 9 | 18 perform. The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate an inability to perform.

2.14 Acceptance of Bids / Minor Irregularities

2.14.1 The County reserves the right to accept or reject any or all bids or portions of bids, and to waive minor irregularities or variances to specifications contained in bids. The County also reserves the right to reissue an ITB.

2.14.2 The County reserves the right to disqualify any Bidder during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit it with the bid documents.

2.15 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Bidder as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications from Bidders by a person designated as authorized to bind the Bidder will be recognized by the County as duly authorized expressions on behalf of Bidders.

2.16 No Exclusive Contract

Bidder agrees and understands that any contract awarded from this ITB shall not be construed as an exclusive arrangement and further agrees that the County may, at any time, secure similar or identical goods from another vendor at the County’s sole option.

2.17 Model Number Corrections

If a model number for the make specified in ITB is incorrect, or no longer available and replaced with an updated model with new specifications, the Bidder shall enter the correct model number on the bidder proposal page.

In the case of an updated model with new specifications, Bidder shall provide adequate information to allow the County to determine if the model bid meets the County’s requirements.

2.18 Samples and Demonstrations

Samples or inspection of goods may be requested to determine suitability.

Unless otherwise specified, samples may be requested after the date of bid opening, and if requested should be received by the County within seven (7) working days of request. Samples, when requested, must be furnished free of expense to the County and if not used in testing or destroyed, will be returned within thirty (30) days of bid award at Bidder’s request and

Bid Number 26-39-2410 Page 10 | 18 expense. When required, the County may request full demonstrations of goods prior to award. When such demonstrations are requested, the Bidder shall respond promptly and arrange a demonstration at a convenient location. Failure to provide samples or demonstrations as specified by the County may result in rejection of a bid.

2.19 Compliance with Specifications; Late Deliveries and Penalties Goods offered may be tested for compliance with bid specifications. Goods delivered which do not conform to bid specifications may be rejected and returned at vendor’s expense. Any violation resulting in contract termination for cause, or delivery of items not conforming to specifications, or late delivery may also result in:

• Bidder’s name being removed from the County’s bidder’s mailing list for a specified period and Bidder will not be recommended for any award during that period.

• All County Departments being advised to refrain from doing business with the Bidder.

2.20 Delivery

Time will be of the essence for any orders placed as a result of this ITB. The County reserves the right to cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule specified by the Bidder and accepted by the County.

2.21 Packing Slips

It will be the responsibility of the awarded vendor to attach all packing slips to the OUTSIDE of each shipment. Packing slips must provide a detailed description of what is to be received and reference the Forsyth County purchase order number that is associated with the shipment. Failure to provide a detailed packing slip attached to the outside of shipment may result in refusal of shipment at vendor’s expense.

2.22 Minimum Qualifications

To be eligible for the award of a contract in response to this ITB, the Bidder must demonstrate that it is qualified to provide the goods specified in this ITB, is normally and routinely engaged in providing goods of the type specified in this ITB, and is properly and legally licensed to do so. In addition, the Bidder must have no conflict of interest with respect to the County.

2.22.1 Bidders and principals shall have no record of judgments, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

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2.22.2 Neither Bidder nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), nor failed to perform faithfully on any previous contract with the County.

2.23 Public Records/Trade Secrets

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.24 Reservations for Award and Rejection of Bids

The County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible bidder whose goods meet the ITB's terms, conditions, and specifications and whose bid is considered to best serve the County’s interest. In determining the responsiveness of the offer and the responsibility of the Bidder, the following, among other factors, may be considered when applicable: the ability, capacity, and skill of the Bidder to perform as required; whether the Bidder can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’s financial resources; the availability, quality and adaptability of the Bidder’s supplies or goods to the required use; the ability of the Bidder to provide future maintenance, service or parts; and the number and scope of conditions attached to the bid.

2.25 Reserved

2.26 Rules and Submittals of Bids

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The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the Bidder.

2.27 Intent to Award

Any notice of intent to award a contract resulting from this ITB and the County’s formal solicitation process may be found on EUNA.

2.28 Bidder Solicitation Information

The County maintains automated vendor address lists generated for each commodity class item through our bid issuing service, EUNA. Notices of ITBs are sent by email notification to the bidders who have fully registered with EUNA. Prospective Bidders may then view the bid documents online.

Bidders who have been informed of an ITB's availability in any other manner are responsible for registering with EUNA to view the bid documents. There is no fee for doing so. If you wish bid notifications to be provided to another email address, please contact EUNA.

SECTION III – Description of Goods

3.1. General Information

Pro-Flow hose with swiveling Storz couplings in various sizes and yellow in color.

Big 10, Double jacket hose in various sizes and yellow in color.

Key, Combat Ready Hose with 2.5-inch couplings in various colors.

Key, Combat Ready Hose in various colors.

3.2. Technical Specifications of Goods: See Bid Specification & Bid Schedule

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4. BID SPECIFICATIONS & BID SCHEDULE*

5.

