1-8103 Eco-Toilet Consulting FBD.pdf

Barnstable County Purchasing Department

REQUEST FOR PROPOSALS

Eco-Toilet Consulting Services

RFP #: 8103

Date: November 4, 2025

Table of Contents

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INSTRUCTION TO BIDDERS

1. Scope of Services

2. Term of the Agreement

3. Sub-Contractors

4. Pre-Bid Meeting

5. Proposal Submission/Requirements

6. Required Proposal Response Date

7. Proposal Signature

8. Official Date and Time

9. Time for Proposal Acceptance

10. Modification or Withdrawal of Proposals, Mistakes, and Minor Informalities

11. Proposal Prices to Remain Firm

12. Questions and County POC

13. Changes & Addenda

14. Key Personnel

15. References

16. Price Escalation

17. Insurance

18. Contractual Terms

19. Collective Purchasing

20. References to General Laws

21. Cost of Preparation

22. County Tax Exemption

23. Political Activity Prohibited, Anti-Boycott Warranty

24. Contractor Compliance

25. Public Record Request

26. Proposal Evaluation Process

27. Vendor Self Service (VSS) – Online Supplier Portal

Attachments

1. Attachment A: Scope of Services

2. Attachment B: Certificate of Non-Collusion/ State Tax Compliance

3. Attachment C: References

4. Attachment D: Purchase Order Terms and Conditions

5. Attachment E: Contract for Services

6. Attachment F: Bonfire Submission Instructions https://barnstablecounty-my.sharepoint.com/wjaedtke_barnstablecounty_org/maintenance/IFB/Model%20IFB%20comments.doc#statute

Barnstable County Regional Government of Cape Cod Purchasing Department Jennifer L.V. Frates, Chief Procurement Officer

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Barnstable County invites sealed proposals for Eco-Toilet Consulting Services per Bid No. 8103

The bid documents may be obtained electronically online at https://barnstablecounty.bonfirehub.com where they are publicly available as of November 4, 2025 at 8:00AM.

Proposals are due November 25, 2025 at 11:00AM. THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED. It is the proposer's sole responsibility to familiarize themselves with the Bonfire Online Bid Submission Platform and the online bid submission process and requirements.

The County of Barnstable reserves the right to accept or reject any or all bids, to waive any informality contained therein, and to award the contract as decided to be in the best interest of the County.

All proposals for this project are subject to the provisions of Massachusetts General Laws, Chapter 30B as amended.

The County of Barnstable fully complies with federal, state, and local laws and directives governing equal opportunity, affirmative action and non-discrimination in all county activities and actively solicits bids/proposals from MBE/WBE businesses in accordance with County policy.

Jennifer Frates Chief Procurement Officer

3195 Main Street | P.O. Box 427 | Barnstable, Massachusetts 02630 P: (508) 375-6637 E: Jennifer.frates@capecod.gov https://barnstablecounty.bonfirehub.com/ mailto:Jennifer.frates@barnstablecounty.org

Instruction to Bidders

Eco-Toilet Consulting Services

RFP #: 8103

Barnstable County is soliciting proposals from qualified vendors to provide Eco-Toilet Consulting Services .

1. Project Description/Scope of Work

Proposers are to submit responses based upon the specifications as outlined within Attachment A, "Scope of Services." All pricing should be inclusive all cost associated with providing services as specified.

2. Term of Agreement The contract resulting from this RFP is expected to begin upon execution and expire two years from execution date. The contract resulting from this RFP shall be canceled if funds are not appropriated.

3. Sub Contractors

If any aspect of this project is to be sub contracted it must be so noted within your response. Include the name of the sub contractors and qualifications.

4. Pre-Bid Meeting A pre-bid meeting has not been scheduled for this RFP.

5. Proposal Response Instructions All proposal responses will be received online prior to the date and time specified below for the project titled RFP # 8103 Eco-Toilet Consulting Services to the Bonfire Online Bidding Tool which can be accessed online at https://barnstablecounty.bonfirehub.com All required documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted to the correct project folder in order for the bid response to be complete. Hard copy bid responses will not be accepted. It is the proposer's sole responsibility to familiarize themselves with the Bonfire Online Bid Submission Platform and the online bid submission process and requirements. Instructions can be found in Attachment F.

6. Required Proposal Response Date

Vendors who wish to be considered for this project should submit their proposals per the instructions above to the County prior to the date and time specified below.

Proposals are due on or before November 25, 2025 at 11:00AM. No late proposals will be accepted.

7. Proposal Signature A proposal must be signed as follows: 1) if the proposer is an individual, by her/him personally; 2) if the proposer is a partnership, by the name of the partnership, followed by the signature of each general partner;

and 3) if the proposer is a corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation, and with the corporate seal affixed.

