Invitation for Bid (IFB) B26092

FNS Middle School Serving Lines

IFB ISSUANCE DATE: February 9, 2026

PURCHASING CONTACT: Debbie Mosher, 770-590-4522 debbie.mosher@cobbk12.org

IMPORTANT DATES

CCSD Central Offices will be closed February 16, 2026 through February 18, 2026 for Winter Break

EVENTS DATES

IFB issued and posted to the CCSD Euna Procurement Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

February 9, 2026

Deadline for written questions submitted through the Euna Procurement Portal

March 3, 2026 @ 10:00 AM ET

Responses to questions posted on the CCSD Euna Procurement Portal March 5, 2026

Deadline for bid responses submitted to the CCSD Euna Procurement Portal

March 11, 2026 @ 3:00 PM ET

Evaluation March 2026

Award March 2026 mailto:debbie.mosher@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

BOARD OF EDUCATION Randy Scamihorn, Chair • David Chastain, Vice Chair

Becky Sayler • Leroy Tre’ Hutchins • John Cristadoro • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street

Marietta, GA 30060

Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

February 9, 2026

TO ALL VENDORS:

Cobb County School District (CCSD) invites bids for furnishing goods and/or services required for “Invitation for Bid (IFB) B26092, FNS Middle School Serving Lines” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this IFB. Vendors are required to complete and return all forms in their entirety. Questions regarding the bid must be submitted through the CCSD Euna Procurement Portal. Only questions received prior to 10:00 AM ET, March 3, 2026, and submitted through the CCSD Euna Procurement Portal shall be considered. Answers will be posted to the CCSD Euna Procurement Portal by March 5, 2026.

All bid responses must be submitted through the CCSD Euna Procurement Portal. Bids not submitted through the CCSD Euna Procurement Portal will not be considered.

The bid close date will be on March 11, 2026, at 3:00 p.m. Eastern Time, and a public opening will be held at the CCSD Procurement Services Department, 6975 Cobb International Blvd., Bid Room. Kennesaw, GA 30152. Please allow ample time to complete the submission through the CCSD Euna Procurement Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all bids and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services

IFB B26092, FNS Middle School Serving Lines

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 4-5

Special Terms and Conditions 5-16

Conflict of Interest 17

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this IFB must be submitted in writing through the CCSD Euna Procurement Portal. Only written responses distributed by the Procurement Services Department will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this IFB until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including, but not limited to, communications with school system employees and/or contracted agents related to this IFB. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Euna Procurement Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Euna Procurement Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF RESPONSES

2.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this IFB and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the IFB carefully. Responses must be either typed or written in ink. Any correction made within the IFB submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the bid or the bid may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this IFB.

Bids and supporting documentation must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer hardware, software, or other communications systems or devices.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 CCSD reserves the right to declare the response non-responsive and to take such remedial action as it deems necessary or appropriate. Such remedial action includes but is not limited to, suspending the vendor from participating in future CCSD solicitations.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions shall control.

PURPOSE

The Cobb County School District’s (CCSD) Food and Nutrition Services Department (FNS) is soliciting bids from qualified vendors for a turnkey solution for the purchase, delivery, and installation of four (4) serving lines. CCSD reserves the right to purchase additional serving lines for various locations on an as needed basis during the term of the contract.

1.1 OWNER’S REPRESENTATIVE. Supervision of and monitoring the performance of the contract will be performed by CCSD’s representative Alec Pienta, Associate Director, Food & Nutrition Services, or his designee.

2.0 GENERAL REQUIREMENTS

2.1 Pricing must be provided for a turnkey solution to include purchase, delivery, and installation. No additional fees, including fuel, will be allowed with this contract.

2.2 CCSD is requesting pricing for stainless steel equipment and laminate overlay as an option.

2.3 Drawings of serving pieces must be submitted with bid response, for approval by

CCSD FNS.

2.4 CCSD shall have sole authority to determine whether proposed models are equivalent to the specifications outlined in this solicitation.

2.5 All equipment must meet all state/local government regulations.

2.6 The award for approved serving line pieces will be made to one vendor representing one manufacturer.

2.7 The four (4) serving lines will be purchased for the following two (2) Middle Schools:

• Two (2) serving lines – Lost Mountain Middle School, Old Mountain Road NW, Kennesaw, GA 30152

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

• Two (2) serving lines – Durham Middle School, 2891 Mars Hill Road, Acworth, GA 30101

2.8 Operation and maintenance manuals must accompany each piece of equipment.

2.9 The existing serving line equipment will be removed by CCSD.

3.0 SPECIFICATIONS

3.1 MERCHANDISER COUNTER

3.1.1 Furnish one (1) merchandiser counter. Unit shall be made/modified to meet the dimensions of 36” H x 40 ½” W x 36 3/8” D.

3.1.2 Exterior body shall be 14-gauge stainless steel.

3.1.3 Exterior top shall be constructed of 14-gauge stainless steel, welded, ground and polished into one integral unit. Top is fabricated with square exterior corners.

3.1.4 Self-contained merchandiser to be Structural Concepts NE3627RSSV.

3.1.4.1 120V-06Hz/15.15A

3.1.5 Interior lining is 18-gauge stainless steel, with a 14-gauge stainless steel bottom shelf to support merchandiser.

3.1.6 Unit to be provided with the following accessories:

3.1.6.1 No tray slide

3.1.6.2 Line-up interlock devices

3.1.6.3 Louvered rear access panel for service

3.2 HOT FOOD COUNTER – 5 WELL

3.2.1 Furnish five (5) well hot food counter. Unit to be made/modified to be 36” H x 73-3/8” L x 37” D to match depth of the Cold Food Counter, see Section

3.6 of the Special Terms and Conditions.

3.2.2 Exterior body shall be 18-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Fully enclosed on customer side and ends. All channels to be stainless steel. Open with undershelf storage on operator side, with bottom shelf being at least 6” off the ground.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.2.3 Exterior top shall be constructed of 14-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Top is fabricated with square exterior corners.

3.2.4 Heated food wells to be Alto-Shaam 500-HWI-D4 Dry Operation drop-in style made from stainless steel and fully insulated. Wells should be individually serviceable and lift out from the top for easy access. Each well should have an individual adjustable control. All switches and controls to be fully accessible. Waterless wells required.

3.2.4.1 Heated food warmers are interwired to a minimum 10’ long cord with a grounded plug for 120/208-volt, 60-hertz, single-phase electrical service.

3.2.5 Unit is mounted on 5” diameter swivel casters with non-marking polyolefin tires and plate brakes. Overall height of caster assembly is 6”.

3.2.6 Unit to be provided with the following accessories:

3.2.6.1 Fold-down, 10” wide, 14-gauge stainless steel v-style tray slide;

located on customer side, mounted 34” from floor.

3.2.6.2 Include integral work shelf on server side, 8” clear from edge of counter to outside flange of drop-in well.

3.2.6.3 Line-up interlock devices.

3.2.6.4 Ball valve drain indexed to operator side for ease of use.

3.2.6.5 Towel holder mount at left/right side of operator in line with countertop turn down.

3.2.6.6 Double cord hooks on bottom of unit.

3.3 FOOD SHIELD WITH LED LIGHTS FOR 5 WELL HOT FOOD COUNTER

3.3.1 Convertible single-tier food shield with tempered glass on a 1” tubular stainless-steel frame. Glass shall be 3/8” thick on top and front, at least ¼” thick on sides, and have eased clear polished edges.

3.3.2 LED lights with stainless steel light cover(s). Provide separate lights with individual controls.

3.4 SELECTABLE HOT/COLD SERVING COUNTER – 2 WELL

3.4.1 Furnish two (2) wells, individually controlled, selectable hot or cold, in the serving counter. Unit to be manufactured to be 36” H x 41-3/8” x 37” D

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

(to match depth of the Cold Food Counter, see Section 3.6 of the Special Terms and Conditions).

