1-26-012 Required Documents.pdf

ATTACHMENT A

EMPLOYEE CERTIFICATION

IFB #26-012

MOWING & LAWNCARE

Name of Contractor:

Pursuant to § 22.1-296.1 of the Code of Virginia, prior to awarding a contract for the provision of services that require the contractor, his employees (or subcontractors) to have direct contact with students, the school board shall require the contractor and, when relevant, any employee who will have direct contact with students, to provide certification that (i) he has not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and (ii) whether he has been convicted of a crime of moral turpitude.

Any person making a materially false statement regarding any such offense shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services.

For the purposes of this subsection, direct contact with students means being in the presence of students during regular school hours or during school-sponsored activities.

As part of this submission, I certify that the employees of, or subcontractors to, the above-mentioned contractor that will be providing services to the School Division under the resulting contract (i) will have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; and/or (ii) whether has been convicted of a crime of moral turpitude.

Furthermore, I understand that the duty to certify is ongoing and extends to future employees and employees of subcontractors for the duration of the contract.

Signature of Authorized Contractor Representative:

Printed Name of Authorized Contractor Representative:

Printed Name of Vendor (if different than Representative):

Date:

Mowing & Lawncare http://leg1.state.va.us/cgi-bin/legp504.exe?000%2Bcod%2B22.1-296.1

ATTACHMENT B

CONTRACTOR’S CERTIFICATION AND BID SHEET

IFB #26-012

MOWING & LAWNCARE

The undersigned certifies a comprehension of the specifications in the enclosed bid and that the services submitted for this IFB meet or exceed the specifications as listed herein. The undersigned agrees to the terms of the Invitation for Bids and all attachments, and if awarded this contract, agrees that the conditions of this bid and terms will serve as a legal and binding contract. The undersigned further certifies that he/she is a designated representative of the

Contractor and authorized to sign documents on the Contractor’s behalf. When Botetourt County notifies a bidder in writing of its acceptance of the bidder’s price, this contract will become effective on the date the acceptance is written.

Place your bid price below for each mow and string trim, considering a maximum of 26 mowing dates. (subject to change) The Price for Mulch includes spring clean-up and a new layer of dyed black mulch, pruning of trees and bushes, monthly weed control (including parking lots), and fall clean-up Bid per Area, as if you will receive a minimum of those locations grouped together.

If you want to submit a discount for multiple-location groups, note this in the designated area at the bottom of the form.

It is required that mowing crews check in at schools or call when en route to those locations.

Location Price Per

Mow Price for

Mulch

AREA 1 – Central County

Botetourt County Administration Building & Welding Lab

Greenfield International Highway

Greenfield Cherry Blossom North

Greenfield Historic Buildings & Cemetery

TOTAL BID $ $

AREA 2 – South County

Blue Ridge Park

Blue Ridge Library

Boxley Park

East Park

Vista Park

IFB #26-012

Read Mountain Fire Department

AREA 3 – North County

Glen Wilton Public Access Point (Boat Ramp)

Gala Public Access Point (Boat Ramp)

Alpine Public Access (Boat Landing)

Eagle Rock Memorial at Last Locke Park

Eagle Rock Kilns Eagle Rock Library

TOTAL BID

AREA 4 – North Schools

Breckenridge Elementary

Buchanan Elementary James River High School

(JRHS)

Central Academy Middle School (CAMS)

Eagle Rock Elementary

AREA 5 – Central Schools

Greenfield Elementary Lord Botetourt High School

(LBHS)

Troutville Elementary

AREA 6 – South Schools

Cloverdale Elementary Colonial Elementary Read Mountain Middle School

(RMMS)

DISCOUNT OFF BID

OFFERED FOR AWARD OF 2

OR MORE AREAS

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

[SIGNATURES AND ACKNOWLEDGEMENTS TO FOLLOW]

IFB #26-012

Firm Name:

By: Date:

(Signature Validates Bid)

(Printed Name and Title)

Address:

Telephone:

E-mail Address:

AUTHORIZED TO TRANSACT BUSINESS – Pursuant to Virginia Code Section 2.2-4311.2 (effective July 1, 2010), each bidder or offeror organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia, (1950), as amended, or as otherwise required by law, is required to include in its bid its Virginia State Corporation Commission (SCC) Identification Number. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or proposal a statement describing why the bidder is not required to be so authorized.

Please complete the following:

A._____ Bidder is a Virginia business entity organized and authorized to transact business in Virginia and such bidder’s SCC Identification Number is ________________________.

B._____ Bidder is an out-of-state (foreign) business entity authorized to transact business in Virginia and such bidder’s SCC Identification Number is ________________________.

C._____ Bidder does not have an Identification Number issued to it by the SCC and such bidder is not required to be authorized to transact business in Virginia by the SCC for the following reason(s):

IFB #26-012

NON-COLLUSION STATEMENT

My signature certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce or any act of fraud punishable under the Virginia Governmental Frauds Act, sections 18.2-498.1 et seq. of the Code of Virginia, 1950, as amended.

Furthermore, I understand that fraud and unlawful collusion are crimes under the Virginia Governmental Frauds Act, the laws against bid rigging (sections 59.1-68.6 et seq.), and the Virginia Antitrust Act (sections 59.1-9.1 et seq.), and Federal Laws regarding the same, and can result in fines, prison sentences, and civil damage awards.

I hereby certify that I am authorized to sign, personally or as a Representative for the Firm:

Name of Firm or Individual: ________________________________________

Address: _______________________________________________________

Signature Date

Printed Name and Title

IFB #26-012

Additions to Contract, as required by the Virginia Public Procurement Act:

In the performance of any services under the Agreement, the Vendor shall:

A. Not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by local, state, or federal law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Vendor’s business, and otherwise comply and conform with the provisions of the Civil Rights of 1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, and the Virginia Human Rights Act, as amended, where applicable.

B. Not employ illegal alien workers or otherwise violate the provisions of the Immigration Reform and Control Act of 1986, as amended; and

C. Comply with all federal, state, and local laws and regulations applicable to the performance of the services procured.

D. Provide and maintain a drug-free workplace for its employees in accordance with the Drug-Free Workplace Act of 1988, as amended. For the purposes of this subparagraph, a “drug-free workplace” means a site for the performance of work done in connection with this Agreement. The Vendor shall also state in all solicitations for employees related to the work to be performed under this Agreement that the Vendor maintains a drug-free workplace.

E. Post in conspicuous places, available to employees and applicants for employment, standard anti-discrimination notices as required by Virginia law, as well as a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in its workplace and specifying the actions that will be taken against any employee for a violation.

F. Include these provisions in any subcontract or purchase order for the purpose of performing the work contemplated by the Agreement the value of which exceeds $10,000, so as to make these provisions binding on such subcontractor or supplier.

I agree to these terms and conditions and understand that they apply to and govern all purchases, regardless of the type of goods or services purchased, by the County of

Botetourt, Virginia from the Vendor.

Name Title

Vendor _____________________________________

Date ________________________________________

IFB #26-012