1-A Kitchen Appliances,Q26056 Sol.pdf

Request for Quote (RFQ) Q26056 Kitchen Appliances

RFQ ISSUANCE DATE: November 5, 2025 PURCHASING CONTACT: Lyn Vermilya, 770-426-3365, lyn.vermilya@cobbk12.org

IMPORTANT DATES

EVENTS DATES

RFQ issued and posted to the CCSD Euna Procurement Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities November 5, 2025

Deadline for written questions submitted through the Euna Procurement Portal

November 10, 2025

3:00 PM

Responses to questions posted on the CCSD Euna Procurement Portal November 12, 2025

Deadline for quote responses submitted to the CCSD Euna Procurement Portal

November 20, 2025

3:00 PM

Delivery Location for Product/Service: All Cobb County School District Schools and Facilities (See pages 7-10)

The Cobb County School District (CCSD) Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” under Purchasing Resources, and find the link to “General Terms and Conditions” located in the center of the page.

mailto:lyn.vermilya@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

RFQ Q26056, Kitchen Appliances

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions will control.

1.0 PURPOSE - The Cobb County School District (CCSD) is seeking quotes from qualified vendors for the supply, delivery and install a variety of kitchen appliances for the CCSD on an as needed basis.

2.0 SCOPE OF WORK

2.1 Only quotes for new equipment will be accepted. Refurbished will not be accepted.

2.2 Alternate manufacturer and/or model numbers must meet or exceed the specifications of manufacturer/model numbers listed on the Quote Form. In the event an item specified on the Quote Form has been discontinued or the model number has changed, Vendors are to indicate on the Quote Form the accurate information. If submitting pricing for models other than those listed, Vendor MUST provide specification sheets and product literature with their quote response. It will be at the discretion of the CCSD to consider these as substitutes or alternates. CCSD reserves the right to accept or reject any alternative.

2.3 Awarded vendor shall have a location within a 30-mile radius of Marietta, Georgia.

2.4 Pricing must include shipping, handling, freight, inside delivery and installation of equipment. All power cords, hardware, etc., required to make the equipment operational must be included in pricing submitted on the Quote Form. No extra fees or surcharges, including fuel, will be allowed with this contract.

2.5 All equipment must be installed on the day of delivery.

2.6 Vendor must provide at the time of delivery, at minimum one detailed operation and care manual for each item purchased.

2.7 During the contract period, new products may be added, or existing products may be deleted from the contract.

2.8 All employees of the vendor must sign in at the facility/school main office upon arriving and obtain an appropriate visitor’s badge/name tag prior to beginning any work. The badge/name tag must be worn and prominently displayed by the vendor’s personnel while on facility/school property. Upon completion of installation all employees must sign-out and return badge/name tag.

2.9 Delivery is expected (30) days or sooner after receipt of purchase order. Confirmation of receipt of order must be submitted to point of contact on order.

2.10 In the event an order cannot be shipped complete with all items on the submitted order, the vendor must notify point of contact noted on the order.

2.11 At time of delivery, all items must be uncrated (unboxed), set up and operational. Removal of debris and cardboard from the premises shall be done on the same day as the delivery.

Disposal of all debris and cardboard in a manner required by federal, state, and county regulations/laws. Vendor will not be allowed to use CCSD or General Contractors dumpsters for disposal purposes.

2.12 Warranty - Standard manufacturer’s warranty will apply.

2.12.1 Please indicate warranty period for applicable items on the Quote Form. If there isn’t a warranty for a specific item, indicate “N/A” in the space provided. In the event that warranted repairs are required, the awarded Vendor shall be responsible for arranging repair service for the appliance(s) with the servicing warranty vendor at no additional cost to CCSD.

3.0 GENERAL REQUIREMENTS

3.1 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

3.2 The awarded vendor is required to maintain all licenses, bonds, and permits, give all required notices, and pay all license fees and taxes, etc. related to the work.

3.3 Disposal of all debris must be in a manner required by federal, state, and county regulations/laws. Vendors will not be allowed to use CCSD or General Contractors' dumpsters for disposal purposes.

4.0 COMMUNICATIONS WITH CCSD STAFF

4.1 All communications concerning this RFQ must be submitted in writing through the CCSD Euna Procurement Portal or email to lyn.vermilya@cobbk12.org. Only written responses distributed by the Procurement Services Department will be binding upon CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

5.0 SUBMISSION OF RESPONSES

5.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this RFQ and completed in their entirety. Responses must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer mailto:lyn.vermilya@cobbk12.org hardware, software, or other communications systems or devices.

5.2 All responses submitted become the property of the CCSD and are subject to the applicable open records policies and laws.

5.3 Submit the following documents with your response:

5.3.1 Vendor Questionnaire

5.3.2 IRS Form W-9

5.3.3 Georgia Security and Immigration Compliance Act Forms

5.3.4 Disclosure of Lobbying Activities Form (if applicable)

5.3.5 Acknowledgment and Agreement Form

5.3.6 Quote Form, Attachment A

5.3.7 Specification sheetsand product literature for alternate items (if applicable)

6.0 COST

6.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the RFQ. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

6.2 Quantities/amounts shown in this RFQ are estimates. Vendors are advised that the actual number purchased/required may vary from those in the RFQ, depending upon the needs of CCSD and the availability of funds.

6.3 Quotes that contain minimum order amounts will not be accepted unless called for in the solicitation document.

6.4 Pricing must be submitted on the Quote Form included within this document as requested, without conditions unless called for within the solicitation document.

6.5 For goods: Quotations must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

6.6 Prompt payment discounts will be considered for quote evaluation and award.

6.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

6.8 Vendors should have the ability to accept payment by procurement (credit) cards and purchase orders. Pricing must reflect this and remain firm with no additional charges or fees for using either method. The successful vendor(s) will be responsible for providing usage reports and procurement card activity reports quarterly or upon request by CCSD.

6.9 FEE STRUCTURE FOR ADDITIONAL ITEMS Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), responding vendors are asked to provide a fee structure for additional, related items that may be purchased during the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the Quote Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% markup. Upon request, the awarded vendor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. CCSD reserves the right to conduct periodic random audits of fair market value, etc. to ensure the price granted is reasonable and accurate.

7.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

7.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

7.2 Commercial Auto Liability with limits of at least $1 million

7.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

7.4 Statutory Workers' Compensation

7.5 Employer's Liability of at least $100,000

7.6 Vendor’s insurance carrier must have a financial size category of at least V.

Cobb County School District must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia. The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of the quote but must be available upon request (including during the evaluation process). CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of the quote to expedite the evaluation process and issuance of an award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

8.0 ESCALATION/DE-ESCALATION CLAUSE

CCSD may entertain a request for escalation in accordance with the most recently published Producer Price Index at the time of the request. For this section, PCU335220335220, Major Household Appliance Mfg, as published by the United States Department of Labor, Bureau of Labor Statistics will be the benchmark. CCSD reserves the right to accept or reject the request for a price increase and, if appropriate, to utilize other resources in evaluating escalation requests.

CCSD may entertain a request for escalation during the contract period if the current market conditions and prices at the time of the request have changed significantly. Documentation may be requested by CCSD that provides detailed information about the change in market conditions and prices. If the price change is approved, the price will remain firm for 365 days from the date of the increase unless otherwise stated in the renewal award letter. This clause also enables CCSD to seek de-escalation based on the same cited index, terms, and other resources.

9.0 AWARDS

9.1 Award will be made to the lowest responsive and responsible vendor meeting specifications and requirements. This is the vendor who submits the lowest price, whose quote meets the specifications, terms, and conditions outlined in the RFQ, and who is capable of delivering the products and/or services specified. Therefore, the lowest responsive and responsible vendor will not always be the vendor who has submitted the lowest monetary quote.

9.2 CCSD reserves the right to accept or reject any part of a submitted quotation, to accept the entire quote from one vendor, to accept portions of the quote from several vendors, or to reject all quotations submitted or waive any minor irregularity. CCSD reserves the right to consider current and past experience with a vendor and to award in the best interest of CCSD.

CCSD reserves the right to award by line item, to more than one vendor, and/or to award by group or any combination thereof.