3.4.2 Exterior body shall be 18-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Fully enclosed on customer side and ends. Include stainless steel fully welded hinged louvered doors at all compressors. All channels to be stainless steel. Service side to be open with heat and refrigeration systems accessible and control panel.

3.4.3 Exterior top shall be constructed of 14-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Top is fabricated with square exterior corners.

3.4.4 Selectable hot/cold food wells to be Vollrath FC-HCF-02120 drop-in style stainless steel formed, welded, and polished to a high finish, sealing gaskets, fully insulated, individual drains joined with copper pipe underneath to a single valve.

3.4.5 Interwire to a minimum 10’ cord with grounded plug; 120 volt, 60 hertz, single-phase electrical service.

3.4.6 Unit is mounted on 5” diameter swivel casters with non-marking tires and plate brakes. Overall height of caster assembly is 6”.

3.4.7 Unit to be provided with the following accessories:

3.4.7.1 Fold-down, 1“ wide, 14-gauge stainless steel v-style tray slide;

located on customer side, mounted 34” from floor.

3.4.7.2 Line-up interlock devices.

3.4.7.3 Two (2) louvered stainless steel doors with recessed pull handles.

3.4.7.4 Double cord hooks on bottom of unit.

3.5 FOOD SHIELD WITH LED LIGHTS SELECTABLE HOT/COLD

3.5.1 Convertible double-tier food shield with tempered glass on a 1” tubular stainless steel frame. Glass shall be 3/8” thick on top and front, at least ¼” thick on sides, and have eased clear polished edges. Shield should convert from full service to self-serve. Hatco GRSBF-30F hot top in first tier of food shield, encapsulated with stainless steel housing.

3.5.2 LED lights. Provide separate lights with individual toggle controls.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.6 COLD FOOD COUNTER – FROST TOP

3.6.1 Unit to be 36” H x 48-7/8” L x 37” D (to match depth of the Selectable Hot/Cold Serving Counter, see Section 3.4 of the Special Terms and Conditions).

3.6.2 Exterior body shall be 18-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Fully enclosed on customer side and ends. Include stainless steel fully welded hinged louvered doors at all compressors. All support channels to be stainless steel.

3.6.3 Exterior top shall be constructed of 14-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Top is fabricated with square exterior corners.

3.6.4 Cold food wells to be Hatco CSBF-36-S flush-mounted. Wells to meet or exceed NSF standards. All switches and controls to be fully accessible.

3.6.4.1 Interwired to a minimum 10’ long cord, with a grounded plug for 120-volt single-phase electrical service.

3.6.5 Unit is mounted on 5” diameter swivel casters with non-marking polyolefin tires and plate brakes. Overheight of caster assembly is 6”.

3.6.6 Unit to be provided with the following accessories:

3.6.6.1 Fold-down, 10” wide, 14-gauge stainless steel v-style tray slide;

located on customer side, mounted 34” from floor.

3.6.6.2 Line-up interlock devices.

3.6.6.3 Double cord hooks on bottom of unit.

3.6.6.4 Two (2) louvered stainless steel doors with recessed pull handles.

3.7 FOOD SHIELD WITH LED LIGHTS FOR COLD FOOD COUNTER – FROST TOP

3.7.1 Convertible double-tier food shield with tempered glass on a 1” tubular stainless steel frame. Glass shall be 3/8” thick on top and front, at least ¼” thick on sides, and have eased, clear polished edges. Hatco CSBF-36-F frost top in first tier of food shield encapsulated with stainless steel housing.

Stainless steel chase to conceal electrical and refrigerant lines.

3.7.2 LED lights with stainless steel light cover(s). Provide separate lights with individual toggle controls.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.8 SOLID TOP COUNTER

3.8.1 Furnish solid top food counter. Unit shall be made/modified tomeet the dimensions of 36” H x 43” L x 37” D (to match depth of the Cashiers Counter, see Section 3.10 of the Special Terms and Conditions).

