1_b FY2023 - FY2027 NDC Warehouse Equipment PMs SOW 10.18.22.pdf

STATEMENT OF WORK

Preventative Maintenance for Various Warehouse Equipment Systems at the National Distribution Center

Background: The National Distribution Center (NDC) of the Internal Revenue Service (IRS), hereinafter referred to as the "Government," possesses various Warehouse Equipment Systems being utilized for palletized stock movement. The preventative maintenance contract will expire on January 8, 2023. The IRS has a requirement to maintain these systems beginning January 9, 2023 and ending January 8, 2027. This award will result in a base year plus three option years contract.

Work Requirements:

1. Preventative Maintenance (PM): The Contractor shall perform quarterly (in March, June, September, and December) on-site preventive maintenance of the various Warehouse Equipment Systems, listed in Tables 1 & 2 below, in accordance with the procedures recommended in the manufacturer’s published specifications. In no event shall more than three months elapse between preventative maintenance visits. Preventive maintenance shall include inspecting (visual, operational and safety), cleaning (internally and externally), lubricating, testing, calibrating, watering batteries and adjusting all functions/systems (including manual/automatic functions and electrical/mechanical/ hydraulic/pneumatical systems) of each unit as necessary to maintain the equipment in good operating condition in accordance with the manufacturer’s product performance specifications. Inspections shall include equipment motors, drive units/transmissions, brakes, steering components, masts and lift cylinders, wheels, oil/grease in gearboxes, roller chains, control cables, bearings, grippers, gears, cams, fork side shift and tilt cylinders, valves, breakers/fuses, circuit boards, wiring harnesses, actuators, microswitches, battery, single-point watering systems (including water level indicators), cables, connectors, compound trays, vent valves, cell covers and any other component requiring maintenance or repair. The Contractor shall provide quarterly inspection/maintenance checklists for each piece of equipment in Table 1 & 2.

The Contractor shall perform yearly (in September) on-site preventive maintenance of the various Industrial Battery Charging Systems, listed in Table 3 below, in accordance with the procedures recommended in the manufacturer’s published specifications. In no event shall more than twelve months elapse between preventative maintenance visits. Preventive maintenance shall include visual inspection of all battery chargers and related components (including cables, connectors, circuit control boards, wires, ammeters, timers, contact tips, push buttons, panels and all other related components), testing and recording charge rates, repairing cable insulation damage with heat-shrink tubing and cleaning charger cabinet internally and externally. All battery charger test results and service/replacement recommendations shall be recorded and provided to the Points of Contact listed below.

The Contractor shall perform yearly (in August) on-site preventive maintenance of the various 24-Volt, 36-Volt and 48-Volt Industrial

Battery Systems, listed in Table 4 below, in accordance with the procedures recommended in the manufacturer’s published specifications. In no event shall more than twelve months elapse between preventative maintenance visits. Preventive maintenance shall include visual inspection of all equipment batteries and related components (including cables, connectors, vent valves, cell covers, compound trays, single-point watering systems, level indicator lights and all other related components), neutralizing/cleaning of battery exterior, repairing cable insulation damage with heat-shrink tubing and disposing of all waste in accordance with EPA compliance. All battery voltages, cell specific gravities and service/replacement recommendations will be recorded and provided to the

Points of Contact listed below. The 6-Volt Walkie batteries and related components will be inspected, maintained and cleaned (if needed) on each quarterly PM visit.

The Contractor shall provide all preventative maintenance materials (tools, supplies, cleaners, lubricants, etc.) at their expense.

Excessive need of such items will be billed separately. The Contractor shall make recommendations to plant point-of-contact on parts replacement, needed adjustments and/or repairs. The Contractor shall train plant personnel on any routine maintenance and/or operating functions. The Contractor must be manufacturer-authorized to service and repair or able to sublet service and repair for Yale, Hyster, Raymond, Nissan, Crown and various manufacturer batteries and charging equipment. The Contractor’s service personnel shall be at the journeyman level for the required trade and/or experienced, certified, and trained to perform maintenance and repairs to the equipment listed below. Cleanup of work areas must be performed after each service visit. The Contractor shall warrant all materials, parts, and services/workmanship for a minimum of one year for work provided as part of this requirement.

Contract employees working with hazardous materials (i.e. battery acid, lube oil, degreasers, etc.) must be trained to the 24-hour

HAZWOPER standard in the event that a spill happens. The contractor is responsible for the proper disposal of spill clean-up under the

40 CFR 239 through 282.

Service Calls: The Contractor shall repair onsite the various Warehouse Equipment Systems in response to service calls made by the

Government. The Contractor would provide three emergency repair visits per year. Cost estimates will be provided by the contractor if any repairs are necessary. If the Contractor does not provide the needed repairs, the Contractor must subcontract the repairs to be performed. Service calls rates must be listed as travel charge per round trip, time/material per regular hourly rate and rate for outside normal business hours plus weekends and holidays. The Contractor shall provide all parts (expended from normal wear and tear), materials, labor, travel time and mileage necessary to restore the Warehouse Equipment Systems to good operating condition in accordance with the manufacturer’s product performance specifications, exclusive of labor or parts due to:

- Negligence, misuse, abuse, or failure to follow the manufacturer’s instructions in the care, handling, and operation of the equipment;

- Servicing by other than the contractor’s authorized personnel;

- Use of other than standard parts recommended by the manufacturer;

- Operation of the equipment in other than normal office conditions and environment;

- Failure to follow the manufacturer’s instructions for the movement or transfer of equipment.

2. Replacement Parts: The Contractor shall provide replacement parts, required due to normal wear and tear, including consumable items.

Consumable items include operating and cleaning supplies such as lubricants, solvents, fuses and all other items reasonably expected to be expended in the operation of the equipment. All replacement parts shall be of the same type and comparable quality as the replaced parts, and such parts shall be in good operating condition at the time of replacement. The Contractor shall provide Safety Data

Sheets (SDS) for all chemical compounds BEFORE brought on site. Chemicals must be approved by the IRS Safety Officer and clearly labeled prior to introduction and use on Government property.

3. Service Call Response Time: The Contractor shall be available to provide service between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday, excluding holidays observed by the Federal Government. The Contractor shall respond to verbal service calls within two business hours. The Contractor shall complete repairs within four business hours of responding to the service call unless the call is late in the day, then the technician shall be on site at 8:00 AM the next business day. If the repair cannot be completed within that time, the

Contractor shall provide compatible loaner equipment, at no charge to the Government.

4. Removal of Equipment: When removal of the machine to the contractor’s establishment for repairs is necessary, the Contractor shall be responsible for its removal and any damage or loss while in the Contractor’s possession.

The Contract Line Item Numbers (CLINS) will be assigned as follows:

CLIN 0001 – Base Year (POP 01/09/2023 – 01/08/2024) Warehouse Equipment (Fork Trucks) Inspections and PMs – Table 1 (List Unit Per

Quarter PM Cost)

CLIN 0002 – Base Year (POP 01/09/2023 – 01/08/2024) Warehouse Equipment (Walkies) Inspections and PMs – Table 2 (List Unit Per

Quarter PM Cost)

CLIN 0003 – Base Year (POP 01/09/2023 – 01/08/2024) Charger Inspection, PMs, Testing and Cleaning – Table 3 (List Unit Per Year PM

Cost)

CLIN 0004 – Base Year (POP 01/09/2023 – 01/08/2024) Battery Inspection, PMs, Testing and Washing – Table 4 (List Unit Per Year PM

Cost)

CLIN 0005 – Base Year (POP 01/09/2023 – 01/08/2024) Service Calls and Incidental Repairs (List Standard Labor Rate Per Hour, After

Hours Labor Rate Per Hour and Trip Charge)

CLIN 1001 – Option Year 1 (POP 01/09/2024 – 01/08/2025) Warehouse Equipment (Fork Trucks) Inspections and PMs – Table 1 (List Unit

Per Quarter PM Cost)

CLIN 1002 – Option Year 1 (POP 01/09/2024 – 01/08/2025) Warehouse Equipment (Walkies) Inspections and PMs – Table 2 (List Unit Per

Quarter PM Cost)

CLIN 1003 – Option Year 1 (POP 01/09/2024 – 01/08/2025) Charger Inspection, PMs, Testing and Cleaning – Table 3 (List Unit Per Year

PM Cost)

CLIN 1004 – Option Year 1 (POP 01/09/2024 – 01/08/2025) Battery Inspection, PMs, Testing and Washing – Table 4 (List Unit Per Year

PM Cost)

CLIN 1005 – Option Year 1 (POP 01/09/2024 – 01/08/2025) Service Calls and Incidental Repairs (List Standard Labor Rate Per Hour, After

Hours Labor Rate Per Hour and Trip Charge)

CLIN 2001 – Option Year 2 (POP 01/09/2025 – 01/08/2026) Warehouse Equipment (Fork Trucks) Inspections and PMs – Table 1 (List Unit

Per Quarter PM Cost)

CLIN 2002 – Option Year 2 (POP 01/09/2025 – 01/08/2026) Warehouse Equipment (Walkies) Inspections and PMs – Table 2 (List Unit

Per Quarter PM Cost)

CLIN 2003 – Option Year 2 (POP 01/09/2025 – 01/08/2026) Charger Inspection, PMs, Testing and Cleaning – Table 3 (List Unit Per Year

PM Cost)

CLIN 2004 – Option Year 2 (POP 01/09/2025 – 01/08/2026) Battery Inspection, PMs, Testing and Washing – Table 4 (List Unit Per Year

