1-265X901105 - Mobilecop Replacement RFI.pdf

REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT NOTICE

MOBILECOP REPLACEMENT

DUE DATE: September 23 by 12:00 PM ET

RFI NUMBER: 265X901105

SUBMITTAL: https://cincinnati-oh.bonfirehub.com/

All proposals must be submitted electronically via the City’s Bonfire portal at the above link. Responses submitted by hard copy, mail, or e-mail will not be accepted. See “SUBMISSION OF RESPONSES TO THE RFI” for more details.

Requests for information related to this Notice should be directed to:

Buyer: Jennifer Sherman E-mail: Jennifer.Sherman@cincinnati-oh.gov

ISSUE DATE: August 11, 2025

NOTE: The City publishes information on the City of Cincinnati Internet web site at www.cincinnati-oh.gov, which includes the Cincinnati Municipal Code (CMC) and the information concerning the rules and regulations governing the City’s Small Business Enterprise (SBE) Program and Minority/Women Business Enterprise (M/WBE) Program. Offerors may register as a City vendor online at www.cincinnati-oh.gov/vss.

https://cincinnati-oh.bonfirehub.com/ mailto:Jennifer.Sherman@cincinnati-oh.gov http://www.cincinnati-oh.gov/ http://www.cincinnati-oh.gov/vss

Reference Number 265X901105 Page No.2

I. REQUEST

PURPOSE OF THE REQUEST FOR INFORMATION (RFI)

The City of Cincinnati, hereinafter referred to as “City,” cordially requests responses from parties, herein after referred to as “Offeror” to this Request for Information. The City is seeking information from potential sources (i.e., firms, vendors, companies, etc.) capable of performing the requirements set forth in the subsequent Scope of Services.

This is not a procurement solicitation. The City will not reimburse any costs associated with the development and submission of materials in response to this request. There is no solicitation available at this time. However, should a procurement solicitation materialize, no basis for claims against the City shall arise as a result of a response to this RFI or the City’s use of such information as either part of our evaluation process or in developing specifications for any subsequent procurement solicitation.

SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS

The primary objective of this RFI is to obtain information from potential sources regarding the replacement of mobile data computer (MDC) software. The City is requesting information regarding the following, at a minimum:

a. Ability to operate in a mobile or wireless broadband environment.

b. Multifactor authentication with active directory integration is required.

c. Ability to query Criminal Justice Information from various data sources (RCIC, LEADS, NCIC, BMV, etc.).

d. Provide Query forms for various types of queries (Vehicle, Person, Gun, Boat, etc.);

e. Provide a Summary Screen comprising of key information and images parsed out from various responses public education support.

f. Display custom alert flags on the Summary Screen.

g. Provide hyperlinks in key fields (DL, SSN, Name, etc.) so that users can initiate secondary queries.

h. Ability to send selected information from the Summary Screen to a third-party RMS system.

i. Ability to review the details of individual responses from various sources pertaining to a query.

j. Generate audible alerts for responses containing critical information such as Wanted Person, Stolen

Vehicle, etc.

k. Alert other officers in the group when a query response contains critical information related to Officer Safety.

l. Ability to interface with multiple Computer Aided Dispatch (CAD) systems and load CAD forms based on the officer’s agency/jurisdiction.

m. Ability to pass login credentials to a third-party CAD system for simultaneous authentication.

n. Ability to receive dispatches and perform subsequent functions such as Enroute, On Scene, Update, Clear, etc.

o. Provide custom CAD forms for performing dispatch-related functionalities.

p. Ability to self-initiate a dispatch associated with a Traffic Stop.

q. Provide the accurate location of the incident on the Traffic Stop form.

r. Ability to support other custom forms related to CAD

s. Ability to handle a high volume of data from CAD to the Mobile units during major incidents involving multiple units/agencies.

t. Provide a Status screen that displays the status of all officers/units belonging to the joined group(s).

u. Provide a Mail functionality that allows off-duty officers to retrieve and read the message(s) during their shift.

Reference Number 265X901105 Page No.3

v. Provide a Talk feature for Instant Messaging between officers.

w. Provide an Emergency Button that allows you to request officer assistance.

x. Ability to switch between Day and Night mode.

y. Provide a Map feature that displays the current incidents and available units.

z. Provide turn-by-turn directions to the dispatched address.

aa. Provide a customizable toolbar with buttons/links for frequently used applications.

bb. Pass Login credentials to other applications on the toolbar to allow Single sign-on.

cc. Ability to handle a high data transfer volume between Mobile Clients and Backend Systems during major incidents involving multiple units/agencies.

RESPONSES TO THE RFI

This RFI may aid in the planning and developing of a competitive procurement to contract for a self-release vehicle immobilization program. The City will review each request for this purpose and to identify potential sources capable of providing these services.

All responses to this RFI should contain, at a minimum, the following:

a. Company Contact Information (i.e., Name of company and point of contact (POC); telephone number, address, and email address of POC).

b. A response to the overview or description of existing capabilities of the company to perform the scope of services.

c. High-level estimates of price and schedule are needed to complete the scope of services and technical requirements described.

In the event a procurement solicitation or contract materializes for this service, all Offerors shall be subject to the provisions of the economic inclusion programs found in Chapters 323 and 324 of the Cincinnati Municipal Code and the Equal Employment Opportunity Program found in Chapter 325 of the Cincinnati Municipal Code.

Information about these programs can be obtained by visiting the following website: http://www.cincinnati-oh.gov/inclusion/.

TIMETABLE

Milestones for the Process are: Date

1. Release of RFI 08/11/2025

2. Deadline for Questions 09/02/2025 at 12:00 ET

3. Offerors submit responses 09/23/2025

4. City issues procurement for related services (if necessary) To be determined

INSTRUCTIONS FOR SUBMITTING INFORMATION

Submission of Responses to the RFI Include information as requested or required. Be sure information submitted is complete and properly identified.

The cover page of the document shall indicate the RFI Reference Number, Time, Date Due, and the title of the RFI. Information must be received by the Office of Procurement by the date and time specified as the due date.

Responses shall be emailed to Jennifer Sherman, Buyer at: Jennifer.Sherman@cincinnati-oh.gov.

http://www.cincinnati-oh.gov/inclusion/ http://www.cincinnati-oh.gov/inclusion/ mailto:annette.gordon@cincinnati-oh.gov

Reference Number 265X901105 Page No.4

Questions and Inquiries Questions and Inquiries, written only, will be accepted from any and all firms. Inquiries pertaining to this Request for Information must include the following in the subject line: RFI number and RFI. All written questions should be directed to Jennifer Sherman via email @ Jennifer.Sherman@cincinnati-oh.gov.

All questions shall be received no later than 12:00 ET, September 02, 2025.

Corrections and Addendums If it becomes necessary to revise any part of this request or if additional data is necessary to enable an exact interpretation of provisions in this request, an addendum will be issued. It is the responsibility of the Offeror to ensure that all addendums are received prior to submitting information.

References All Offerors shall include, with their responses, a list of current references for whom comparable work or equipment has been supplied. This list shall include company/municipality name, person to contact, email address and telephone number.

Miscellaneous Requirements All information shall provide a straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this request. Emphasis should be on completeness and clarity of content.

mailto:annette.gordon@cincinnati-oh.gov