City of Goodyear Procurement Office 1900 N. Civic Square Goodyear, AZ 85395 Phone: 623/882-7834 Statement of Qualifications

Solicitation No: RFQ 26-0121 www.goodyearaz.gov Revised 7/25/24

Solicitation Number: RFQ 26-0121

Project Name: Estrella Parkway and MC85 Intersection Improvements

Project Number: 42100

Solicitation Due Date: May 28, 2026 Time: 3:00 pm (Arizona Time)

Procurement Specialist: Dora Chavez Phone: (623) 882-7834 Email: dora.chavez@goodyearaz.gov

All Statement of Qualifications, (SOQs) must be received by the City of Goodyear at the specified date and time cited above. Late submissions will not be considered. SOQs received by the correct date and time shall be publicly opened and read. Offerors are advised to carefully read the entire Solicitation Package. SOQs that do not comply with all Instructions to Offerors may be disqualified.

Solicitation packages can be obtained by downloading from the City of Goodyear’s website:

https://www.goodyearaz.gov/government/departments/finance/procurement-office and following these instructions:

Alternatively, you can bypass the City website and go directly to goodyearaz.bonfirehub.com.

Should you experience problems downloading the solicitation, contact the procurement staff shown above.

The opening will be live on Microsoft Teams. Offerors may attend the solicitation opening by selecting the link provided on the second page of the solicitation.

Attendance at the Pre-Offer Conference is not mandatory; however, Offerors are strongly encouraged to attend and are also strongly encouraged to read entire solicitation prior to Pre-Offer Conference. Copies of the solicitation will not be provided during the Pre-Offer Conference.

Pre-Offer Conference: May 7, 2026 @ 10:00 A.M. (Arizona Time)

Pre-Offer Location: Microsoft Teams - Microsoft Teams – Follow the link provided on the second page of the solicitation.

All communications concerning this solicitation must be directed to responsible procurement staff identified above through our eProcurement portal, Bonfire. Communications with other city staff may disqualify you from the evaluation process.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.

Published in the Arizona Republic Southwest Section on: 04/22, 04/24, 04/29 and 05/01/2026 http://www.goodyearaz.gov/ https://www.goodyearaz.gov/government/departments/finance/procurement-office https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fgoodyearaz.bonfirehub.com%2F&data=05%7C01%7CJacque.Behrens%40goodyearaz.gov%7Cad9858bcf81f4b8171ee08dab77c2c4d%7Cd3c15ad314d04259b2a9ef3cfb13278f%7C0%7C0%7C638024041283765091%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Ile2vDzsIQTIR%2BgCktAbPuHiezxfAZDcDnXdmYb%2BjXk%3D&reserved=0

Phone: 623/882-7834 Statement of Qualifications

MICROSOFT TEAMS MEETING LINKS

PRE-OFFER CONFERENCE

May 7, 2026 at 10:00 a.m. (Arizona Time) Microsoft Teams meeting Join: https://teams.microsoft.com/meet/23496086426880?p=89LMz22Wfpfzbn5D0P Meeting ID: 234 960 864 268 80 Passcode: j6R8oB6A

SOLICITATION OPENING

May 28, 2026 at 3:00 p.m. (Arizona Time) Microsoft Teams meeting Join: https://teams.microsoft.com/meet/295336980173054?p=qxwgtr1ZLCNlPh54Mu Meeting ID: 295 336 980 173 054 Passcode: 8NS9z4Kf https://teams.microsoft.com/meet/23496086426880?p=89LMz22Wfpfzbn5D0P https://teams.microsoft.com/meet/295336980173054?p=qxwgtr1ZLCNlPh54Mu

Phone: 623/882-7834 Table of Contents

SECTIONS PAGE

Notice Page 1

Microsoft Teams Meeting Links 2

Table of Contents 3

Instructions to Offerors 4

Scope of Work 9

Offer and Acceptance 15

ATTACHMENTS

Attachment A – Required Submittals 16

Attachment B – Non-Collusion Affidavit 23

ATTACHMENTS UNDER SEPARATE COVER

Attachment C – Area Map (2 pages)

Attachment D – Professional Services Agreement (Attached as separate document)

(17 pages)

Phone: 623/882-7834 Instructions to Offerors

1. PREPARATION OF OFFER

a. Instructions for Preparing and Submitting Response:

1. SOQs shall be submitted through the City of Goodyear’s procurement purchasing portal (Bonfire) website at https://goodyearaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Submissions submitted elsewhere or under the wrong solicitation will not be considered.

2. Solicitation Amendments: Any changes to the solicitation document will be in the form of a solicitation amendment. Amendments are posted on the City of Goodyear’s purchasing portal (Bonfire) website at https://goodyearaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Interested parties are cautioned to check the purchasing portal (Bonfire) for amendments prior to submitting their SOQ. The City will not be held responsible if a Offeror fails to receive any amendments issued.

3. The City shall not be responsible for any oral changes to the scope of work or specifications by any employees or officer of the city and interested parties are cautioned not to rely on any such changes.

b. It is the responsibility of all Offerors to examine the entire solicitation package and seek clarification from the responsible procurement staff person of any item or requirement that may not be clear, and to check all responses for accuracy before submitting a response.

c. All submissions shall be on the forms provided in the solicitation package. It is permissible to copy these forms if required. Telegraphic (facsimile) or emailed submissions will not be considered.

d. The Offer and Acceptance document shall be returned with the submittal signed by a person authorized to sign. Documents which require information must be filled out in their entirety. Erasures, interlineations, or other modifications on the forms shall be initialed by the authorized person signing the documents.

e. It is the Offeror’s responsibility to obtain a copy of any addenda relevant to this solicitation. Failure to submit addenda with the solicitation response may be grounds for deeming an offer non-responsive.

f. Responses to this RFQ shall be submitted through the City of Goodyear’s procurement purchasing portal (Bonfire) website at https://goodyearaz.bonfirehub.com/portal.

g. Periods of time, stated as a number of days, shall be calendar days.

h. It is the responsibility of the responding party to submit the SOQ at the place and by the time provided in the solicitation.

i. Negligence in preparing a response confers no right of withdrawal after the due date and time of the submission. No submission shall be altered, amended, or withdrawn after the specified due date and time.

j. The City will not reimburse the cost of developing, presenting, or providing any responses to this solicitation. Responses submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner.

https://goodyearaz.bonfirehub.com/portal

2. SUBSTITUTIONS OR EXCEPTIONS

The City reserves the option to not consider offers for award if the Offeror: i) takes any exception to the specifications and the City does not agree or accept the proposed changes; or ii) proposes a unit which does not meet the City’s specifications exactly and the Offeror does not additionally propose the specified unit prior to the offer opening, and the City rejects the alternative identified.

3. PREPARATION OF SPECIFICATIONS BY PERSONS OTHER THAN CITY PERSONNEL

All specifications shall seek to promote overall economy for the purposes intended and encourage competition and not be unduly restrictive in satisfying the City’s needs. No person preparing specifications shall receive any direct or indirect benefit from the utilization of specifications, other than fees paid for the preparation of specifications.

4. INQUIRIES

Any questions related to the solicitation shall be directed to the responsible Procurement staff via email or through Messages/Opportunity Q&A on the City’s eProcurement portal (Bonfire) Procurement staff.

Offerors shall not contact or ask questions of other City staff or the City department for which the requirement is being procured.

Any correspondence related to a solicitation should refer to the solicitation number, page, and paragraph number. All questions must be submitted no later than the date/time indicated on the City’s procurement portal (Bonfire).

All questions must be submitted no later than the close of business on May 21, 2026.

5. PRE-OFFER CONFERENCE

Attendance at the scheduled Pre-Offer Conference is not mandatory. The date, time and location of the conference are indicated on the cover page of this document. The purpose of this conference will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City’s position. Any doubt as to the requirements of this solicitation or any apparent omission or discrepancy should be presented to the City at this conference. The City will then determine if any action is necessary and may issue a written amendment to the solicitation. Oral statements or instructions will not constitute an amendment to this solicitation.

6. LATE OFFERS/MODIFICATIONS/WITHDRAWALS

Offers, modifications of submissions, and withdrawals received after the due date and time specified for receipt will be rejected. An Offeror (or designated representative) may withdraw their offer via email to the responsible procurement staff any time prior to the solicitation due date and time.

7. PUBLIC RECORD/CONFIDENTIAL INFORMATION

All offers submitted in response to this solicitation shall become the property of the City and shall become a matter of public record available for review, subsequent to the award. If the Offeror believes that any information provided throughout the procurement process should be withheld as confidential, it is the responsibility of the Offeror to submit to the Procurement Manager a statement when the confidential information is submitted which identifies those items the Offeror believes to be confidential and the legal reason(s) why they are confidential. The Procurement Manager shall review the request for confidentiality and advise the Offeror in writing if the information will be treated as confidential by the City. If the City receives a public records request for any of the information determined to be confidential by the

Procurement Manager, the City will use reasonable efforts to give notice to the Offeror prior to the release of the information.

8. OFFER ACCEPTANCE PERIOD

In order to allow for an adequate evaluation, the City requires an offer in response to this Solicitation to be valid for one hundred twenty (120) days after the opening time and date.

9. DISCUSSIONS

The City reserves the right to conduct discussions with Offerors for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the submittal in order to clarify a response and assure full understanding of, and responsiveness to, solicitation requirements.

10. PERSONNEL

It is essential that the Offeror provide adequate experienced personnel, capable of and devoted to the successful accomplishment of the work to be performed in this Solicitation. The Offeror agrees that those persons identified in their submittal shall not be removed or replaced without a written request to and approval from the City.

11. AWARD OF CONTRACT

a. The contract will be awarded pursuant to the provisions of the City of Goodyear Procurement Code.

Notwithstanding any other provision of this solicitation, the Procurement Manager further reserves the right to i) waive any immaterial defect or informality; ii) reject any or all offers, or portions thereof; iii) reissue the solicitation; or iv) modify or cancel this solicitation.

b. A response to a solicitation is an offer to contract with the City based upon the terms, conditions and specifications contained in the City’s solicitation and the written amendments thereto, if any. If City Council approval is necessary, offers do not become contracts unless and until they are accepted by the City Council. A contract is formed when written notice of award(s) is provided to the successful Offeror(s). The Contract has its inception in the award document, eliminating a formal signing of a separate contract.

12. BUSINESS REGISTRATION PERMIT

All Offerors awarded contracts with the City shall be required to obtain a City of Goodyear Business Registration Permit through the Goodyear Business Registration Office. For further information call Finance, at (623) 932-3910 or bl@goodyearaz.gov.

13. PROTESTS

a. Any interested party may protest a solicitation issued by the City or the proposed award or the award of a City Contract by submitting a request in writing with the Procurement Manager for the City of Goodyear, with a copy directed to the City Attorney for the City of Goodyear as follows:

Jacque Behrens, CPPB Procurement Manager City of Goodyear 1900 Civic Square Goodyear, AZ 85395

Roric Massey City Attorney City of Goodyear 1900 Civic Square

b. Writing: All protests must be in writing and shall include the following information:

• The name, address and telephone number of the protester;

mailto:joe.lewandowski@goodyearaz.gov

• The signature of the protester or its representative;

• The solicitation or contract number;

• A detailed statement of the legal or factual grounds of the protest including copies of relevant documents; and

• The form of relief requested. R3-4-16.01

c. Time Frame: To be considered, protests must be filed during the time frame identified in the procurement code.

• Protests of a solicitation must be filed within five (5) days of the first advertising of the solicitation.

• Protests of an award must be filed within ten (10) days of the issue date of the Notice of

Award or Notice of Intent to Negotiate and Award.

d. The Procurement Manager is required to notify all interested parties that a protest has been filed.

14. EVALUATION PANEL

Submittals will be evaluated by an evaluation panel which shall develop a final list with a minimum of three and a maximum of five respondents based on the evaluation criteria. If fewer than three (3) firms respond to the RFQ, or if one or more firms drops out of the procurement or is disqualified so that there are fewer than three (3) firms participating in the selection process, the City may elect to proceed with the selection with responsive and responsible firms, or may elect to terminate the procurement.

15. PANEL CONTACT

Offeror shall have no exclusive meetings, conversations or communications with an individual evaluation panel member on any aspect of the solicitation, after submittal.

16. INTERVIEWS

Interviews will be held as part of the evaluation process. The criteria and the evaluation process will be provided to those firms on the final list who are invited to interview. The City shall not reimburse the firms for the costs associated with the interview process.

17. BASIS OF AWARD

The final selection will be based on the scores for the SOQs and interviews combined. In either case the award shall be made to the responsive, responsible offeror whose responses are determined to be the most advantageous to the City.

18. CONFLICT OF INTEREST

Offerors shall fully disclose all known and potential conflicts that could influence or appear to influence their judgment or the quality of their services.

19. OFFER RESULTS

Offers will be opened on the stated due date, time and location indicated on the cover sheet of the solicitation at which time the name of each Offeror shall be read. Offers and other information received in response to the proposal shall be shown only to authorized City personnel having a legitimate interest in them or persons assisting the City in the evaluation. Offers are not available for public inspection until after award recommendation has been posted on the City’s website.

A executive summary will be posted on the City’s eProcurement portal (Bonfire) within five (5) calendar days of the opening. The information on the executive summary will be posted as it was read during the opening. The City makes no guarantee as to the accuracy of any information on the executive summary. Once the City has evaluated the offers an award recommendation will be posted on the City ’s website. No further notification will be provided to unsuccessful Offerors

20 ADDITIONAL INFORMATION

a. Instructions. The City shall not be held responsible for any oral instructions. Any changes to this RFQ will be in the form of an addendum. The addenda’s if applicable are available via download from our City of Goodyear website.

b. City rights. The City reserves the right to reject any or all SOQ’s, to waive any informality or irregularity in any SOQ received, and to be the sole judge of the merits of the respective SOQ received.

c. Contact with City Employees. Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subconsultant(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Consultant), will refrain from any direct or indirect contact with any person (other than the designated Purchasing Officer) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant City Manager, Deputy City Managers, Department heads, the Mayor and other member of the Goodyear City Council. As long as the RFQ solicitation is not discussed, Consultant may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

d. Reservation of Rights. There shall be no express or implied intent to contract until expressly stated in writing by the City, an award is made, and all conditions stated herein are satisfied. The City reserves the right to reject any or all SOQs, or to withhold the award for any reason it may elect, and to waive or decline to waive irregularities in any proposal.

END OF INSTRUCTIONS TO OFFERORS

Phone: 623/882-7834 Scope of Work

SECTION 1. INTRODUCTION

The City of Goodyear (“City”) is issuing this Request for Qualifications (“RFQ”) seeking Statements of Qualifications (SOQ’s) from qualified professional architecture/engineering firms (“Consultant”) to be considered for design services, and potentially administration and inspection services, for “Estrella Parkway and MC85 Intersection Improvements, City Project Number 42100 (“project”)”, (“project”). Only Consultants capable of providing the requested professional service will receive consideration. All processes will be conducted in accordance with Arizona Revised Statutes, ARS, Title 34.

SECTION 2. BACKGROUND

Estrella Parkway is a heavily trafficked corridor that runs north to south through Goodyear. It is designated as a scenic arterial but does not meet current City standards in all areas.

There is an ongoing project south of the Estrella Parkway and MC85 intersection that plans to widen the roadway south of the intersection from 2 to 3 southbound lanes.

There are currently 3 southbound lanes on Estrella Pkwy from Bullard Ave to just north of MC85. However, there are only 2 thru southbound lanes just north of MC85. This project is necessary to complete 3 thru lanes and bikes lines throughout the Estrella Pkwy corridor.

SECTION 3. PROJECT DESCRIPTION

This project will design the widening of Estrella Parkway on the west side to accommodate a southbound third thru lane, dedicated right turn lane, bike lane, and sidewalk and also widen the east side to accommodate a bike lane and sidewalk from State Route MC85 north approximately 660’.

Project scope includes:

• Northbound bike lane and sidewalk on east side.

• Southbound third thru lane, dedicated right turn lane, bike lane, and sidewalk on west side.

• Replacement and relocation of the traffic signals on the north side (NE & NW corners) of the intersection including ITS boring under the Union Pacific Railroad (UPRR).

• Widening of the railroad crossing abutments across the proposed roadway widening and relocation of the railroad crossing arms which will require extensive Union Pacific Railroad (UPRR) coordination utilizing a company specialized in Union Pacific Railroad (UPRR) coordination.

• Drainage improvements.

• Decomposed granite (DG) and landscaping restoration.

• 2” mill and fill of the existing pavement from MC85 to Illini Street.

The awarded Offeror shall develop permit ready plans, specifications, coordinate all utilities and associated relocations, and all design services for the project. Duties also include the preparing legal descriptions and exhibits for right-of-way acquisition. The awarded Offeror will coordinate with the City, Union Pacific Railroad (UPRR), Maricopa County Department of Transportation (MCDOT), other stakeholders, utility companies, and property owners.

The total project budget will support this contract as well as other city expenses including, but not limited to, permitting costs, costs for preconstruction phase services, administrative costs, and costs for other related services.

The project is estimated to begin in September of 2026 with an estimated 365 days duration. Construction will utilize the Construction Manager at Risk (CMAR) delivery method.

SECTION 4. SERVICES TO BE PERFORMED BY CONSULTANT

4.1 Specific services to be performed

4.1.1 Design and Preconstruction Phase Services.

4.1.2 Construction and Post-Construction Phase Services/Deliverables.

4.1.3 Plan review submittals for approval to: City of Goodyear, MCDOT, and the UPRR.

There will be extensive coordination with the UPRR.

4.2 Design and Preconstruction Phase Services

4.2.1 Produce Plans, Specifications and Cost Estimates

The Consultant shall be required to document work through reports, plans, specifications, and/or technical memoranda. Cost estimates may be requested to accompany the following submittals:

30%/Schematic Design, 60%/Design Development, 90%/Construction Document plan submittals or progress plan submittals as negotiated, and a final permit ready construction document submittal that may include a Final Cost Estimate. The Consultant shall be responsible for ensuring that the final plans and specifications including complete permit ready Contract Documents meet the requirements of the latest editions of all applicable City, County, State and Federal standards and codes including, but not limited to:

• Maricopa Association of Governments Uniform Standard Specifications and Details for

Public Works Construction

• American Water Works Association Standards

• Maricopa County Environmental Services Department

• Maricopa County Air Quality Department

• Arizona Department of Transportation Construction Standards and Specifications

• City of Goodyear Code of Ordinances

• City of Goodyear Zoning Ordinance

• City of Goodyear Subdivision Regulations

• City of Goodyear Engineering Design and Construction Standards and Specifications

• Family of International Building Codes

• Uniform Building Code for Sound Transmission Control Near Luke Air Force Base

• International Fire Code

• American Association of State Highway and Transportation Officials, a policy on Geometric

Design of Highways and Streets

• Federal Highway Administration

• United States Environmental Protection Agency

• Arizona Department of Environmental Quality

• Arizona Department of Water Resources

• United States Code of Federal Regulations as Published by the Office of the Federal

Register

• National Emission Standards for Hazardous Air Pollutants (NESHAPs) for Asbestos, etc.

• Occupational Safety and Health Administration (OSHA)

• Arizona Department of Safety and Health (ADOSH)

• United States Access Board

4.2.2 Manage team and sub-consultants throughout the phases of design; meet with City staff and conduct workshops to summarize findings and plan direction for design; maintain project schedule; provide project reporting.

4.2.3 Evaluate existing documentation including assessment reports, as-builts, and other investigative data and/or reports that may be available.

4.2.4 Conduct surveying, geotechnical evaluation, and needed subsurface utility explorations to develop construction requirements.

4.2.5 Provide legal descriptions and maps for assisting the City if land acquisition is needed.

4.2.6 All City standards shall be used to develop the construction documents including but not limited to the most up to date drafting standards and the standard Guide specifications.

4.2.7 Conduct data collections, exploratory field investigations, inspections and on- site reconnaissance as necessary to meet the overall project objectives;

4.2.7.1 Inventory and Assessment: Existing transportation and travel routes (Ingress/egress);

Existing utilities (see below); Existing land use, existing topography and Drainage, existing hardscape and softscape, traffic impact analysis, etc.