PM Cost)

CLIN 2005 – Option Year 2 (POP 01/09/2025 – 01/08/2026) Service Calls and Incidental Repairs (List Standard Labor Rate Per Hour, After

Hours Labor Rate Per Hour and Trip Charge)

CLIN 3001 – Option Year 3 (POP 01/09/2026 – 01/08/2027) Warehouse Equipment (Fork Trucks) Inspections and PMs – Table 1 (List Unit

Per Quarter PM Cost)

CLIN 3002 – Option Year 3 (POP 01/09/2026 – 01/08/2027) Warehouse Equipment (Walkies) Inspections and PMs – Table 2 (List Unit Per

Quarter PM Cost)

CLIN 3003 – Option Year 3 (POP 01/09/2026 – 01/08/2027) Charger Inspection, PMs, Testing and Cleaning – Table 3 (List Unit Per Year

PM Cost)

CLIN 3004 – Option Year 3 (POP 01/09/2026 – 01/08/2027) Battery Inspection, PMs, Testing and Washing – Table 4 (List Unit Per Year

PM Cost)

CLIN 3005 – Option Year 3 (POP 01/09/2026 – 01/08/2027) Service Calls and Incidental Repairs (List Standard Labor Rate Per Hour, After

Hours Labor Rate Per Hour and Trip Charge)

Deductions: For failure to perform preventive maintenance service as stipulated above, a deduction of 1/12th of the yearly rate will be taken for each month of such delay. Failure to respond to service calls within four business hours after written or verbal notifications will be subject to a deduction of 1/30th of the monthly rate for each day the equipment is inoperative.

Equipment Condition: If the equipment is not in good condition on the date the contract becomes effective, the Contractor shall provide a written estimate for repair or overhaul for written approval by the Contracting Officer prior to performing the work. Good condition is defined as proper operating condition, without any authorized modifications and with all safety features in working condition, in accordance with the manufacturer’s product performance specifications.

Period of Performance: The period of performance of this contract shall be January 9, 2023 through January 8, 2027.

Point of Contact: The NDC Point of Contact (POC) is Patrick Dwyer at (309) 556-5004 and his backup is Ted O’Rourke at (309) 556-5010. The POC will perform security escorting of all contractors and subcontractors engaged in performing contract or subcontracted work.

Inclusions: Control of Hazardous Energy - It is the contractor’s responsibility to know and understand which regulations and standards promulgated by the Occupational Health and Safety Administration applies to them and they’re sub-contractors, as well as any local or state health and safety regulations. Sub-contractors who have less than 10 employees are not exempt from OSHA regulations and standards while working on a federal contract.

The contractor shall adhere to all applicable requirements of CFR 29 1910, OSHA regulations for general industry. In particular, 1910.147, The

Control of Hazardous Energy (Lockout/Tagout). The contractor shall have lockout/tagout procedures specific to the equipment being maintained.

If the contractor sublets any of the work in this contract, they will contractually transfer the Occupational Health and Safety requirements of the contract regardless of the number of employees the sub employs directly.

The Contractor shall not use any materials, chemicals, or compounds which the IRS EHS determines would be unsuitable for the intended purpose. The Contractor shall utilize products and materials made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. The Contractor shall arrange work so as not to cause interference with the normal occurrence of Government business. In those cases where some interference is unavoidable, the

Contractor shall make every effort to minimize impact of the interference and its effects on IRS operations. The Contractor shall comply with all

Federal drug-free workplace and work force requirements IAW at the Federal Acquisition Regulations.

By submitting a proposal in response to this PWS/RFQ/SOW the contractor is certifying that the employees working on site the referenced IRS facility are qualified and have received all applicable OSHA training and that they will have, supplied to them by their employer all necessary

Personal Protective Equipment.

Should a hazardous material (Battery acid) spill occur during the maintenance of the batteries the contractor will take all responsibility for containing, cleaning up and disposal of the hazmat contaminated materials in accordance with Recourse Conservation and Recovery Act (RCRA) and state and local regulations.

Installation of the battery in the forklift will take place within 50 ft. from an emergency shower/eyewash. There must be an acid spill kit in the area provided by the IRS.

Technicians working on this contract should be trained to the Emergency Response 24-hour level of HAZWOPER (29 CFR 1910.120) training or equivalent training and work experience that would allow him/her to clean up an inadvertent acid spill resulting from the installation of the battery.

List of Warehouse Equipment and Components to be Covered by the Contract: All Warehouse Equipment Systems are located at 2525

Revenue Drive, Bloomington, IL 61705-2500.

Table 1: Fork Truck Warehouse Equipment List (Inspected and PMed in the months of March, June, September and

December.)

