1-A. FNS Large Kitchen Equipment B26085 Sol.pdf

Invitation for Bid (IFB) B26085

FNS Large Kitchen Equipment

IFB ISSUANCE DATE: February 10, 2026

PURCHASING CONTACT: Debbie Mosher, 770-590-4522 debbie.mosher@cobbk12.org

IMPORTANT DATES

EVENTS DATES

IFB issued and posted to the CCSD Euna Procurement Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities February 10, 2026

Deadline for written questions submitted through the Euna Procurement Portal

February 19, 2026 @ 10:00

AM ET

Responses to questions posted on the CCSD Euna Procurement Portal February 24, 2026

Deadline for bid responses submitted to the CCSD Euna Procurement Portal March 12, 2026 @ 3:00 PM ET

Evaluation March 2026

Award (Contract effective date 4/1/2026) March 2026

Delivery Location: Cobb County School District Warehouse Food and Nutrition Services 6375 Cobb International Blvd.

Kennesaw, GA 30152 mailto:debbie.mosher@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

BOARD OF EDUCATION Randy Scamihorn, Chair • David Chastain, Vice Chair

Becky Sayler • Leroy Tre’ Hutchins • John Cristadoro • Nichelle Davis • Brad Wheeler

SUPERINTENDENT Chris Ragsdale

514 Glover Street

Marietta, GA 30060

Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

February 10, 2026

TO ALL VENDORS:

Cobb County School District (CCSD) invites bids for furnishing goods and/or services required for

“Invitation for Bid (IFB) B26085, FNS Large Kitchen Equipment” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this IFB. Vendors are required to complete and return all forms in their entirety. Questions regarding the bid must be submitted through the CCSD Euna Procurement Portal. Only questions received prior to 10:00 AM ET, February 19, 2026, and submitted through the CCSD Euna Procurement Portal shall be considered. Answers will be posted to the CCSD Euna Procurement Portal by February 24, 2026.

All bid responses must be submitted through the CCSD Euna Procurement Portal. Bids not submitted through the CCSD Euna Procurement Portal will not be considered.

The bid close date will be on March 12, 2026, at 3:00 PM Eastern Time, and a public opening will be held at the CCSD Procurement Services Department, 6975 Cobb International Blvd., Bid Room.

Kennesaw, GA 30152. Please allow ample time to complete the submission through the CCSD Euna Procurement Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all bids and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services

IFB B26085, FNS Large Kitchen Equipment

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 4-5

Special Terms and Conditions 6-10

Conflict of Interest 11

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this IFB must be submitted in writing through the CCSD Euna Procurement Portal. Only written responses distributed by the Procurement Services Department will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this IFB until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including, but not limited to, communications with school system employees and/or contracted agents related to this IFB. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Euna Procurement Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Euna Procurement Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF RESPONSES

2.1 Responses must be on the forms furnished within the CCSD Euna Procurement Portal for this IFB and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the IFB carefully. Responses must be either typed or written in ink. Any correction made within the IFB submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the bid or the bid may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this IFB.

Bids and supporting documentation must be submitted through the CCSD Euna Procurement Portal. CCSD is not responsible for the failure of the vendor’s computer hardware, software, or other communications systems or devices.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

2.5 CCSD reserves the right to declare the response non-responsive and to take such remedial action as it deems necessary or appropriate. Such remedial action includes but is not limited to, suspending the vendor from participating in future CCSD solicitations.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions shall control.

1.0 PURPOSE

The Cobb County School District (CCSD) is seeking bids from qualified vendors for the purchase and delivery of a variety of large kitchen equipment for Food and Nutrition Services (FNS).

1.1 OWNER’S REPRESENTATIVE. Supervision of and monitoring the performance of the contract will be performed by CCSD’s representative, Alec Pienta, Associate Director, Food and Nutrition Services, or his designee.

2.0 SCOPE OF WORK

2.1 The manufacturer and model numbers listed for each piece of equipment on the Bid Form are the approved brand/model. No other manufacturer or model will be considered.

2.2 If the specified model has been replaced by the manufacturer with a newer model, vendors are to indicate on the Bid Form the new model number and pricing. A specification sheet for the new model must also be submitted.

2.3 At any time during the contract period, should the manufacturer replace the current model with a newer model, the vendor shall immediately notify the CCSD Procurement Department.

2.4 Equipment shall be new, of the best quality, and without flaw.

2.5 Pricing must include all delivery/freight charges. No additional fees or surcharges, including fuel, will be allowed with this contract.

2.6 Operation and Maintenance manuals must accompany each piece of equipment.

2.7 CCSD reserves the right to add/change/remove items as needed during the term of this contract.

2.8 Additional schools may be added or deleted during the contract period.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.0 ORDERING

3.1 Orders are to be shipped per CCSD’s purchase order. Vendor shall not hold orders for any reason unless an exception is requested in writing by an authorized CCSD representative to hold the order.

3.2 Upon receipt of the purchase order, CCSD requires a signed acknowledgement that the vendor received the purchase order(s), and an estimated shipping date must be emailed to Alec Pienta at alec.pienta@cobbk12.org.

