CITY OF NORWALK

PURCHASING DEPARTMENT

08052025

SEALED RFQS MUST BE RECEIVED BY THE OFFICE OF THE PURCHASING AGENT, 125 EAST AVENUE NORWALK, CT 06851

BY THE DATE AND TIME OF RFQ OPENING

PROJECT NUMBER: 4486

REQUESTING DEPARTMENT: Building Management

DATE OF RFQ ISSUANCE: 04/02/2026

TITLE OF RFQ:

Norwalk Police Department Gates

RFI/QUESTION DEADLINE: 2:00 PM 04/16/2026

ELECTRONIC SUBMISSION DEADLINE: 2:00 PM 04/21/2026

HARD COPY SUBMISSION DEADLINE: N/A

MANDATORY WALKTHROUGH:

DATE, TIME AND LOCATION OF WALKTHROUGH

YES ( ) NO (X )

04/10/2026, 10:00 AM, Norwalk Police Department 1 Monroe Street, Norwalk CT

TIME/DATE OF RFQ OPENING: 2:00 PM 04/21/2026

RFQ DEPOSIT REQUIRED:

IF YES, AMOUNT REQUIRED

YES ( ) NO (X )

SUCCESSFUL BIDDERS ONLY:

PERFORMANCE & PAYMENT BOND REQUIRED:

IF YES, AMOUNT REQUIRED

YES (X ) NO ( )

SUCCESSFUL BIDDERS ONLY:

MAINTENANCE BOND REQUIRED:

YES (X ) NO ( )

ALL TERMS AND CONDITIONS, SPECIFICATIONS AND BID FORMS ARE ATTACHED HERETO.

NOTE: THE FOLLOWING DOCUMENTS WILL BE REQUIRED FOR A BID TO BE COMPLIANT

1. BIDDER’S INFORMATION AND ACKNOWLEDGEMENT FORM

2. RFQ FORMS, INCLUDING PRICING SHEETS AND ADDENDA ACKNOWLEDGMENT

3. EXCEPTIONS (IF ANY)

Page 1 of 104, 4486 Norwalk Police Department Gates-FINAL

08052025

NOTICE TO BIDDERS

1. ALL RFQS WILL BE OPENED PROMPTLY AT THE ADVERTISED TIME OF OPENING. THERE WILL BE NO DELAYS OR POSTPONEMENTS WHICH ARE NOT PUBLICLY ADVERTISED. ANY RFQ RECEIVED AFTER THE ADVERTISED TIME

OF OPENING WILL NOT BE ACCEPTED.

2. OBLIGATION OF BIDDERS:

a. AT THE TIME OF OPENING RFQS, EACH BIDDER SHALL BE PRESUMED TO HAVE INSPECTED THE SITES

AND TO HAVE MADE HIM/HERSELF THOROUGHLY FAMILIAR WITH THE PLANS AND CONTRACT

DOCUMENTS, INCLUDING ALL ADDENDA. THE FAILURE OR OMISSION OF ANY BIDDER TO RECEIVE OR

EXAMINE ANY FORM, INSTRUMENT OR DOCUMENT SHALL IN NO WAY RELIEVE ANY BIDDER FROM

ANY OBLIGATION IN RESPECT TO THEIR RFQ.

b. EACH BIDDER MUST FULLY INFORM HIM/HERSELF OF THE CONDITIONS RELATING TO THE WORK WHICH WILL BE PERFORMED. FAILURE TO DO SO WILL NOT RELIEVE THE SUCCESSFUL BIDDER OF

HIS/HER OBLIGATION TO FURNISH ALL LABOR AND MATERIALS NECESSARY TO CARRY OUT THE

PROVISIONS OF THE CONTRACT DOCUMENTS AND TO COMPLETE THE CONTEMPLATED WORK. IN AS

MUCH AS POSSIBLE, THE CONTRACTOR MUST, IN CARRYING OUT HIS/HER WORK, EMPLOY SUCH

MEANS AND METHODS AS WILL NOT CAUSE ANY INTERRUPTIONS OR INTERFERENCE WITH THE WORK

OF ANY OTHER CONTRACTOR.

3. TIME IS OF THE ESSENCE (IF APPLICABLE):

a. IF THE PROJECT IS NOT COMPLETED BY THE DATE SPECIFIED AS THE SUBSTANTIAL COMPLETION DATE IN THE CONTRACT ENTERED INTO BY THE CITY AND THE CONTRACTOR, THE CONTRACTOR WILL BE

SUBJECT TO CONSEQUENTIAL AND/OR LIQUIDATED DAMAGES.

Page 2 of 104, 4486 Norwalk Police Department Gates-FINAL

08052025

GENERAL INFORMATION

1. INTRODUCTION

The City of Norwalk is seeking qualified firms to provide design build services to replace the Norwalk Police Department gates. This project is being funded by the State of Connecticut Department of Economic Community Development (DECD) South Norwalk Equitable TOD Project. The requirements of this project are outlined in greater detail under Section 2 Scope of Work/Project Specifications.

2. RFQ DOCUMENTS

All RFQ documents for this invitation are available over the internet at http://www.norwalkct.gov. Adobe Acrobat reader is required to view this document. If you do not have this software you may download it for free from Adobe.

3. ADDENDA

All addenda, if issued will be available over the internet at http://www.norwalkct.gov. We strongly suggest that you check for any addenda a minimum of forty-eight hours in advance of the RFQ deadline. It is the responsibility of the bidder to check for issuance of any addenda.

