1-Armed and Unarmed Security Services RFP 3.10.2026 POST.pdf

REQUEST FOR PROPOSALS (RFP)

Armed and Unarmed Guard Security Services

PROPOSALS DUE DATE/TIME:

Wednesday, April 1, 2026, at 1:00 PM EST https://beltline.bonfirehub.com/portal/?tab=openOpportunities

VIRTUAL PRE-SUBMITTAL MEETING

Wednesday, March 18, 2026, at 1:00 PM EST

Register:

https://us02web.zoom.us/meeting/register/pypymIZ2Sw6zkR0MzdpPWw

QUESTIONS DUE IN BONFIRE

Wednesday, March 25, 2026, at 1:00 PM EST

Please see the information on the following page to access the link to register as a vendor, submit questions and proposal at link below:

Late bids will not be accepted.

Submittals are only accepted through Bonfire link above.

RFP release date: Tuesday, March 10, 2026

To Register, submit questions and proposals, vendors are directed to visit the Atlanta Beltline Inc. (ABI) website at https://www.Beltline.org/procurement.

Next, follow the instructions and click the ABI Euna/Bonfire (“Bonfire”) vendor registration link on the ABI Procurement webpage to register your company.

Registration is easy and free. Please be sure to select commodity codes for Security Services based on the types of services listed on the ABI website and/or listed in the Bonfire registration

Already Registered or just to see the current solicitations?

https://Beltline.bonfirehub.com/portal/?tab=openOpportunities

VIRTUAL PRE-SUBMITTAL MEETING

Wednesday, March 18, 2026, at 1:00 PM

Atlanta Beltline, Inc. is inviting you to a scheduled Zoom meeting.

*Meeting registration is required.

https://us02web.zoom.us/meeting/register/pypymIZ2Sw6zkR0MzdpPWw

After registering, you will receive a confirmation email containing information about joining the meeting.

https://www.beltline.org/procurement

PROJECT DEFINITIONS AND ABBREVIATIONS

This section consists of abbreviations, definitions, and general rules of interpretation.

Atlanta BeltLine, Inc. (ABI) - ABI is the Georgia nonprofit corporation created by The Atlanta Development Authority d/b/a Invest Atlanta to coordinate the administrative, development and redevelopment activities of the City of Atlanta’s BeltLine Tax Allocation District (TAD) and implement the Atlanta BeltLine program.

Agreement. The legal document to be executed between ABI and the consultant entitled “Southside Trail Segment 6 Design Engineer Services Agreement,” several key terms and conditions of which are summarized in Section 8.

Apparent Successful Offeror: the Offeror who submits a Proposal that conforms in all material respects to this Request for Proposals. The Apparent Successful Offeror will not be awarded the contract if:

A. The Offeror fails to comply with all applicable pre-award and pre-execution requirements of the RFP and/or contract, or

B. ABI chooses not to award a contract, or C. If ABI and the most qualified offeror cannot negotiate an agreed upon fee based on the requested scope of services (at which point, ABI will begin negotiations with the next most qualified offeror).

City of Atlanta (COA). A municipality of the State of Georgia and the ultimate owner of most Atlanta BeltLine program assets. The City of Atlanta may also be referenced herein as the “City.”

Disadvantaged Business Enterprise (DBE). A DBE is a for-profit small business concern where socially and economically disadvantaged individuals own at least 51% interest and control management and daily business operations. For the purposes of this solicitation, a DBE meets certain standards set by the federal government, and commonly includes Minority Owned Businesses (MBE’s), Female Owned Businesses (FBE’s), Small Business Enterprises (SBE’s), and Women Business Enterprise (WBE’s).

Joint Venture. A legal association of two or more firms to carry out a single, for-profit business enterprise, for which the parties combine their property, capital, efforts, skills, and knowledge, and is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risk, and profits of the joint venture are commensurate with its ownership interest.

Major Participant. Major Participant means:

A. The Prime and any related entities, B. A major sub-contractor, C. A major sub-consultant, Notice to Proceed (NTP). “Notice to Proceed” means “Notice to Commence Work”.

Owner. The legal or record owner of the project to be constructed.

Project. This term is used to describe the basis for this solicitation and includes all work and services necessary to deliver construction documents and obtain approvals to construct the Atlanta BeltLine Southside Trail Segment 6.

Project Manager (PM). Unless otherwise stated, “project manager” means the person designated by the consultant as the project manager (or an analogous title) in its Proposal, or a replacement approved by ABI, who is responsible for the day-to-day management of the overall contract effort.

Project Records. Records or data of any type on any media including those produced by the consultant or its subcontractors, suppliers, or manufacturers that are related to the project.

Project Records may include, but are not limited to:

A. Plans B. Survey drawings C. Database (electronic) D. Report and recommendations E. Schedules and schedule updates or revisions F. Quality control plans and related documentation G. Plans and logs H. Safety program and incident reports I. Equal opportunity and affirmative action records J. Progress meeting records K. Partnering records L. Correspondence M. E-mails N. Any other documents related to the work

The Atlanta Development Authority d/b/a Invest Atlanta (IA). IA is the redevelopment agent for the City of Atlanta, and a public body corporate and politic of the State of Georgia.

Beltline Ambassador. Uniformed on-corridor staff who provide visitor assistance, safety awareness, and operational support along the Atlanta Beltline.