3.3 CCSD must be notified within five (5) business days after a specification has changed on an awarded piece of equipment. CCSD has the right to refuse delivery of equipment that does not meet the original specifications and rebid.

4.0 DELIVERY

4.1 Deliveries will not be accepted during any school break or holiday unless prior approval is received from Brandon Ledbetter or Alec Pienta. All deliveries must be scheduled AT LEAST 48 HOURS IN ADVANCE through the contacts below.

Primary Contact:

Brandon Ledbetter, 678-794-0591 or brandon.ledbette@cobbk12.org

Secondary Contact:

Alec Pienta, 770-420-4932 or alec.pienta@cobbk12.org

5.0 WARRANTY

5.1 Required warranties are specified for each piece of equipment on the Bid Form.

The vendor herein shall guarantee all equipment for the warranty period as stated in the solicitation. If at any time during the warranty period, items are found to be faulty, the vendor shall replace said pieces or correct each defective part to the complete satisfaction of the CCSD, at no cost to CCSD.

5.2 Each warranty period will begin when the equipment is installed and operational.

Delay of warranty may be up to one year. FNS representative will notify the vendor when the equipment is installed, operational, and the start date of the warranty.

mailto:alec.pienta@cobbk12.org mailto:brandon.ledbette@cobbk12.org mailto:alec.pienta@cobbk12.org

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

6.0 GENERAL REQUIREMENTS

6.1 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

6.2 Vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to the work.

7.0 COST

7.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the IFB. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

7.2 Quantities/amounts shown in the IFB are estimates. Vendors are advised that the actual number purchased/required may vary from those in the IFB, depending upon the needs of CCSD and the availability of funds.

7.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

7.4 Pricing must be submitted on the Bid Form(s) as requested without conditions unless called for in the solicitation document.

7.5 For goods: Responses for goods must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

7.6 Prompt payment discounts will be considered for the purposes of evaluation and award.

7.7 CCSD does not pay late payment fees, penalties, interest, attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

7.8 FEE STRUCTURE FOR ADDITIONAL ITEMS

Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), responding vendors are asked to provide a fee structure for additional, related items that may be purchased during

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the Bid Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% markup. Upon request, the awarded vendor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. CCSD reserves the right to conduct periodic random audits of fair market value, etc. to ensure the price granted is reasonable and accurate.

8.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

8.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

8.2 Commercial Auto Liability with limits of at least $1 million

8.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

8.4 Statutory Workers' Compensation

8.5 Employer's Liability of at least $ 100,000

8.6 Vendor’s insurance carrier must have a financial size category of at least V.

Cobb County School District must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the state of Georgia.

The carriers must have an AM Best rating of A- or higher.

Please Note:

• Signing of the Acknowledgement and Agreement signifies that the vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of bid but must be available upon request including during the evaluation process. CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of the bid to expedite the evaluation process and issuance of the award to the successful vendor.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

• Alternate coverage may be evaluated and accepted prior to award.

9.0 ESCALATION/DE-ESCALATION CLAUSE

CCSD may entertain a request for escalation during the contract period if the current market conditions and prices at the time of the request have changed significantly.

Documentation may be requested by CCSD that provides detailed information about the change in market conditions and prices. If the price change is approved, the price will remain firm for 365 days from the date of the increase unless otherwise stated in the renewal award letter. This clause also enables CCSD to seek de-escalation based on the same cited index, terms, and other resources.

10.0 AWARD

10.1 The initial term of the awarded contract shall be one (1) year. The contract may be renewed for four (4) additional one-year terms, for a total of five (5) years.

10.2 CCSD reserves the right to accept or reject any part of a submitted response, to accept the entire response from one vendor, to accept portions of the response from several vendors, or to reject all responses submitted or to waive any minor irregularity. CCSD reserves the right to award the bid under the most beneficial economic terms for CCSD.

10.3 Award will be made to the most responsive and responsible vendor based on price, availability, lead time, past vendor experience, references, and compliance with the IFB specifications and requirements as outlined in this solicitation.

10.4 The award for this contract may be made to multiple vendors. All purchases and services under this contract are on an as-needed basis. No quantities or vendor purchases are guaranteed.

CONFLICT OF INTEREST

ALL PROSPECTIVE VENDORS PLEASE READ CAREFULLY

Please refer to Board Policy BHA, Conflict of Interest, located on the Cobb County School District website at www.cobbk12.org select Menu, then select Board, then select Policies and Rules, then select Section B and choose BHA.

Any conflict of interest or conflict with Board policy and/or administrative rules must be disclosed at the time of bid submission.

BOARD MEMBERS:

Randy Scamihorn, Chairman

David Chastain, Vice Chairman

Becky Sayler

Leroy Tre’ Hutchins

John Cristadoro

Nichelle Davis

Brad Wheeler

EXECUTIVE CABINET:

Chris Ragsdale, Superintendent

Keeli Bowen

John Floresta

Sherri Hill

David Baker

Dr. Jasmine Kullar

Dr. Catherine Mallanda

Marc Smith