8. Official Date & Time

A bid will not be considered delivered unless the bid has been received online by the Bonfire Online Bidding Tool (in the correct project) which can be accessed at https://barnstablecounty.bonfirehub.com prior to the date and time specified in the documents. The official date and time shall be the date and time shown online at https://barnstablecounty.bonfirehub.com

9. Time for Proposal Acceptance The contract will be awarded within 60 days after the bid opening.

10. Modification or Withdrawal of Bids, Mistakes, and Minor Informalities Any proposals may be withdrawn or modified prior to the date and time stated in the proposal for the opening of proposals. Such withdrawal or modification must be done by the bidder online through the Bonfire Online Bidding Tool.

After the bid opening, a Proposer may not change any provision of the bid in a manner prejudicial to the interests of the County for fair competition. Minor informalities will be waived or the Proposer will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the Proposer will be notified in writing; the Proposer may not withdraw the bid. A Proposer may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

If this bid is received electronically, Proposers are solely responsible for obtaining and completing required attachments that are identified in this bid and for checking for any addenda or modifications that are subsequently made to this bid or attachments. Barnstable County accepts no liability and will provide no accommodation to Proposers who fail to check for amended bids and submit inadequate or incorrect responses.

Proposers may not alter (manually or electronically) the bid language or any bid documents. Unauthorized modifications to the body of the bid, specifications, terms or conditions, or which change the intent of this bid are prohibited and may disqualify a response.

11. Bid Prices to Remain Firm All bid prices submitted in response to this bid must remain firm for 60 days following the bid opening.

12. Questions and County POC Any clarification of requirements or requests for additional information by proposers must be made in writing to the Bonfire Public Q&A https://barnstablecounty.bonfirehub.com and submitted no later than the deadline as referenced in the Submission instructions, Attachment E. Answers to all questions will be made in writing and posted online as an addendum to the IFB # 8103 Eco-Toilet Consulting Services on the bid website as an attachment under the bid information: https://barnstablecounty.bonfirehub.comOnly questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Vendors with multiple questions shall submit up to 10,000 words in a single post within the Public Q&A section of Bonfire.

13. Changes & Addenda For any RFP document and any addenda that are received electronically, it is the responsibility of every Proposer who receives this RFP and all associated documents to check this website for any addenda.

Barnstable County accepts no liability to provide accommodation to Proposers who submit a response based upon information obtained from its website. Proposers may not alter (manually or electronically) the bid language or any bid documents.

14. Key Personnel Include within your response the key individuals that will be responsible for insuring the success of this project and their qualifications.

https://barnstablecounty-my.sharepoint.com/wjaedtke_barnstablecounty_org/maintenance/IFB/Model%20IFB%20comments.doc#statute

15. References

Provide the following references (Attachment C):

• Provide the contact information (entity name, contact name, title, phone number & email address) for three client references on projects of similar type, scale, and complexity.

16. Price Escalation Not Applicable (N/A)

17. Insurance General Insurance Requirements Prior to the commencement this Contract, the Vendor shall procure and maintain during the life of the Contract and beyond as required, the types and limits of insurance as outlined below:

a. All insurance required of the Vendor will be maintained with companies assigned a letter rating in the "A-

VIII" category from A.M. Best or which are otherwise acceptable to the County of Barnstable, and which are lawfully authorized to do business in the Commonwealth of Massachusetts.

b. Each policy (except workers' compensation and personal property) shall include County of Barnstable, and all other political subdivisions/entities as their interests may appear in the awarded scope of work (herein after referred to as "all other political subdivisions"), its officers and employees as Additional Insureds or loss payees as their interests may appear. Each policy shall indicate that the coverage is primary and non-contributory.

c. Each policy shall contain a waiver of subrogation in favor of County of Barnstable, and "all other political subdivisions," its officers and employees.

d. No policy must be allowed to expire, be cancelled or materially modified without thirty (30) days' prior written notice to the Chief Procurement Officer, County of Barnstable.

Liability Insurance The Vendor shall be fully responsible for all claims for damages for bodily injury, including wrongful death, and all claims for property damage, which may result from the performance of this Contract by the Vendor, or any of their respective agents or employees. The Vendor's liability shall not be limited to the extent of the insurance required herein. The Vendor shall take out and maintain in force during the life of this Contract the following types of insurance to protect the County of Barnstable, and "all other political subdivisions," its agents, and employees from claims which may arise from operations by himself or by anyone directly or indirectly employed by Vendor or working on their behalf.

a. Commercial General Liability Insurance: to cover all claims for damages for bodily injury including accidental death, as well as claims for property damage which may arise out of operations performed in connection with the Contract. The policy shall provide a combined single limit for bodily injury and property damage of one million dollars (1,000,000) per occurrence, and three million dollars ($3,000,000) aggregate. Personal and Advertising Injury coverage shall be provided at a limit of ($1,000,000).

The County of Barnstable and "all other political subdivisions" shall be named as an additional insured on all public liability and property damage insurance policies. The policy shall include a waiver of subrogation in favor of the County of Barnstable, and "all other political subdivisions."

No insurance policy obtained pursuant to this section shall contain a deductible or self-insured retention.

b. Automobile Liability: to cover the liability of the Vendor arising from operations on and off the site of all motor vehicles whether they are owned, non-owned or hired. The policy shall be on an occurrence form with a combined single limit for bodily injury and property damage liability of at least one million dollars ($1,000,000).

The policy should include a Broadened Pollution Endorsement (CA 99 48) if Vendor is bringing fuel cans or possible pollutants, mobile equipment or other gas-powered tools on-site. If hauling hazardous materials, contaminants or pollutants, the policy shall include coverage form MCS-90 in accordance with Sections 29 and 30 of the Motor Carrier Act of 1980.

c. Umbrella Liability: to protect the Vendor against all claims excess of the commercial general liability and automobile liability mentioned above and employer's liability coverage mentioned in the paragraph below. The coverage provided by the umbrella policy shall be at least as broad as the underlying policies. The limit of protection provided by the policy shall be a minimum of two million dollars ($2,000,000) or such other amount if required by the County of Barnstable and indicated via addendum to this Contract.

Workers' Compensation and Employer's Liability Insurance Before commencing performance of this contract, the Vendor shall provide insurance for the payment of compensation and the furnishing of other benefits under the Massachusetts General Laws Chapter 152 (the so-called Workers Compensation Law) to all persons to be employed under this contract, the workers' compensation laws of any other state if there are any persons employed outside of Massachusetts, and any requirement for compensation required under any Federal Act for any maritime employee, longshoreman or harbor workers, and shall continue such insurance in full force and effect during the term of this contract. The contract shall, without limiting the generality of the foregoing, conform to the provisions of the General Laws Chapter 149 S34(a), which section is incorporated herein by reference and made a part hereof.

The Vendor shall provide employer's liability insurance in an amount not less than $500,000 for each accident or disease for each employee.

Personal Property Insurance Any tools, equipment, materials, and other personal property owned by Vendor shall be at the sole responsibility and risk of Vendor. The County of Barnstable, and "all other political subdivisions" shall not be liable for any loss, damage, or theft to such property. Any insurance that Vendor elects to maintain on Vendor's personal property and materials shall be at the sole responsibility and cost of Vendor.

Pollution Legal Liability If applicable, the Contractor shall provide insurance coverage for bodily injury and property damage resulting from Contractor's liability arising out of pollution related exposures such as asbestos abatement, lead paint abatement, tank removal, mold remediation, removal of contaminated soil, etc. The policy shall also include coverage for on-site and off-site bodily injury and loss of damage to or loss of use of property, directly or indirectly arising out of the discharge, dispersal, release or escape of irritants, contaminants or pollutants into or upon the land, the atmosphere or any water course or body of water, whether it be gradual, or sudden and accidental. The policy shall also include defense and clean-up costs. The policy shall provide a minimum limit of one million dollars ($1,000,000) per occurrence for this project. If the policy is claims made, the retroactive date shall be no later than the commencement date of this contract and the policy shall include an extended reporting period of at least one year from substantial completion and acceptance of the work by the County of Barnstable or owner of the project.

Additional types of Insurance The Vendor shall provide such other types of insurance as may be required by the County of Barnstable and indicated via addendum to this insurance requirement.

Proof of Insurance No work shall be commenced on the site by the Vendor until copies of the policy or certificates of the types of insurance required hereby have been furnished to the Chief Procurement Officer, in a form satisfactory to her. If the Vendor provides a Certificate of Liability Insurance, it must indicate each policy number, insurance company, policy effective and expiration date, and limits of insurance. The certificate must make specific reference to the Contract number. It must also provide proof that the policy(ies) has been properly endorsed to add the County of Barnstable, and "all other political subdivisions" as an additional insured and to add a waiver of subrogation in favor of the County of Barnstable, and "all other political subdivisions," and to provide the County of Barnstable with at least thirty (30) days' notice of any cancellation, termination or material modification. The certificate must be signed by a duly authorized representative of the issuing insurance companies.

In addition, renewal certificates must be received by the County of Barnstable thirty (30) days prior to any policy expiration. Further, policies must not be allowed to expire or be canceled without thirty (30) days prior written notice to the Chief Procurement Officer, County of Barnstable.

Effect of Failure to Continue Insurance in Force Failure to provide and continue in force insurance required by this contract shall be deemed a material breach of this contract and shall operate as an immediate termination thereof.

18. Contractual Terms

Contractual terms and conditions will consist of the standard terms and conditions clauses contained within the County Purchase Order (Attachment D) and the Contract for Services (Attachment E) within this RFP. Any term not objected to will be deemed to have been accepted by the proposer. Exceptions to the terms and conditions may result in the respondent's offer being deemed as non responsive.

19. Collective Purchasing

In the event that the County is the lead agency in the procurement of goods and services on behalf of the Towns in Barnstable County and Political Subdivisions listed in Attachment A, the following shall apply:

A. Participating Entities: Reserve the right to reject their portion of the bid and/or waive any informalities.

Towns and Agencies not included in the bid and/or award will not be allowed to "piggyback" on this procurement.