4.2.8 Advise City on ways to gain efficiencies in project delivery.

4.2.9 Coordinate with agencies with jurisdiction and regulatory authorities as required.

4.2.10 Coordinate with City staff recognizing that other capital or private projects are ongoing.

4.2.11 Identify all utility locations both vertically and horizontally within the proposed alignment, including potholing as requested:

• Electrical

• Waterlines

• Sanitary Sewer Storm Sewer/Drainage

• Gas

• TV Cable

• Telecom and Fiber Optic

• Irrigation Districts

• Street lights

• Traffic Signals

• Other utilities as determined in the Design phase

4.2.12 The Design Team shall include in their scope payment for any utility coordination including all utility relocations and coordination with the utility company’s consultant or contractors. Impacts to utility facilities shall only occur during dates the utility companies allow impacts to their facilities. Actual dates will be determined by the utility company and all work shall occur within their schedule.

4.2.13 The proposed design shall comply with, but not limited to, the city’s Development Continuum requirements to include, but not limited to:

• Grading and Drainage Plans,

• Paving Plans,

• Signing & Striping Plans,

• Drainage Memo,

• Geotechnical Report,

• Engineering Probable Cost Estimate,

• Right-of-way strip maps and exhibits for dedication/annexation of Maricopa County

Department of Transportation (MCDOT) right-of-way

• Legal descriptions (allowance)

• Associated plan documents as requested during the Due Diligence and Pre-Application meetings.

4.2.14 Comply with the current city Building codes (initial phase will utilize the most up to date IBC), all applicable county, state, and national permitting requirements, most recent edition of the City of Goodyear’s Engineering Design Standards and Policy Manual.

4.2.15 Obtain all applicable permits. Prepare a complete and comprehensive set of permit-ready construction plans, reports, specifications and submittal checklists as required by the Development Continuum. Become familiar with the Accela electronic plan review system requirements for all permit submittals.

4.2.16 Develop a comprehensive risk register (i.e.: material/long-lead ordering; workforce and materials shortages, scheduling dependencies, utility operational constraints, etc.).

4.2.17 Coordinate with stakeholders, agencies and utility companies as necessary.

4.2.18 Provide detailed cost estimating and knowledge of marketplace conditions for the City’s review and comparison of an independent cost estimation.

4.2.19 Prepare required documents and checklists for deferred submittals.

4.2.20 Provide a concise and strategic construction phasing and budgeting plan. Advise the city of ways to gain efficiencies with various grant opportunities and project delivery methods consistent with any grant requirements.

4.2.21 Use sound judgement in sustainability and environmental sensibility is expected in the design and how the Construction site is managed.

4.2.22 Provide design status reports to the City Project Manager on monthly basis.

4.2.23 Protect the Owner’s and City’s sensitivity to quality.

4.2.24 Mitigate safety, environment and community factors.

4.3 Public Meetings

It is City policy to encourage public participation in the CIP and to have public meetings on major projects.

The Consultant shall be responsible for preparing presentation boards depicting the overall location/limits of the Project, typical sections/elevations, and any special details for the open-house meetings, and shall be prepared to discuss the project with attendees. Responsibility for any fees or costs associated with securing a venue for the open-house meetings as well as costs for advertisements or “fliers” to inform the public of these meetings will be negotiated with the selected consultant.

4.4 Project Management (this is ok)

The Consultant/ their sub-consultants may be required to perform services including: managing and coordinating the all aspects of the project, while making sure that all key priorities of the City of Goodyear are considered for managing: project integration, scope, time, cost, quality, communications, risks, and stakeholders. Tasks may include, but are not limited to: established CIP work flow process, project research; managing the project tasks: document drafting and preparation; plans, specifications, and CMAR document preparation; CMAR coordination and review; project updates; advancing the project through various phases of implementation, meet with City staff, consultants, and other stakeholders to determine project scope of work and requirements to meet and conform to City standards, supporting the City in communicating with the general public, contractors, consultants, other City employees, vendors, management, public officials, resolve procedural, operational, and other project-related problems;

construction administration; on-site inspection and coordination, and other ancillary professional services.

4.4 CMAR Advertisement Phase Services

The Consultant may be required to provide tasks including, but are not limited to: Answer all questions relative to plans, quantities and Special Provisions, attend and/or conduct the Pre-Offer conference, issue any required addenda, make ‘or equal’ determinations, make any necessary corrections to plans, typical sections, quantities, notes, offer analysis and recommendations, etc.

4.5 Construction Phase Services

4.5.1 Construction Phase Design Services (Post Design Services): Typical tasks might include: provision of scope/quantity survey verification letters for Field Orders and/or Change Orders; provision of clarification drawings, sketches or details to respond to contractor’s Requests for Information (RFIs), field questions, submittals review and approval, etc.

4.5.2 Construction Administration and Inspection Services (May or may not be needed) Consultant may be asked to submit a proposal for Construction Administration and Inspection Services. Services would include items such as QA/QC services to watch City’s interest by assuring contractor’s compliance with the contract documents, reviewing contractor pay requests, any change orders, shop drawing review, supporting City’s asset management needs, project close-out assistance, possible post-construction warranty period services, etc.

4.6 Post-Construction Phase Services/Deliverables

Dependent on the construction schedule, Post-Construction Phase services may be requested and could include, but not be limited to the following:

4.6.1 Prepare as-built documents based on information received from the contractor in AutoCAD or BIM format or in such other format as the City requires.