4. BIDDER’S LIST

Bidder’s list for this solicitation will not be published.

5. QUESTIONS CONCERNING THIS RFQ

All questions concerning this solicitation must be directed, via e-mail, to Sharon Conners, Purchasing Agent at sconners@norwalkct.gov. Please include the Project Number and Project Title in the subject line. The deadline for the submission of questions is 2:00 pm, April 16, 2026.

6. SUBMISSION OF RFQ

The City of Norwalk requires electronic sealed submission for this project in the City of Norwalk’s BONFIRE portal (https://norwalkct.bonfirehub.com/portal/?tab=openOpportunities).

All sealed electronic submissions must be submitted in Bonfire no later than April 21, 2026, at 2:00PM.

7. SUMMARIES

A list of the proposing firms will be available any time after 5:00 pm on the day of the RFQ opening at Purchasing-Bid Postings. RFQ results will not be provided over the phone.

Page 3 of 104, 4486 Norwalk Police Department Gates-FINAL http://www.norwalkct.gov/ http://www.norwalkct.gov/ mailto:sconners@norwalkct.gov https://norwalkct.bonfirehub.com/portal/?tab=openOpportunities https://www.norwalkct.gov/Bids.aspx?CatID=All&txtSort=Date&showAllBids=on&Status=

SPECIAL NOTES:

1. A non-mandatory pre-proposal conference and walkthrough will be held at 10:00 am, April 10, 2026, at Norwalk Police Department, 1 Monroe Street, Norwalk CT. We will meet in the lobby.

a. Please note that no additional walkthroughs are planned for this facility. Subcontractors are encouraged to attend the scheduled pre-proposal conference.

2. IMPORTANT Submission Information: As of 08/10/2020, a new interior Customer Service window opened inside City Hall that will help serve the public during the ongoing COVID-19 pandemic. The window is staffed by Customer Service representatives Monday – Friday from 9 a.m. – 3:00 p.m. If you are planning to use the Customer Service window to drop off your submission, it is recommended to drop off the submission as early as possible since the team will be serving other customers.

It is still recommended to use a courier service (i.e. FedEx, UPS, USPS, DHL, etc.) to deliver the submission to the above address by the due date and time.

3. Public Opening: Per the City of Norwalk Purchasing Guidelines , Bids shall be opened publicly by the Purchasing Agent or his designee, in the presence of one or more witnesses at the time and place designated in the Invitation for Bids. Receipt of Proposals. Proposals shall be opened so as to avoid disclosure of contents to competing proposers during the process of negotiation. A Register of Proposals shall be prepared in accordance with these Procurement Guidelines, and shall be open for public inspection after contract award. If you wish to hear the bid/RFQ/RFP opening, please join us through a teleconference.

Access Number: (866) 640-4044 or (678) 302-3554

Participant Code: 968 704

Page 4 of 104, 4486 Norwalk Police Department Gates-FINAL https://www.norwalkct.gov/DocumentCenter/View/334/City-Procurement-Guidelines?bidId=

SECTION 1 – RESPONSE FORMS

Page 5 of 104, 4486 Norwalk Police Department Gates-FINAL

PROPOSER’S INFORMATION AND ACKNOWLEDGMENT FORM

Proposer’s Name

Street Address

City State Zip

Business Telephone:

Email Address:

Printed Name and Title of Individual Submitting Proposal

The undersigned acknowledges that the terms, conditions and specifications of this RFQ are understood and unconditionally accepted.

Signature Date

Page 6 of 104, 4486 Norwalk Police Department Gates-FINAL

08052025

Exceptions: Note any vendor(s) responding to this proposal shall indicate any/all exceptions (if any) taken to language in this proposal. BIDDERS MAY NOT TAKE EXCEPTION TO SUBSTANTIVE TERMS OF STANDARD CONTRACT FORMS PROVIDED IN THE RFP/RFQ/ITB. Exceptions must be declared below in order to be considered by the City:

Page 7 of 104, 4486 Norwalk Police Department Gates-FINAL

08052025

1.1 PROPOSAL RESPONSE FORM

Firm Name -

Address -

Phone - Fax - Email -

Manager - Fed ID#

In submitting this submittal the undersigned declares that this submission is made without any connection with any persons making another bid or the same contract; that the proposed fees are in all respects fair and without collusion, fraud or mental reservation;

and that no official of the City, or any person in the employ of the City is directly or indirectly interested in said proposal or in the supplies or work to which it relates, or in any portion of the profits thereof.

The undersigned also hereby declares that they have carefully considered objectives of each task of this project, professional services, requirements and deliverables required, and are satisfied and understood that in signing this proposal all right to plead any misunderstanding regarding the same is waived.

The undersigned further understands and agrees that he/she on behalf of the submitting firm will furnish and provide all the necessary staffing, sub-consultant services, office support, and other items of whatever nature, and to do and perform all design services necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Firm and the City.

A. CERTIFICATION

Submitted By: Signature:

Authorized Agent of Company (name and title) Date:

B. The above signatory acknowledges receipt of the following addenda issued during the request for qualification solicitation period and understands that they are a part of the solicitation documents (if applicable):

Addendum # Dated Addendum # Dated

Addendum # Dated Addendum # Dated

Page 8 of 104, 4486 Norwalk Police Department Gates-FINAL

08052025

1.2 STATEMENT OF QUALIFICATIONS

Please answer the following questions regarding your company's past performance. Failure to reply to this instruction may be regarded as justification for rejecting a bid.

1. Number of years in business:

2. Number of personnel employed: Part Time Full Time

3. List six contracts of this type/size your firm has completed within the last four years:

Project Date Contact Person Phone No.

4. SUBCONTRACTORS: If subcontractors are to be used, please list firm name, address, name of principal, and phone number below or on a separate sheet. Also indicate portion or section of work subcontractor will be performing.

COMPANY NAME ADDRESS PRINCIPAL PHONE PORTION/SECTION

OF WORK

Page 9 of 104, 4486 Norwalk Police Department Gates-FINAL

08052025

5. ORGANIZATIONAL

STRUCTURE OF

BIDDER (check which applies) general partnership limited partnership limited liability corporation limited liability partnership corporation doing business under a trade name individual doing business under a trade name other (specify)

6. STATUS OF THE

BUSINESS AND ITS

CURRENT STANDING

WITH THE SECRETARY

OF STATE'S OFFICE; e.g., are all required filings current and in good standing or has the entity been withdrawn or canceled

Connecticut corporations - Will the Secretary of State be able to issue a Certificate of Good Standing within 30 days of the bid opening?

Yes No

Out-of -State corporations - Do you have a valid license to do business in the State of Connecticut? (Evidence in the form of a Certificate of Authority from the Connecticut Secretary of State will be required within 30 days of the bid opening.)

Yes No

7. CT eLICENSE (https://www.elicense.ct.gov ) / Business Registration (https://business.ct.gov/?language=en_US) :

8. Is your local organization an affiliate of a parent company? If so, Indicate the principal place of business of your company and the name of the agent for service if different from what has been indicated on the response form:

Business Name

Address

City. State & Zip

Name of Agent

Page 10 of 104, 4486 Norwalk Police Department Gates-FINAL https://www.elicense.ct.gov/ https://business.ct.gov/?language=en_US

08052025

NOTE: In the case of a Limited Liability Corporation or a Limited Liability Partnership a certified copy of the Articles of Organization certified as valid and in effect as of the date of the bid opening will be required within 30 days of the bid opening. A listing of the corporate officers, in the case of a corporation; the general or managing partners, in the case of a partnership; or the managers and members in the case of either a limited liability partnership or company will be required within 30 days of the bid opening.

9. Your company may be asked to submit the following information relative to your company's financial statements prior to receiving an award. This information will not be part of the public bidding record and will remain confidential.

All information should be supported with appropriate audited financials

a. Book Value (Total Assets (-) Total Liabilities)

b. Working Capital (Current Assets (-) Current Liabilities

c. Current Ratio (Current Assets/Current Liabilities)

d. Debt to Equity Ratio (Long Term Debt/Shareholder's Equity)

e. Return on Assets (Net Income/Total Assets)

f. Return on Equity (Net Income/Shareholder's Equity)

g. Return on Invested Capital (Net Income/Long Term Debt = Shareholders' Equity)

All responses to this questionnaire are understood to be proprietary to the vendor, and will be considered confidential.

Additional information may be requested subsequent to your responding to this bid request.

1.3 CITY OF NORWALK VENDOR RECORDS

If you have not done business with the City of Norwalk as a vendor, your business information needs updating or your City of Norwalk vendor record has not been updated over three (3) years. Please complete and include the latest version of Internal Revenue Service (IRS) W-9 Form with your submission. Here is the URL to the IRS website:

https://www.irs.gov/forms-pubs/about-form-w-9

1.4 INSURANCE

Insurance Agency Name: Tel:

Agency Address: Email:

Page 11 of 104, 4486 Norwalk Police Department Gates-FINAL https://www.irs.gov/forms-pubs/about-form-w-9

1.5 CITY OF NORWALK VENDOR QUESTIONNAIRE – IT INFORMATION SECURITY

Page 12 of 104, 4486 Norwalk Police Department Gates-FINAL

City of Norwalk Vendor Questionnaire

IT Information Security

Rev 8.4.22

1. Third-Party Contact Information (please provide the POC for follow-up questions to this questionnaire):

Vendor Name, Address, Point-of-Contact Name, Phone Number and Email

2. Description of Services/Products: Please provide a detailed description of services/products your organization aims to provide to the City?

3. System and Equipment Access: Will your organization use your own systems and equipment to perform the services, or will your organization need access to the City’s systems, equipment and network? (Yes or

No, If Yes, please explain)

YES ☐ NO ☐

4. Description of Data: Are you using data from the City in order provide the services/product to the City

(Yes or No, if Yes proceed to 3.1)

a. What data is needed to provide the services/products to the City?

Example: Name, Social Security Number, Trade Information, Source Code, Payroll or Accounts Payable data, student or patient data, Law Enforcement data, any Personally Identifiable Information (PII), etc.

Page 13 of 104, 4486 Norwalk Police Department Gates-FINAL

If your answers to Questions 3 and 4 are BOTH “NO”, thank you for completing the IT

Information Security Questionnaire.

If one or both questions are “YES”, please complete the remaining questions.

5. Office Locations: How many office locations does your organization have? Please include the locations of your organization.

6. Data Center Locations: How many data centers does your organization utilize to provide services/products to the City? Please include the locations of the data centers utilized by your organization.

7. Business Entity: What is your business entity type?

*Example: Sole Proprietorship, Partnership, C Corporation, S Corporation, Limited Liability Corporation (LLC), Limited Liability Partnership (LLP)

8. How many employees and contingent workers do you have in your organization?

1-10 ☐ 10-50 ☐ 50-100 ☐ 100-500 ☐ 500-1000 ☐ 1000 or more ☐

9. Physical Access: Does your organization need to be onsite or offsite to provide services/products to the City?

Page 14 of 104, 4486 Norwalk Police Department Gates-FINAL

10. Access to Data: How is your organization accessing City data?

*Example: Is the data supposed to be sent to your organization via email or will the data need to be uploaded to an application?

*Note: For third-parties that are providing an application to perform the services, please specify whether the application will be an internally hosted solution, cloud-based solution (i.e. SaaS, IaaS, PaaS), or a traditional web-based application (i.e. eBay, WebEx, online banking application)

11. Data Storage: Does your organization outsource data storage or does your organization utilize its own databases to store data? Does your organization store data outside of the United States?

YES ☐ NO ☐

12. Segregation of Data: Does your organization’s database structure allow segregation of sensitive client data?

YES ☐ NO ☐

13. Independent Attestations: Does your organization have independent attestations such as (i.e. ISO 27001, SSAE-18 SOC-1, SOC-2, PCI- DSS, ISO 9001)?

Page 15 of 104, 4486 Norwalk Police Department Gates-FINAL

14. Information Security

a. Does your organization have written information security policies and procedures (WISP)?

b. How often are the information security policies and procedures reviewed and updated?

c. Who in the organization is responsible for reviewing and updating the information security policies and procedures?

d. Does your organization have privacy policies and procedures?

e. How often are the privacy policies and procedures updated?

f. Who in the organization is responsible for reviewing and updating the privacy policies and

g. What methods of encryption are utilized for data at rest and in transit?

Page 16 of 104, 4486 Norwalk Police Department Gates-FINAL

h. Are the encryption methods utilized FIPS 140-2 approved?

i. Does your organization utilize firewalls to filter incoming data and information from the internet into your company network?

j. Does your organization perform penetration testing at least once per year to determine if unauthorized access to the computer network and malicious activity is possible externally?

k. Does your organization perform vulnerability testing at least once per year in order to identify vulnerabilities within the internal network?

l. Does your organization perform background checks on employees and contingent workers prior to onboarding them? Describe the nature of these background checks (i.e., criminal, credit, international, etc.).

Page 17 of 104, 4486 Norwalk Police Department Gates-FINAL

m. Does your organization utilize multi-factor authentication?

n. Does your organization utilize scan cards or biometric scans to grant employees and contingent workers access to the building and data centers where data is stored?

o. If offering a technology product, does the organization utilize software development life cycle (SDLC) or

Agile to build and maintain technological product?

p. Does the technological product undergo information security testing and quality assurance testing prior to deployment?

q. Does the Vendor provide annual Cybersecurity Awareness training to their employee?

Page 18 of 104, 4486 Norwalk Police Department Gates-FINAL

r. Does the Vendor provide annual phishing simulations for their employee?

s. Have users been educated on how to report suspected security violations or vulnerabilities?

t. Does the Vendor have an employee identified as the Chief Information Security Officer?

u. Are all the Vendor laptops encrypted?

v. Are all Vendor computers (workstations, notebooks) required to join the Company’s domain and receive Group Policies?

w. Does the Vendor meet the NIST 800-63 password guidelines?

Page 19 of 104, 4486 Norwalk Police Department Gates-FINAL

15. Risk Management

a. Does your organization have an enterprise risk management framework implemented at your organization?

b. Does your organization have documented enterprise risk management policies and procedures?

c. Who in the organization is responsible for reviewing the enterprise risk management policies and

d. Does your organization utilize an outside third-party to provide services/products to the client?

e. Does your organization have a third-party risk management program (TPRM)?

Page 20 of 104, 4486 Norwalk Police Department Gates-FINAL

f. Does your organization include right-to audit clauses in contracts with third parties?

g. Does your organization have a certificate of insurance (COI)? Please attach a copy of your COI.

Business Continuity/Disaster Recovery

a. Does your organization have a business continuity plan?

b. How often is the business continuity plan updated?

c. Does your organization conduct business continuity tests once per year?

Page 21 of 104, 4486 Norwalk Police Department Gates-FINAL

d. Does your organization have a disaster recovery plan?

e. How often is the disaster recovery plan updated?

f. Does your organization conduct disaster recovery tests once per year?

g. Does your organization have business continuity and/or disaster recovery sites?

h. Are the business continuity/disaster recovery sites located in the United States or outside the

United States? Please include the locations of business continuity/disaster recovery sites?

Page 22 of 104, 4486 Norwalk Police Department Gates-FINAL

01082025

SECTION 2 – SCOPE OF WORK / PROJECT SPECIFICATIONS

Page 23 of 104, 4486 Norwalk Police Department Gates-FINAL

2.1 Introduction

The City of Norwalk is soliciting sealed submissions from qualified design-build firms or teams to design, fabricate, and install a new high-speed, durable smart gate system and associated secured parking enhancements for the Norwalk Police Department.

The project will replace the existing four (4) hydraulic gate systems with modern, faster, and more durable gates, and expand secured parking by installing fencing and modifying site features.

The selection will be based on the firms' demonstrated experience, design approach, project understanding, proposed solutions meeting the City's criteria (speed and durability), and overall project cost.

2.2 Funding Source

Through the Norwalk Redevelopment Agency, this project is being funded by the State of Connecticut Department of Economic Community Development (DECD) South Norwalk Equitable TOD Project.

Prevailing Wages and CHRO requirements are required only on the total construction value. The design portion is not applicable.

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a- 60, 4a-60g, and 46a-68b through 46a-68f.

State law requires a minimum spending allocation goal of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g.

(25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the spending allocation goals.

Review SECTION 6-DAS CHRO OR OTHER GRANT REQUIREMENTS for additional information.

2.3 Background

The current hydraulic gate system at the Police Department is outdated, slow, and no longer meets operational needs. This project seeks to:

• Replace the Monroe Street entry/exit gates with a high-speed overhead roll-down gate or an alternative style which meets the required speed and durability needs.

• Replace the South Main Street gates with a modern swing gate or alternative style suitable for space constraints.

Page 24 of 104, 4486 Norwalk Police Department Gates-FINAL

• Expand secure parking by removing sections of fencing and curbing to create additional police parking spaces.

• Install 6’ black vinyl chain link fencing with black privacy slats.

• Implement necessary electrical upgrades.

2.4 Minimum Requirements

Proposals must meet the following minimum requirements:

• Opening/Closing Speed: The gate must achieve a minimum opening speed equivalent to two

(2) feet per second

• Durability: The gate system must be rated for a minimum 500,000-cycle maintenance-free lifespan, with emphasis on components capable of withstanding high-frequency daily use.

• Operational Demands: The design must accommodate frequent, rapid access for police and emergency vehicles without compromising security, reliability, or long-term performance.

• Material and Cost Considerations: While maximizing gate speed is a priority, proposals must also demonstrate a thoughtful balance between performance, material selection, and lifecycle cost. Proposers are encouraged to utilize high-performance materials and energy-efficient mechanisms where they contribute to durability and speed without exceeding reasonable cost thresholds.

Higher performance specifications are encouraged and will be evaluated favorably.

2.5 Scope of Services

The selected design-build team shall:

● Design: Prepare design drawings, specifications, and construction documents.

● Demolition: Remove existing gates, fencing, curbing, and landscaping as necessary.

● Fabrication and Installation: Install gates, fencing, and supporting infrastructure, including necessary steel frames for overhead doors if façade mounting is unfeasible.

● Electrical Work: Provide full electrical installation and integration.

● Testing and Commissioning: Conduct functional and speed tests of all gate systems.

● Warranty: Provide a minimum five(5)-year manufacturer’s warranty on gate systems and a two(

2)-year warranty on installations, including all associated components.

● Permits: Obtain all necessary permits and approvals for demolition, construction, and electrical work.

Page 25 of 104, 4486 Norwalk Police Department Gates-FINAL

2.6 Design Criteria

Proposals must address the following critical design criteria:

● Gate Function:

○ Minimum open/close speed of 2 feet per second.

○ Gate should include vision and climbing deterrents

■ Vision Deterrent: Solutions that prevent visibility through the gate and surrounding fencing to protect sensitive assets

■ Climbing Deterrent: Anti-scaling features such as pointed or angled tops

○ Must be ram resistant. Vendors must describe how their design prevents or mitigates vehicle ramming (e.g. locking shoes, reinforced structures)

○ Must accommodate existing wiring for:

■ Key fob access - utilized for both vehicular and pedestrian gates

■ Intercom systems

■ Sally port interface

■ Emergency exit trigger button - Located within the rear building entrance, there is an existing button that will trigger the gate to open so that the South Main Street gate is open by the time officers get to their vehicles

● Durability:

○ Minimum 500,000-cycle maintenance-free lifespan.

○ Gate material, design, and sensor technology must be weather resistant including rain, temperature, and wind. Current concerns with the existing gate include malfunctioning gate mechanisms in cold weather and strong winds interfering with sensors.

○ Vendors must specify operational temperature range and how performance in winter weather is ensured.

○ Must include a low-maintenance system; vendors must also provide an estimated yearly maintenance cost.

● Space Constraints:

○ Swing gates are mandatory for South Main Street access points.

○ Gate dimensions must allow for fire trucks, ambulances, and oil delivery trucks.

○ For Monroe street, if proposing an overhead roll-up gate, vendors must confirm height clearance for large vehicles and compatibility with existing canopy.

● Aesthetic Consistency:

○ New fencing and gates must match the appearance of existing perimeter infrastructure.

○ Color and design should minimize visual disruption to surrounding structures.

● Minimal Site Disruption:

○ Installation must be scheduled to minimize operational impact. Provide a phasing plan if applicable.

● Safety Features:

○ Gate systems must include:

■ Automatic reversing mechanisms

■ Obstacle detection sensors

■ Emergency manual override features

Page 26 of 104, 4486 Norwalk Police Department Gates-FINAL

2.7 Cost Proposal

Review Section 2.8 Selection Process. This RFQ has been developed based on a two-step process.

Interested firms shall submit a qualification package outlining all of its experiences, capabilities and qualifications necessary for this project as described in Section 2.8 Submission Format. DO NOT submit fees in the RFQ stage.

If selected to submit a cost proposal, the proposal form provided by the City shall include the following:

• A lump sum price covering design, fabrication, installation, demolition, site work, electrical work and permitting.

• Separately identified prices for the Monroe Street gate and the South Main Street gate to allow for selection or rejection in part based on available funding

• A detailed cost breakdown by major project component (e.g. design, gates, fencing, electrical).

• Separately identified costs for any optional services or enhancements, if applicable.

• Post Warranty Costs, such as on-going maintenance servicing and emergency repair services.