ITEM DESCRIPTION QTY. UNIT PRICE EXTENDED PRICE

100' x 5" Pro‐ Flow hose with swiveling Storz couplings Color: Yellow (NO EXCEPTIONS) 44

35’ x 5’’ Pro-Flow hose with swiveling Storz couplings Color: Yellow (NO EXCEPTIONS) 12

35’ x 3’’ Big 10, Double jacket hose Color: Yellow (NO EXCEPTIONS) 5

50’ x 3’’ Big 10, Double jacket hose Color: Yellow (NO EXCEPTIONS) 37

50’ x 3’’ Key, Double jacket hose Color: Black (NO EXCEPTIONS) 4

50' x 2" Key, Combat Ready hose with 2.5-inch couplings Color: Orange (NO EXCEPTIONS) 15

50' x 1.75" Key, Combat Ready hose Color: White (NO EXCEPTIONS) 28

Color: Yellow (NO EXCEPTIONS) 32

Color: Blue (NO EXCEPTIONS) 25

Color: Red (NO EXCEPTIONS) 2

Color: Black (NO EXCEPTIONS) 8

6. *Must be returned as part of Bid documents.

7. Bid may be split or awarded in entirety.

8.

9. Estimated days for delivery after receipt of order:

10.

11. Warranty for all items:

12.

13. F.O.B. DESTINATION. (Any shipping or unloading cost MUST be included in unit price.)

14.

15. All items are to be delivered to:

16. Fire Fleet Maintenance

17. 3480 Settingdown Road

18. Cumming, GA 30028 19.

TOTAL BID PRICE $ ____________________

Authorized Signature: Date:

Company Name:

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Bid Summary

ITB #26-39-2410

Summary of All Items Bid

FOR: Furnishing all materials and equipment for the purchase of Fire Hoses for the

Forsyth County Fire Department. The Bidder must examine bid documents before submitting a bid. Pricing is requested for the calendar year 2026.

Bidder accepts the terms and conditions contained in the ITB document package, including, without limitation, those dealing with the County’s time for accepting the bid.

Bidder has examined the legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in the ITB document package, and the written resolution by the County is acceptable to Bidder. All goods are to be provided as specified in the ITB descriptions and specifications.

Total lump sum amount to complete all work as detailed: $

Total bid (in written form):

Authorized Signature:

Company Name:

Printed Name and Title:

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References Please list at least three (3) references below where a Bidder has provided similar goods.

Please do not include Forsyth County as a reference here.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

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Non-Collusion Affidavit

BID DATE:

PROJECT DESCRIPTION: Purchase of Fire Hoses and associated equipment and materials for the Forsyth County Fire Department.

STATE OF _______________}

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ___________________________________ (the sole owner, a partner, the president, secretary, etc.) of __________________________________________________ the party making the foregoing proposal or bid (“Bidder”); that such bid is genuine and not collusive or a sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed contract; and that all statements in said proposal or bid are true; and further, that such Bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by ________________________________________, Printed name(s) of individual(s) making statement who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known OR Produced Identification (ID)

ID Type:

ID # (last 4 digits only):

ID Expiration Date:

Notary Public My Commission Expires:

(NOTARY SEAL)

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Solicitation Certification The undersigned agrees, if this bid is accepted within 120 calendar days after date of opening, to furnish all equipment, goods, materials, or services in strict accordance with the provisions of this Invitation to Bid, at the price and terms and according to specifications or other provisions in this bid package.

DO NOT INCLUDE ANY TAXES IN THE BID PACKAGE AS FORSYTH COUNTY IS EXEMPT BY

LAW.

Any supplier/vendor/contractor providing goods or services to Forsyth County shall have a Forsyth County business license and a business license in the county the Bidder is located, to the extent required by law.

Bidder must be duly registered with the Georgia Secretary of State and the Company Name must match the business name as registered.

SEALED BIDDER’S INFORMATION

Company Full Legal Name:

Tax I.D. No.

Person Authorized to Submit this Bid:

Signature

Name

Title

Street Address: Mailing Address:

Contact person for this bid:

Name

Telephone

Email

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Addendum Acknowledgement Bidder acknowledges that the following addenda have been received and included in the bid or proposal:

Addendum No. Date Issued Addendum No. Date Issued Addendum No. Date Issued

I hereby acknowledge receipt of the following checked Addendum of the plans, specifications, and/or other documents pertaining to the goods, services, or project.

I understand that failure to confirm the receipt of addendum is cause for rejection of sealed bids. It is the responsibility of the Bidder to ensure receipt of all addenda.

Variances: If you take exception or have variances to any term, condition, specification, description of goods, scope of service, or requirement in this competitive solicitation, you must specify such exception or variance in the space provided below or reference in the space provided below all variances contained on other pages within your response.

Additional pages may be attached if necessary. No exceptions or variances will be deemed part of the response submitted unless such is listed and contained in the space provided below. The County does not, by virtue of submitting a variance, necessarily accept any variances. If no statement is contained in the below space, it is hereby implied that your response is in full compliance with this competitive solicitation. If you do not have variances, simply mark N/A.

Authorized Signature: Date: