1-A. Nursing Services for Medically Fragile Students, P26086 Sol.pdf

Request for Proposal (RFP) P26086

Nursing Services for Medically Fragile Students RFP ISSUANCE DATE: April 2, 2026

PURCHASING CONTACT: Kristy Hadaway, 770-426-3369 kristine.hadaway@cobbk12.org

IMPORTANT DATES

Cobb County School District will be closed April 6 – April 10, 2026 for Spring Break

EVENTS DATES

RFP issued and posted to the CCSD Euna Procurement Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities April 2, 2026 Deadline for written questions submitted through the CCSD Euna Procurement Portal April 16, 2026 @ 10:00 AM ET

Responses to questions posted on the CCSD Euna Procurement Portal April 21, 2026 Deadline for RFP responses submitted to the CCSD Euna Procurement Portal April 30, 2026 @ 3:00 PM ET

Evaluation April/May 2026

Award (contract effective date 7/1/2026) June 2026 mailto:kristine.hadaway@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

Procurement Services Department

BOARD OF EDUCATION Randy Scamihorn, Chair • David Chastain, Vice Chair

Becky Sayler • Leroy Tre’ Hutchins • John Cristadoro • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street Marietta, GA 30060 Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

April 2, 2026

TO ALL VENDORS:

Cobb County School District (CCSD) invites proposals for furnishing goods and/or services required for “Request For Proposal (RFP) P26086, Nursing Services for Medically Fragile Students” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and is hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this RFP. Vendors are required to complete and return all forms in their entirety. Questions regarding the proposal must be submitted through the CCSD Euna Procurement Portal. Only questions received prior to April 16, 2026 and submitted through the CCSD Euna Procurement Portal shall be considered. Answers will be posted to the CCSD Euna Procurement Portal by April 21, 2026.

All proposal responses must be submitted through the CCSD Euna Procurement Portal. Proposals not submitted through the CCSD Euna Procurement Portal will not be considered.

The proposal acceptance period will close on April 30, 2026 at 3:00 p.m. ET. Please allow ample time to complete the submission through the CCSD Euna Procurement Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all proposals and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services

RFP P26086, Nursing Services for Medically Fragile Students

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 4-6

Special Terms and Conditions 7-16

Conflict of Interest 17

School List 18-20

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this RFP must be submitted in writing through the CCSD

Euna Procurement Portal. Only written responses distributed through the CCSD Euna Procurement Portal will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this RFP until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including but not limited to communications with school system employees and/or contracted agents related to this RFP. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Euna Procurement Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Euna Procurement Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF PROPOSALS

2.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this RFP and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the RFP carefully. Responses must be either typed or written in ink. Any correction made within the RFP submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the proposal or the proposal may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this RFP.

Proposals and supporting documentation must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer hardware, software, or other communications systems or devices.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 Non-Cost Proposal Submission Requirements are located in Special Terms and Conditions Sections 4.1 through 4.4. Each section should be clearly labeled with the corresponding RFP section name and number.

3.0 EVALUATION

3.1 Organization and Completeness of Proposal - Vendor’s proposal must provide straightforward, concise proof of the capabilities to satisfy RFP requirements. For ease of review, responses must be organized in the same order as the RFP or as stipulated in the RFP. Each section should be clearly labeled with the corresponding RFP section name and number. Any additional documents provided by the vendor must also be clearly labeled with the corresponding RFP section name and number. All requested information must be included and all forms completed in entirety. (All spaces must be completed on all requested documentation.) Any proposals that do not include all required information may be considered non-responsive and disqualified.

3.2 Evaluation Procedures – Review of Proposals - A committee comprised of representatives from the Related Services, Special Education, and Procurement Services will evaluate the proposal responses based on qualifications, relevant experience, the responsiveness of proposers, as well as cost. Cost will not be the sole determining factor in the award.

Each proposal will be reviewed for completeness to ensure that all mandatory requirements are addressed satisfactorily. The committee may request additional clarification/information from the responding vendor(s).

The committee will evaluate the quality and completeness of each response as it addresses each requirement of the RFP. All non-cost-related areas of the response are evaluated during this phase. A list of areas being reviewed for this specific RFP, along with the associated point values is included in the Evaluation Criteria below. The committee may in its sole discretion and in the course of the evaluation request presentation(s)/demonstration(s) with one or more selected vendors. Responses must satisfactorily meet non-cost requirements before the cost is evaluated.

3.3 A determination of the competitive range may be made during the evaluation process.

Vendors not in the competitive range of being selected for an award shall be eliminated from further discussion.

3.4 During the evaluation phase, discussions may be conducted with vendors who submit proposals determined to be reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure a full understanding of and responsiveness to the solicitation requirements. Vendors who are determined to be in the competitive range will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. Procurement

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

Services may permit revisions, after submission and prior to award, to obtain the best and final offers. In all events, CCSD reserves the right to re-solicit the item(s)/services(s) involved.

3.5 Evaluation Criteria – The selection of a vendor to provide Nursing Services for Medically Fragile Students will be based on the review of several key elements in the proposals submitted. They include, but are not limited to the following criteria:

# Description Points Possible

1. Vendor Background and Experience (Section 4.1) 60

2. Methodology (Section 4.2) 20

3. Capabilities (Section 4.3) 120

4. Nursing Services (Section 4.4) 100

TOTAL 300

The non-cost portion of proposals (total of Items 1-4) can receive a maximum of 300 points. Only non-cost proposals that receive 210 points (70% of total non-cost score) or more will receive a Best and Final Offer (BAFO)/Award. CCSD will award the contract to multiple vendors who meet all the criteria included in the solicitation.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions will control.

1.0 PURPOSE

The Cobb County School District (CCSD) is soliciting proposals from vendors who can provide highly qualified one-on-one pediatric nursing services to eligible medically fragile students.

The majority of students require nursing services for the full school day of eight (8) hours. In some cases, travel time via school bus to and from school sites or in the After School Program (ASP) will be required beyond the eight-hour day.

1.1 OWNER’S REPRESENTATIVE. Supervision of and monitoring the performance of the contract will be performed by CCSD’s representative, Doris Osborne, Assistant Director of Related Services, or her designee.

2.0 SCOPE OF WORK

2.1 Vendor will provide all services relating to the selection and administration of employees on a temporary assignment to CCSD. These services include, but are not limited to, providing recruiting, selection, reference checks, background screening, payroll and benefits administration, maintaining compliance with all federal, state, and local employment laws, including E-Verify, risk management and administration, and any other services that would be advantageous to CCSD.

2.2 Vendor must have been in the business of providing temporary nurses for a minimum of 5 years.

2.3 Requests for temporary nursing services shall be made for same-day placement or future dates.

2.3.1 Requests shall be made by phone or email.

2.3.2 All responses from the vendor for same-day placement should result in the vendor calling or emailing the CCSD personnel who place the request within one hour after notification, informing them whether or not the position has been filled. CCSD prefers to have direct contact with the dispatcher for same-day placement.

2.4 Vendors must complete hourly rates on the Cost Proposal Form. Entries such as “negotiable”, “mark up and base rate can vary”, etc., will not be accepted, and vendors will be deemed non-responsive.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

2.5 WORK SCHEDULE

2.5.1 The start and end times for each assignment will vary by request. The CCSD personnel placing a request will notify the vendor of the hours the temporary nurse is needed. Work hours will vary depending on the needs of CCSD.

Vendor(s) may not set the number of hours that a temporary nurse will work on an assignment at CCSD.

2.5.2 CCSD school hours are from 7:30 AM until 4:45 PM, Monday through Friday.

Elementary school assignments may require a substitute nurse to arrive no later than 7:00 AM.

2.5.3 Applicable breaks will be provided per the chart below.

ASSIGNMENT

HOURS

APPLICABLE BREAK(S) APPLICABLE LUNCH

8 15-minute break AM 15-minute break PM 30-minute lunch

6 30-minute break 30-minute lunch

2.5.4 Vendor shall provide the CCSD personnel requesting the nurse with the name of the individual assigned to CCSD prior to their arrival.

2.5.5 The CCSD personnel requesting the assignment will provide directions to the nurse regarding their duties.

2.5.6 CCSD reserves the right to modify assignment hours. Modification requests will be made via phone or email. CCSD shall strive to make modification requests at least 36 hours before the start of the assignment. Vendor WILL NOT bill CCSD for any reduced assignment hours resulting from a modification.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

2.6 PLACEMENT

2.6.1 The decision to contract a vendor for a particular need will be based upon the best academic interest of the student(s) involved, as determined by the Special Education Services and/or Human Resources.

2.6.2 The vendor must employ all contracted nurses. CCSD will not pay any benefits to nurses used under this contract.

2.6.3 CCSD reserves the right to interview all candidates submitted by the vendor(s) prior to placement.

2.6.4 Contracted nurses must always conduct themselves professionally.

2.6.5 Contracted nurses must keep student records confidential, as under the Family Educational Rights and Privacy Act (FERPA) laws.

2.6.6 CCSD will have the right at any time to refuse or determine unacceptable any nurse assigned by the vendor and request a replacement candidate.

2.6.7 Vendor must immediately withdraw any nurse found to be unsatisfactory in the sole opinion of CCSD within two hours of notification.

2.6.8 The vendor must provide a suitable replacement candidate within twenty-four

(24) hours from the time of the replacement request. The replacement candidate must be available to report to work on the day and time CCSD requests.

2.7 FINGERPRINTING AND BACKGROUND CHECKS

2.7.1 Vendor must perform background checks on all nurses assigned to CCSD as outlined in Section 28.0 of the General Terms and Conditions located on the CCSD Procurement Services website. NOTE: All nurses assigned to CCSD must undergo a mandatory, fingerprint-based criminal history record check.

Fingerprints shall be submitted to GCIC and NCIS.

2.7.2 All nurses must have completed their background check prior to being assigned by CCSD.

2.7.3 Background check information must be provided, upon request, to Doris Osborne, Assistant Director of Related Services, or her designee, within three (3) business days of the request.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

2.8 LICENSES/CREDENTIALS

2.8.1 Vendor must provide a copy of the current state license or credentials for each contracted nurse to Doris Osborne, Assistant Director of Related Services, or her designee prior to the start date and must also provide a copy of the current license or credentials at each renewal period.

2.9 HOURLY RATE AND VENDOR HOURLY BILL RATE MARK-UP

2.9.1 CCSD will not pay more than the current Medicaid Reimbursement Rate, which is currently $63.40/hour for an LPN and $95.36/hour for an RN. These rates cover the employee’s hourly rate and the vendor's hourly bill rate percentage markup.

2.9.2 If the Medicaid Reimbursement rates increase, vendors may request an increase.

Any increases are contingent upon the availability of budget and written approval of an authorized Procurement Services representative. Any additional increases are not allowed.

2.9.3 Vendor will be responsible for the following, and these items shall be included in the vendor bill rate percentage mark-up charged to CCSD:

2.9.3.1 Pay assigned employees their wages and provide them with the benefits that the vendor offers them as employees.

2.9.3.2 Pay or withhold taxes (e.g., FICA) and insurance premiums (e.g., Medicare) and fulfill its obligations for unemployment compensation (e.g., FUTA, SUTA).

2.9.3.3 Provide workers’ compensation benefits and coverage for assigned employees.

2.9.3.4 Any additional benefits that the assigned employee may be eligible to receive.

2.9.3.5 All costs, including, but not limited to, additional expenses, federally mandated surcharges, fees, and allowances, must be included in the hourly rate charged CCSD. CCSD will not pay any additional cost.

2.10 INVOICING

2.10.1 CCSD will not pay nurses for more than forty (40) hours per week unless the overtime has been coordinated with authorized CCSD personnel.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

2.10.2 CCSD does not pay for sick days, vacation days, personal days, or holidays.

2.10.3 CCSD requires that each nurse complete a timesheet monthly and have the timesheet signed by the school/location administrator. For audit purposes, invoices must match the timesheets and the hourly rates awarded under this RFP. Invoices must be sent to CCSD monthly, within 60 days of completion of the month’s services, to the following:

2.10.3.1 Timesheets are to be sent via email to Related.Services@cobbk12.org or via mail to Cobb County School District, Attn: Michele Jarvis, Related Services Office, Kennesaw Elementary Annex, 3155 Jiles Road, Kennesaw, GA 30144.

2.10.4 All outstanding invoices for the fiscal year must be submitted to CCSD for payment by June 15th of each year this contract is in place. Payment will not be made on an invoice received after June 15th.

2.10.5 If the contract is terminated, CCSD has the option to hire any vendor’s temporary employees without paying any fees or penalties.

3.0 GENERAL REQUIREMENTS

3.1 Only firms/individuals with the following credentials will be considered for this award:

3.1.1 State of Georgia License for Registered Nurse (RN) issued by the Georgia Board of Nursing under the Office of the Secretary of State.

3.1.2 State of Georgia License for Licensed Practical Nurse (LPN) issued by the Georgia Board of Nursing under the Office of the Secretary of State.

3.2 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

3.3 The vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to the work.

4.0 NON-COST PROPOSAL SUBMISSION REQUIREMENTS

The vendor must provide a response to all items listed in this section with their RFP. Responses submitted must clearly reference the corresponding RFP section name and number.

4.1 VENDOR BACKGROUND AND EXPERIENCE

4.1.1 Provide a brief background of the company, including, but not limited to, the following:

mailto:Related.Services@cobbk12.org

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

4.1.1.1 Number of years in the business of providing qualified one-on-one nursing and health care services for medically fragile students.

4.1.1.2 Provide a brief history of the company and the present organizational structure of the firm, describing the management organization and CCSD’s account coordination structure.

4.1.1.3 Provide information if the company is currently in the process of being acquired by another vendor and how service/support may be impacted.

4.1.1.4 Has your company ever conducted business with CCSD? If yes, provide dates and nature of business.

4.1.1.5 Has your company provided nursing services for medically fragile students to other school systems similar in size and scope to CCSD within the last three years? If yes, provide the following information:

4.1.1.5.1 School System Name

4.1.1.5.2 Number of nurses provided to each system

4.1.1.5.3 Timeframe during which nursing services for medically fragile students were provided

4.1.1.6 Provide the current number of RNs and LPNs employed by your company in Georgia.

4.1.1.7 Provide a list of all local offices, addresses, types of services, and the number of available nurses to support CCSD at each location.

4.1.1.8 Provide the average yearly experience level of RNs and LPNs available to support CCSD.

4.1.1.9 Describe how your company will provide a guaranteed supply of nurses with the qualifications and experience to meet the needs of CCSD as described in this RFP.

4.1.1.10 Provide historical fulfillment rate for nursing requests over the past 12 months.

4.1.1.11 Describe your company’s procedure to provide background checks for all employees to be placed in CCSD schools per Section 2.7.1 of the Special Terms and Conditions.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

4.2 METHODOLOGIES

4.2.1 Provide a detailed description of the methodology and procedures that are to be used to accomplish the CCSD requirements for this RFP. This should include providing experienced nursing services for medically fragile students, planning and coordinating field visits for problem-solving, and any other information that will assist in the understanding of what the vendor proposes to do and to provide.

4.3 CAPABILITIES

4.3.1 Describe the recruiting process for hiring qualified nurses, including your interview process, resume review, and the timeframe for having a full pool of candidates available.

4.3.2 Indicate the number of employees you plan to have available in the worker pool to assign to CCSD. Include numbers broken down by RN and LPN, and indicate how many other school systems these staff members will be assigned to.

4.3.3 Describe how nursing services will be provided in the morning and afternoon for students who ride the school bus, and for students who require early morning or ASP care.

4.3.4 Describe training, experience, qualifications, and special education for your nurses, including cardiopulmonary resuscitation (CPR) and Pediatric Advanced Life Support (PALS) certification; Universal Precautions and Occupational Safety and Health Administration (OSHA) training; or other certifications and training.

4.3.5 Describe your verification process for assuring professional licensure for your nurses.

4.3.6 Describe how you will provide coverage for nurses who take vacation, and other requested time off, and what the notification process will be.

4.3.7 Describe what provisions will be made to cover emergencies and unforeseen time off requested by your nurses.

4.3.8 Describe your process of providing replacement employees and no-shows for

CCSD.

4.3.9 Describe your procedure for correcting problems that may result from this contract and/or changing nursing assignments when requested by CCSD.