Path Force. The APD unit is responsible for law enforcement operations and public safety along the Atlanta Beltline corridor.

Acronym List

Acronym Definition

ABI Atlanta Beltline, Inc.

APD Atlanta Police Department

COA City of Atlanta

MOSE Mayor’s Office of Special Events

NIMS National Incident Management System

ICS Incident Command System

POST Peace Officer Standards and Training

(GA)

OSHA Occupational Safety and Health Administration

RFP Request for Proposal

PROJECT AREA AND PROJECT OVERVIEW

The Atlanta BeltLine Corridor is a 22-mile loop of mostly former and non-active rail corridors that form a loop around the inner core of the City of Atlanta. Atlanta BeltLine, Inc. (ABI) has been preparing these corridors for trail and rail transit implementation. Through BeltLine infrastructure, the City of Atlanta is furthering its goals of providing safe and comfortable within the City of Atlanta for generations to come.

INTRODUCTION

Atlanta Beltline, Inc. (“ABI”) is requesting proposals from qualified licensed security companies/ firms to provide armed and unarmed professional security services for Atlanta Beltline Inc.

(ABI) hosted departmental events, staff-supported activities, and ABI-supported events throughout the Atlanta Beltline corridor. The contracted company/firm will provide service-oriented armed and/or unarmed security services for various events, nonevents and various locations as needed and as outlined within this Request for Proposal (RFP). ABI shall establish a service agreement with a professional security company that will provide consistent, reliable, quality service with an emphasis on performance-based contracting and a consistent method for ensuring quality service delivery.

1. SCOPE OF WORK AND REQUIRED DELIVERABLES

The contracted company/firm shall be required to provide qualified personnel to meet ABI public, private security needs and screening requirements. Listed within this RFP are the requirements that shall be met as they relate to the performance of this contract, and to achieve ABI’s project objectives:

Atlanta Beltline Inc. (ABI) requires armed and/or unarmed guard services to include but not limited to:

(a) public and private security guard services (armed and unarmed) and/or

(b) off duty sworn law enforcement officers coordinated in accordance with Atlanta Police Department (“APD”) secondary employment requirements.

1.1 The Contractor shall support events not limited to independently and/or requiring permitting through the City of Atlanta guidelines related to all events such as Outdoor Festivals, Assemblies, and Large Gatherings. The Contractor shall coordinate with the City of Atlanta (COA) and other jurisdictions on behalf of ABI for security planning, staffing, and documentation required to satisfy City permitting and operational requirements.

1.1 The primary objective of the scope of work is to protect visitors, attendees, ABI staff, vendors, contractors, and assets; support safe ingress and egress; deter and detect unlawful activity; and respond to incidents in a manner that is professional, equitable, and consistent with ABI’s community-centered mission.

1.2 The security team shall be prepared to address emergency incidents and, in most cases, work in alignment with the Beltline Ambassadors along with PATH Force (the Atlanta Police Department operational unit dedicated to public safety along the Beltline corridor) to ensure a coordinated response and continuity of operations.

1.3 Listed below are certain types of events that require armed and/or unarmed guard services.

Arts + Cultures Events Permitted Events

• Annual Lantern Parade

• Where the Weird Things Are

• No Tables, No Chairs Outdoor Festival

Other ABI Events

• ABI Quarterly Briefings

• Corridor Ribbon Cuttings

• Corridor Official Openings

• Special Events + Pop-Ups

• ABI BikeFest

2. MINIMUM PROPOSER QUALIFICATIONS REQUIREMENTS

2.1 To be considered for award, each Proposer shall demonstrate:

A. Minimum five (5) consecutive years providing professional security services, including public event security.

B. Active licensing under the Georgia Board of Private Detectives & Security Agencies; ability to furnish proof upon request.

C. Capacity for staff at concurrent events and surge staffing on short notice.

D. Key management staff with demonstrated event operations experience; professional certification (CPP/PSP) preferred.

E. Four (4) references within the past three (3) years for similar size/type services.

F. Insurance meeting ABI requirements and ability to name ABI and the City of Atlanta as additional insureds.

G. Documented background screening and training programs for all assigned staff.

PRIME AND SUBCONTRACTOR’S REQUIREMENTS:

If the Prime Contractor intends to use a subcontractor(s), documented proof of the subcontractor’s certifications and experience in successfully completed projects of similar scope shall be maintained and managed throughout life of contract. Prime firms shall meet all requirements of the Request for Proposal (RFP) inclusive and not limited to insurance requirements, and administrative document requirements throughout the term of the contract.

All Subcontractor(s) shall be pre-approved by ABI, meet the requirements listed in this RFP, meet the Prime firm requirements inclusive and not limited to insurance requirements, and administrative document requirements throughout the life of the contract.

3. MINIMUM QUALIFICATIONS OF PERSONNEL REQUIREMENTS

3.1 Contractor shall provide and be responsible for furnishing well-trained, qualified personnel to regulate ingress/egress, monitor restricted areas, support crowd management, and perform incident response functions as described in this Scope of Services.

3.2 Contractor shall maintain screening, selection, and training best practices consistent with recognized industry standards (e.g., ASIS guidance) and applicable OSHA requirements for work performed by private enterprise.

3.3 Contractor shall conduct comprehensive pre-employment background checks for all personnel assigned under this contract, including, at a minimum: identity verification, criminal history review, employment verification, and reference checks.