B. Contractual Terms and Conditions: A Barnstable County contract for services will be executed as part of this procurement process.

Termination of a contract or services by any municipality shall not invalidate or alter the terms of a contract or services with any other municipality.

Some Towns or suppliers may require entering into their own specific agreements in addition to the execution of the County contract. Please note that the terms and conditions of these additional agreements shall not supersede the County contract terms and conditions. Participants are encouraged to submit these documents to their legal counsel for review.

C. Supplier Disputes: Participating entities are to attempt to resolve any matters directly with the Supplier with no involvement from the County. Only in the event of an unresolved dispute will the County attempt to settle the issue if they pertain to the services provided in the subject contract.

20. Reference to General Laws

Whenever in the proposal, contract, plans, drawings or specifications, reference is made to General Laws it shall be construed to include all amendments thereto effective as of the date of issue of invitation to proposal on the proposed work.

21. Cost of Preparation

The cost of preparation and delivery of the proposals will be borne solely by the Vendor.

22. County Tax Exemption Any material furnished to Barnstable County is to be exempt from Massachusetts Sales Tax (Massachusetts Sales Tax Exemption No. E-04-6001419).

23. Political Activity Prohibited, Anti-Boycott Warranty The Contractor may not use any Contract funds and none of the services to be provided by the Contractor may be used for any partisan political activity or to further the election or defeat of any candidate for public office. During the term of this Contract, neither the Contractor nor any controlled group, within the meaning of s.993 (a) (3) of the Internal Revenue Code, as amended, shall participate in or cooperate with any international boycott, as defined in s.999 (b) (3) and (4) of the Internal Revenue Code of 1954, as amended;

nor shall either engage in conduct declared to be unlawful by M.G.L. c.151Es.2.

24. Contractor Compliance The successful Contractor must comply with provisions of The Copeland Anti-Kickback Act (18 USC 874) as supplemented in Department of Labor 29 CFR Part 3, the Davis-Bacon Act (40 USC 276a et.seq.), Sections 103 and 107 of the contract Work Hours and Safety Standard Act (50 USC 327-330) as supplemented by Department of Labor Regulation 29 CFR Part 5, and the Clean Air Act of 1970 (42 USC 1857, et.seq.) to the extent that they are applicable.

25. Public Record Request

All proposals received are subject to Massachusetts General Laws Chapter 4, Section 7, Section 26 and Chapter 66, Section 10 regarding public access to such documents. Statements or endorsements inconsistent with those statues will be disregarded.

26. Selection and Notice The awarding authority may cancel an invitation for bids, a request for proposals, or other solicitation, or may reject in whole or in part any and all bids or proposals when the awarding authority determines that cancellation or rejection serves the best interests of the County of Barnstable.

Basis for Acceptance:

Any proposal made will be accepted only on the basis that the Proposer represents that it is made in good faith without fraud, collusion or connection of any kind with any other Proposer for the same work; that the Proposer is competing solely in its own behalf without connection with, or obligation to, any undisclosed person, firm or corporation; that no other person, firm or corporation has any interest in the contract; that no officer, agent or employee of the County is financially interested in the contract; that the Proposer is fully informed in regard to all provisions of the Contract Documents, including, without limitation, the specifications and drawings, if any; the damages, bonds and insurance, if any. No proposal shall be deemed responsive unless a Proposer has certified and signed the statutory required Non-Collusion Certificate (Attachment B). In accordance with M.G.L. c.30B, the awarding of the contract is subject to the approval of the Barnstable County Commissioners.

Rule for Award:

Award will be made to the most responsive, responsible Proposer offering the most advantageous proposal response, based on the evaluative criteria and price.

Contract Award:

The Chief Procurement Officer shall award the contract by written notice to the selected Proposer within 60 days of the RFP deadline. The parties may extend the time for acceptance by mutual agreement. In accordance with M.G.L. c.30B, the awarding of the contract is subject to the approval of the Barnstable County Commissioners.

Screening Proposals:

Utilizing the proposal submission requirements and minimum (quality) criteria incorporated herein, the Evaluation Committee, to be designated by the Chief Procurement Officer, shall screen proposals as to their responsiveness, and identify those which are responsive.

Any proposal which, in the opinion of the Evaluation Committee, fails to include the information or documentation specified in the submission requirements shall be determined to be non-responsive and shall be rejected.

Any Proposer who fails to meet any of the standards set forth as minimum (quality) criteria shall be determined to be non-responsible and shall be rejected.

The County reserves the right to request additional information, should a proposal reach the state of final evaluation.

Minimum (Quality) Criteria:

1. A complete proposal including all items listed under Proposal Submission Requirements and all required documentation and certifications.

2. A Non-Price Technical proposal that clearly demonstrates an understanding of the Project

Description/Scope of Work outlined in the RFP.

3. Experience designing, permitting, installing, operating and maintaining composting and urine diverting eco-toilet systems. Please provide case studies of at least two completed projects that you managed within the past 5-years.