4.3.10 Describe current and past experience with providing nursing services to other school districts and students.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

4.3.11 Describe the procedure and timeframe for reporting to CCSD any incidents or circumstances that might affect the health or safety of student(s).

4.3.12 Describe the procedure and timeframe for reporting complaints received from students, parents/families, school staff, and/or medical professionals.

4.3.13 Describe your company's policies on patient confidentiality and maintenance of records/documents.

4.3.14 Describe how records will be maintained for CCSD and the policy to access and release records/documents upon request.

4.3.15 Describe the process and costs associated with converting a temporary employee to a permanent CCSD employee.

4.3.16 Vendor shall provide one individual as a central contact person to be responsible for the CCSD account. This individual will have the authority to act on behalf of CCSD with all matters concerning this account whenever necessary, including, but not limited to, reviewing clinical/nursing issues identified by CCSD.

4.4 Nursing Services

4.4.1 Fully describe your process for requesting a nursing assignment.

4.4.2 Describe how you will provide nursing care/services for assigned medically fragile students.

4.4.3 Describe how you will assign your staff to individual students and the level of professional services you intend to employ, and how this information will be communicated to CCSD (i.e., RN or LPN).

4.4.4 Describe how you will document daily care rendered to assigned students.

Provide samples with your response.

4.4.5 Describe your process for providing clinical supervision of your nurses.

4.4.6 Describe your process for providing home health services.

5.0 COST

5.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the RFP. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

5.2 Quantities/amounts shown in the RFP are estimates. Vendors are advised that the actual number purchased/required may vary from those in the RFP, depending upon the needs of CCSD and the availability of funds.

5.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

5.4 Pricing must be submitted on the Cost Proposal Form(s) as requested without conditions unless called for in the solicitation document.

5.5 For goods: Proposals must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

5.6 Prompt payment discounts will be considered for the purposes of evaluation and award.

5.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

5.8 Vendors must complete hourly rates on the Cost Proposal Form. Entries such as “negotiable”, “mark up and base rate can vary”, etc., will not be accepted, and vendors will be deemed non-responsive.

5.9 HOURLY RATE FOR ADDITIONAL SERVICES

Within this document, CCSD has attempted to anticipate and identify all services that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to anticipate all service needs, responding vendors are asked to provide a fee structure for additional, related services that may be needed during the award period. Vendors are to provide an hourly rate in the space provided on the attached Cost Proposal Form. If awarded the contract, this fee would then apply to service needs that may be identified and approved at a later date. If there are different rates, please provide any/all rate information.

6.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

6.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

6.2 Commercial Auto Liability with limits of at least $1 million

6.3 Professional Liability coverage with limits of at least $1 million

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

6.4 Umbrella Coverage in excess of GL and Auto of at least $2 million

6.5 Statutory Workers' Compensation

6.6 Employer's Liability of at least $100,000

6.7 Vendor’s insurance carrier must have a financial size category of at least V

Cobb County School District must be named as an additional insured on all applicable policies.

The insurance carriers should be licensed to do business in the state of Georgia. The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of the proposal but must be available upon request (including during the evaluation process). CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of proposal to expedite the evaluation process and issuance of the award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

7.0 ESCALATION/DE-ESCALATION CLAUSE

All prices offered shall be firm against any increase for one (1) year from the award date. Prior to any renewal, CCSD may entertain a request for escalation during the contract period, but increase will not exceed the current Medicaid reimbursement rate for nursing services for medically fragile students. Documentation may be requested by CCSD that provides detailed information about the change in market conditions and prices. If the price change is approved, the price will remain firm for 365 days from the date of the increase unless otherwise stated in the renewal award letter. This clause also enables CCSD to seek de-escalation on the basis of the same cited index, terms, and other resources.

8.0 AWARD

8.1 CCSD reserves the right to accept or reject any part of a submitted proposal, to accept the entire proposal from one vendor, to accept portions of the proposal from several vendors, or to reject all proposals submitted or waive any minor irregularity. CCSD reserves the right to award the proposal under the most beneficial economic terms for

CCSD.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

8.2 Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the RFP specifications and requirements as outlined in the evaluation criteria included in this solicitation.

8.3 The award for this contract may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select About, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of proposal submission.

BOARD MEMBERS:

Randy Scamihorn, Chairman

David Chastain, Vice Chairman

Becky Sayler

Leroy Tre’ Hutchins

John Cristadoro

Nichelle Davis

Brad Wheeler

EXECUTIVE CABINET MEMBERS:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

ELEMENTARY SCHOOLS

School Name Phone Address City, Zip Acworth 770.975.6600 4220 Cantrell Road Acworth, 30101 Addison 770.578.2700 3055 Ebenezer Road Marietta, 30066 Argyle 678.842.6800 2420 Spring Road Smyrna, 30080 Austell 770.819.5804 5600 Mulberry Street Austell, 30106 Baker 770.975.6629 2361 Baker Road, NW Acworth, 30101 Bells Ferry 678.594.8950 2600 Bells Ferry Road Marietta, 30066 Belmont Hills 678.842.6810 605 Glendale Place Smyrna, 30080 Big Shanty 678.594.8023 1575 Ben King Road Kennesaw, 30144 Birney 678.842.6824 775 Smyrna-Pwdr Sprgs St. Marietta, 30060 Blackwell 678.494.7600 3470 Canton Road Marietta, 30066 Brumby 770.916.7070 815 Terrell Mill Rd. SE Marietta, 30067 Bryant 770.819.2402 6800 Factory Shoals Road Mableton, 30126 Bullard 678.594.8720 3656 Old Stilesboro Road Kennesaw, 30152 Chalker 678.494.7621 325 North Booth Road Kennesaw, 30144 Cheatham Hill 678.594.8034 1350 John Ward Road SW Marietta, 30064 City View 770-819-2553 285 South Gordon Road Mableton, 30126 Clarkdale 770.819.2422 4725 Ewing Road Austell, 30106 Clay – Harmony Leland 770.819.0736 6326 Factory Shoals Rd Mableton, 30126 Compton 770.222.3700 3450 New Macland Road Pwdr Sprgs, 30127 Davis 678.494.7636 2433 Jamerson Road Marietta, 30066 Dowell 678.594.8059 2121 West Sandtown Road Marietta, 30064 Due West 678.594.8071 3900 Due West Road Marietta, 30064 East Side 770.578.7200 3850 Roswell Road Marietta, 30062 Eastvalley 770.578.7214 380 Holt Road Marietta, 30068 Fair Oaks 678.594.8080 407 Barber Road Marietta, 30060 Ford 678.594.8092 1345 Mars Hill Road Acworth, 30101 Frey 770.975.6655 2865 Mars Hill Road Acworth, 30101 Garrison Mill 770.642.5600 4111 Wesley Chapel Road Marietta, 30062 Green Acres 678.842.6905 2000 Gober Avenue Smyrna, 30080 Hayes 678.594.8127 1501 Kennesaw-Due W. Rd. Kennesaw, 30152 Hendricks 770.819.2387 5243 Meadows Road Pwdr Spgs, 30127 Hollydale 678.594.8143 2901 Bay Berry Drive Marietta, 30008 Keheley 678.494.7836 1985 Kemp Road Marietta, 30066 Kemp 678.594.8158 865 Corner Road Pwdr Sprgs, 30127 Kennesaw (K-2) 678.594.8172 3155 Jiles Road Kennesaw, 30144 Kincaid 770.578.7238 1410 Kincaid Road Marietta, 30066 King Springs 678.842.6944 1041 Reed Road Smyrna, 30082 LaBelle 678.842.6955 230 Cresson Drive Marietta, 30060 Lewis 770.975.6673 4179 Jim Owens Road Kennesaw, 30152 Mableton 770.819.2513 5220 Church Street Mableton, 30126 McCall (K-1) 770 975-6775 4496 Dixie Avenue Acworth, 30101 Milford 678.842.6966 2390 Austell Road Marietta, 30008 Mount Bethel 770.578.7248 1210 Johnson Ferry Road Marietta, 30068 Mountain View 770.578.7265 3151 Sandy Plains Road Marietta, 30066 Murdock 770.509.5071 2320 Murdock Road Marietta, 30062 Nicholson 770.928.5573 1599 Shallowford Road Marietta, 30066 Nickajack 678.842.5814 4555 Mavell Road SE Smyrna, 30082