• Project shall meet the City of Norwalk bonding, CHRO requirements and State of CT Prevailing wage requirements. Liquidated Damages will apply.

• Firms are hereby reminded that all submitted bid amounts MUST include all costs/insurance premium required to satisfy the various insurance limits as identified in these documents.

• Firms are hereby reminded, prevailing wage requirements and CHRO requirements apply to the construction portion of the project.

2.8 Submission Format

Proposals should put forth full, accurate, and complete but concise information as required by this request. The City shall not be liable for costs incurred in the preparation of the response to this request or in connection with any presentation before the Selection Committee.

Firms should create their submissions in 8½” x 11” document size using a minimum 12-point font size, double sided, include page numbers and any blank pages must be watermarked “Intentionally Left Blank”. Proposals should be prepared simply and economically, providing a straightforward, concise

Page 27 of 104, 4486 Norwalk Police Department Gates-FINAL description of the applicant's ability to meet the requirements of the RFQ. Emphasis should be on completeness and clarity of content.

The City reserves the right to reject proposals/parts thereof or to solicit new proposals and award contracts as it deems it in its best interest. All proposals will remain property of the City. It is further understood and agreed that all information included in, attached to, or required by the Request for Proposal shall be public record upon delivery to the City.

To enable the City to compare the proposals received we ask that your proposal include the information specified below, the sequence listed, with each section of your proposal numbered to correspond to the numbers sequenced below.

Request for Qualifications (RFQ) shall include the following, in this order:

1. Section 1-Executive Summary: Provide a brief history of your firm, company structure, and identify key qualities or services provided that distinguishes your firm from other firms. This section shall include a concise statement of the consultant's approach to the project and a summary of the Consultant's ability to provide the required services. Also include in this section include the Name and address of firm(s) , identification and contact information of the Project Lead and a statement committing the proposal validity for ninety (90) days.

2. Section 2-Project Team Organization and Staffing: Identification of Project Manager and all other team members – as well as any subcontractors to this project – and assigned duties, including a percentage breakdown of personnel hours and associated costs.

- Qualifications must include an overview of relevant experience with at least three similar projects, resumes for key personnel, and a list of any subcontractors involved.

The City reserves the right to interview and specify key staff members on this project.

3. Section 3-Design: The Design Proposal should provide examples, concept drawings or renderings. Detailed gate specifications and product sheets as well as a description of the electrical and site work should be included.

Proposals must include a narrative explaining how the design addresses the space constraints at South Main Street and ensure aesthetic consistency with existing fencing.

a. Gate Function: The proposal must describe how the gate system addresses the design constraints outlined in Section 2.5 of this RFP. This section also must describe how the design prevents or mitigates vehicle ramming (e.g. locking shoes, reinforced structures).

It should additionally detail how it would retain, integrate, and/or update existing infrastructure including key fob access, intercoms, sally port connections, pedestrian gates, and the emergency exit trigger button.

b. Durability:

c. Space Constraints

Page 28 of 104, 4486 Norwalk Police Department Gates-FINAL

d. Aesthetic Consistency

e. Safety Features

4. Section 4-Project Approach: A clear description of how your firm would complete this project, including scope and methodology. This section shall also include the following:

a. Minimal Site Disruption Plan: Describe the installation plan to reduce disruption to the site.

b. A detailed Work Plan Schedule, a schedule detailing the timeline for fabrication, delivery, and installation, and the quality assurance plan. Proposals must describe how the gate system will operate reliably and note all safety technologies used. Also include estimated completion times for each milestone, allocated staff time per phase, and an overall timeframe for completion of project.

5. Section 4-References/Statement of Qualifications: Provide three (3) most recent current or previous government clients in which your firm provides the same size and scope of services requested by the City. Highlight how it’s directly related to City of Norwalk. The City, at its discretion may check references in order to determine the Offeror’s experience and ability to provide services described in the Scope of Work. All client reference information must be documented and verifiable. Reference contacts must be aware that they are being used as a reference and agreeable to City interview for follow-up. References shall include the following in this order:

a. Client/Agency Name

b. Contact Name and Title (project manager role preferred), Telephone, and Email

c. Number of Projects Completed for Client/Agency

d. Project Names

e. Project Descriptions

f. Project Approach and Methodology

g. Year of Project and Length of Project

h. Project Budgets and Final Invoiced Amount

i. Contractor Personnel Assigned to Project and Project Role

6. Section 5-Other Information: Provide any other information that you believe will assist the City of Norwalk in making its selection. Such information may be in this section of your submission.

7. Section 6-Forms: Fully Completed Section 1 – Response Forms

2.9 Selection Process

Submissions will be initially reviewed by a Selection Committee. The Selection Committee may select the two or three firms that best meet the City’s requirements. These firms will then be invited to represent their submissions to and respond to questions from the Selection Committee.

Page 29 of 104, 4486 Norwalk Police Department Gates-FINAL

This RFQ has been developed based on a two-step process. Interested firms shall submit a qualification package outlining all of its experiences, capabilities and qualifications necessary for this project as described herein. The City will evaluate the qualification submittals and develop a shortlist of the qualified firms . After the review/interview process, the City will request the most qualified firm(s) to provide fee proposal(s) in accordance with proposal format to be provided to those invited to submit. The City will provide a proposal form to the most qualified firm(s) after the review/interview process.

Final award shall be made based on best value to the City, including price, qualifications, and compliance with all applicable State of Connecticut and DECD requirements.

Following this selection process, the Selection Committee will make a recommendation to the City Council Committee. Approval to enter into a contract has to be authorized by the Norwalk City Council.