4.6.2 Present to required departments/agencies for review; responsible for all State, County, and City permit applications and approvals.

SECTION 5. SERVICES TO BE PERFORMED BY CITY

5.2 City Real Estate Division will be assisting in the preparation of the dedication/ annexation documents.

5.1 The Consultant will assist the City by developing exhibits and legal descriptions for easements (drainage, temporary construction or permanent) or ROW acquisitions, as needed. The City will interface with landowners and pay compensation for land acquisition.

5.2 The City, at their discretion, may hire a third-party owner’s representative to assist in review of contract deliverables and/or act on behalf the City’s project manager at workshops and meetings. The Owner’s Representative will be selected separate from this solicitation.

SECTION 6. PROJECT SCHEDULE

Construction document and delivery schedule will be dependent on funding and land acquisition. Anticipated schedule follows:

RFQ DESIGN SERVICES SCHEDULE

April 23, 2026 RFQ First Posted May 28, 2026 SOQ Due Date June 25, 2026 SOQs reviewed and ranked July 14, 2026 Interviews July 20, 2026 Notice of Intent to Award August 01, 2026 Notice to Proceed

CONSTRUCTION SERVICES SCHEDULE

July 2027 CMAR Solicitation

The above are target dates of completion are tentative and subject to change by the City.

END OF SCOPE WORK

Phone: 623/882-7834 Offer and Acceptance

DESCRIPTION OF SERVICES: Estrella Parkway and MC85 Intersection Improvements-Design Services (Project #42100)

OFFER

To the City of Goodyear: The undersigned Contractor hereby offers and agrees to furnish the goods and/or services in compliance with this Contract, as the term Contract is defined in this document.

By signing and submitting this Offer, Consultant certifies and warrants that Consultant: has read, understands and agrees to comply with the Contract as defined here; Contractor is qualified to perform all Services required herein; has no known, undisclosed conflict of interest; has not made an offer of any gift(s), payment(s) or other consideration to any City employee, elected official who has or may have had a role in the procurement process for this Contract; pursuant to A.R.S. § 41-4401, Contractor and its subconsultant s will comply with all immigration laws and regulations that relate to its employees and A.R.S. § 23-214; and the signatory is an officer or duly authorized agent of the Contractor with full power and authority to submit binding offers for the goods and/or services as specified herein.

Arizona Transaction (Sales) Number:

City of Goodyear Business Registration No.:

Arizona Professional Licenses Number:

Privilege Tax License Number:

Sign:

Consultant’s Company Name

Signature of Person Authorized to Sign Offer

Address

Printed Name

City State Zip Code

Title Date

Telephone

Email

ACCEPTANCE OF OFFER - CITY OF GOODYEAR

Contractor’s Offer is hereby accepted and a Contract awarded by the City. Contractor is now bound to provide the goods and/or services as specified in Scope of Work of this Contract. Contractor shall not start any billable work or provide any material/services until the Contractor receives an executed purchase order or written notice to proceed.

City Manager, City of Goodyear (if applicable)

Attested by:

City Clerk Date

Eff. Date: _______________

Procurement Manager Date

Approved as to form:

City Attorney Date

City Of Goodyear Procurement Office

Goodyear, AZ 85395 Phone: 623/882-7834 Required Submittals

Attachment A

Attachment A has been provided to Offerors as a guide to addressing items in your response. Offers should contain direct responses to the following requests for information and be organized so that they are readily identifiable.

Responses should be as thorough and detailed as possible so that the firm’s capabilities may be properly evaluated and shall, at a minimum, contain the following information:

SECTION 1 STATEMENT OF QUALIFICATIONS ORGANIZATION AND FORMAT

1. GENERAL

The Statement of Qualifications (“SOQ”) should present clearly and accurately the experience, knowledge and capability of the Consultant by providing a brief, straightforward, concise description of the Consultant’s ability to meet the requirements of this RFQ. SOQ emphasis should be on quality, completeness, clarity of content and responsiveness to the requirements.

The SOQ should be fully self-contained, follow the format outlined below and be without addenda.

Presentations within the statement should reflect consideration of the specific evaluation criteria identified in the Evaluation Criteria.

2. FORMAT

The Selection Committee will evaluate responses based on the SOQ information provided by the Consultants. To allow for a standard basis of evaluation, all SOQs are required to follow the following format.

Consultants shall submit (1) original electronic submittal through the City’s eProcurement portal, Bonfire.

The SOQ shall not exceed twelve (12) pages total in length. Pages shall be single-sided 8 ½” x 11”, except one page may consist of an 11” x 17” foldout. Font size shall be no less than 11 point, Arial or Times New Roman, no exceptions to the font type or size.

INCLUDED IN PAGE COUNT (12 pages) EXCLUDED FROM PAGE COUNT Transmittal Page/Cover letter Front and back cover pages SOQ response inclusive of 11 X 17 foldout Title page Table of contents Section dividers Offer and Acceptance Affidavit of Non-Collusion Solicitation document and or Amendments

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in the evaluation of the submitted SOQ.

Do not include any fees, man-hours or pricing related to this project with the SOQ submittal. These materials will not be considered and failure to comply with this provision may result in the rejection of the submittal.

3. ORGANIZATION

The information provided herein has been provided to Consultants as a guide to addressing items in your response. SOQ’s should contain direct responses to the following requests for information and be organized so that they are readily identifiable. Responses should be thorough and detailed as possible so that the firm’s capabilities may be properly evaluated and shall, at a minimum, contain the following information:

Goodyear, AZ 85395

3.1 Front and Back Cover (Excluded from page count)

The cover at a minimum must contain the following data:

• Statement indicating response to: RFQ 26-0121

“42100-Estrella Pkwy and MC85 Intersection Improvements” Attn: Dora Chavez, Procurement Officer City of Goodyear, Purchasing 1900 N Civic Square

3.2 Title Page (one page maximum, (Excluded from page count))

Include company name, addresses, email/website addresses, phone numbers, fax numbers and names (s) of Principals.

3.3 Signed Cover/Transmittal Letter (two page maximum, (Included in page count))

Provide a signed cover/transmittal letter on company letterhead identifying the Consultants and include firm’s interest in being selected. The Cover/Transmittal Letter is to be signed by the individual with authority to bind the Consultants contractually. Please address the letter to the Procurement staff identified on the Notice page. The cover letter shall provide the following:

3.3.1 A brief narrative that summarizes the background and distinguishing qualities or capabilities that uniquely qualifies the Consultant for this project;

3.3.2 List Principal Office location and describe local office work role. Include any documentation that supports the Consultant’s authority to provide services in Arizona;

3.3.3 Number of employees;

3.3.4 Identify the contact person for the firm’s submittal and confirm the availability of the key personnel identified in the SOQ;

3.3.5 Offeror identification information. Explain the Offeror’s legal organization including the legal name, address, identification number and legal form of the Offeror (e.g., partnership, corporation, joint venture, limited liability company, sole proprietorship). If a joint venture, identify the members of the joint venture and provide all of the information required under this section for each member. If a limited liability company, provide the name of the member or members authorized to act on the company’s behalf. If the Offeror is a wholly owned subsidiary of another company, identify the parent company. If the corporation is a nonprofit corporation, provide nonprofit documentation. Provide the name, address and telephone number of the person to contact concerning the SOQ;

3.3.6 Provide a general description of the firm that is proposing to provide the services and the length of time your firm has been in business;

3.3.7 Identify any contract or subcontract held by the Consultant of officers of the Consultant that has been terminated within the last five years. Briefly describe the circumstances and the outcome;

3.3.8 Identify any claims arising from a contract that resulted in litigation or arbitration within the last five years. Briefly describe the circumstances and the outcome.

This information should also be provided for all firms that make up the team.

3.3.9 Specifically state that:

3.3.9.1 Reasonable diligence has been exercised in the preparation of the SOQ and that all contents are true, accurate and complete, to the best of the signer’s knowledge;

3.3.9.2 That no exceptions are taken to the contents of the RFQ or the Professional Services Agreement or;

Goodyear, AZ 85395

3.3.9.3 Specifically identify and explain any RFQ or Professional Services Agreement item to which an exception is taken.

Note: Exceptions taken may render an SOQ nonresponsive and exceptions taken may be considered in scoring the SOQ under relevant scoring criteria.

3.4 Table of Contents (Excluded from page count)

The Table of Contents shall include all listed SOQ sections. Please separate and tab each section.

3.5 Appendix (Excluded from page count)

The following shall be included in the SOQ, in a separate tab titled “Appendix”, placed at the end of the SOQ, and will not be part of the page count.

3.5.1 Signed Offer and Acceptance from RFQ;

3.5.2 Non-Collusion Affidavit;

3.5.3 Provide a list of Firm’s current licenses by state, including type, category and number.

3.5.4 Provide a list of Arizona professional licenses held, including license numbers and note whether licenses are held by the firm, individuals or sub-consultants;

3.5.5 For the proposed team, provide a maximum one (1) page résumé for each key team member and key individuals that will be directly involved in the project. Briefly describe their experience with similar projects, number of years with the firm and their length of experience in their respective industry.

4. GROUNDS FOR DISQUALIFICATION

4.1 Receipt of submittal after the specified cut-off date and time.

4.2 Violating the “Contact with City Employees” contained in this RFQ.

Please be advised that the above will be grounds for disqualification, and will be strictly enforced:

SECTION 2 STATEMENT OF QUALIFICATIONS EVALUATION CRITERIA

Firms will be selected through a qualifications-based selection process based on the following criteria:

1. Project Understanding and Approach - 400 points

1.1. Understanding and Requirements of the Project: Describe your firm’s understanding and requirements of the city’s need for this project.

1.2. Risk Management: Describe your firm’s understanding of the project risks, issues, and challenges.

1.2.1. Discuss the major risks your team has identified and how you intend to address them.

1.2.2. Describe how the design aspects will accommodate existing constraints.

1.2.3. Describe your team’s approach to handling community engagement, conflicting interests, and comments from multiple stakeholders through the duration of the project.

1.2.4. Discuss the process the team will take to arrive at a multi-beneficial solution in an effective and efficient manner.

1.3. Technical Approach: Describe the team’s approach to the project (outlined in Section I – Scope of

Work), including considerations such as scope, schedule and budget.