4. Experience with bathroom plumbing, electrical, carpentry and building renovations.

5. Knowledge of permitting requirements and process for bathroom and septic system renovations.

6. Experience developing and implementing community scale eco-toilet projects.

7. Applicant does not have direct connection with the marketing and sale of UD eco-toilets or any associated system components.

8. Availability and capacity to expedite assistance with site assessments, design, and installation of UD systems to allow adequate time for monitoring within a current grant funded project period. All UD systems should ideally be designed, permitted and ready for installation by end of March 2026. Please describe your ability to work intensively over the next 4 months and more sporadically over the following 20 months.

9. Non-Collusion and Tax Compliance Form (Attachment B)

10. Satisfactory references (Attachment C)

11. Per M.G.L. Chapter 30B, Section 6 (b) 3, the submissions shall be in two separate files the Non-Price

Technical Proposal and the Price Proposal.

Non-Price Technical Proposal Requirements

1. Cover letter including name, address, and telephone number of consultant team, firm, or individual and principal contact person.

2. Type of organization (i.e. corporation, partnership, joint venture, sole proprietor, etc.), history, ownership and background including experience that clearly demonstrates the firm/individual and any proposed sub-contractors or partner firms is/are qualified to provide these services with respect to work being requested.

3. Project narrative indicating an understanding of the project scope, approach, and other comments the Proposer deems relevant.

4. Scope of Services to be provided outlining specific tasks and deliverables including a timeline detailing project milestones, meetings and deliverables.

5. Resumes for each individual to be assigned to the project and a staffing plan linking individuals to specific portions of the project scope.

Price Proposal Price Proposal shall include a cover sheet and attach a list of the names, titles, responsibilities and hourly rates of all individuals to be billed during this contract period and specify a total not-to-exceed cost and/or cost per task. Proposals should clearly identify all tasks to be performed and the basis for fees charged, billing rates for personnel to be assigned to the project, direct cost expenses, and clearly identify any other costs. All subcontractors if proposed must be identified and all sub-contractual costs must be indicated.

Cover letter clearly addressing any exceptions taken to the terms and conditions contained within this RFP.

Comparative Criteria:

Comparative Evaluation Criteria will be applied uniformly to all proposals. Each criterion shall be rated as follows:

• Highly Advantageous - submission excels on the specific criterion

• Advantageous - submission meets evaluation standard for the criterion

• Not Advantageous - submission does not fully meet the evaluation criterion or leaves a question or issue not fully addressed

• Unacceptable - submission does not address the elements of this criterion

Proposers should be aware that in order to evaluate the technical responses of this Request for Proposals in the County's E-bidding program Bonfire Interactive, a number is assigned to each of the ratings below as a symbol so that the system can provide a ranking of the most advantageous proposal and a composite rating report.

• 10 = Highly Advantageous

• 5 = Advantageous

• 1 = Not Advantageous

• 0 = Unacceptable

The Chief Procurement Officer then opens the pricing proposals when the technical evaluations are completed and shall determine the most advantageous proposal from a responsible and responsive offeror taking into consideration price and the evaluation criteria set forth in the request for proposals. This process is in accordance with the provisions of Mass General Law, Chapter 30B, Section 6.

1. Relevant Experience and Qualifications

Highly Advantageous - Proposal demonstrates extensive, directly relevant experience with design, permitting, installation, and maintenance of urine-diverting (UD) and composting systems. Provides multiple detailed case studies within the past 5 years that are comparable in size and scope. Staff possess strong qualifications in plumbing, electrical, carpentry, and building renovation related to ecological sanitation.

Advantageous - Proposal demonstrates solid experience with eco-toilet or similar wastewater projects. Case studies show relevant technical capability. Staff qualifications meet requirements but may lack direct experience with some specific system types or project scales.

Not Advantageous - Proposal shows limited or indirect experience with ecological sanitation systems. Few or incomplete examples of comparable projects. Key personnel qualifications are only partially relevant.

Unacceptable - Proposal does not demonstrate relevant experience or provide required examples or qualifications.

2. Technical Approach and Understanding of Scope

Highly Advantageous - Proposal clearly demonstrates a thorough understanding of the scope and objectives. Presents a detailed, logical, and efficient approach for all tasks and deliverables. Shows creativity in problem-solving and awareness of permitting and design coordination needs.

Advantageous - Proposal adequately addresses the scope with a clear and practical approach. Shows understanding of most tasks but may lack detail in certain areas.

Not Advantageous - Proposal provides only a general or incomplete understanding of the scope.

Approach lacks detail, practicality, or fails to address some deliverables.

Unacceptable - Proposal fails to demonstrate understanding of project scope or deliverables.

3. Capacity and Availability to Meet Schedule

Highly Advantageous - Consultant demonstrates full availability and resources to complete all major deliverables (Tasks 3-5) by March 2026. Staffing plan clearly supports intensive work during initial four months and sustained support through 2027.