3.4 Contractor shall be capable of providing an array of event security services, including but not limited to: access control, crowd control, traffic/pedestrian assistance, perimeter protection, stage/back of house security, vendor area security, and asset protection.

3.5 Contractor shall provide uniforms and required equipment for each assigned officer (e.g., notebooks/log devices, incident report forms, radios, flashlights, reflective gear, basic PPE as applicable).

3.6 Organization Chart and Key Personnel. Contractor shall provide an organization chart identifying reporting relationships and key positions supporting ABI (e.g., Project Manager, Field Supervisor(s), Event Leads). Contractor shall update the chart as changes occur.

3.7 Job Descriptions. Contractors shall provide job descriptions and minimum hiring qualifications for each position proposed, including armed and unarmed roles and supervisory roles.

• Level I – Event Security Officer (Unarmed). Officers shall have frequent contact with the public and must meet the following minimum requirements:

A. High school diploma or equivalent.

B. Twenty-one (21) years of age or older.

C. Legally eligible to work in the United States.

D. Ability to understand and apply rules and regulations; follow post orders; and maintain composure under stress.

E. Physically capable of standing/walking for extended periods and working outdoors; free from conditions that materially interfere with duties.

F. Documentation of initial security training (minimum 40 hours classroom and/or equivalent documented training) and job-specific training prior to assignment.

• Level IA – Event Security Officer (Armed). Armed officers shall meet all Level I requirements and additionally:

A. Possess current Georgia firearms authorization as required by law and maintain annual qualification.

B. Demonstrate proficiency in safe firearm handling, escalation protocols, and use-of-force standards.

C. Be assigned only to approved roles/zones identified in the Event Security Plan.

4.5 Level II – Supervisor. Supervisors shall meet Level I requirements and additionally:

A. Two (2) years minimum supervisory or lead experience in public event security operations.

B. Demonstrated ability to train and evaluate officers; conduct post inspections; and manage incident documentation.

C. Ability to collect evidence, preserve incident scenes, and coordinate with APD and emergency services.

• Project Manager. Contractor shall designate a Project Manager (and alternate) responsible for staffing, compliance documentation, reporting, and coordination with ABI and APD. The Project Manager shall be reachable 24/7 and respond within four (4) hours upon notification for urgent matters.

3.8 Staffing Flexibility. Contractors must be capable of increasing staffing levels on short notice, and emergencies including within eight (8) hours or less than eight (8) hours for urgent safety needs, permit changes, credible threats, or City direction.

4.CITY OF ATLANTA (COA) PERMITTING & LAW ENFORCEMENT COORDINATION

REQUIREMENTS

Atlanta Beltline Inc. adheres to the City of Atlanta (COA) permitting & law enforcement coordination requirements. In some instances, other law enforcement coordination requirements with other jurisdiction in the State of Georgia may be required with prior approval from ABI.

4.1 Event Types. Contractors shall support ABI in meeting City permit requirements for Outdoor Festivals, Assemblies, and Large Gatherings, including security staffing assumptions and security plan submissions.

4.2 Outdoor Festival and Assembly Security Planning. Contractor shall provide inputs and documentation required by MOSE for permitting, including anticipated attendance, staffing levels, posts, operating hours, communications plans, and emergency procedures.

4.3 Staffing Ratio (COA City Code §142-55). For events classified by the COA as Outdoor Festivals, security staffing shall meet or exceed the COA requirement of at least one (1) security officer per 1,500 anticipated attendees, with adjustments based on risk factors (e.g., alcohol, night operations, stage acts, dense corridors).

4.4 Off Duty Sworn Law Enforcement. Where sworn officers are required, Contractor shall coordinate with ABI designated staff to coordinate with APD (or other City approved process) to engage, request to schedule off duty sworn officers. Contractor shall not circumvent required approvals and shall ensure officers are in good standing and eligible for secondary employment.

4.5 Uniforms/Equipment/Vehicles (Sworn Officers). Use of police uniforms, equipment, or vehicles must be in accordance with ABI requirements and COA APD and any other jurisdictions approved secondary employment policies and any required written approvals.

5.DISQUALIFICATION AND DISMISSAL OF EMPLOYEE

5.1 ABI reserves the right to require removal of any Contractor employee for cause, including but not limited to unsatisfactory performance, misconduct, violation of post orders, or failure to comply with City/State requirements. Removal requests are non-negotiable.

5.2 Grounds for disqualification include:

A. Neglect of duty (including sleeping on post, abandoning post, or excessive personal activities while on duty).

B. Falsification of reports/logs or concealment of material facts.

C. Disorderly conduct, abusive language, intimidation, or fighting.

D. Theft, vandalism, immoral conduct, or other criminal activity.

E. Use, possession, or impairment by alcohol/illegal substances while on duty.

F. Unauthorized use of communications systems, data, or confidential information.

G. Repeated tardiness or failure to report.

6.TRAINING REQUIREMENTS

6.1 Contractor shall provide pre-assignment training and post-assignment refresher training tailored to public event operations, including safety, communications, and incident response.

6.1 Minimum Training Topics (all officers).

Contractor shall ensure officers demonstrate proficiency through testing or evaluation in the following areas:

A. Security awareness; roles and responsibilities; deterrence and detection principles.

B. Legal aspects: use-of-force continuum, evidence preservation, incident scene management, and court testimony basics.

C. Observation, note taking, and incident reporting; use of any electronic logging systems.

D. Communication: customer service, public relations, radio protocol, and conflict resolution.

E. Access control: credential verification, bag checks, restricted areas, and anti-tailgating practices.

F. Emergency response: medical, fire, severe weather, missing persons, and suspicious packages.

G. Crowd management: pedestrian flow, queuing, egress, and congestion mitigation.

H. Traffic control basics in coordination with approved traffic plans; parking lot safety where applicable.

I. First Aid/CPR/AED (recommended for supervisors and event leads; required when specified by ABI).

J. ICS/NIMS orientation appropriate for event operations and coordination with public safety partners.

6.2 Annual Refresher Training

Contractor shall maintain an annual refresher plan based on event type, risk level, and lessons learned, and provide training records upon request at no additional cost to ABI.

7. Coordination Check-Ins

The Contractor shall participate in regular coordination and or designated scheduled check-ins with ABI, ABI safety partners, including but not limited to the Beltline Ambassadors and PATH Force (the Atlanta Police Department unit responsible for operations along the Beltline corridor). Coordination shall occur through ABI’s standing monthly Safety and Security meeting, held on the third Tuesday of each month, which convenes all safety and security resources supporting the Beltline.

These check-ins shall address operational protocols, communications procedures, incident trends, and event-specific security planning. Additional meetings may be required by ABI based on emergencies, event risk, major activations, or emerging safety concerns.

8. PERSONNEL AVAILABILITY

8.1 Contractor shall maintain sufficient staffing and a reliable call-up process to meet ABI event schedules, including concurrent events and peak season operations.

8.2 Contingency Coverage. Contractor shall maintain a reserve pool of trained, uniformed officers available to cover unscheduled contingencies within four (4) hours’ notice where feasible, and within eight (8) hours for larger mobilizations and/or short notice and emergencies.

9. SUPERVISION

9.1 Contractor shall always provide adequate competent supervision. Supervisors shall conduct post inspections each shift and remain available for incident escalation.

9.2 Contractor shall provide 24/7 contact information for the Project Manager and designated alternate. The Project Manager shall not simultaneously serve as an on-post officer except in emergency.

9.3 ABI may require a dedicated Event Security Supervisor for larger events, festivals, or events with complex site footprints.

10. STANDARDS OF CONDUCT

10.1 Contractor is responsible for maintaining satisfactory standards of competency, conduct, appearance, and integrity. Officers must be professional, respectful, and impartial, and must support a safe, welcoming environment for the public.

11. PERSONAL APPEARANCE

11.1 Officers shall always wear prescribed uniforms while on duty. Uniforms shall be consistent in color/style across the team and maintained in clean, presentable condition.

11.2 Officers working outdoors shall be equipped with appropriate PPE and weather gear (e.g., reflective vests, rain gear, cold weather gear).

11.3 Officers shall wear a visible photo identification badge with the Contractor name and officer name. No unauthorized insignia shall be displayed.

12. OPERATING PROCEDURES

12.1 Contractor shall prepare post orders for each event, including fixed posts, roving posts, entry points, stage areas, vendor zones, and command posts.

12.2 Event Security Plans/Post Orders shall be coordinated with ABI and aligned to MOSE permit requirements. Final postcards shall be available before event day and onsite for supervisors.

12.3 Post Orders shall include, at minimum:

A. Supervisor and Project Manager contact information.

B. Reporting procedures and escalation thresholds (ABI Command, APD, EMS).

C. Emergency contacts (police/fire/EMS) and nearest medical locations.

D. Procedures for medical incidents, severe weather, missing child/person, and suspicious items.

E. Restricted areas and access control rules.

F. Communications plan (radio channels, call signs, check-in cadence).

G. Prohibited activities (personal calls, visitors on post, non-authorized electronics).

13. WORK ASSIGNMENT REQUIREMENTS

13.1 Officers shall report in uniform and be ready to work at the scheduled start time and remain on duty until properly relieved.

13.2 No officer shall work more than twelve (12) continuous hours without ABI approval;

appropriate rest periods shall be maintained to ensure alertness.

13.3 Contractor shall provide relief coverage for breaks when required, at no additional cost unless otherwise specified in the pricing proposal.

13.4 Emergency Procedures. In case of emergency, officers shall contact 911 as appropriate, notify ABI Command, and follow event emergency protocols.

14. WORK ORDER / ADMINISTRATIVE REQUIREMENTS

14.1 Contractor shall use professional administrative tools to schedule staff, track assignments, and maintain logs and reports. Electronic submission of rosters and reports is required.

14.2 Data and Documentation. Security plans, rosters, logs, and reports produced under this contract are ABI documents and shall not be released without written approval.

14.3 Cyber/Privacy. Contractor shall safeguard personal data and operational security information and comply with ABI/City requirements for secure document handling.

Personal data, confidential information, and operational security information are protected using layered administrative, technical, and operational controls aligned with security best practices for document handling.

Network Security and Remote Access Secure remote access is provided through encrypted VPN connectivity (Cisco AnyConnect).

Access to shared drives and internal resources is limited to onsite connections or authenticated VPN sessions.

Network access controls are used to reduce unauthorized exposure to internal systems.