3.8.2 Pass-through space accounting for food shield frame.

3.8.3 Exterior body shall be 18-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Fully enclosed on customer side and ends. All support channels to be stainless steel. Open with undershelf storage on operator side, with bottom shelf being at least 6” off the ground.

3.8.4 Exterior top shall be constructed of 14-gauge stainless steel type 304 with a #4 brushed finish. All welds ground and polished smooth. Top is fabricated with square exterior corners.

3.8.5 Unit is mounted on 5” diameter swivel casters with non-marking polyolefin tires and plate brakes. Overall height of caster assembly is 6”.

3.8.6 Unit to be provided with the following accessories:

3.8.6.1 Fold-down, 10” wide, 12-gauge stainless steel v-style tray slide;

located on customer side, mounted 34” from floor.

3.8.6.2 Include integral work shelf on server side, to match total width for Cold Food Counter, see Section 3.6 of the Special Terms and Conditions.

3.8.6.3 Line-up interlock devices.

3.8.6.4 Include bottom and mid shelf for storage.

3.8.6.5 Double cord hooks on bottom of unit.

3.9 FOOD SHIELD WITH LED LIGHTS FOR SOLID TOP COUNTER

3.9.1 Convertible double-tier food shield with tempered glass on a 1” tubular stainless steel frame. Glass shall be 3/8” thick on top and front, at least ¼” thick on sides, and have eased clear polished edges. Shield should convert from full service to self-service.

3.9.2 LED lights with stainless steel light cover (s). Provide separate lights with individual toggle controls.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.10 CASHIER COUNTER

3.10.1 Furnish one (1) cashier counter. Unit to be modified to be 36” H x 30” W x 27” D (to match Cold Food Counter, see Section 3.6 of the Special Terms and Conditions).

3.10.2 Exterior body shall be 14-gauge stainless steel.

3.10.3 Exterior top shall be constructed of 14-gauge stainless steel, welded, ground, and polished into one integral unit. Top is fabricated with square exterior corners.

3.10.4 Interior lining at the cashier’s end is 18-gauge stainless steel, with a stainless-steel bottom shelf. Unit has a 16.5” x 16.5” x 5” stainless steel cash drawer with lock and key. Cash drawer to be on left hand side of unit.

3.10.5 Caster unit is mounted on 5” diameter swivel casters with non-marking polyolefin tires and plate brakes. Overall height of caster assembly is 6”.

3.10.6 Unit to be provided with the following accessories:

3.10.6.1 Fold-down 14-gauge stainless v-style tray slide 10” wide, mounted 34” from the floor. Mounting options on customer side and operator side.

3.10.6.2 Line-up interlock devices.

3.10.6.3 Double cord hooks on bottom of unit.

4.0 DELIVERY AND INSTALLATION

4.1 Vendor must have the ability to hold shipment at no charge to the District until delivery can be scheduled.

4.2 Deliveries will not be accepted during school breaks or holidays, unless prior approval is received from the CCSD FNS Staff, Brandon Ledbetter, or Alec Pienta.

Contact must be made at least 48 hours in advance prior to actual delivery date to finalize all delivery and installation details through the contacts below:

Primary Contact:

Brandon Ledbetter, 678-794-0591 or brandon.ledbetter@cobbk12.org

Secondary Contact:

Alec Pienta, 770-420-4932 or alec.pienta@cobbk12.org mailto:brandon.ledbetter@cobbk12.org mailto:alec.pienta@cobbk12.org

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

4.3 All employees of the vendor must sign in at the school’s main office upon arriving and wear a visitor badge while performing services. Prior to departure, employees must sign out and return the visitor badge (if applicable).

