1-26-007Q Industrial Metals.doc

DOC document 738 KB Posted Jan 17, 2026

Attached to: Industrial Metals
Solicitation number: 26-007Q
Issued by: Maricopa County, Phoenix City, Arizona

About this file

Written by GovTribe AI · Jan 21, 2026

This is a Request for Quotation (RFQ) issued by Paradise Valley Unified School District in Phoenix, Arizona, for miscellaneous industrial metals to support the Facilities and Construction Department and Industrial Arts program. The District seeks quotes for various steel products including tubing, strap, rolled steel, bar stock, angle iron, flat bar, and sheet metal organized into four categories. Historical quantities are provided as reference only, with actual needs dependent on student enrollment in welding programs and operational requirements. Quotations must be submitted electronically via the Bonfire portal by January 30, 2026, at 4:00 PM Arizona Time. The resulting contract will be effective for one year from the date of award, with options to renew for two additional one-year periods through mutual written agreement or unilateral extension for 31 days. Deliveries shall be made to one of three locations: the Facilities and Construction site at 1700 E. Union Hills Drive, North Canyon High School at 3950 E. Bell Road, or Paradise Valley High School at 20621 N. 32nd Street, all in Phoenix, Arizona.

The District requests firm pricing and discount contracts with FOB destination pricing that includes all delivery charges and applicable taxes. The District is exempt from Federal Excise Tax and Federal Transportation Tax. Historically, the District has spent approximately $48,000 over the last five years for these items, with annual spending of approximately $10,000 for industrial metals. Payment will be processed within thirty calendar days of receipt of goods and invoice. Award will be determined based on lowest cost, locality for delivery, and will-call orders. Vendors must provide a Certificate of Insurance listing the District as an Additional Insured, complete a W9 form, and submit evidence of prior experience, particularly in Arizona. All submissions must include a signed price sheet with unit costs and extended costs for each item category, and vendors must register on the Bonfire platform prior to submission.

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REQUEST FOR

QUOTATION

#26-007Q Quotations are to be submitted by:

January 30, 2026 @ 4:00 PM AZ TIME Upload submission at:

https://pvschools.bonfirehub.com/portal Paradise Valley Unified School District

15002 N 32nd St, Phoenix, AZ 85032 Email: rrivas@pvschools.net

THIS IS NOT A PURCHASE ORDER

This is an informal quotation which will not be read at a public opening; however, the information may be publicly reviewed after an award. The School District Procurement Rules are made a part of this document as if fully set forth herein. The School District Procurement Rules are available for review at the Purchasing Department. The quotation shall be the lowest cost, FOB destination, to include all delivery charges, and applicable taxes. In no event shall the total awarded contract exceed the maximum threshold for written quotes as prescribed by law. Return your electronic submittal by the above time and date, trough Bonfire see “Exhibit A” for instructions.

Questions shall be directed at:

Rosa Rivas - Buyer III rrivas@pvschools.net or 602-449-2075

The Paradise Valley Unified School District is currently seeking quotes for the following:

Industrial Metals Any resultant contract shall be effective for one (1) year from date award.

Such contract may be renewed in annual increments not to exceed a total contract term of three (3) years.

NOTE: ALL RESPONSES MUST BE SUBMITTED VIA BONFIRE

INSTRUCTIONS, STANDARD TERMS AND CONDITIONS

SUBMISSION: Quotations shall be signed where applicable and received as designated on the cover page of this document.

OPENING: This is an informal quotation which will not be read at a public opening; however, the information may be publicly reviewed after an award.

SCHOOL DISTRICT PROCUREMENT RULES: The School District Procurement Rules are hereby incorporated into this document by reference as if fully set forth herein. These rules are available for review at the Purchasing Department.

TAXES: The District is exempt from Federal Excise Tax including Federal Transportation Tax. Sales Tax, if any, should be indicated as a separate item.

QUOTE REJECTION: The District reserves the right to reject any, or all, quotes, combinations of items, or lot, and to waive defects or informalities.

QUOTATION SUBMITTAL: All submittals must be completed either in ink or type written. Document must be signed.

PRICING: The District is seeking a firm price and discount contract.

PAYMENT: The District will make every effort to process payment for the purchase of goods or services within thirty (30) calendar days after receipt of goods or services and a correct notice of amount due, unless a good faith dispute exists as to any obligation to pay all or a portion of the account. Any quote that requires payment in less than thirty (30) calendar days shall not be considered.

QUANTITIES: This Request for Quotation references quantities as a general indication of the needs of the District. However, the quantities shown are estimates only and the District reserves the right to increase or decrease any quantities needed. No commitment of any kind is made concerning quantities. Historically the District has spent approximately $48,000.00 over the last five years for these items.

10.

QUOTE MODIFICATION: The District will not be responsible for vendors adjusting their quote based on oral instructions by any member of the District staff or by contracted consultants or agents. This Request for Quotation will be modified by issuance of an amendment by the Purchasing Department.

11.

TERM OF CONTRACT: The term of any resultant contract shall commence on date of approval and shall continue for one (1) year unless terminated, canceled or extended as otherwise provided herein. The resultant contract shall be a fixed price term contract.

12.

CONTRACT EXTENSION: Paradise Valley Unified School District reserves the right to unilaterally extend the period of any resultant contract for thirty-one (31) days beyond the stated expiration date. In addition, by mutual written agreement, years two (2) and (3) may be extended for a supplemental period in twelve (12) month increments.

13.

DISCUSSIONS AND NEGOTIATIONS: The District reserves the option to conduct discussions and/or negotiations with those Vendors who submit a Quotation determined by the District to be reasonably susceptible of being selected for award.

14.

EVALUATION AND AWARD: This contract will be evaluated and awarded to the advantageous company based on price, locality for delivery and will call or

ders.

15.

CONTRACT CANCELLATION: This contract is subject to cancellation pursuant to A.R.S. 38-511. This contract is critical to the District and the District reserves the right to immediately cancel the whole or any part of this contract due to failure of the vendor to carry out any materials obligation, term or condition of the contract. The District shall issue a written notice of default effective at once and not deferred by any interval of time. Note: A.R.S. 38-511 is available for review from the Purchasing Department.

16.

BILLINGS: All billing notices shall identify the specific items(s) being billed. All billings must indicate the items billed, site name, and address. Any purchase order issued will refer to the contract number resulting from this solicitation.

17.

COMPANY INFORMATION: Firm should provide supplier location(s), phone number and email address for purchase orders to be sent.

18.

CONTRACTOR'S EMPLOYMENT ELIGIBILITY: By entering the contract, Contractor warrants compliance with ARS § 41-4401, ARS § 23-214, the Federal Immigration and Nationality Act (FINA), and all other federal immigration laws and regulations. The District may request verification of compliance from any Contractor or subcontractor performing work under this Contract. The District reserves the right to confirm compliance in accordance with the applicable laws. Should the District suspect or find that the Contractor or any of its subcontractors are not in compliance, the District may pursue all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.

19.

INSURANCE: Awarded firm must supply the District a Certificate of Insurance no more that ten (10) days of notice of award. Certificate must list the Paradise Valley Unified School District as an Additional Insured. The address for this requirement is: Paradise Valley Unified School District, 15002 N. 32nd Street, Phoenix, AZ, 85032.

20.

EMPLOYEE IDENTIFICATION: For deliveries, all employees must check in at the front office of each site. The employee must have an identification badge at all times, in clear view with picture ID and name of firm. In addition, the employee shirt must have the company name on it. Failure to have any of these items will result with the employee being escorted off from District property.

21.

TERRORISM COUNTRY DIVESTMENTS: Per ARS § 35-392, the District is prohibited from purchasing from a company that is in violation of the Export Administration Act.

22.

BOYCOTT OF ISRAEL: Per ARS § 35-393, Arizona public entities and other states as applicable, may not enter into a contract with a company that is currently engaged in, and agrees for the duration of the contact to not engage in, a boycott of Israel.

23.

AFFORDABLE CARE ACT:

Vendor understands and agrees that it shall be solely responsible for compliance with the Patient Protection and Affordable Care Act, Public Law 111-148 and the Health Care Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care Act “ACA”). Contractor shall bear sole responsibility for providing health care benefits for its employees who provide services to the District as required by state or federal law.

24.

CLARIFICATION: Clarification means communication with Bidder for the sole purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the Bid. It is achieved by explanation or substantiation, either in response to an inquiry from the District or as initiated by Bidder. Clarification does not give Bidder an opportunity to revise or modify its Bid, except to the extent that correction of apparent clerical mistakes results in a revision.

25.

E-VERIFY REQUIREMENT: The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with ARS §23-214, Subsection A. (That subsection reads: After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

26.

SUBCONTRACTORS: All subcontractors shall be listed and at least three references for which work has been completed within the last two years shall be included with the response.

27.

FIRMS: Shall register as a vendor on Bonfire. The link may be found on the Paradise Valley Unified School District website.

SCOPE OF SERVICES

1. PURPOSE: The purpose of this Request for Quotation (Quote) is to develop a contract with a qualified firm to provide miscellaneous industrial metals to the Facilities and Construction Department and the Industrial Arts program within the Paradise Valley Unified School District (District).

2. HISTORY: Annually, the District spends approximately $10,000 on industrial metals for the Facilities and Construction Department and the Industrial Arts program. Yearly amounts may vary depending on student enrollment in the welding programs.

3. SPECIFICATIONS: Vendors are advised that all quantities are dependent on the number of students enrolled in the Industrial Arts classes each semester and are provided on an as-needed basis for the Facilities and Construction Department throughout the year. All quantities listed on the Price Sheet are historical and for reference only. The District reserves the right to increase or decrease quantities based on student enrollment and operational needs of the District.

4. DELIVERY: All deliveries shall be to the address listed on the purchase order. Currently any deliveries shall be to one of three locations as listed below:

Facilities and Construction

North Canyon High School

Paradise Valley High School

Support Services Complex

1700 E. Union Hills Drive

3950 E. Bell Road

20621 N. 32nd Street

Phoenix, AZ 85024

Phoenix, AZ 8503 Phoenix, AZ 85050

The District reserves the right to pick up any materials ordered. District employee shall provide a valid purchase order number and must show proper identification issued by the Paradise Valley Unified School District.

5. INVOICING: All invoices shall indicate the purchase order number, name of the site and the items purchased. Once the invoice has been approved, it will be forwarded to the District’s Finance office for payment. Firms should be aware that each of the three sites will issue only one blanket purchase order to be used throughout the year. The Facilities Department will instruct the firm of the location in which items are required. Orders for the high schools will be delivered to the address on the purchase order.

QUOTE SUBMITTAL CHECKLIST

To be considered for this project, qualified vendors are to submit proposals on Bonfire. Each quote shall include, at a minimum, the following information:

· Letter of Interest: Include history of the firm, and years providing services.

· Experience and Reliability: Provide evidence of successful prior work, especially in Arizona. Include relevant qualifications and experience of assigned personnel.

· First page of this document signed and dated.

· PRICE SHEET: Firm shall complete the attached Pricing Sheet, pages 6 – 7.

· CERTIFICATE OF INSURANCE, page 8

· VENDOR CONTACT FORM, page 9

· W9, page 10

PRICE SHEET

Firm’s Name ______________________________________________

Firms shall provide pricing for the following:

Item No.

Hist. Qty

Descriptions

Unit Cost

Extended Cost

Group I

Tubing/Strap/Rolled Steel

1” X 20’,16-gauge, square steel tube

$_____________

150

2” X 1/4” X 20’, hot rolled steel strap

$_____________

100

24 X 48, 11 gauge cold rolled steel

$_____________

List Discounts offered for this category_______________________________

Discounts may be listed as a range.

Group II

Bar Stock

½” X ½” X 12’ cold rolled square bar stock

$_____________

½” X ½” X 12’ hot rolled square bar stock

$_____________

List Discounts offered for this category_______________________________

Discounts may be listed as a range.

Group III

Angle Iron/Flat Bar

1/8” X 1” X 1” angle iron

$_____________

2-1/2” X 1/8” flat bar

$_____________

1” X ¼” flat bar

$_____________

List Discounts offered for this category_______________________________

Group IV

Sheet Metal

4’ X 8’ 16-gauge sheet

$_____________

4’ X 8’ 14-gauge sheet

$_____________

4’ X 8’ 16-gauge sheet

$_____________

4’ X 8’ 14-gauge sheet

$_____________

4’ X 10’ sheets. 22-gauge galvanized sheet metal

$_____________

4” X 8’ x 3/16” plate

$_____________

List Discounts offered for this category_______________________________

Delivery Charge: $___________________

Tax Rate: _________________%

Store Location:________________________________________________________________

Authorized Signature Title

CERTIFICATE OF INSURANCE

PRIOR TO COMMENCING SERVICES UNDER THIS CONTRACT, THE CONTRACTOR MUST FURNISH THE DISTRICT, CERTIFICATION FROM INSURER(S) FOR COVERAGES IN THE MINIMUM AMOUNTS AS STATED BELOW. THE

COVERAGES SHALL BE MAINTAINED IN FULL FORCE AND EFFECT DURING THE TERM OF THIS CONTRACT, AND SHALL NOT SERVE TO LIMIT ANY OTHER CONTRACTOR OBLIGATIONS.