Endpoint and Device Security Full disk encryption is enabled on all systems used to access City/ABI data (BitLocker).

Endpoint detection and response is in place to monitor, detect, and respond to threats (Sentinel One XDR).

Application execution is restricted to approved software to reduce malware and ransomware risk (IN Vision).

Identity and Access Management Access to shared drives and systems is granted based on job role and least-privilege principles. User access is managed through defined security groups. Changes to group membership require written approval from the designated Point of Contact (POC).

Periodic access reviews are performed, and access is removed when no longer required.

Operational Safeguards System activity and security events are logged and monitored. Personnel are expected to follow secure data handling practices.

Suspected or confirmed security incidents involving City/ABI data are escalated to the POC in a timely manner.

Connectivity and Data Handling City/ABI sensitive shared documents are accessed only through approved devices and secure connections, including authenticated access to approved cloud collaboration platforms (e.g., Microsoft SharePoint).

SharePoint access is restricted based on role, protected by Microsoft Entra ID authentication, and configured to prevent unauthorized sharing or data exfiltration.

15. VEHICLES AND EQUIPMENT REQUIREMENTS

15.1 Contractor shall provide radios and/or approved communications devices for all assigned personnel. Where required, Contractor shall provide patrol vehicles for roving supervision and corridor patrol.

15.2 Contractor shall provide standard event equipment (flashlights, cones/tape, reflective vests, signage support, basic PPE) and any specialized equipment proposed.

15.3 Where ABI provides site equipment (e.g., radios, maps, badges), Contractor shall be responsible for accountability and return of such equipment and any other ABI property and equipment.

16. MEETING REQUIREMENTS

16.1 Contractor shall participate in pre-event production meetings, safety briefings, post event debriefs, and any other meetings as requested by ABI.

16.2 Contractor shall participate in periodic performance meetings (monthly or as needed) to review performance, incidents, and improvements.

17. COMPLIANCE

17.1 Contractor shall comply with all applicable federal, state, and local laws and regulations governing security services, firearms, employment, and public event operations.

17.2 Contractor shall comply with ABI and City of Atlanta permitting requirements and operational directives issued by and not limited to MOSE, APD, Path Force, and other emergency and non-emergency (ABI Beltline Ambassadors) public safety partners during events.

17.3 Contractor shall comply with applicable NIMS/ICS principles when coordinating within an event incident command structure, as directed by ABI.

18. QUALITY ASSURANCE REQUIREMENTS

18.1 Contractor shall establish and maintain a quality control program to ensure services meet contract requirements. A copy shall be provided to ABI prior to commencement and updated as changes occur.

18.2 Quality Control Program shall include but not limited to:

A. Scheduled and unscheduled inspections for each event.

B. Methods for identifying deficiencies before performance become unacceptable.

C. Documentation of inspections and corrective actions, available to ABI upon request.

18.3 ABI may perform ongoing performance evaluations and require corrective action plans.

Repeated failures may result in removal of personnel or termination per contract terms.

19. LICENSE AND PERMITS REQUIREMENTS

19.1 Contractor shall maintain all licenses and permits required to provide armed and unarmed security services in Georgia and within the City of Atlanta (COA). ABI will track all licensing of the selected Contractor and will update the Contractor when licensing is set to expire.

19.2 Contractor shall provide proof of licensing and certifications for assigned personnel upon request and prior to event deployment to designated ABI staff and throughout life of contract.

20. RECORDING AND REPORTING REQUIREMENTS

20.1 Attendance/Timekeeping. Officers shall sign in/out using a method approved by ABI (electronic preferred).

20.2 Activity Logs. Contractors shall maintain event logs noting incidents, safety hazards, access issues, and notable observations.

20.3 Incident Reporting. Contractor shall verbally notify ABI Command and designated ABI staff immediately of serious incidents and submit a written report within eight (8) business hours for significant incidents, and within 24–48 hours for routine post-event summaries.

20.4 Report Standards. Handwritten reports are discouraged; reports shall be typed and submitted electronically using Contractor forms approved by ABI.

21. LEGAL HOLIDAYS

21.1 Services may be required on holidays depending on ABI’s event calendar. Holiday staffing and rates shall be proposed in the pricing schedule or addressed per contract terms.

22. BILLING REQUIREMENTS

22.1 Contractor shall submit invoices electronically after each event or monthly, as directed by ABI, with itemization by event, date, role (armed/unarmed/supervisory), and hours.

22.2 Payment terms are NET 30. Disputed items will be negotiated prior to payment approval.

23. TRANSITION / EXAMINATION OF SITE

23.1 Contractor shall participate in site walks as required for major events. Contractor shall submit an event transition and mobilization plan upon Notice to Proceed.

23.2 Contractor shall provide not limited to post orders, rosters, and reporting templates prior to the first event activation.

24. PERIODIC AND WEEKLY MEETINGS

24.1 ABI may require periodic meetings with Contractor leadership to review performance, staffing, and incident trends. Increased meeting frequency shall not result in additional cost unless expressly authorized.

25. AUDIT

25.1 Contractor shall maintain true and complete records supporting invoices, including schedules, timesheets, and logs, for three (3) years after contract end. ABI may audit such records upon reasonable notice.

26. CONTINUITY OF SERVICES REQUIREMENTS

26.1 Contractor shall ensure continuity of services during disruptions (e.g., staffing shortages, emergencies). Contractor is responsible for replacement personnel to prevent uncovered posts for contracted activations.

27. DISCRETION REQUIREMENTS

27.1 Contractor and its employees shall not release information regarding incidents, security plans, or operations to any third party. Media inquiries shall be directed to ABI designed staff and/or ABI’s Communications Department Lead.

28. CONTRACT AND PAYMENT TERMS

Contractors propose hourly rates for armed, unarmed, supervisory, and any administrative categories based on the scope of work and deliverables required in this RFP.

28.1 Contract Terms

ABI intends to structure this contract for a one (1) year initial term, with up to three (3) optional annual renewal terms. The annual not-to-exceed budget for security services shall be $50,000, inclusive of all costs including office labor, supervision, administrative costs, and related expenses. The annual renewal year budget is reviewed annually for any needed adjustments and approvals as it relates to optional renewal terms.

ABI reserves the right to adjust event volume within this annual cap based on budget, operational needs, including Beltline signature events, related activations, community programming and any other events and activations and pop-up activities.

28.2 Payment Terms

Payments shall be made on a Net 30 basis, with payment due within thirty (30) days following Atlanta Beltline, Inc.’s receipt and approval of a properly submitted invoice. Invoices must be submitted with sufficient lead time to allow for internal processing. All invoices shall include adequate supporting documentation, including applicable event details and hours worked.

29. Evaluation Criteria:

Total Maximum Points: 100 points

1. Firm Qualifications and Relevant Experience (25 Points)

• Experience providing security services for public events, outdoor festivals, assemblies, and large gatherings

• Experience coordinating with municipalities and sworn law enforcement agencies

• Demonstrated familiarity with City of Atlanta permitting and off-duty officer requirements

2. Staffing Plan and Personnel Qualifications (20 Points)

• Qualifications and experience of proposed armed, unarmed, supervisory, and off-duty law enforcement personnel

• Ability to staff events in compliance with City of Atlanta Municipal Code and APD secondary employment requirements

• Adequacy of staffing levels relative to event size and risk

3. Operational Approach and Coordination (20 Points)

• Proposed approach to event security operations, incident response, and communications

• Coordination with ABI staff, Beltline Ambassadors, PATH Force, and City agencies

• Participation in required coordination meetings and adherence to operational protocols

4. Training and Regulatory Compliance (15 Points)

• Training related to public event security, crowd management, and emergency response

• Compliance with applicable City, State, and APD requirements

• Incident reporting and documentation practices

5. Cost Proposal and Budget Alignment (15 Points)

• Clarity and competitiveness of proposed pricing

• Alignment with ABI’s annual not-to-exceed budget

• Transparency of all fees and charges

6. References and Past Performance (5 Points)

• Quality and relevance of references for comparable services

Proposals will be reviewed and scored by an evaluation committee.

The contract may be awarded to the vendor achieving the highest total score, provided their proposal is responsive, responsible, and in the best interest of ABI.

30. Proposal Submittal Requirements:

Proposals must include the following information:

1. Firm Information {Cover Letter}

• Legal name, address, and primary contact information

• Years in business and organizational structure

• Contract Contact and Authorized Signer for Contract

2. Statement of Qualifications and Experience

• Organizational Chart to include listing of subcontractors

• Summary of relevant experience providing similar security services

• Experience working with non-profit, municipal agencies and law enforcement

3. Staffing and Personnel Plan

• Description of staffing model and officer classifications

• Qualifications of key supervisory personnel

• Description of officer eligibility, screening, and approval processes

4. Operational and Coordination Plan

• Approach to event security operations and incident response

• Coordination with ABI, Beltline Ambassadors, PATH Force, and City agencies

5. Training and Compliance

• Overview of training programs and refresher requirements

• Description of compliance with applicable laws and regulations

6. Cost Proposal

• Hourly rates by personnel category (armed and unarmed)

• Hourly rates for private undercover personnel category

• Identification of any additional fees

• Confirmation of compliance with ABI’s annual not-to-exceed budget

7. References

• A minimum of three (3) references for similar services

8. Required Certifications and Forms

• All required City, State, and ABI certifications and acknowledgments

The successful Contractor will be required to submit and adhere to the contract terms, conditions, insurance requirements, and to provide completed and/or notarized forms before award selection and/or contract phase. If successful vendor is unable to adhere to RFP requirements and provide all required documents, ABI will terminate contract phase and select next successful vendor. See Exhibit section, partial listing below and sample agreement that are required for selected firm adherence.

• Certificate of Existence from Ga Secretary of State (Business registration)

• Certificate of Insurance

• E-Verify

• Copy of DBE Certification if applicable

• Certification of No Conflict of Interest

• Agree to ABI Contract Terms and Conditions

31. Contract Terms and Conditions ABI wishes to develop a contract that appropriately places risk with the party most able to address the issue, to ensure that all parties to the contract are appropriately protected and to maintain its responsibility to serve as an effective steward of public funds while advancing the Project.

GENERAL TERMS AND CONDITIONS

A. All applicable State of Georgia and federal laws, City of Atlanta and county ordinances, rules, and regulations of all agencies having jurisdiction shall apply to the Offeror and the project throughout and are incorporated herein by this reference.

The Agreement with the selected Offeror, and all questions concerning the execution, validity or invalidity, capability of the parties, and the performance of the Agreement, shall be interpreted in all respects in accordance with the laws of the State of Georgia.

B. Professionals requiring special licenses must be licensed in the State of Georgia and shall be responsible for those portions of the work as may be required by law.

C. No proposal shall be accepted from, and no Contract will be awarded to any person, firm, or corporation that is in arrears to ABI, IA, or the City of Atlanta, under debt or contract that is, or has been a defaulter, as surety or otherwise, upon any obligation to ABI, IA or the City of Atlanta that is deemed irresponsible or unreliable by ABI, IA, or the City of Atlanta. If requested, the Offeror or proposed subcontractor (if retained as a manager) shall be required to submit satisfactory evidence that they have the necessary financial resources to provide the proposed services.

D. From the date an Offeror’s submittal and proposal are received through the date a C ontract is awarded to an Offeror, no Offeror may make substitutions, deletions, additions, or other changes in the configuration of its submittal and proposal without ABI’s express written consent. Proposals and the pricing contained therein shall remain effective for (120) days from the proposal due date.

E. This procurement may be canceled or any or all bids, submittals or proposals may be rejected in whole or in part when it is in the best interest of ABI, or when funding is not available for completion of the services requested under this document. In the event that this procurement is cancelled, a notice of cancellation shall be sent to all persons, firms, or entities that submitted responses to this procurement.

F. Offeror’s status shall be that of an independent contractor, and neither it nor any of its employees or subcontractors is or shall be an agent, servant or employee of ABI, IA, or the City.

G. Offeror shall defend, indemnify, and hold harmless ABI, IA, and the City of Atlanta against any claims, judgments, or liabilities to which they may be subject because of any negligence or fault or default by the Offeror, its consultants, or sub-consultants.

Offeror shall agree to the Superior Court of Fulton County as the venue in any legal action or proceeding between the Offeror and ABI, IA, or the City.

ORGANIZAIONAL CONFLICTS OF INTEREST AND EXCLUDED PARTIES An organizational conflict of interest exists when the nature of the work to be performed under a proposed contract or lease may, without some restriction on future activities, result in an unfair competitive advantage to the Consultant or impair the Consultant’s objectivity in performing the work. Clarifications may be sought by submitting a letter requesting clarification and stating the reasons why the firm believes potential organizational conflict of interest exists. In preparing this solicitation, a review of existing contracts with ABI should be undertaken, and the Offeror shall make known any consultants, subcontractors or sub-consultants that are specifically excluded from participating in this solicitation. All who respond to this RFP shall complete the Certification of No Organizational Conflict of Interest attached hereto as part of Exhibit A.4 and submit it as part of its response to this RFP. A response that does not contain this completed form is subject to disqualification.

Consultants, subcontractors, or sub-consultants with active contracts with ABI are excluded from being eligible to submit a response to this procurement except under the following circumstances:

1. If the contractor, consultant, subcontractor, or sub-consultant completes the Certification of No Organizational Conflict of Interest; and

2. If ABI legal counsel agrees that the contractor, consultant, subcontractor, or sub-consultant has no organizational conflict of interest.

If the above conditions are met, the Offeror may be considered eligible to participate in this RFP.

TERMINATION OF CONTRACT

Although either party shall have the right to terminate the Contract upon thirty (30) days’ written notice, with or without cause, ABI reserves the right to terminate the Contract with thirty (30) days’ notice if the Offeror elects to change any of its key personnel, partner(s), or subcontractor(s) without the express written consent of ABI.

PAYMENT

ABI shall make payment within (60) days upon receipt, inspection and acceptance of the work and all required documentation by ABI. This term is not subject to modification.

INSURANCE

In conjunction with the execution of the Agreement, Consultant shall provide evidence of worker’s compensation, general liability, professional liability insurance, and automobile liability insurance to ABI to cover the acts and omissions of Consultant and Consultant’s principals, employees and agents, and any sub-contractor in rendering the services within the scope of and in compliance with any Agreement with ABI. Consultant shall at all times during the term of any Agreement with ABI maintain insurance policies consistent and in full compliance with the following requirements or their equivalent (the "Insurance Requirements"):

a) Statutory Worker’s Compensation Insurance, including waiver of subrogation in favor of Atlanta BeltLine, Inc.

b) Commercial General Liability Insurance

1. $1,000,000 limit of liability per occurrence for bodily injury and property damage and $2,000,000 in the aggregate, The following additional coverage must apply:

A. 2013 or later ISO Commercial General Liability Form.

B. Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

C. Additional Insured Endorsement CG2010 04 13 and CG2037 04 13

D. Blanket Contractual Liability (included in 1986 or later forms)

E. Broad Form Property Damage (included in 1986 or later forms)

F. Severability of Interest (including in 1986 or later forms)

G. Underground, explosion, and collapse coverage (included in 1986 or later form)

H. Personal Injury (deleting both contractual and employee exclusions)

I. Incidental Medical Malpractice

J. Sudden and Accidental Pollution Coverage

K. Waiver of Subrogation in favor of Atlanta BeltLine, Inc.

L. Primary and Non-Contributory wording

c) Automobile Liability Insurance

i. $1,000,000 combined single limit of liability per accident for bodily injury and property damage

ii. Commercial form covering owned, non-owned, leased, hired, and borrowed vehicles

iii. Additional Insured Endorsement

iv. Waiver of Subrogation Endorsement

d) Professional Liability Insurance with limits of $2,000,000 per claim and $4,000,000 in the aggregate.