Number

Manufacturer

Type

Volts

Model #

Serial #

Per Quarter

PM Cost

Raymond

OS

EASi-0PC30TT

EASi-97-AB19257

Yale

OS030B36TE119

D826N03222F

EASi-97-AB19256

D826N03568G

LT

ERC040AGN36TE094

A814N01678Y

Nissan

CWP02L25S

CWP02-9G4008

ERC045VGN48TQ096

A968N01958G

CWP02-9C1682

Hyster

E50Z-27

G108N03277D

SR

72(2X36)

NTA035SB

BA69T01596F

22 Crown SR 48 TSP7000 1A541007

25 Crown LT 36 SC5245-40 10167972

SU-

N40XMR3

C470N03243D

LT= Lift Truck sit down OS= Order Selector

SR= Swing Reach SU-LT= Stand Up Lift Truck

Table 2: Walkies Warehouse Equipment List (Inspected and PMed in the months of March, June, September and December.)

ELECTRIC PALLET TRUCK

INFORMATION

Label

Per Quarter

Yale Electric Pallet Truck

MPB040-EN24T2748

B827N40074H

B827N18239C

B827N18240C

B827N40073H

B827N17726C

B827N18238C

B827N41301H

Yale Walkie

MRW030LEN24TV083

C821N02110H

Table 3: Battery Chargers (Inspected, PMed, tested and cleaned in the month of September.)

BATTERY

Label #

Serial# Per Year

2000+ The General

24V

Model – SGN-12-550

Type - LA

Cells - 12

Amp hours – 550 in 8 hours

Max Amps

Phase - 1

Plug color - Gray

X120024

Battery Mate

48V

Model – 750 H3-24C

Type - LA

Cells - 24

Amp hours - 601-750 in 8 hours

Max Amps - 128

Phase - 3

Plug color - Blue

Spec # 500190-200

401CS88495

Enforcer Ferro

36V

A

Model – EF3-18-680

Type - LA

Cells - 18

Amp hours – 680 in 8 hours

Phase - 3

GG38621

Enforcer Ferro

B

Model – EF3-18-680

Type - LA

Cells - 18

Amp hours – 690 in 8 hours

GH39082

Exide System 3000

Model – ES3-12-850

Type

Cells - 12

Amp hours

Max Amps

HR47161-2B

Type

Cells - 12

Amp hours

Max Amps

HR47161-2D

Type

Cells - 12

Amp hours

Max Amps

HR47161-2E

FLX 200 GNB

Industrial Power

None – Part #

BA2516F

Model – FLX20018750T1H

Type

Cells - 18

Amp hours

Max Amps

09K6534M

FLX 200 GNB

Industrial Power

48V

None - Part #

BA2525F

Model – FLX20024750T1H

Type

Cells - 24

Amp hours

Max Amps

Plug color - Blue

09E9024M

Hobart AccuCharger

Model – 865C3-18

Type - LA

Cells - 18

Amp hours – 726-865 in 8 hours

Max Amps - 171

Phase - 3

Spec #N6439A 1

486CS29632

Type - LA

Cells - 18

Amp hours – 726-865 in 8 hours

Max Amps - 171

Phase - 3

486CS29628

Type - LA

Cells - 18

Amp hours – 726-865 in 8 hours

Max Amps - 171

Phase - 3

486CS29630

Type - LA

Cells - 18

Amp hours – 726-865 in 8 hours

Max Amps - 171

Phase - 3

486CS29629

Type - LA

Cells - 18

Amp hours – 726-865 in 8 hours

Max Amps - 171

Phase - 3

486CS29631

Table 4: Industrial Batteries (Inspected, PMed, tested and washed in the month of September.)

Number

Type

Volts

Battery

Mfr./Mod.

EASi-97-AB19257 Exide E125-13

D826N03222F Enersys 125G-11

EASi-97-AB19256 Exide E125-13

D826N03568G

GNB GKL2141

ERC040AGN36TE094

A814N01678Y Enersys 85G-17

CWP02-9G4008

Reaco

ERC045VGN48TQ096

A968N01958G

GNB GKL1534

CWP02-9C1682

DEKA

E50Z-27

G108N03277D Enersys 85G-23

SR

72(2X36)

NTA035SB

BA69T01596F

Enersys 125G-11 (2)

22 Crown SR 48 TSP7000 1A541007 Enersys HUP 24-

125P-13 25 Crown LT 36 SC5245-40 10167972 Enersys HUP 18-

85P-21

SU-

N40XMR3

C470N03243D

Enersys 125G-11

Yale RS 24 85G-11 MIC1016078 Enersys 21500L

LT= Lift Truck sit down OS= Order Selector PS= Pallet Stacker PT= Pallet Truck SR= Swing Reach SU-LT= Stand Up Lift Truck RS= Pallet Reach Stacker

15 Industrial Batteries Per Year PM Cost:

Standard Labor Rate Per Hour, After Hours Labor Rate Per Hour and Trip Charge:

END OF SOW