The City of Norwalk reserves the right to reject any and all submissions submitted, to request additional information from all proposers and to negotiate with one or more of the finalists regarding the terms of this engagement. The City of Norwalk also reserves the right to retain the submissions, use any ideas contained in the submissions and is not obligated in any manner to reimburse the proposers for the costs incurred in connection with responding to this Request for Submissions.

The Selection Committee intends to recommend the firm that, in its opinion, best meets the City’s needs, not necessarily the firm with the lowest fees.

The anticipated selection schedule is as follows:

RFQ Review/Interviews/RFP (fees) April/May 2026 City Council Committee Review June 2026 City Council Review June 2026

2.10 Criteria for Evaluating Proposal Submissions

The City of Norwalk shall be responsible for reviewing the submissions received and will further evaluate them, using the following criteria. The City reserves its rights to examine any other criteria and take the same under consideration and to reject any firm or submissions despite its compliance with these criteria if it determines that to do so would be in its best interests.

Page 30 of 104, 4486 Norwalk Police Department Gates-FINAL

Criteria Weight

Proposed Design Solution (gate speed, durability, aesthetics, compliance with space constraints) 30%

Firm/Team Qualifications and Experience 20%

References and Past Performance 10%

Project Schedule (feasibility and minimization of disruption) 10%

Cost Proposal (lump sum and cost breakdown clarity) 30%

Total Possible Points 100

2.11 Prime Proposer Responsibility

Firm’s submissions to this RFQ may utilize the services of subcontractors. If subcontractors are planned to be used, this should be clearly explained in the proposal. The prime proposer will be responsible for the entire contract performance whether or not subcontractor is to perform.

All corporate information required in this RFQ must be included for each proposed subcontractor. The proposal must also include copies of any agreements to be executed between the prime proposer and any subcontractors in the event of contract award. Under this RFQ, the City of Norwalk retains the right to approve all subcontractors.

2.12 Key Personnel

The personnel and commitments identified on any proposer’s proposal will be considered essential to the work to be performed under this RFQ. Prior to diverting any of the specified individuals to other programs or changing the level of effort of the specified individuals, the proposer must notify the City of Norwalk fourteen (14) days in advance and will be required to submit justification, including proposed substitutions, in sufficient detail, to permit evaluation of the impact on the project. The proposer will make no deviation without the prior written consent of the City of Norwalk. Replacement of personnel will be with personnel or equal ability and qualifications.

Any employee of the proposer, who in the sole opinion of the City of Norwalk is unacceptable, shall be removed from the project pursuant to the request of City of Norwalk. The proposer will have Fourteen

(14) Days to fill the vacancy with another employee of acceptable technical experience and skills subject to the written approval of the City of Norwalk.

Page 31 of 104, 4486 Norwalk Police Department Gates-FINAL

2.13 Availability of Funds

The contract award under this RFQ is contingent upon the availability of funds to the City of Norwalk for this project. In the event that funds are not available, any contract resulting from this RFQ will become void and of no force and effect.

2.14 Payment & Invoices

The proposer will bill the City of Norwalk based on the submission of monthly invoices in a format to be determined by the City.

2.15 Termination for Default or for the Convenience of the Contracting Agency Performance under this contract resulting from this RFQ may be terminated by the City of Norwalk whenever;

The proposer, in the sole opinion of the City, is in default in the performance of the contract and shall fail to correct such default within the period specified by the contracting officer in a notice specifying default; or the contracting officer shall determine that termination is the best interest of the City of Norwalk.

Termination will be effected by delivery to the proposer of a notice to terminate, stating the date upon which the termination becomes effective. Upon receipt of the notice to terminate, the proposer shall:

• Stop all work

• Assign to the City of Norwalk all rights, title and interest in the work being developed;

• Deliver forthwith to the City of Norwalk all completed work and work in progress;

• Preserve and protect, until delivery to the City, all material plans, and documents related to this contract which, if the contract had been completed, would have been furnished to the City of Norwalk or necessary to the completion of the work

2.16 Negotiated changes

In the event negotiated changes occur after the awarding of the contract, the same pricing policies called for in the original contract will remain in effect

2.17 Contract Agreement(s) and Contract Period(s)

The selected proposer will be required to agree to and sign a formal written contract between the City of Norwalk and the proposer, prepared by the Law Department of the City of Norwalk. A sample of the contract, is provided in a separate section to illustrate the type of contract the City will use to contract for this project.

2.18 Right of Set-Off

The undersigned bidder hereby authorizes the City to set off against monies payable hereunder by the City to the bidder, an amount equal to any unpaid real and personal property taxes and assessments (the collection of which is not barred by the State of Limitations), owing by the bidder to the City, including all interest and lien charges in connection with such paid taxes.

2.19 Duration of Submissions

Submissions will remain in effect for a period of ninety (90) days from the deadline for submission of the proposal.

Page 32 of 104, 4486 Norwalk Police Department Gates-FINAL

2.20 Acceptance of RFQ Content

Provisions of this RFQ and the contents of the successful response will be used to establish final contractual obligations. The City retains the option of canceling the award if the successful Respondent fails to accept such obligations. The City and the successful Respondent shall enter into a written contract for the work to be performed.

It is understood that this RFQ and the Respondent’s proposal shall be attached and included by reference in a contract signed by the City and the successful Respondent.

