1-Agreement-Contract Requirements.pdf
PDF 299 KB Posted
- Attached to
- Darktrace Antigena SaaS
- Solicitation number
- ITB-07012026-3
- Issued by
- Orange County, Florida
About this file
This is an Agreement/Contract Requirements document issued by the Orange County Property Appraiser (OCPA) in Florida that establishes mandatory contractual terms for all vendors submitting bids or proposals to the agency. The document outlines that all agreements must be governed by Florida law with venue and jurisdiction established in Orange County, Florida. The contract covers multiple Darktrace Antigena SaaS cybersecurity products and services, including network monitoring for up to 700 IPs, identity and access management featuring Core Active Directory integration, managed threat detection services, security operations support, on-premises appliance deployment, and both eLearning and public training classes. Bidders must submit proposals through the Bonfire Procurement Platform and comply with all contractual language requirements specified in this document to be considered for award.
The invoicing terms require payment within net 40 days of invoice submission. All vendors must comply with E-Verify requirements as specified in Florida Statutes Section 448.095 (2022). The contractor must adhere to Florida's public records retention laws under Chapter 119, Florida Statutes (2021), including maintaining records as required by OCPA, providing copies of records upon request within a reasonable timeframe at costs not exceeding statutory limits, protecting exempt and confidential records from unauthorized disclosure, and transferring all public records to the agency upon contract completion or maintaining compliance with retention requirements if records are retained. Electronic records must be provided in formats compatible with OCPA's information technology systems. Questions regarding public records requirements should be directed to the OCPA's Records Custodian at (407) 836-2747 or atorres@ocpafl.org. Submission of a bid indicates the vendor's acknowledgment and acceptance of all stated requirements.
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Text version
OCPA Agreement/Contract Requirements
If any bid has an agreement or contract terms, the below requirements are to be included on the agreement or contract. The submission of a bid indicates the below requirements were read and understood.
Below are the requirements for all contracts/agreements with Orange County Property Appraiser. If any vendor cannot comply to the requirements, any quotes or bids will not be considered.
GOVERNING LAW; VENUE; JURISDICTION:
Any agreement must be governed by laws of the State of Florida and the venue for any dispute must be in Orange County, Florida.
INVOICE PAYMENT:
Net 40 days
E-VERIFY:
(Vendor Name) complies with the E-Verify requirements as specified in section 448.095, Florida Statutes (2022).
PUBLIC RECORDS RETENTION:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 836-2747, ATORRES@OCPAFL.ORG, ORANGE COUNTY PROPERTY APPRAISER’S OFFICE, 200 SOUTH ORANGE AVENUE, SUITE 1700, ORLANDO, FLORIDA 32801.
The contractor agrees to comply with the public records laws, the provisions of Chapter 119, Florida Statutes (2021), and specifically to:
(a) Keep and maintain public records as required by the public agency to perform the service.
(b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Florida Statutes (2021), or as otherwise provide by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
(d) Upon completion of the contract, transfer, at no cost to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
mailto:ATORRES@OCPAFL.ORG
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