9.3 The award for this contract will/may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of quote submission.

BOARD MEMBERS:

David Chastain, Chairman

John Cristadoro, Vice Chairman

Nichelle Davis

Leroy Tre’ Hutchins

Becky Sayler

Randy Scamihorn

Brad Wheeler

EXECUTIVE CABINET:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith

School List

ELEMENTARY SCHOOLS

School Name Phone Address City, Zip Acworth 770.975.6600 4220 Cantrell Road Acworth, 30101 Addison 770.578.2700 3055 Ebenezer Road Marietta, 30066 Argyle 678.842.6800 2420 Spring Road Smyrna, 30080 Austell 770.819.5804 5600 Mulberry Street Austell, 30106 Baker 770.975.6629 2361 Baker Road, NW Acworth, 30101 Bells Ferry 678.594.8950 2600 Bells Ferry Road Marietta, 30066 Belmont Hills 678.842.6810 605 Glendale Place Smyrna, 30080 Big Shanty 678.594.8023 1575 Ben King Road Kennesaw, 30144 Birney 678.842.6824 775 Smyrna-Pwdr Sprgs St. Marietta, 30060 Blackwell 678.494.7600 3470 Canton Road Marietta, 30066 Brumby 770.916.7070 815 Terrell Mill Rd. SE Marietta, 30067 Bryant 770.819.2402 6800 Factory Shoals Road Mableton, 30126 Bullard 678.594.8720 3656 Old Stilesboro Road Kennesaw, 30152 Chalker 678.494.7621 325 North Booth Road Kennesaw, 30144 Cheatham Hill 678.594.8034 1350 John Ward Road SW Marietta, 30064 City View 770-819-2553 285 South Gordon Road Mableton, 30126 Clarkdale 770.819.2422 4725 Ewing Road Austell, 30106 Clay – Harmony Leland 770.819.0736 6326 Factory Shoals Rd Mableton, 30126 Compton 770.222.3700 3450 New Macland Road Pwdr Sprgs, 30127 Davis 678.494.7636 2433 Jamerson Road Marietta, 30066 Dowell 678.594.8059 2121 West Sandtown Road Marietta, 30064 Due West 678.594.8071 3900 Due West Road Marietta, 30064 East Side 770.578.7200 3850 Roswell Road Marietta, 30062 Eastvalley 770.578.7214 380 Holt Road Marietta, 30068 Fair Oaks 678.594.8080 407 Barber Road Marietta, 30060 Ford 678.594.8092 1345 Mars Hill Road Acworth, 30101 Frey 770.975.6655 2865 Mars Hill Road Acworth, 30101 Garrison Mill 770.642.5600 4111 Wesley Chapel Road Marietta, 30062 Green Acres 678.842.6905 2000 Gober Avenue Smyrna, 30080 Hayes 678.594.8127 1501 Kennesaw-Due W. Rd. Kennesaw, 30152 Hendricks 770.819.2387 5243 Meadows Road Pwdr Spgs, 30127 Hollydale 678.594.8143 2901 Bay Berry Drive Marietta, 30008 Keheley 678.494.7836 1985 Kemp Road Marietta, 30066 Kemp 678.594.8158 865 Corner Road Pwdr Sprgs, 30127 Kennesaw (K-2) 678.594.8172 3155 Jiles Road Kennesaw, 30144 Kincaid 770.578.7238 1410 Kincaid Road Marietta, 30066 King Springs 678.842.6944 1041 Reed Road Smyrna, 30082 LaBelle 678.842.6955 230 Cresson Drive Marietta, 30060 Lewis 770.975.6673 4179 Jim Owens Road Kennesaw, 30152 Mableton 770.819.2513 5220 Church Street Mableton, 30126 McCall (K-1) 770 975-6775 4496 Dixie Avenue Acworth, 30101 Milford 678.842.6966 2390 Austell Road Marietta, 30008 Mount Bethel 770.578.7248 1210 Johnson Ferry Road Marietta, 30068 Mountain View 770.578.7265 3151 Sandy Plains Road Marietta, 30066 Murdock 770.509.5071 2320 Murdock Road Marietta, 30062 Nicholson 770.928.5573 1599 Shallowford Road Marietta, 30066 Nickajack 678.842.5814 4555 Mavell Road SE Smyrna, 30082

ELEMENTARY SCHOOLS cont.