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

ELEMENTARY SCHOOLS (continued) School Name Phone Address City, Zip Norton Park 678.842.5833 3041 Gray Road Smyrna, 30082 Pickett's Mill 770-975.7172 6400 Old Stilesboro Road Acworth, 30101 Pitner 678.594.8320 4575 Wade Green Road Acworth, 30101 Powder Springs 770.222.3746 4570 Grady Grier Drive Pwdr Sprgs, 30127 Powers Ferry 770.578.7936 403 Powers Ferry Road Marietta, 30067 Riverside 770.819.5851 461 South Gordon Road Mableton, 30126 Rocky Mount 770.591.5050 2400 Rocky Mountain Road Marietta, 30066 Russell 770.437.5937 3920 South Hurt Road Smyrna, 30082 Sanders 770.819.2568 1550 Anderson Mill Road SW Austell, 30106 Sedalia Park 770.509.5162 2230 Lower Roswell Road Marietta, 30068 Shallowford Falls 770.642.5610 3529 Lassiter Road Marietta, 30062 Smyrna 678.842.6741 1099 Fleming Street Smyrna, 30080 Sope Creek 770.916.7085 3320 Paper Mill Road Marietta, 30067 Still 678.594.8287 870 Casteel Road Pwdr Sprgs, 30127 Teasley 770.437.5945 3640 Spring Hill Parkway Smyrna, 30080 Timber Ridge 770.642.5621 5000 Timber Ridge Road Marietta, 30068 Tritt 770.642.5630 4435 Post Oak Tritt Road Marietta, 30062 Varner 770.222.3775 4761 Gaydon Road Pwdr Sprgs, 30127 Vaughan 678.594.8298 5950 Nichols Road Pwdr Sprgs, 30127

MIDDLE SCHOOLS

School Name Phone Address City, Zip Awtrey 770.975.6615 3601 Nowlin Road Kennesaw, 30144 Barber 770.975.6764 4222 Cantrell Road Acworth, 30101 Betty Gray 770.819.2414 1550 Pebblebrook Circle Mableton, 30126 Campbell 678.842.6873 3295 S. Atlanta Road Smyrna, 30080 Cooper 770.819.2438 4605 Ewing Road Austell, 30106 Daniell 678.594.8048 2900 Scott Road Marietta, 30066 Dickerson 770.578.2710 855 Woodlawn Drive Marietta, 30068 Dodgen 770.578.2726 1725 Bill Murdock Road Marietta, 30062 Durham 770.975.6641 2891 Mars Hill Road NW Acworth, 30101 East Cobb 770.578.2740 825 Terrell Mill Rd. SE Marietta, 30067 Floyd 770.819.2453 4803 Floyd Road Mableton, 30126 Garrett 770.819.2466 5235 Austell-Pwdr Sprgs Rd. Austell, 30106 Griffin 678.842.6917 4010 King Springs Rd. Smyrna, 30082 Hightower Trail 770.578.7225 3905 Post Oak Tritt Road Marietta, 30062 Lindley 770.819.2496 50 Veterans Mem. Highway Mableton, 30126 Lost Mountain 678.594.8224 700 Old Mountain Road Kennesaw, 30152 Lovinggood 678.331.3015 3825 Luther Ward Road Pwdr Sprgs, 30127 Mabry 770.928.5546 2700 Jims Road Marietta, 30066 McCleskey 770.928.5560 4080 Maybreeze Road Marietta, 30066 McClure 678.331.8131 3660 Old Stilesboro Road Kennesaw, 30152 Palmer 770.591.5020 690 North Booth Road Kennesaw, 30144 Pearson 770.429.6012 240 Barber Rd. SE Marietta, 30060 Pine Mountain 678.594.8252 2720 Pine Mountain Circle Kennesaw, 30152 Simpson 770.971.4711 3340 Trickum Road Marietta, 30066 Smitha 678.594.8267 2025 Powder Springs Road Marietta, 30064 Tapp 770.222.3758 3900 Macedonia Road Pwdr Sprgs, 30127

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

School List

HIGH SCHOOLS

School Name Phone Address City, Zip Allatoona 770.975.6503 3300 Dallas-Acworth Hwy NW Acworth, 30101 Campbell 678.842.6850 925 Powder Springs Street SE Smyrna, 30080 Cobb Horizon 678.594.8240 1765 The Exchange SE Atlanta, 30339 Cobb Innovation and Technology Academy 678.594.8240 114 Windy Hill Rd Marietta, 30060 Harrison 678.594.8104 4500 Due West Road Kennesaw, 30152 Hillgrove 678.331.3961 4165 Luther Ward Road Pwdr Sprgs, 30127 Kell 678.494.7844 4770 Lee Waters Road Marietta, 30066 Kennesaw Mountain 678.594.8190 1898 Kennesaw-Due W. Road Kennesaw, 30152 Lassiter 678.494.7863 2601 Shallowford Road Marietta, 30066 McEachern 770.222.3710 2400 New Macland Road Pwdr Sprgs, 30127 North Cobb 770.975.6685 3400 Old 41 Highway, North Kennesaw, 30144 Osborne 770.437.5900 2451 Favor Road Marietta, 30060 Pebblebrook 770.819.2521 991 Old Alabama Road Mableton, 30126 Pope 770.578.7900 3001 Hembree Road Marietta, 30062 South Cobb 770.819.2611 1920 Clay Road Austell, 30106 Sprayberry 770.578.3200 2525 Sandy Plains Road Marietta, 30066 Walton 770.578.3225 1590 Bill Murdock Road Marietta, 30062 Wheeler 770.578.3266 375 Holt Road Marietta, 30068

SPECIAL SCHOOLS AND PROGRAMS

School Name Phone Address City, Zip Aspire 770.819.2584 5805 Dunn Road Mableton, 30126 Adult Education Center 678.594.8011 1595 Hawthorne Ave. Smyrna, 30080 Brown Professional Lrng. Ctr. 678-842-6930 3265 Brown Road Smyrna, 30080 Cobb Mentoring Matters 678.581.6811 514 Glover St., Ste. 180 E Marietta, 30060 Cobb Virtual Academy 678.581.6791 1595 Hawthorne Ave Smyrna, 30080 Corporate Classroom 770.590.4506 514 Glover Street Marietta, 30060 Devereaux Ackerman Academy 770.427.0147 1291 Stanley Road Kennesaw, 30152 South Cobb Early Learning Center 770-819-2483 5891 Dodgen Rd SW Mableton, 30126 ESOL 770.426.3410 514 Glover St., Ste. B105 Marietta, 30060 Homeless Ed. 678.503.0173 514 Glover Street Smyrna, 30080 International Welcome Center 678.331.3086 1870 Teasley Drive Smyrna, 30080 Title I 770.437.5933 514 Glover Street Marietta, 30060

OTHER CCSD FACILITIES

School Name Phone Address City, Zip 514 Glover St. (Central Office) 770.426.3300 514 Glover St. Marietta, 30060 560 Glover St. (Maintenance) 770.426.3355 560 Glover St. Marietta, 30060 580 Glover St. (Human Resources) 770.514.3894 580 Glover St. Marietta, 30060 Argo Maintenance 770.803.2100 4885 Argo Road Smyrna, 30082 Baker Bus Shop 770.975.6714 2351 Baker Road Acworth, 30101 Campus PD & Warehouse 770.426.3355 650 South Cobb Drive Marietta, 30060 Concert Hall at Lassiter HS 770.514.2515 2601 Shallowford Road Marietta, 30066 Events Office 678.594.8120 4500 Due West Road (Suite 240) Kennesaw, 30152 Hawthorne Center 678.842.6930 1595 Hawthorne Avenue Smyrna, 30080 Kennesaw Warehouse 770.590.4523 6975 Cobb International Blvd. Kennesaw, 30152 Mars Hill Bus Shop 770.975.6719 2891 Mars Hill Road Acworth, 30101 Rose Garden 678.503.0180 1870 Teasley Drive Smyrna, 30080 Sanders Bus Shop 770.222.6291 3826 Sanders Road Pwdr Sprgs, 30127 South Cobb Bus Shop/Transportation 770.429.5860 620 South Cobb Dr. Marietta, 30060