This RFQ is not an offer: Neither this RFQ nor any subsequent discussions shall give rise to any commitment on the part of the City of Norwalk or confer any rights on any proposer unless and until a contract is fully executed by the necessary parties. The fully executed contract document will represent the entire agreement between the proposer and the Department and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The City shall assume no liability for costs incurred by the proposer or for payment of services under the terms of the contract until the contract has been accepted and approved by the City’s Corporation Counsel and fully executed by all parties.

2.21 Insurance Coverage Requirements

Page 33 of 104, 4486 Norwalk Police Department Gates-FINAL

Verrill Draft 11/19/24

{00101091.DOCX 1}

CONSTRUCTION SERVICES INSURANCE RIDER

The Contractor shall provide and maintain insurance coverage related to its services in connection with the Project in compliance with the following requirements.

The insurance required shall be written for not less than the scope and limits of insurance specified hereunder, or required by applicable federal, state and/or municipal law, regulation or requirement, whichever coverage requirement is greater. It is agreed and understood that the scope and limits of insurance specified hereunder are minimum requirements and shall in no way limit or preclude the City from requiring additional limits and coverage to be provided under the Contractor's policies.

The insurance obligations under this agreement shall be (1) all the insurance coverage and/or limits carried by or available to the Contractor; or (2) the minimum insurance coverage requirements and/or limits shown in this agreement, whichever is greater.

Minimum Scope and Limits of Insurance:

Workers' Compensation Insurance: With respect to all operations the Contractor performs, it shall carry Workers' Compensation Insurance in accordance with the requirements of the laws of the State of Connecticut, and Employer's Liability limits of One Hundred Thousand Dollars ($100,000) coverage for each accident, One Hundred Thousand Dollars ($100,000) coverage for each employee by disease, Five Hundred Thousand ($500,000) policy limit coverage for disease.

Commercial General Liability: With respect to all operations the Contractor performs it shall carry Commercial General Liability insurance providing for a total limit of Two Million Dollars ($2,000,000) coverage per Occurrence for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, explosion/collapse and underground (XCU) and contractual liability coverage for the indemnification obligations arising under this Agreement. Products/completed operations coverage shall remain in effect for a minimum of two (2) years from the date of completion of the Work.1 The Annual Aggregate limit shall not be less than Two Million Dollars ($2,000,000).

Automobile Liability: With respect to each owned, non-owned, or hired vehicles the Contractor shall carry Automobile Liability insurance providing Two Million Dollars ($2,000,000) coverage per accident for bodily injury and property damage. If the Contractor or a Subcontractor will be transporting any hazardous material, a Pollution Liability Broadened Coverage for Autos endorsement must be added to the Business Automobile Policy by ISO endorsement CA 9948 3/06 or its equivalent and MCS-90.2

Umbrella/Excess Liability: The Contractor shall carry Umbrella or Excess Liability Insurance providing for a total limit of Five Million Dollars ($5,000,000) coverage per

1 Source: Sec. 10(b) of Easement.

2 Source: Sec. 10(c) of Easement.

Page 34 of 104, 4486 Norwalk Police Department Gates-FINAL

{00101091.DOCX 1} 2

occurrence for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. The annual aggregate limit shall not be less than Five Million Dollars ($5,000,000).

With respect to all operations the Contractor performs, the insurance limits required can be provided with a combination of Umbrella or Excess Liability insurance that would “follow form” of the underlying required terms and conditions.

Errors and Omissions/Professional Liability: With respect to any damage caused by an error, omission or any negligent or wrongful act of the Contractor or any subcontractor or subconsultant in connection with any professional services performed under this Agreement the contractor shall carry One Million Dollars ($1,000,000.00) coverage per claim.4

"Tail" Coverage: If any of the required liability insurance is on a "claims made" basis, "tail" coverage will be required at the completion of the Project for a duration of seven (7) years, or the maximum time period reasonably available in the marketplace. Continuous "claims made" coverage will be acceptable in lieu of "tail" coverage, provided its retroactive date is on or before the effective date of this Agreement. If continuous "claims made" coverage is used, Contractor shall be required to keep the coverage in effect for a duration of not less than seven (7) years following acceptance of the work by the City.

Acceptability of Insurers: The Contractor's policies shall be written by insurance companies licensed to do business in the State of Connecticut, with an AM Best rating of A- or better, and VII or better5. Additionally, all carriers are subject to approval by the City of Norwalk.

Subcontractors: The Contractor shall require all subcontractors to provide the same "minimum scope and limits of insurance" as required herein. All Certificates of Insurance shall be provided to the City's Corporation Counsel and to the City’s Finance Department (Attn: Risk Manager) as required herein.

Aggregate Limits: Any aggregate limits must be declared to and be approved by the City. It is agreed that the Contractor shall notify the City whenever fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the aggregate limit is eroded for the full limit, the Contractor agrees to reinstate or purchase additional limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid by the Contractor.6

4 Source: Rider appended to Form of Contract in Specifications.

5 Source: Easement Sec. 10 6 Source: Rider attached to Form of Contract in Specifications.

Page 35 of 104, 4486 Norwalk Police Department Gates-FINAL

{00101091.DOCX 1} 3

Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the City. All deductibles or self-insured retentions are the sole responsibility of the Contractor to pay and/or to indemnify.

Notice of Cancellation or Nonrenewal: Each insurance policy required shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in coverage or in limits before the expiration date except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

Notwithstanding this requirement, the Contractor is primarily responsible for providing such written notice to the City thirty (30) days prior to any policy change or cancellation that would result in a change of the amount or type of coverage…