School Name Phone Address City, Zip Norton Park 678.842.5833 3041 Gray Road Smyrna, 30082 Pickett's Mill 770-975.7172 6400 Old Stilesboro Road Acworth, 30101 Pitner 678.594.8320 4575 Wade Green Road Acworth, 30101 Powder Springs 770.222.3746 4570 Grady Grier Drive Pwdr Sprgs, 30127 Powers Ferry 770.578.7936 403 Powers Ferry Road Marietta, 30067 Riverside 770.819.5851 461 South Gordon Road Mableton, 30126 Rocky Mount 770.591.5050 2400 Rocky Mountain Road Marietta, 30066 Russell 770.437.5937 3920 South Hurt Road Smyrna, 30082 Sanders 770.819.2568 1550 Anderson Mill Road SW Austell, 30106 Sedalia Park 770.509.5162 2230 Lower Roswell Road Marietta, 30068 Shallowford Falls 770.642.5610 3529 Lassiter Road Marietta, 30062 Smyrna 678.842.6741 1099 Fleming Street Smyrna, 30080 Sope Creek 770.916.7085 3320 Paper Mill Road Marietta, 30067 Still 678.594.8287 870 Casteel Road Pwdr Sprgs, 30127 Teasley 770.437.5945 3640 Spring Hill Parkway Smyrna, 30080 Timber Ridge 770.642.5621 5000 Timber Ridge Road Marietta, 30068 Tritt 770.642.5630 4435 Post Oak Tritt Road Marietta, 30062 Varner 770.222.3775 4761 Gaydon Road Pwdr Sprgs, 30127 Vaughan 678.594.8298 5950 Nichols Road Pwdr Sprgs, 30127

MIDDLE SCHOOLS

School Name Phone Address City, Zip Awtrey 770.975.6615 3601 Nowlin Road Kennesaw, 30144 Barber 770.975.6764 4222 Cantrell Road Acworth, 30101 Betty Gray 770.819.2414 1550 Pebblebrook Circle Mableton, 30126 Campbell 678.842.6873 3295 S. Atlanta Road Smyrna, 30080 Cooper 770.819.2438 4605 Ewing Road Austell, 30106 Daniell 678.594.8048 2900 Scott Road Marietta, 30066 Dickerson 770.578.2710 855 Woodlawn Drive Marietta, 30068 Dodgen 770.578.2726 1725 Bill Murdock Road Marietta, 30062 Durham 770.975.6641 2891 Mars Hill Road NW Acworth, 30101 East Cobb 770.578.2740 825 Terrell Mill Rd. SE Marietta, 30067 Floyd 770.819.2453 4803 Floyd Road Mableton, 30126 Garrett 770.819.2466 5235 Austell-Pwdr Sprgs Rd. Austell, 30106 Griffin 678.842.6917 4010 King Springs Rd. Smyrna, 30082 Hightower Trail 770.578.7225 3905 Post Oak Tritt Road Marietta, 30062 Lindley 770.819.2496 50 Veterans Mem. Highway Mableton, 30126 Lost Mountain 678.594.8224 700 Old Mountain Road Kennesaw, 30152 Lovinggood 678.331.3015 3825 Luther Ward Road Pwdr Sprgs, 30127 Mabry 770.928.5546 2700 Jims Road Marietta, 30066 McCleskey 770.928.5560 4080 Maybreeze Road Marietta, 30066 McClure 678.331.8131 3660 Old Stilesboro Road Kennesaw, 30152 Palmer 770.591.5020 690 North Booth Road Kennesaw, 30144 Pearson 770.429.6012 240 Barber Rd. SE Marietta, 30060 Pine Mountain 678.594.8252 2720 Pine Mountain Circle Kennesaw, 30152 Simpson 770.971.4711 3340 Trickum Road Marietta, 30066 Smitha 678.594.8267 2025 Powder Springs Road Marietta, 30064 Tapp 770.222.3758 3900 Macedonia Road Pwdr Sprgs, 30127