e) Contractual Liability, Subject to Policy Term, Conditions and Exclusions.

f) Insurance company must be authorized to do business in the State of

Georgia.

a) Additional insureds on the Commercial General Liability and Auto Liability Insurance policies shall be shown as: Atlanta BeltLine, Inc., the City of Atlanta, and The Atlanta Development Authority d/b/a Invest Atlanta.

i) The cancellation provision should provide 30 days’ notice of cancellation (10 days’ notice for cancellation due to non-payment of premium).

j) Insurance company, except worker’s compensation carrier, must have an A.M. Best rating of A- VII or higher. Certain worker’s comp funds may be acceptable by the approval of ABI. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Consultants’ broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A- VII or better. Insurance company must be authorized to do business by the Georgia Department of Insurance.

k) Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and if applicable, project/bid number.

l) Consultant shall agree to provide redacted copies of current insurance policy (ies) if requested to verify the compliance with these insurance requirements. The general liability and auto liability Insurance policies required to be provided by Consultant will be primary over any insurance program carried by ABI.

m) Consultant shall require all policies of insurance that are in any way related to the services provided and that are secured and maintained by Consultant and all subcontractors to include clauses providing that each underwriter shall waive rights of recovery, under subrogation or otherwise, against ABI, IA, the City, and their officers, officials, employees, consultants, separate Contractors, and subcontractors.

n) Consultant waives all rights of recovery against ABI, IA, the City, and their officers, officials, employees, separate consultants, and all subcontractors which Consultant may have or acquire because of deductible clauses in or inadequacy of limits of any policies of insurance that are in any way related to the services provided, and that are secured and maintained by Consultant.

o) Consultant shall require all subcontractors to waive their rights of recovery (as aforesaid waiver by Consultant) against ABI, IA, the City, and their officers, officials, employee and volunteers, consultants, separate contractors, and other subcontractors (including subcontractors of separate contractors).

p) Waiver of Subrogation and Primary and Non-Contributory endorsements is required to be provided by the Consultant.

CODE OF ETHICS

ABI’s Code of Ethics, included as 9.2 Exhibit B, applies to this solicitation.

CHANGE OF TEAM MEMBERS OR KEY PERSONNEL

Inasmuch as Offerors will be judged based on their response to the RFP, any subsequent changes to the composition of the list of individuals who are critical to performance of the project by the Offeror and that were rated by the evaluation committee may result in a different ranking and/or may result in the Offeror failing to be determined to be qualified to perform the work. For an Offeror to remain qualified to submit a proposal, the key personnel identified in the response to the procurement must remain for the duration of the procurement process and any subsequent Contract award. If changes must occur, the changes to key personnel must have mutual agreement of ABI and the Consultant.

BACKGROUND CHECKS AND DRUG TESTING

The Offeror may be required to implement a drug free workplace program including pre-employment testing and background checks including social security number verification.

Any employee assigned to the project may be subject to background screening through “Livescan” administered by the Georgia Bureau of Investigation.

FEDERAL WORK AUTHORIZATION

Pursuant to O.C.G.A. §13-10-91, qualifying contractors and subcontractors performing work within the State of Georgia on a contract with ABI must register and participate in a federal work authorization program. A certification form verifying participation in such a program will be required of all Offerors in addition to the S.A.V.E. Program Affidavit required by the COA in compliance with O.C.G.A. §50-36-1 (e) (2).

PREVAILING WAGE Not applicable.

DEBARMENT AND SUSPENSION

ABI shall not award a Contract to Offerors that are debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549.

AUTHORITY TO DEBAR OR SUSPEND

After reasonable notice to the vendor involved and reasonable opportunity to respond, ABI’s President and CEO shall have authority to debar a person or entity for cause from consideration for award of contracts.

PROPRIETARY INFORMATION

ABI recognizes that material in its possession or in the possession of the COA or any other government agency is subject to public examination and copying under the Georgia Open Records Act, O.C.G.A. §50-18-70, et. seq. (The “Act”). Offeror has the obligation to identify proprietary information and trade secrets by clearly marking the documents “Trade Secret” as required by the Act. If ABI receives any request under the Act to examine or copy any of the proprietary information obtained pursuant to this Agreement, it will immediately notify the Offeror of such request and will respond to the requesting party within the time allowed by law, indicating to the requesting party that the information requested constitutes trade secrets and therefore is considered by ABI to be exempt from disclosure under the Act.

Notwithstanding the foregoing, it shall be the obligation of the Offeror to take appropriate, timely legal action to secure the nondisclosure of the information requested, at its sole expense. ABI will cooperate in any action at law or equity in any court of competent jurisdiction to permit the Offeror to seek a protective order or other relief to prevent the disclosure of the proprietary information of the Offeror requesting disclosure under the Georgia Open Records Act; provided, however, that the Offeror shall be required to indemnify ABI, IA and/or the COA, where applicable, for any and all costs, expenses, or claims arising from such matter(s).

FORCE MAJEURE

Neither party shall be held to be in breach of the Contract resulting from this RFP because of any failure to perform any of its obligations hereunder, if said failure is due to any act of God, fire, flood,…