Advantageous - Consultant demonstrates reasonable capacity to meet schedule but may have minor limitations in staffing or availability. Plan is achievable with some adjustments.

Not Advantageous - Consultant indicates possible scheduling conflicts or limited capacity to complete tasks on time. Plan lacks clarity or backup resources.

Unacceptable - Consultant does not demonstrate ability or availability to meet schedule requirements.

4. Communication and Collaboration

Highly Advantageous - Proposal demonstrates excellent communication, coordination, and outreach capabilities. Clear evidence of successful collaboration with engineers, regulators, and community stakeholders. Training and public engagement materials are well-developed and effective.

Advantageous - Proposal demonstrates good communication and coordination skills with minor weaknesses in organization or outreach strategy.

Not Advantageous - Proposal demonstrates limited experience with stakeholder communication or unclear methods for collaboration.

Unacceptable - Proposal lacks any demonstrated ability to communicate or coordinate effectively.

27. Vendor Self Service (VSS) – Online Supplier Portal For Vendors doing business with the Departments within the County Regional Government, Vendor Self Service (VSS) is available to enter and maintain contact and remittance information, discount and payment terms, designated contact persons, view current and prior 1099 data, purchase orders, invoices and checks.

Vendors are encouraged to visit: https://selfservice.capecod.gov/vss to register and click Vendor Self Service. Instructions are available on the landing page to help with the registration.

If you have done business with the County before, please be sure to have your vendor number and register as an existing vendor.

If you need your login information or have general questions, please email accounts.payable@capecod.gov, purchasing questions, please email purchasing@capecod.gov and banking information questions, please email treasury@capecod.gov.

Registration process takes 1-5 business days to finalize upon receipt of a completed, correct and signed W-9.

For a blank W-9 form, visit IRS Website for the most recent version.

END OF RFP

https://selfservice.capecod.gov/vss

ATTACHMENT A

Scope of Services

The Massachusetts Alternative Septic System Test Center (MASSTC) is the nation’s premier third-party testing and research facility for innovative/alternative onsite wastewater treatment technologies. Recently we have expanded our focus on ecological sanitation systems including studying the potential value of urine diverting and composting toilet systems as watershed scale nutrient management tools. In doing so we have installed a series of eco-toilet systems here at MASSTC and are engaged with multiple projects to install, operate and monitor eco-toilets in nearby communities within the Cape Cod and Islands region. We are seeking a qualified consultant with demonstrable experience in the field of ecological sanitation to assist on an on-call basis with our projects. Applicants should be qualified to provide broad-ranging assistance with various eco-toilet and ecological sanitation related tasks. Following are specific tasks and deliverables we need assistance with.

1. Hold information exchange sessions with manufacturers and suppliers of eco-toilet system components to confirm availability, pricing and procurement. Gather technical specifications and product information for use by installers and designers.

Deliverables: Spreadsheet of contacts, components, quotes, availability and links to technical specification documents.

2. Develop and lead two information and training sessions for UD system designers, installers, plumbers, and operators who will assist with design, installation and operation and maintenance of systems.

Deliverables: List of contacts reached and outreach and education materials created and shared during training sessions.

3. Conduct on-site assessments at potential UD system installation locations and coordinate with engineers, plumbers, carpenters, electricians and other workforce as needed to develop cost estimates. Site assessments will be completed at up to 40 sites until at least 25 are confirmed to move forward with design, permitting and installation.

Deliverables: Spreadsheet of sites assessed, and notes taken at each site, names and contact info of workforce engaged.

4. Produce eco-toilet options reports for each assessed site and review with homeowners to select preferred system configurations and identify which sites will move forward with design, permitting and installation.

Deliverables: Complete options reports including recommended eco-toilet installation configurations, design considerations and cost estimates for up to 40 sites.

5. Work with engineers to complete system designs and regulatory agencies to complete permitting in preparation for installation.

Deliverables: Completed system designs and permits for 25 sites.

6. Assist with operation and maintenance of ecological sanitation systems and related projects ongoing at

MASSTC.

Deliverables: Log with dates and notes describing work completed.

Additional Considerations:

1. Do not include cost of system components and materials in your response. Gathering that information is part of the scope of work.

2. The bulk of the workload described above needs to be completed as soon as possible to assure we can complete grant funded projects within the associated project periods. It is imperative that you are available and able to meet deliverables 3, 4, and 5 by February 2026.

3. Responses will be evaluated based on the following criteria:

a. Relevant experience and qualifications

b. Technical approach and understanding of scope

c. Capacity and availability to meet schedule

d. Communication and collaboration

Attachment B

CERTIFICATE of NON-COLLUSION AND TAX COMPLIANCE

Pursuant to Massachusetts General Law, Chapter 7, Section 22 (20), I certify under penalties of perjury that this bid/proposal is in all respects bona fide, fair, and made without collusion or fraud with any person. As used in this certification the word "person" means any natural person, joint venture, partnership, corporation or other business or legal entity.

Pursuant to MGL Chapter 62C, Section 49A, I certify under the penalties of perjury that I, to the best of my knowledge and belief, have complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Company: ______________________________________

Address: ______________________________________

Signature of Individual Signing Bid, or Corporate Officer: ________________________________

Telephone Number: _____________________________________

Social Security Number Or Federal Identification Number: ___________________________

Date: ____________________________________________________

Any person or corporation which fails to execute this document will be considered a non-responsive Proposer and will be rejected pursuant to MGL Chapter 30B.

ATTACHMENT C

REFERENCE FORM

Proposer:_____________________________________________

Reference:_______________________________________ Contact:________________________ Address:_________________________________________ Phone:_________________________ _______________________________________________ Email:____________________________ Description and date(s) of supplies or services provided:__________________________________

_______________________________________________ Email:____________________________ Description and date(s) of supplies or services provided:__________________________________

_______________________________________________ Email:____________________________ Description and date(s) of supplies or services provided:__________________________________ attach additional sheets if necessary

ATTACHMENT D

Purchase Order Terms and Conditions

This purchase order issued by the County of Barnstable (hereinafter “County”) and the attached description of product/services to be provided and price quote submitted by the supplier/contractor/consultant named in this purchase order (hereinafter “vendor”) shall constitute the contract between the County and the vendor.

This purchase order, description of product/services and price quote constitute the entire agreement between the parties (hereinafter “contract”) and there are no contracts other than those incorporated herein. In the instance of the purchase order resulting from a state contract or intergovernmental collaborative bid, the terms and conditions of that bid and/or contract will apply, and the terms stated herein shall be supplemental to those terms. The contract may not be changed, altered, amended, modified, or terminated orally and any such change, alteration, amendment, or modification must be in writing and executed by the parties hereto.

FOR AND IN CONSIDERATION of the payments by the County and delivery of the product/services by the vendor, the VENDOR hereby agrees to provide the product and/or services and the County agrees to pay the contract price in accordance with the terms of this contract.

1. ACCEPTANCE: The Contractor, by accepting this contract, agrees to all the conditions and terms specified herein, on attachments hereto, on the reverse hereof, and on any bid inquiry that may have preceded this award. Direct all correspondence relative to this contract to the Barnstable County, Purchasing Department, Barnstable, MA 02630. Prices cannot be altered during the term unless that was a condition of Contractor's bid. Unless otherwise stated, unit prices are inclusive of all costs.

2. SHIP TO: To ensure that delivery is made to the correct location, please address all shipments as noted on the face of this order. All correspondence. packages, and invoices must indicate the purchase order number, departmental name, and delivery address as indicated on this order.

3. DELIVERY: Deliveries shall be strictly in accordance with the schedule set out or referred to in the order and in exact quantities ordered. Notwithstanding the foregoing, Contractor shall not be liable for delay in delivery due to causes beyond Contractor's control and without Contrac tor's fault or negligence, provided Contractor exercises due diligence in promptly notifying County of conditions which will result in delay, and provided further, if Contractor's delay is caused by the default of a subcontractor or supplier, such default arises out of causes beyond the control of both Contractor and subcontractor or supplier, and without the fault or negligence of either of them, and the supplies or services to be furnished by the subcontractor or supplier were not obtainable from other sources in sufficient time to permit Contractor to meet the required delivery schedule.

4. INSPECTION OF GOODS: The County shall have a reasonable time after delivery to inspect the goods delivered or services rendered under this contract and to reject or revoke acceptance of any not conforming with the terms of this agreement. Rejected goods will be returned to Contractor at Contractor's expense. Rejected services will be reworked and all costs associated with the rework will be charged to Contractor.

5. SUBSTITUTION OF GOODS: Goods not conforming with this contract will not be accepted. The County must approve, in writing, any substitution of non-conforming goods prior to shipment.

6. MATERIAL SAFETY DATA SHEETS: Contractor shall submit a Material Safety Data Sheet (MSDS) for each toxic or hazardous substance or mixture containing such substance (pursuant to M.G.L. C .11 IF s 8,9 and 10 and the regulations contained in 441 OMR s 21.06) that is shipped against this order.

7. CONTRACTOR'S WARRANTY: Contractor herein warrants and covenants that the subject merchandise complies with all applicable fed eral, state and local statutes, rules and regulations for the installation and use of said merchandise for the purpose for which said merchandise is being purchased or rented.

8. PAYMENT: All invoices must be submitted to the BILL TO ADDRESS referenced on the front of this purchase order and must indicate the County's purchase order number and the name of the department listed in the SHIP TO ATTENTION line. Note that in order to effect payment, a W-8 or W-9 form, as appropriate, executed by the Contractor, which reflects the Contractor's current legal and remittance address or addresses, must be on file at the county. Payment shall be made in accordance with M.G.L. C.29, s.29c and 815 CMR 4.00.

9. DEFAULT: In the event of default by Contractor, including failure to deliver any item ordered within a reasonable time after acceptance of this contract, or if the County rightfully rejects the goods or services or revokes acceptance. the County may without waiving any other remedy permitted by law, make covering purchases of goods or services and hold Contractor liable for all additional costs incurred. Further, in such event, the County, at its option, may be relieved of any duty to accept such items as are subsequently delivered pursuant to this contract.

10. If this contract does not agree with Contractor's quotation, contact the County before performance begins. Prior to performance, the County may require additional information from the Contractor in order to ensure that the firm is qualified, and that the product or service offered will meet the need for which it is intended.

11. FORCE MAJURE: The Contract shall be subject to Force Majeure considerations. Either party hereto shall be excused from performance of any act under the contract if prevented from the performance of any act required by reasons of strikes, lockouts, labor trouble, inability to procure materials, failure of power, fire, winds, Acts of God, riots, insurrections, war or other reason of a like nature not reasonably within the control of the party. The period for the performance of such obligation shall be extended for an equivalent period for no additional cost. Continued prevention from performance by such causes for periods aggregating sixty (60) or more days shall be deemed to render performance impossible, and either party shall thereafter have the right to terminate this contract.

12. TERMINATION OF CONTRACT: Unless excused from performance by Force Majeure, if the Vendor shall fail to fulfill in a timely and satisfactory manner its obligations under this contract, or if the Vendor shall violate any of the covenants, conditions, or stipulations of this contract, which failure or violation shall continue for seven (7) business days after written notice of such failure or violation is received by the vendor, then the County shall thereupon have the right to terminate this contract by giving written notice to the vendor of such termination and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Additionally, the County, by written notice, may terminate this contract, in whole or in part, when it is in the County’s best interest. If this contract is terminated, the County shall be liable only for payment under the payment provisions of this contract for services or goods received before the effective date of termination.

13. GOVERNING LAW: This contract is governed by the laws of the Commonwealth of Massachusetts.

14. INSURANCE: If the contract requires the vendor to perform work on County property, no work shall be performed by vendor under this contract on County property unless and until vendor submits a certificate of insurance naming the County of Barnstable as an additional insured in full compliance with the County’s insurance policies for liability, property damage and workmen’s compensation as applicable. Email certification to Purchasing Division purchasing@barnstablecounty.org. Insurance is to remain current during performance of this contract.

15. INDEMNIFICATION: The Vendor shall indemnify, defend and hold harmless the County, its elected or duly appointed officers, and employees against liability, losses, damages or expenses (including legal expenses) resulting from any claim based upon breach of this contract or negligent or intentional misdeeds or omission of the Vendor, its employees or its agents in providing its service(s) to the County pursuant to the Contract.

16. TAX EXEMPT: The County is exempt from Federal Excise Tax, including Transportation Tax, and will furnish properly executed tax exemption certificates when called upon to do so. The County is also exempt from Massachusetts Sales Tax.

17. NON-DISCRIMINATION: The Contractor agrees to comply with all applicable Federal and State statutes, rules and regulations prohibiting discrimination in employment.

18. STATE TAX - M.G.L. C.62C, s.49A and C. 15 IA, s. 19A: Each Contractor must certify under penalties of perjury that they' have filed all s tate returns and paid all state taxes as required under law.

This Purchase Order in its entirety constitutes a written contract with the County of Barnstable pursuant to the provision of Chapter 30B, Subsection (a) as amended by 2013, 38, Section 49 effective July 1, 2013.

The terms of this contract cannot be modified. altered. or changed without the specific written approval of the County.

ATTACHMENT E

Bid#__________________ Contract#______________

Contract for Services Terms and Conditions

Barnstable County 3195 Main Street Barnstable, MA 02630

THIS AGREEMENT is made this __________ day of _________, 20_____ by and between

(Contractor ' s Leg a l Na me an d Ad d ress )

(hereinafter referred to as Contractor), and Barnstable County (hereinafter referred to as County and collectively as the "Parties").

The Contract for Services Terms and Conditions and any agreed upon changes thereto included in any Contract Amendments shall take precedence over any additional or conflicting terms and conditions as may be included in any other document attached hereto.

NOW THEREFORE, the County and the Contractor do mutually agree as follows:

1. Employment of Contractor. The Contractor hereby agrees to perform the services hereinafter set forth in the Scope of Services. Contractor hereby agrees to hold the County harmless from any claims regarding worker's compensation benefits, unemployment compensation benefits, retirement benefits, or any other benefit normally attributable to the status of "employee" and Contractor specifically agrees to pay for all damages incurred by the County or Town, including costs, benefits, and reasonable attorney fees in the event the Contractor files such claim.

2. Scope of Services. The contractor shall perform the scope of services set forth in

3. Contract Amendments. The following amendments to the Contract have been executed by duly authorized representatives of the Parties and are attached hereto and incorporated herein:

4. Time of Performance.

Start Date End Date

5. Responsible County Official: The County Official and Department exercising managerial and budgetary control for this Contract shall be: _________________________________________________

6. Payment:

A. The County shall compensate the Contractor for the services rendered at the rate of $…