4.4 Units are to be uncrated, assembled, set in place, and made operational. Removal of all debris, including packing materials, must be in a manner required by federal, state, and county laws/regulations. Vendor will not be allowed to use CCSD or General Contractor dumpsters for disposal purposes.

4.5 For safety reasons, all outside doors must remain locked. Outside doors must only be opened when equipment is being brought into the kitchen area. Open doors must not be left unattended.

4.6 Any damage done by the vendor or subcontractors to any part of the building, equipment, or any items owned by the CCSD shall be repaired or replaced at no cost to CCSD prior to final payment.

5.0 WARRANTY

5.1 Warranty information for each serving piece must be provided on the Bid Form.

5.2 If at any time within the warranty period items are found to be faulty, due to poor workmanship, incorrect installation, or defective materials, the awarded vendor shall replace said pieces or correct each defective part to the complete satisfaction of the CCSD at no charge to CCSD. The warranty period begins when the serving line is installed and operational.

6.0 GENERAL REQUIREMENTS

6.1 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

6.2 Vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to the work.

7.0 COST

7.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the IFB. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

7.2 Quantities/amounts shown in the IFB are estimates. Vendors are advised that the actual number purchased/required may vary from those in the IFB, depending upon the needs of CCSD and the availability of funds.

7.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

7.4 Pricing must be submitted on the Bid Form(s) as requested without conditions unless called for in the solicitation document.

7.5 For goods: Responses for goods must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

7.6 Prompt payment discounts will be considered for the purposes of evaluation and award.

7.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

7.8 FEE STRUCTURE FOR ADDITIONAL ITEMS

Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), responding vendors are asked to provide a fee structure for additional, related items that may be purchased during the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the Bid Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% markup. Upon request, the awarded vendor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. CCSD reserves the right to conduct periodic random audits of fair market value, etc. to ensure the price granted is reasonable and accurate.

8.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

8.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

8.2 Commercial Auto Liability with limits of at least $1 million

8.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

8.4 Comprehensive Crime/Fedelity Bond with 3rd party coverage of at least $10,000

8.5 Statutory Workers' Compensation

8.6 Employer's Liability of at least $ 100,000

8.7 Vendor’s insurance carrier must have a financial size category of at least V

Cobb County School District must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia.

The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of bid but must be available upon request including during the evaluation process. CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of the bid to expedite the evaluation process and issuance of the award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

9.0 ESCALATION/DE-ESCALATION CLAUSE

CCSD may entertain a request for escalation in accordance with the most recently published Producer Price Index at the time of the request. For this section, PCU42340, Professional and Commercial Equipment and Supplies, as published by the United States Department of Labor, Bureau of Labor Statistics will be the benchmark. CCSD reserves the right to accept or reject the request for a price increase and, if appropriate, to utilize other resources in evaluating escalation requests. CCSD may entertain a request for escalation during the contract period if the current market conditions and prices at the time of the request have changed significantly. Documentation may be requested by

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

CCSD that provides detailed information about the change in market conditions and prices. If the price change is approved, the price will remain firm for 365 days from the date of the increase unless otherwise stated in the renewal award letter. This clause also enables CCSD to seek de-escalation based on the same cited index, terms, and other resources.

10.0 AWARD

10.1 The initial term of the awarded contract shall be one (1) year. The contract may be renewed for four (4) additional one-year terms, for a total of five (5) years.

10.2 CCSD reserves the right to accept or reject any part of a submitted response, to accept the entire response from one vendor, to accept portions of the response from several vendors, or to reject all responses submitted or to waive any minor irregularity. CCSD reserves the right to award the bid under the most beneficial economic terms for CCSD.

10.3 Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the IFB specifications and requirements as outlined in this solicitation.

10.4 The award for this contract may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of bid submission.

BOARD MEMBERS:

Randy Scamihorn, Chairman

David Chastain, Vice Chairman

Becky Sayler

Leroy Tre’ Hutchins

John Cristadoro

Nichelle Davis

Brad Wheeler

EXECUTIVE CABINET:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith