1-26-0061 RFQ - Executive Recuirment Term Contract.pdf

City of Goodyear Procurement Office

1900 N. Civic Square

Goodyear, AZ 85395

Phone: 623/882-7893 Request for Quotation

Quotation No: 26-0061 www.goodyearaz.gov Page 1 of 27

Quotation Number: 26-0061

Materials and/or Service: Executive Recruitment

Quotation Due Date: December 2, 2025 Time: 10:00 a.m. (Arizona Time)

Email Address: jacque.behrens@goodyearaz.gov

Procurement Staff: Jacque Behrens, CPPB

All Offers must be received by the specified date and time cited above. Late Offers will not be considered. Offers received by the correct date and time shall be publicly opened and read. Offerors are advised to carefully read the entire Solicitation Package. Offers that do not comply with all Instructions to Offerors may be disqualified.

Solicitation packages can be obtained by downloading from the City of Goodyear’s website:

https://www.goodyearaz.gov/government/departments/finance/procurement-office and following these instructions: Click on the link above, click on Bids/Proposals or you can go directly to goodyearaz.bonfirehub.com.

Should you experience problems downloading the solicitation, contact the procurement staff person at the above email address.

All communications concerning this solicitation must be directed to the responsible staff identified above through the City’s e-procurement system (Bonfire). Communications with other city staff may disqualify you from the evaluation process.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION

mailto:jacque.behrens@goodyearaz.gov https://www.goodyearaz.gov/government/departments/finance/procurement-office https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fgoodyearaz.bonfirehub.com%2F&data=05%7C01%7CJacque.Behrens%40goodyearaz.gov%7Cad9858bcf81f4b8171ee08dab77c2c4d%7Cd3c15ad314d04259b2a9ef3cfb13278f%7C0%7C0%7C638024041283765091%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Ile2vDzsIQTIR%2BgCktAbPuHiezxfAZDcDnXdmYb%2BjXk%3D&reserved=0

Phone: 623/882-7893

MICROSOFT TEAMS MEETING LINKS

Quotation No: 26-0061 www.goodyearaz.gov Page 2 of 27

SOLICITATION OPENING

DATE: December 2, 2025 @ 10:00 a.m. (Arizona Time)

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Phone: 623/882-7893 Standard Terms and Conditions

Quotation No: 26-0061 www.goodyearaz.gov Page 3 of 27

SECTION 1 DEFINITIONS

1.1 “Contract” means this Professional Services Contract, including the standard terms and conditions, special terms and conditions, specifications/scope of work, fee schedule/price sheet, the solicitation documents, instructions to offerors (including documents referenced and included therein) and any attachments, exhibits and addendum referenced herein, the offer and any best and final offer as accepted by the City, and any amendments.

1.2 “Contractor” means the individual, partnership, entity, firm, company or corporation who, as a result of the competitive process, is awarded a contract by the City of Goodyear.

1.3 “Days” means calendar days unless otherwise specified herein.

1.4 “Litigation Expense” means any court filing fee and costs, arbitration fees or costs, witness fee, arbitration fees, and each other fee and cost of investigating and defending or asserting any claim for indemnification under this Contract, including, without limitation, in each case, attorneys’ fees, professional fees, disbursements and each other fee and cost of investigating and defending, appealing or asserting any claim for indemnification under this Contract.

1.5 “Loss” means any liability, loss, claim, settlement payment, cost and expense, interest, award, judgment, damages (including punitive damages), diminution in value, fines, fees and penalties or other charge, other than a litigation expense.

1.6 “Offeror” or “Bidder” means any individual, corporation, company, or other entity who submits an offer to perform work or render services or provide goods to the City.

1.7 “Services”, “Work” or “Project” means the subject matter of this Contract as set forth in the Scope of Work.

1.8 “Subcontract” means any Contract, express or implied, between the Contractor and another party or between a subcontractor and another party delegating or assigning, in whole or in part, the making or furnishing of any goods or services required for the performance of the Contract.

1.9 “Work Product” means but is not limited to plans, specifications, cost estimates, tracings, studies, design analyses, original Mylar drawings, computer aided drafting and design (CADD) file, computer disks and/or other electronic records and media, and all “architectural work” and “works made for hire” as defined herein and by the United States Copyright Act, 17 U.S.C. § 101, et seq.

SECTION 2 – REQUEST FOR QUOTES

2.1. GOODYEAR PROCUREMENT CODE: The Procurement Code § 3-4-8.02 is made a part of this document as if fully set forth herein. Note: A copy of the Goodyear Procurement Code is available on the

City of Goodyear website www.goodyearaz.gov.

2.2 REQUEST FOR QUOTATION (RFQ) REVIEW: Offerors shall carefully review this RFQ for defects and questionable or objectionable material. Offerors' comments concerning defects and questionable or objectionable material in the RFQ must be made in writing and received by the purchasing authority before the date and time set for receipt of quotes. This will allow time for an amendment to be issued if one is

Quotation No: 26-0061 www.goodyearaz.gov Page 4 of 27 required. It will also help prevent the opening of a defective quote, upon which award cannot be made, and the resultant exposure of Offerors' prices. Offerors' original comments should be sent to the purchasing authority listed on the front of this RFQ. Late offers will not be accepted.

2.3 QUOTATION FORMS: Offerors shall use this and attached forms in submitting quotes. A photocopied quote may be submitted.

2.4 SUBMISSION: Instructions for preparing and submitting response:

1. Quotes shall be submitted through the City of Goodyear’s procurement purchasing portal (Bonfire) website at https://goodyearaz.bonfirehub.com/portal under the appropriate solicitation opportunity.

Submissions submitted elsewhere or under the wrong solicitation will not be considered.

2. Solicitation Amendments: Any changes to the solicitation document will be in the form of a solicitation amendment. Amendments are posted on the City of Goodyear’s purchasing portal (Bonfire) website at https://goodyearaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Interested parties are cautioned to check the purchasing portal (Bonfire) for amendments prior to submitting their proposal. The City will not be held responsible if a vendor fails to receive any amendments issued.

3. The City shall not be responsible for any oral changes to the scope of work or specifications by any employees or officer of the city and interested parties are cautioned not to rely on any such changes.

2.5 QUOTE REJECTION: The City reserves the right to reject any or all quotes, combinations of items, or lot(s), and to waive defects or minor informalities.

2.6 EXTENSION OF PRICES: Intentionally left blank

2.7 PRICES: The Offeror shall state prices in the units of issue on this RFQ. Prices quoted for commodities must be in U.S. funds and include applicable federal duty, brokerage fees, packaging, and transportation cost to the FOB point so that upon transfer of title the commodity can be utilized without further cost. Prices quoted for services must be quoted in U.S. funds and include applicable federal duty, brokerage fee, packaging, and transportation cost so that the services can be provided without further cost. Prices quoted must be exclusive of federal, state, and local taxes. If the Offeror believes that certain taxes are payable by the City, the Offeror must list such taxes separately, directly below the bid price for the affected item. The

City is exempt from Federal Excise Tax.

2.8 FIRM OFFER: For the purpose of award, offers made in accordance with this RFQ must be good and firm for a period of sixty (60) days from the date of quote opening.

2.9 QUOTE PREPARATION COSTS: The City shall not reimburse the cost of developing, presenting, or providing any responses to this quote. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner.

2.10 LATE QUOTES: Late quotes are quotes received after the time and date set for receipt of the quotes. Late quotes will not be accepted.

SECTION 3 - GENERAL PROVISIONS

3.1 INDEMNIFICATION: To the fullest extent permitted by law, the Contractor shall defend, indemnify, and https://goodyearaz.bonfirehub.com/portal https://goodyearaz.bonfirehub.com/portal

Quotation No: 26-0061 www.goodyearaz.gov Page 5 of 27 hold harmless the City, its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including but not limited to attorney fees and costs of litigation), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the Contractor, its employees, agents, or any tier of subcontractors in the performance of this Contract. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph.

3.2 SEVERABILITY: If any part of this Contract is found by a court to be unenforceable, the remaining provisions shall, nonetheless be enforceable to the extent allowed by law.

3.3 TITLE: Intentionally left blank

3.4 SUITABLE MATERIALS: Intentionally left blank

3.5 SPECIFICATIONS: Intentionally left blank .

3.6 CONTRACT FUNDING: Offerors are advised that funds are available for the initial purchase and/or the first term of the contract. Payment and performance obligations for succeeding purchases and/or additional terms of the contract are subject to the availability and appropriation of funds.

3.7 CONFLICT OF INTEREST: A Council member or employee of the City of Goodyear may not seek to acquire, be a party to, or possess a financial interest in, this contract if Council member or employee has the power to take or withhold official action so as to affect the award or execution of the contract.

3.8 ASSIGNMENT(S): Assignment of rights, duties, or payments under a contract resulting from this RFQ is not permitted unless authorized in writing by the Procurement Manager for the City of Goodyear. Quotes that are conditioned upon the City’s approval of an assignment will be rejected as non-responsive.

3.9 FORCE MAJEURE: The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God: acts of the public enemy; pandemics; war; riots; strikes; mobilization; labor disputes;

civil disorders; fire; floods; lockouts, injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence.

The force majeure shall be deemed to commence when the party declaring force majeure notifies the other party of the existence of the force majeure and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with this Contract.

3.10 DEFAULT: In case of default by the contractor, for any reason whatsoever, the City of Goodyear may procure the goods or services from another source and hold the contractor responsible for any resulting excess cost and may seek other remedies under law or equity.

3.11 DISPUTES: Any dispute arising out of this agreement shall be resolved under the laws of Arizona. Any appeal of an administrative order or any original action to enforce any provision of this agreement or to obtain any relief from or remedy in connection with this agreement may be brought only in court for the

State of Arizona.

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3.12 CONTINUATION OF SERVICES – ISRAEL: Contractor certifies that it is not currently engaged in, and agrees for the duration of this Contract that it will not engage in a boycott of Israel, as that term is defines in A.R.S. § 35-393.

3.13 ORDER DOCUMENTS: Except as specifically allowed under this RFQ, an ordering agency will not sign any vendor contract. The City is not bound by a vendor contract signed by a person who is not specifically authorized to sign for the City under this RFQ. The City of Goodyear Purchase Order is the only order documents that may be used to place orders against the contract(s) resulting from this RFQ.

3.14 ADD/CHANGE/DELETE: The City reserves the right to add, change, or delete items to meet the City’s needs throughout the life of the contract.

3.15 BUSINESS REGISTRATION PERMIT

Firm(s) awarded contracts with the City shall be required to obtain a City of Goodyear Business Registration

Permit through the Goodyear Business Registration Office. For further information call Finance, at (623)

932-3910 or bl@goodyearaz.gov.

3.16 EVALUATION PANEL: Submittals will be evaluated by an evaluation panel. Award shall be made to the responsive, responsible Offeror whose quote is determined to be the most advantageous to the City.

3.17 PANEL CONTACT: Offeror shall have no exclusive meetings, conversations or communications with an individual evaluation panel member on any aspect of the solicitation, after submittal.

3.18 COMPLIANCE WITH LAW: Contractor, its employees and subcontractors shall provide all Services under this Contract in compliance with all applicable laws, rules, regulations, building codes, life safety codes, and other standards and criteria designated by the City.

3.19 NON-DISCRIMINATION: Contractor shall not discriminate against any person on the basis of race, color, religion, age, gender, or national origin in the performance of this Contract, and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-354 as amended; the Americans with

Disabilities Act, the Immigration Reform and Control Act of 1986, the Drug Free Workplace Act of 1989 and Arizona Executive Order 2009-09 as amended, in performing this Contract and to permit the City to verify such compliance.

3.20 E-VERIFY: Pursuant to the provisions of the Federal Immigration and Nationalization Act and A.R.S. §

41-4401, as amended, Contractor hereby warrants to the City that the Contractor and each of its subcontractors will comply with all federal immigration laws and regulations that relate to the immigration status of their employees and the requirement to use E-Verify set forth in A.R.S. § 23-214. The City may request verification of compliance from Contractor and any of its subcontractors under this Contract. The

City reserves the right to confirm compliance. Should the City suspect or find that the Contractor or any of its subcontractors are not in compliance, the City may pursue any and all remedies allowed by law, including, but not limited to suspension of Services, termination of the Contract for breach or default, and suspension and/or debarment of the Contractor. All costs necessary for compliance shall be solely borne by the

Contractor.

mailto:joe.lewandowski@goodyearaz.gov

Quotation No: 26-0061 www.goodyearaz.gov Page 7 of 27

SECTION 4 - SERVICES PROVIDED BY CONTRACTOR

4.1 SCOPE OF WORK: Contractor shall provide those “Services” described in the solicitation. Additional

Services, which are outside the scope of basic services contained herein shall not be performed by Contractor without prior written consent of the City. Authorized additional Services shall be compensated for by a fee mutually agreed upon between the City and Contractor.

4.2 PROFESSIONAL PRACTICES: All Services shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professionals in similar fields and circumstances in accordance with sound professional practices. Contractor is responsible for knowing and complying with all applicable laws, rules, and regulations, including all applicable building regulations, license and permits requirements.

4.4 COMPLIANCE: In the performance of a contract that results from this RFQ, the contractor must comply with all applicable federal, state, and City regulations, codes, and laws; and be liable for all required insurance, licenses, permits and bonds; and pay all applicable federal, state, and City taxes.

SECTION 5 - COMPENSATION AND BILLINGS/PAYMENTS

5.1 TAXES: Contractor is solely responsible for any and all tax obligations that may result from Contractor’s performance of this Contract.

5.2 LICENSING/PERMITS: Contractor warrants and certifies that Contractor and its Subcontractors will maintain valid licenses, registrations, permits, and other approvals necessary to perform the Services required under this Contract (“Approvals”). Contractor shall immediately advise the City in writing of any change in information provided by Contractor or its subcontractors as it relates to any Approvals.

Noncompliance with this provision is a material breach of Contract.

5.3 BILLING INSTRUCTIONS: Invoices must be billed address shown on the individual Purchase Order.

The City will make payment after it receives the merchandise or service and the invoice.

5.4 PAYMENT FOR CITY PURCHASES: A separate invoice shall be issued for each shipment of material or service performed and no payment will be issued prior to receipt of material and or services and correct invoice indicating the correct Purchase Order number. The City will endeavor to pay within 30 days of receipt of a proper billing for goods or services delivered to the location specified in the RFQ.

5.5 PAYMENT DISCOUNT: Discounts for prompt payment will not be considered in evaluating the price you quote. However, the City shall be entitled to take advantage of any payment discount(s) offered by the vendor provided payment is made within the discount period. Payment discount periods will be computed from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. Unless freight and other charges are itemized, any discount provided will be taken on full amount of invoice.

5.6 VENDOR TAX ID NUMBER: If goods or services procured through this RFQ are of a type that is required to be included on a Miscellaneous Tax Statement, as described in the Internal Revenue Code, a valid tax identification number must be provided to the City of Goodyear before payment will be made.

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5.7 MODIFICATION OR WAIVER. Any changes, alterations, or modifications to this Contract, including agreed upon interpretation of meaning and other mutually agreed upon conditions provided for in this

Contract, shall be made by written amendment executed by all Parties and adopted in the manner by which this Contract was adopted.

END OF STANDARD TERMS AND CONDITIONS

Phone: 623/882-7893 Special Terms and Conditions

Quotation No: 26-0061 www.goodyearaz.gov Page 9 of 27

SECTION 1. TERM OF CONTRACT

1.1 The initial term of this contract shall be from the date of award, with the option to renew for four (4) additional one-year periods, upon mutual written consent of the parties to the contract, not to exceed five

(5) years. The City has no obligation to extend or renew this contract, and any decision to do so is at the sole discretion of the City.

1.2 Contractor shall not commence work until Contractor receives a purchase order signed by the City of

Goodyear procurement manager or designee.

SECTION 2 INSURANCE

2.1 Claim Reporting. Any failure to comply with the claim reporting provisions of the policies or any breach of a policy warranty shall not affect coverage afforded under the policy to protect the City.

2.2 Notice of Cancellation. Each certificate for each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided, canceled, or reduced in coverage by endorsement to limits lower than those required by this Contract, except after prior written consent from the City. Notice will be sent as required herein.

2.3 No Representation of Coverage Adequacy. The insurance requirements herein are minimum requirements.

The City in no way warrants that the minimum requirements are sufficient to protect Contractor from liabilities that might arise out of the performance of the Work under this Contract by Contractor, and the

Contractor is free to purchase additional insurance. Any insurance coverage carried by the City or its employees is excess coverage and not contributory coverage to that provided by the Contractor. The amount and type of insurance coverage requirements set forth herein shall in no way be construed as limiting the scope of the indemnification obligations under this Contract.

2.4 Non-Waiver. The City reserves the right to review any and all insurance policies and/or an endorsement required by this Contract, but has no obligation to do so. Failure to identify any insurance deficiency shall not relieve the Contractor from, nor be construed or deemed a waiver of its obligation to maintain the required insurance at all times during the performance of this Contract. Any failure of Contractor to comply with the reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, agents, employees and volunteers.

2.5 Notice of Cancellation. Each certificate for each insurance policy required by this Section shall provide the required coverage and shall not be suspended, voided, canceled, reduced in coverage by endorsement to limits lower than those required by this Contract except after prior written consent from the City.

2.6 Claim Reporting. Any failure to comply with the claim reporting provisions of the policies or any breach of a policy warranty shall not affect coverage afforded under the policy to protect the City.

2.7 Other Contractors or Vendors. Contractor shall ensure its subcontractors and any vendors that may be contracted with in connection with the Project procure and maintain insurance coverage as is appropriate for their particular contract and properly endorse the City as required in this Section 2.

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2.8 Minimum Scope and Limits of Insurance. Contractors shall obtain and maintain in full force and effect during the life of this Contract, and any warranty period, all of the following minimum scope of insurance coverages with an insurance company duly licensed by the State of Arizona with a current A.M. Best

Company, Inc rating of not less than A- or above and a category rating of not less than “8” with policies and forms satisfactory to the City. Use of alternative insurers requires prior written approval from City.

2.8.1 WORKERS’ COMPENSATION: Workers’ Compensation as required by State and federal law statutes having jurisdiction over its employees engaged in the performance of any Services herein.

Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

2.8.2 COMMERCIAL GENERAL LIABILITY: Commercial General Liability insurance with a limit of not less than $1,000,000, for each occurrence and $2,000,000 in the aggregate. The policy shall include coverage for premises-operations, products/completed operations, contractual covering, personal injury/bodily injury, property damage, but not limited to, the liability assumed under the indemnification provisions of this Contract which coverage will be at least as broad as Insurance

Service Office policy form CG 00 01 07 98 or any replacement thereof. The certificate of insurance for the Commercial General Liability insurance policy shall expressly cover the indemnification obligations of indemnification required by this agreement. A general liability insurance policy may not be written on a “claims made” basis. These limits may be met through a combination of primary and excess liability coverage.

2.8.3 AUTOMOBILE LIABILITY: Commercial and Business Automobile Liability insurance for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than $1,000,000, combined single limits, per occurrence for bodily injury and property damage. Coverage will be at least as broad as coverage Code 1 “any auto” under Insurance Service Office policy form CA 00 01 10 01 or any replacement thereof.

2.8.4 PROFESSIONAL LIABILITY (“E &O”): E&O liability insurance with policy limits of not less than

$1,000,000 each claim and $2,000,000 annual aggregate limit. Contractor shall obtain and maintain, such E&O liability insurance during the life of this Contract and for three years after completion of the work hereunder.

2.9 Endorsements/Certificates of Insurance. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

2.9.1 Additional Insureds. “The City of Goodyear and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of, or related to, activities performed by or on behalf of the Contractor pursuant to its contract with the City;

products and completed operations of the Contractor; premises owned, occupied or used by the

Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.”

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2.9.2 Primacy of Coverage. Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of insurer’s liability. Contractor’s policy shall be primary and non-contributory.

2.9.3 Certificates of Insurance. Contractor shall provide the City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by

City, prior to performing any services under this Contract. The insurance certificates shall be attached hereto and incorporated hereby this reference.

SECTION 3 – EVALUATION PROCESS / INTERVIEWS

3.1 The City reserves the right to conduct interviews with some or all of the Offerors at any point during the evaluation process. However, the City may determine that interviews are not necessary. In the event interviews are conducted, information provided during the interview process shall be taken into consideration when evaluating the stated criteria. The City shall not reimburse the Offeror for the costs associated with the interview process.

3.2 EVALUATION PANEL

Submittals will be evaluated by an evaluation panel. Award shall be made to the responsive, responsible Offeror whose proposal is determined to be the most advantageous to the City.

3.3 PANEL CONTACT

Offeror shall have no exclusive meetings, conversations or communications with an individual evaluation panel member on any aspect of the solicitation, after submittal.

SECTION 4 EVALUATION CRITERIA

A committee will evaluate and rank the offers, based on the following criteria:

1. Experience of Firm 35%

2. Key Personnel and their Experience 30%

3. Method of Approach 20%

4. Cost 15%

END SPECIAL TERMS AND CONDITIONS

Phone: 623/882-7893 Scope of Work

Quotation No: 26-0061 www.goodyearaz.gov Page 12 of 27

The City of Goodyear (“City”) is seeking offers from qualified executive search firms to provide professional recruitment services. The selected firm will work in partnership with the Human Resources Department and other departments within the City to conduct a comprehensive national search to identify and secure the most qualified candidate.

The selected firm will provide full-service executive recruitment support for various executive positions for the

City of Goodyear.

One position that the City is currently looking to recruit is the City Manager position. The awarded firm will work with the City Council subcommittee and the Human Resources Department to secure the most qualified candidate.

For the City Manager position:

1. Collaboration and Consultation o Work closely with the City Council subcommittee and Human Resources to confirm the desired qualifications, leadership style, experience, and competencies for the next City Manager.

o Provide expert advice on best practices in executive recruitment, assessment tools, and stakeholder engagement.

2. Recruitment Planning and Execution o Develop and finalize a comprehensive recruitment schedule, including review, interview, and selection phases.

o Conduct a national search, prepare the job announcement, design recruitment materials, and advertise through appropriate channels.

o Implement a proactive outreach strategy, including direct and targeted engagement with potential candidates.

3. Candidate Evaluation and Screening o Review and evaluate all applications; verify credentials, qualifications, and references.

o Conduct preliminary interviews with qualified candidates.

o Perform in-depth background and professional reference checks for finalists.

o Prepare and present a written summary of each top candidate’s background, strengths, and accomplishments.

4. Coordination and Logistics o Manage all communication, documentation, and recordkeeping throughout the recruitment process.

o Coordinate travel arrangements for finalists and their spouses (if applicable).

o Assist in preparing interview materials, including questions and evaluation tools.

o Participate in and support the City’s interview and selection process.

5. Compensation and Offer Support o Provide comparative compensation data and assist COG in negotiating employment terms with the selected candidate.

Phone: 623/882-7893 Scope of Work

Quotation No: 26-0061 www.goodyearaz.gov Page 13 of 27

Reference Documents

A current City Manager Job Description is attached as an appendix to this quote. Please note that the document is under review and may be subject to change.

The awarded firm shall:

1. Conduct the City Manager recruitment project.

2. Provide a list of successful City Manager placements, noting the size of each municipality and the total number of placements in cities comparable to Goodyear. Include details demonstrating the firm’s success in attracting a diverse pool of candidates.

3. Identify the project team, including names, titles, and relevant placement experience. Attach resumes and full contact information (phone, fax, email, and website).

4. Submit three examples of City Manager recruitment brochures completed for municipalities similar to

Goodyear.

5. Provide a sample City Manager search report prepared for a comparable client.

6. Include a non-binding cost estimate or “not-to-exceed” amount for proposed services, along with anticipated costs for any optional or additional recruitment and selection services.

7. Outline the complete fee structure for the search.

8. Present an anticipated project schedule for all phases of the recruitment and selection process.

CITY OF GOODYEAR Procurement Office

Phone: 623/882-7893 Fee Schedule

Quotation No: 26-0061 www.goodyearaz.gov Page 14 of 27

For the purposes of determining the lowest cost, the City will not take tax into consideration. However, bidders shall include all applicable state and local taxes on the tax line provided. The City will pay all applicable taxes.

List Total Placement and Engagement Fees Maximum %

Maximum Total Placement Fee (% of the candidate’s first year base salary) %

Engagement Fee ( % of Total Placement Fee received upon execution of task order) %

NOTE: BALANCE OF TOTAL PLACEMENT FEE MINUS ENGAGEMENT FEE TO BE PAID UPON

SUCCESSFUL PLACEMENT.

Per the city’s procurement code, fees paid under this contract which is a Request for Quote cannot exceed $100,000 in a fiscal year (July – June).

Phone: 623/882-7893 Offer and Acceptance

Quotation No: 26-0061 www.goodyearaz.gov Page 15 of 27

DESCRIPTION OF SERVICES: Executive Recruitment(s)

OFFER

To the City of Goodyear: The undersigned Contractor hereby offers and agrees to furnish the Services and/or material(s) in compliance with this Contract, as the term Contract is defined in this document.

By signing and submitting this Offer, Contractor certifies and warrants that Contractor: has read, understands and agrees to comply with the Contract as defined here; has no known, undisclosed conflict of interest; has not made an offer of any gift(s), payment(s) or other consideration to any City employee, elected official who has or may have had a role in the procurement process for this Contract; pursuant to A.R.S. § 41-4401, Contractor and its subcontractors will comply with all immigration laws and regulations that relate to its employees and A.R.S. § 23-

214; and the signatory is an officer or duly authorized agent of the Contractor with full power and authority to submit binding offers for the goods and/or services as specified herein.

Arizona Transaction (Sales):

Privilege Tax License #

City of Goodyear Business Registration No.:

For clarification of this offer contact:

Name:

Telephone:

E-Mail Address:

Sign:

Company Name

Authorized Signature for Offer

Address

Printed Name

City State Zip Code

Title Date

ACCEPTANCE OF OFFER AND CONTRACT AWARD (For City of Goodyear Use Only)

Contractor’s Offer is hereby accepted and a Contract awarded by the City. Contractor is now bound to provide the materials and/or services as specified in Scope of Work of this Contract. Contractor shall not start any billable work or provide any material/services until the Contractor receives an executed purchase order or written notice to proceed.

City Manager, City of Goodyear (if applicable)

Attested by:

City Clerk

City of Goodyear, Arizona. Eff. Date:

Procurement Manager

Approved as to form:

City Attorney

City Seal

Official File

Goodyear, AZ 85395

Phone: 623/882-7893 Attachment A

Submittal Requirements

Quotation No: 26-0061 www.goodyearaz.gov Page 16 of 27

The Offer shall include the following and should be presented in the order in which they appear. Failure to provide all of the required information may result in rejection of your quote.

1. COVER LETTER

Cover letter shall include the following background information regarding the Offeror’s organization, including, but not limited to:

a) Primary contact information including name, title, email, phone, and mailing address. The person identified will be authorized to receive notices from the City.

b) Areas of specialty

c) Signed Offer and Acceptance (see page 15)

2. FIRMS SIMILAR EXPERIENCE AND EXPERTISE

Offeror shall describe consulting experience for conducting national Executive Recruitments. Relevant information shall include, but not be limited to the following:

a) Provide details regarding Offerors past experience in providing services as outlined in this solicitation.

Public sector experience preferred.

b) Describe your firm’s specific areas of expertise and demonstrate your firm’s ability to work successfully with the various city departments.

c) Identify and describe your firms experience with three (3) similar projects within the last five (5) years.

Provide the clients contact name, and current contact information, including phone numbers and email address.

d) Provide a list and explanation for any contract that was not renewed, cancelled or revoked within the past five (5) years. Include contact names and phone numbers.

e) Describe any and all pending litigation involving the Offeror and the resolution of any and all litigation during the past five (5) years.

f) The Consultant shall disclose any professional or personal interests which could be considered a conflict of interest in representing the City. The Consultant shall further disclose arrangements to derive additional compensation (formal or informal) that the firm or any of its individuals has with similar or related organizations.

3. KEY PERSONNEL AND THEIR EXPERIENCE

a) List examples of similar projects for which your key personnel were directly involved. Include brief scope, date of services and staff involvement. Public sector experience preferred.

b) Resumes for each key team member shall be limited to a maximum length of two (2) pages for each team member.

Goodyear, AZ 85395

Phone: 623/882-7893 Attachment A

Submittal Requirements

Quotation No: 26-0061 www.goodyearaz.gov Page 17 of 27

4. METHOD OF APPROACH/COMPLIANCE WITH RFQ

Offeror shall provide a description of the following:

a) Understanding of the scope of work.

b) Describe your project management methods and how you would propose to coordinate projects with

City staff.

c) Location of office performing services.

5. PRICE/COST CONSIDERATION

Cost provided (see attached Fee Schedule) shall be inclusive of all time and materials necessary to complete the desired deliverable, including any required equipment necessary for installation.

Goodyear, AZ 85395

Phone: 623/882-7893 Attachment B

Firm’s References

Quotation No: 26-0061 www.goodyearaz.gov Page 18 of 27

Please list a minimum of three (3) references from clients similar to the City of Goodyear whom the City may contact:

1 Company:

Contact: Phone:

Address:

Dates/Description of Work

Contract Value:

2 Company:

3 Company:

Note: Use additional pages if necessary.

Goodyear, AZ 85395

Phone: 623/882-7893 Exhibit C -

Ideal Candidate Profile

Quotation No: 26-0061 www.goodyearaz.gov Page 19 of 27

Ideal Candidate Profile: City Manager – Goodyear, Arizona

The City of Goodyear seeks a visionary and values-driven leader who will champion a workplace culture recognized as best in class—one that thrives on empathy, initiative, innovation, optimism, adaptability, and integrity. This individual will be a dynamic and committed public sector professional with a proven track record of achievement across diverse areas of local government.

The ideal candidate will be a collaborative force—someone who builds trust through transparent communication and inclusive engagement with internal teams, elected officials, and the broader community. They will actively cultivate ideas from all levels of the organization, empowering staff and stakeholders to co-create forward-thinking solutions that address complex city challenges.

This leader will bring exceptional strategic planning capabilities, sound administrative judgment, and a deep understanding of fiscal stewardship and economic development. Equally important, they will demonstrate emotional intelligence and interpersonal finesse, fostering a workplace where people feel heard, respected, and inspired to contribute their best work.

The next City Manager will form a strong, values-based partnership with the Mayor and City Council— grounded in mutual respect, candid dialogue, and a shared commitment to equitable governance. They will embrace the opportunity to lead Goodyear into the future, guiding the city with optimism and integrity towards continued excellence.

Goodyear, AZ 85395

Phone: 623/882-7893 Exhibit D -

City Manager Job Description

Quotation No: 26-0061 www.goodyearaz.gov Page 20 of 27

Job Title: City Manager

Department: City Manager’s Office

Reports To: Mayor and City Council

Origination Date: 02/16/2006

Revision Date: 10/25/2025

Job Grade: Contract

FLSA Status: Exempt

JOB DESCRIPTION SUMMARY

The City Manager is the chief administrative officer for the City of Goodyear, providing visionary, ethical, and innovative leadership to ensure the delivery of high-quality services and the advancement of a vibrant, inclusive, and future-focused community. Reporting directly to the Mayor and City Council, the City Manager drives organizational excellence, fosters a culture of adaptability and continuous improvement, and champions the city’s mission, vision, and values. This role requires a dynamic leader who thrives in a fast-paced environment, inspires collaboration, and is committed to equity, transparency, and operational excellence.

ESSENTIAL FUNCTIONS

This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

Strategic Leadership & Vision

• Collaborate with elected officials to develop and implement a long-term strategic plan that drives sustainable community growth and innovation.

• Inspire and lead a high-performing organization, setting a tone of excellence, accountability, and adaptability at all levels.

• Champion the city’s mission, vision, and values, ensuring alignment across all departments and initiatives.

Operational Excellence

• Oversee all city departments, ensuring effective, efficient, and equitable delivery of services such as public safety, infrastructure, economic development, and community programs.

• Direct the preparation and administration of the city’s annual budget and capital improvement program, ensuring fiscal responsibility and strategic resource allocation.

• Utilize performance metrics and data-driven decision-making to drive continuous improvement and innovation in city operations.

People & Culture

Goodyear, AZ 85395

Phone: 623/882-7893

Quotation No: 26-0061 www.goodyearaz.gov Page 21 of 27

• Foster a culture of integrity, empathy, optimism, innovation, adaptability, and initiative throughout the organization.

• Recruit, develop, and mentor a diverse, talented workforce; promote inclusion, fairness, and professional growth.

• Ensure a discrimination-free workplace and champion employee wellbeing, engagement, and recognition.

• Foster positive, collaborative relationships with employee associations and labor groups. Oversees meet and confer processes, resolve workplace issues proactively, and ensure fair, transparent, and equitable labor practices that support a dynamic and engaged workforce.

Community Engagement & Collaboration

• Serve as a visible, accessible leader, building trust and consensus among residents, businesses, elected officials, and regional partners.

• Encourage inclusion and facilitate community-wide dialogue, ensuring that diverse perspectives inform city policies and initiatives.

• Represent the city at local, regional, and national forums, advocating for Goodyear’s interests and priorities.

Governance & Compliance

• Ensure compliance with all applicable laws, regulations, and ethical standards.

• Prepare and present reports, policy recommendations, and agenda materials to the City Council.

• Oversee the negotiation and administration of contracts, grants, and special projects.

Innovation & Change Management

• Lead organizational change initiatives, championing new ideas and technologies that add value and enhance service delivery.

• Promote a culture of curiosity, resourcefulness, and continuous learning.

• Anticipate and respond proactively to emerging challenges and opportunities in the community and the organization.

JOB REQUIREMENTS

• Formal Education/Knowledge: Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent. Master’s degree in Public Administration, Business, or related field preferred.

• Experience: Minimum of nine years of progressively responsible experience in local government management or a related field. Demonstrated expertise in strategic planning, financial management, and organizational leadership.

• Certifications and Other Requirements: Valid Driver’s License

• Reading: Work requires the ability to read technical information and data, policies, laws, guidelines, and procedures at a college level.

Goodyear, AZ 85395

Phone: 623/882-7893

Quotation No: 26-0061 www.goodyearaz.gov Page 22 of 27

• Math: Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division and percentages.

• Writing: Work requires the ability to write reports, ordinances, policies, and general plan goals, objectives and policies.

• Managerial: Complex - Work requires managing and monitoring work performance of a department including evaluating program/work objectives and effectiveness, establishing broad organizational goals and realigning work and staffing assignments for the department.

• Budget Responsibility: Significant - Has responsibility for final approval of a department’s budgetary recommendations to a Deputy City Manager/City Manager. Monitors progress toward fiscal objectives and adjusts plans as necessary to reach them.

• Policy/Decision Making: Significant - The employee normally performs the duty assignments within broad parameters defined by general organizational requirements and accepted practices. End results determine effectiveness of job performance. This position independently decides how objectives are achieved and what resources are needed. Typical positions in this category are upper management to executive level jobs.

• Technical Skills: Comprehensive Application - Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs, solutions for highly complex issues, and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.

• Interpersonal/Human Relations Skills: High - Interactions involve overseeing and/or approving final decisions regarding policy development and implementation. This level often involves interaction with others outside the organization or department on key organizational/departmental issues and requires exercising participative management skills, high levels of negotiation, and the ability to reach consensus on complex issues to achieve organizational goals and objectives.

HEALTH AND SAFETY

Safety is everyone’s responsibility. All employees are expected to work in a safe manner and report unsafe activities and conditions. The following are the physical, non-physical, health, and safety demands required of the employee based on frequency they will be performed.

Frequency Code Description

Rarely, less than 1 hour/day

• Occasionally, 33% of the day

• Frequently, 33-67% of the day

• Constantly, more than 67% of the day

• Primary Work Location: Office Environment

• Overall Strength Demands: Light

▪ Rarely: N/A

▪ Occasionally: Exerting up to 20 pounds

▪ Frequently: Exerting up to 10 pounds

▪ Constantly: Exerting negligible amounts of walking or standing

• Physical Demands

▪ Rarely: Lifting, kneeling, pushing, pulling, balancing, crouching, and twisting

▪ Occasionally: Carrying, reaching, climbing and foot controls

▪ Frequently: Standing, walking, handling, hearing, and talking

Goodyear, AZ 85395

Phone: 623/882-7893

Quotation No: 26-0061 www.goodyearaz.gov Page 23 of 27

▪ Constantly: Fine dexterity and vision

• Non-Physical Demands

▪ Rarely: Emergency situations, tedious or exacting work, noisy and/or distracting environment

▪ Occasionally: Frequent change of task, irregular schedule, overtime

▪ Frequently: Time pressure, performing multiple tasks simultaneously

▪ Constantly: Working closely with others as part of a team

Health and Safety Conditions

• Chemical o Never: Skin contact, absorption, injection, inhalation or ingestion o Rarely: N/A o Occasionally: N/A o Frequently: N/A o Constantly: N/A

• Physical Hazards o Never: Thermal stress, electrical, noise, fire/explosion, radiation, o Rarely: Being struck by or struck against o Occasionally: Slips, trips and falls, caught in/on/between, pinch points o Frequently: N/A o Constantly: N/A

• Biological Hazards o Never: Building related illness, legionnaires disease, blood borne pathogens, plant or insect bites, water and wastewater, brucellosis and mold o Rarely: N/A o Occasionally: N/A o Frequently: N/A o Constantly: N/A

• Ergonomic Hazards o Never: Forceful exertion, contact stress and vibrations o Rarely: Work area design, awkward posture o Occasionally: Repetition o Frequently: N/A o Constantly: N/A

Machines, Tools, Equipment and Work Aids

• Heavy Equipment: Sedan vehicle if required

• Specialty Equipment: N/A

• Tools: N/A

• Computer Equipment and Software o Hardware: Desktop/laptop, telephone, copier o Software: Microsoft Office 365, Munis, ShoreTel, Adobe Reader or Pro

• Protective Equipment Required o General: N/A o Specialty: N/A

STAFF BEHAVIORS AND EXPECTATIONS

Embrace our core values that reflect who we are and what we do.

Goodyear, AZ 85395

Phone: 623/882-7893

Quotation No: 26-0061 www.goodyearaz.gov Page 24 of 27

• Integrity – Be consistent by aligning actions with words. Be trustworthy by conducting oneself with the highest degree of honesty. Be transparent by doing the right thing even when no one is looking.

• Empathy – Be respectful by treating others with respect; respect the feelings, experiences, and perspectives of others. Be kind by showing consideration and taking care to support one another.