1.4. Innovation and Value Engineering: Describe how your firm will provide value engineering and identify necessary best value project components and provide alternative solutions without compromising on quality or performance.

Goodyear, AZ 85395

2. Experience and Qualifications of the Firm - 300 points

2.1. Firm’s qualifications and experience: Provide a detailed description of the Firm’s qualifications and experience in providing similar services to municipalities or other entities of a similar size to the City, specifically relating experience outlined in Section I – Scope of Work.

2.2. Firm’s experience: Discuss the team’s experience in successful completion of at least two (2) similar projects within the past 36 months. Similar projects include size, budget and complexity.

For each project listed provide:

2.1.1. Description of the project;

2.1.2. Role of the firm;

2.1.3. Team members and role;

2.1.4. Project Owner;

2.1.5. Project’s original contract value, final contract value and reason for variance;

2.1.6. Construction Contractor and final construction cost;

2.1.7. Project start and completion date.

3. Staffing Information for Key Personnel – 100 points

3.1. Provide the following:

3.1.1. Team’s availability and commitment to the project, including sub-consultants;

3.1.2. Team’s plan to maintain continuity of the proposed services. Describe your approach to overall team formation, potential team member replacements, and coordination of design;

3.1.3. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles for design services for the project;

3.1.4. Identify the location of the lead firm’s principal office and the home office location of key staff on this project.

4. Experience of Key Personnel - 100 points Provide a brief description of the Firm’s key personnel resources, including the number and types of personnel that would serve on projects. Resumes, not to exceed one (1) page in length per team member, may be included in the Appendix.

4.1. Experience and Qualifications: Discuss the experience and qualifications of your selected project team members for projects of comparable character, size, budget and complexity, particularly the Project Manager, Design Manager, and key personnel for subconsultants.

4.2. Resumes for Key Personnel: For each key person identified, list their length of time with the firm and at least (3) comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For other projects provide the following:

4.2.1 Description of project including scope;

4.2.2 Role of the team member and relation to the services being solicited;

4.2.3 Project budget;

4.2.4 Design start and completion date;

4.2.5 Construction dates;

4.2.6 Project Owner (include reference contact information).

Goodyear, AZ 85395

5. Firm’s Quality, Cost and Schedule Control Procedures – 100 points Provide a brief description of the procedures used by your firm to manage the quality, cost and schedule for the project.

5.1 Quality Control: Describe the quality control process the project manager will implement to ensure quality work on all submittals, including subconsultants.

5.2 Cost Control: Describe systems used for planning, scheduling and schedule management, estimating and cost control.

5.3 Schedule Control: Provide a proposed project schedule that reflects an “ideal” timeline for design deliverables and stakeholder coordination.

5.4 Professionalism and readability: The SOQ contains the required submittals and maximum page counts. The SOQ is free of grammatical errors, formatting mistakes, and is presented as a standalone representation of the quality commitment the Firm has to the project.

SECTION 3 SELECTION PROCESS AND SCHEDULE

1. OVERVIEW

The City intends to award a Contract to the most qualified Consultant based on demonstrated competence and qualifications. A Selection Committee will conduct the selection process according to the schedule listed herein. The Selection Committee will create a final ranking of the Consultants based upon its evaluation of the SOQs and criteria outlined in this RFQ. The Selection Committee, upon completion of the final tabulation of points for scored components will create a final list with a minimum of three and a maximum of five firms in rank order (a “Shortlist”). The Shortlist may be used to invite the selected Consultants to participate in interviews, if interviews have been specified in this solicitation.

In accordance with A.R.S. § 34-603(E) and will proceed as set forth therein; or the solicitation may be cancelled pursuant to A.R.S. § 34-603.

2. SOQ EVALUATION AND RANKING PROCESS

The City intends to award a Contract to the most qualified Consultant(s) based on demonstrated competence and qualifications. SOQ submittals that are responsive to the requirements of this RFQ will be evaluated by the Selection Committee and awarded points for each stated criteria item as follows:

Maximum Achievable Points

1 Project Understanding and Approach 400 2 Experience and Qualifications of the Firm 300 3 Staffing Information for Key Personnel 100 4 Experience of Key Personnel 100 5 Firm’s Quality, Cost and Schedule Control Procedures 100

Total Available Points 1000

The City reserves the right to proceed to Final Ranking based on the Statements of Qualifications

Goodyear, AZ 85395

3. INTERVIEWS

Selected Proposers/Teams will be required to participate in an interview, pursuant to A.R.S. Section 34- 603(C)(2)(c)(i). A specific schedule and additional instructions will be provided to each firm selected for an interview. Each Proposer/Team must be represented by their team leader and other key personnel with whom the City will be directly conducting the day-to-day business of the Project.

Interviews will be forty-five (45) minutes in duration, which includes a mandatory formal presentation, limited to thirty (30) minutes in duration. The remainder of the interview period will be dedicated to discussion of project specific criteria and response to questions from the Selection Committee.

3.1 INTERVIEW INSTRUCTIONS

A specific schedule and additional instructions for the City’s discretionary interview will be provided to each firm selected for an interview.

3.1.1 Form of Agreement: The RFQ is the city’s contract and will be used in connection with the

Project. A review copy will be provided to each firm listed for interviews prior to the time set for their interview or to the top ranked firm if no…