HIGH SCHOOLS

School Name Phone Address City, Zip Allatoona 770.975.6503 3300 Dallas-Acworth Hwy NW Acworth, 30101 Campbell 678.842.6850 925 Powder Springs Street SE Smyrna, 30080 Cobb Horizon 678.594.8240 1765 The Exchange SE Atlanta, 30339 Cobb Innovation and Technology Academy 678.594.8240 114 Windy Hill Rd Marietta, 30060 Harrison 678.594.8104 4500 Due West Road Kennesaw, 30152 Hillgrove 678.331.3961 4165 Luther Ward Road Pwdr Sprgs, 30127 Kell 678.494.7844 4770 Lee Waters Road Marietta, 30066 Kennesaw Mountain 678.594.8190 1898 Kennesaw-Due W. Road Kennesaw, 30152 Lassiter 678.494.7863 2601 Shallowford Road Marietta, 30066 McEachern 770.222.3710 2400 New Macland Road Pwdr Sprgs, 30127 North Cobb 770.975.6685 3400 Old 41 Highway, North Kennesaw, 30144 Osborne 770.437.5900 2451 Favor Road Marietta, 30060 Pebblebrook 770.819.2521 991 Old Alabama Road Mableton, 30126 Pope 770.578.7900 3001 Hembree Road Marietta, 30062 South Cobb 770.819.2611 1920 Clay Road Austell, 30106 Sprayberry 770.578.3200 2525 Sandy Plains Road Marietta, 30066 Walton 770.578.3225 1590 Bill Murdock Road Marietta, 30062 Wheeler 770.578.3266 375 Holt Road Marietta, 30068

SPECIAL SCHOOLS AND PROGRAMS

School Name Phone Address City, Zip Aspire 770.819.2584 5805 Dunn Road Mableton, 30126 Adult Education Center 678.594.8011 1595 Hawthorne Ave. Smyrna, 30080 Brown Professional Lrng. Ctr. 678-842-6930 3265 Brown Road Smyrna, 30080 Cobb Mentoring Matters 678.581.6811 514 Glover St., Ste. 180 E Marietta, 30060 Cobb Virtual Academy 678.581.6791 1595 Hawthorne Ave Smyrna, 30080 Corporate Classroom 770.590.4506 514 Glover Street Marietta, 30060 Devereaux Ackerman Academy 770.427.0147 1291 Stanley Road Kennesaw, 30152 South Cobb Early Learning Center 770-819-2483 5891 Dodgen Rd SW Mableton, 30126 ESOL 770.426.3410 514 Glover St., Ste. B105 Marietta, 30060 Homeless Ed. 678.503.0173 514 Glover Street Smyrna, 30080 International Welcome Center 678.331.3086 1870 Teasley Drive Smyrna, 30080 Title I 770.437.5933 514 Glover Street Marietta, 30060

OTHER CCSD FACILITIES

School Name Phone Address City, Zip 514 Glover St. (Central Office) 770.426.3300 514 Glover St. Marietta, 30060 560 Glover St. (Maintenance) 770.426.3355 560 Glover St. Marietta, 30060 580 Glover St. (Human Resources) 770.514.3894 580 Glover St. Marietta, 30060 Argo Maintenance 770.803.2100 4885 Argo Road Smyrna, 30082 Baker Bus Shop 770.975.6714 2351 Baker Road Acworth, 30101 Campus PD & Warehouse 770.426.3355 650 South Cobb Drive Marietta, 30060 Concert Hall at Lassiter HS 770.514.2515 2601 Shallowford Road Marietta, 30066 Events Office 678.594.8120 4500 Due West Road (Suite 240) Kennesaw, 30152 Hawthorne Center 678.842.6930 1595 Hawthorne Avenue Smyrna, 30080 Kennesaw Warehouse 770.590.4523 6975 Cobb International Blvd. Kennesaw, 30152 Mars Hill Bus Shop 770.975.6719 2891 Mars Hill Road Acworth, 30101 Rose Garden 678.503.0180 1870 Teasley Drive Smyrna, 30080 Sanders Bus Shop 770.222.6291 3826 Sanders Road Pwdr Sprgs, 30127 South Cobb Bus Shop/Transportation 770.429.5860 620 South Cobb Dr. Marietta, 30060

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.