NAME AND ADDRESS OF INSURANCE AGENCY:

COMPANY

LETTER

COMPANIES AFFORDING COVERAGE:

NAME AND ADDRESS OF INSURED:

LIMITS OF LIABILITY

MINIMUM - EACH OCCURRENCE

COMPANY

LETTER

TYPE OF INSURANCE

POLICY NUMBER

DATE POLICY

EXPIRES

BODILY INJURY:

PER PERSON

EACH OCCURRENCE

PROPERTY DAMAGE

BODILY INJURY

AND

PROPERTY DAMAGE

COMBINED

$1,000,000.00

$2,000,000.00

$1,000,000.00

COMPREHENSIVE GENERAL LIABILITY FORM

PREMISES OPERATIONS

CONTRACTUAL

INDEPENDENT CONTRACTORS

PRODUCTS/COMPLETED OPERATIONS HAZARD

PERSONAL INJURY

BROAD FORM PROPERTY DAMAGE

EXPLOSION & COLLAPSE (IF APPLICABLE)

UNDERGROUND HAZARD (IF APPLICABLE)

SAME AS ABOVE

COMPREHENSIVE AUTO LIABILITY

INCLUDING NON-OWNED (IF APPLICABLE)

NECESSARY IF UNDERLYING

IS NOT ABOVE MINIMUM

UMBRELLA LIABILITY

STATUTORY

EACH ACCIDENT

$ 100,000.00

WORKMEN’S COMPENSATION AND

EMPLOYER’S LIABILITY

OTHER

THE PARADISE VALLEY UNIFIED SCHOOL DISTRICT IS ADDED AS

IT IS FURTHER AGREED THAT NO POLICY SHALL EXPIRE, BE CANCELLED OR

ADDITIONAL INSURED AS REQUIRED BY STATUTE, CONTRACT,

MATERIALLY CHANGED TO AFFECT THE COVERAGE AVAILABLE TO THE

PURCHASE ORDER OR OTHERWISE REQUESTED. IT IS AGREED

DISTRICT WITHOUT THIRTY (30) DAYS WRITTEN NOTICE TO THE DISTRICT.

THAT ANY INSURANCE AVAILABLE TO THE NAMED INSURED SHALL

THIS CERTIFICATE IS NOT VALID UNLESS COUNTERSIGNED BY AN

BE PRIMARY OF OTHER SOURCES THAT MAY BE AVAILABLE. AUTHORIZED REPRESENTATIVE OF THE INSURANCE COMPANY.

NAME AND ADDRESS OF CERTIFICATE HOLDER:

DATE ISSUED________________________________________

AUTHORIZED REPRESENTATIVE

VENDOR CONTACT FORM

Company Name:

Purchase Orders:

Mailing Address:

City:

State:

Zip:

Email Orders to:

Fax Orders to:

Paradise Valley Unified School District purchase order terms, conditions and instructions can be found at http://www.pvschools.net/domain/77 Remit Address:

( Same as above Remit Name:

Address:

City:

State:

Zip:

Contact information:

Phone

Customer Service

Accounts Receivable

Other:________________

EXHIBIT A

BONFIRE SUBMISSION INSTRUCTIONS

Paradise Valley Unified School District utilizes an online public portal known as BONFIRE to accept electronic copies of bids Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission or visit the help forum at https://bonfirehub.zendesk.com/hc.

Please follow these instructions to submit via the BONFIRE public portal.

Prepare your submission materials:

Requested Information/Document

File Type/Format

Maximum # Files

Proposal

PDF (.pdf)

· Note the type and number of files allowed. The maximum upload file size is 100 MB.

· Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Upload your submission at:

https://pvschools.bonfirehub.com/portal

· Your submission must be uploaded, submitted, and finalized prior to the Closing Time of:

January 30, 2026 AT time 4:00 P.M. ARIZONA TIME

· We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

· Each item of Requested Information/Document will only be visible after the Closing Time.

· Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

· You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

· Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

THIS SECTION MUST BE COMPLETED BY VENDOR

Delivery shall be made within the following calendar days after receipt of order:

Payment Terms/Discount for Early Payment:

Company Name:

Date:

Address:

City:

State:

Zip Code:

Phone Number:

Fax Number:

Authorized Signature:

Printed Name:

Contact Name:

Contact Email Address

File details come from the government source that posted it. Updated Jan 21, 2026.