1-25-14102.docx

ROCKWOOD SCHOOL DISTRICT

REQUEST FOR BID

RFB No.: 25-14102

Title: Pre-Owned School Buses

Issue Date: December 1, 2025

This document constitutes Rockwood School District’s (hereafter called the “District” or “RSD”) Request for Bids ("RFB") soliciting bids from qualified individuals, firms or organizations to purchase school buses as described in this RFB.

Rockwood R-VI School District posts bids and receives bid responses through an online bidding portal. Through this portal, vendors receive notifications of competitive procurement opportunities as well as submit bids and proposals to the District digitally. In order to be invited and able to participate in District bid opportunities, vendors must register through the Rockwood School District Bonfire portal.

Registration is free. Vendors must follow all instructions on the portal for registering and responding to bid opportunities. For questions and technical support, please refer to the “Help” or “Technical Support” links on the portal.

The portal will be used for the following activities:

· Post RFPs

· Receive and respond to questions or inquiries

· Issue associated addenda

· Submit proposals

· Post award notices

To contact the District or ask questions in relation to this RFP, Proposers must initiate the communication electronically through the “Vendor Discussions” or “Ask a Question” features. The District will not accept any respondent’s communications by any other means, except as specifically stated in this RFP.

No contact with any members of the Rockwood School Board, any administrators, staff or employees of the District is permitted before or after completion of the RFB process. Failure to follow this directive or any attempt to contact or to influence any such person may result in rejection or disqualification of a Bid.

Any and all responses to written requests for information and questions will be in writing and will be sent to all known interested parties.

Rockwood School District – Request for Bid Page 1

Page 1 | 21 Important Dates

RFB Issue Date December 1, 2025

Questions Due Date December 8, 2025 @ 5:00 PM CST

Bid Due Date December 18, 2025 @ 2:00 PM

Public Bid Opening Date December 18, 2025 @ 2:15 PM

Expected BOE Approval Date January 15, 2025

Final Payment Due Date One Week Prior to Pickup

Expected Pickup Dates May 26, 2025- June 30, 2025

A public bid opening will be held on December 18, 2025, at 2:15 p.m., at 111 East North Street, Eureka, MO 63025.

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I. RFB INSTRUCTIONS AND CONDITIONS

1. INTRODUCTION

The District is a nationally recognized, diverse community of learners. Currently the District serves nearly 19,000 students, made up of four high schools, six middle schools, and nineteen elementary schools, a talented and gifted campus, and a school for at-risk high school students. The District employs over 3,500 people and covers 150 square miles in much of western St. Louis and northern Jefferson counties. The District has consistently earned the accreditation of Distinction in Performance by the Missouri Department of Education. Additional detailed information about the District may be found at www.rsdmo.org.

The Rockwood School District invites you to submit a bid according to the requirements contained herein for purchase of our used school buses.

2. BID PREPARATION AND SUBMISSION REQUIREMENTS

A. Bidders must register, log in, and follow the instructions on the Rockwood School District Bonfire portal. Registration is free and is the only method by which vendors may submit responses for this bid.

B. Sealed bids must be SUBMITTED ON THE ROCKWOOD SCHOOL DISTRICT BONFIRE PORTAL only (no other location permitted), no later than the date and time specified in the RFB. NO EXCEPTIONS. The portal will not permit late submissions of bids.

C. Your submission must be uploaded, submitted, and finalized prior to the deadline of 2:00 p.m. on December 18, 2025. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before the deadline to begin the uploading process and to finalize your submission.

D. To contact the District or ask questions related to this RFB, Bidders must initiate the communication electronically through the “Vendor Discussions” or “Ask a Question” features. The District will not accept any respondent’s communications by any other means except as specifically stated in this RFB.

E. This RFB may be amended only by addendum in accordance with this section. If the District, for any reason, determines that it is necessary to provide additional information relating to this RFB, such information will be communicated to all respondents by addendum posted on Rockwood School District’s Bonfire portal. Each addendum forms an integral part of this RFB and may contain important information, including significant changes to this RFB. Respondents are responsible for obtaining all addenda issued by the Rockwood School District.

F. Vendor questions regarding this opportunity must be submitted electronically through the “Vendor Discussions” or “Ask a Question” features by 5:00 p.m. on December 8, 2025. Vendors will not be able to submit messages or questions after this time.

3. AWARD

Award(s) will be made to the responsive and responsible Bidder(s) whose bid(s) is deemed to be most advantageous to the District, taking into account overall content of the bid, cost, overall bid, experience and qualifications of the firm and staff assigned and quality and content of the manner in which the services are proposed to be performed. The District reserves the right to split the award or to make multiple awards, and to make award on a part or portion of a bid. The District may request additional information and/or an interview with some or all Bidders as part of the selection process. In no event shall the District be required to explain the evaluation process or award selection to any Bidder.

4. RIGHT TO REJECT

The District reserves the right to accept any bid, to reject any and all bids, and to waive any irregularities or informalities in any bids. Conditional bids will not be accepted.

5. BIDS FINAL

All Bids shall be deemed final, conclusive and irrevocable, and no Bid shall be subject to correction or amendment for any error or miscalculation.

6. COST OF PREPARATION

The cost of preparing and submitting a response to this RFB will be assumed solely by each Bidder, whether or not any agreement is signed as a result of this RFB.

7. OWNERSHIP OF SUBMITTALS

All completed Bids submitted in response to this RFB become the property of the District upon submission. The District may use the bid for any purpose deemed appropriate. The bid material may become part of any contract between the successful Bidder and the District.

8. RFB INTERPRETATION

Interpretation of the wording of this RFB will be the responsibility of the District and that interpretation will be final and binding.

9. PRICE

Bidders are cautioned that services must be furnished at the fees, costs and/or rates submitted and proposed unless otherwise stated.

10. BILLING AND PAYMENT

Terms of this sale are an ACH Deposit or Check, payable to Rockwood School District, and the successful bidder will make full payment no later than one week prior to pick up.

11. INSURANCE

The successful Bidder will be expected to provide the following types of insurance with the described limits:

$ 1,000,000 property damage per occurrence

$ 1,000,000 aggregate all claims per occurrence

12. TAXES

Bidders shall NOT INCLUDE FEDERAL EXCISE TAX, TRANSPORTATION TAX, or STATE RETAIL SALES TAX in their cost bid, as these taxes do not apply to the District.

13. NO PARTICIPATION

The successful Bidder shall not directly or indirectly participate as a Bidder, bidder, or subcontractor to a Bidder or bidder on any bids or request for bids to be designed, or services to be provided, as part of the projects contemplated by this RFB.

14. EXCEPTIONS

If a Bidder takes exception to any part of these specifications as written, or as amended by any addenda subsequently issued, or the Agreement, they must do so in writing. Said exceptions must be submitted with the bid. Failure to do so will be construed as acceptance of all items of the specification and the Agreement.

15. USE OF INFORMATION

A. Any specifications, drawings, sketches, models, samples, data, computer programs or documentation or other technical or business information (“Information”) furnished or disclosed to interested parties under this RFB, or as the result of this RFB, shall remain the property of the District and, when in tangible form, all copies of such information shall be returned to the District upon request. Unless such information was previously known to a party, free of any obligation to keep it confidential, or has been or is subsequently made public by the District or a third party, it shall be held in confidence by such party, shall be used only for the purposes of this RFB, and may not be used for other purposes except upon such terms and conditions as may be mutually agreed upon in writing.

B. No specifications, drawings, sketches, models, samples, tools, or other apparatus programs, technical information or data, written, oral or otherwise, furnished by any interested party to the District under this RFB shall be considered to be confidential or proprietary.

16. TOBACCO-FREE DISTRICT

The Rockwood School District Board of Education has adopted a policy to provide a tobacco-free environment within Rockwood School District’s boundaries, including buildings, facilities, grounds, parking lots, etc. The use of any tobacco products by any visitor, including employees of Contractors and Subcontracts, is prohibited at all times.

17. NON-DISCRIMINATION

The District actively follows a policy of nondiscrimination on the basis of age, race, color, religion, sex, national origin, sexual orientation, marital status, disability, and Vietnam-Era-veteran status. The District also complies with the following laws and implementing regulations: Title VI and Title VII of the Civil Rights Act of 1964 regarding race, color, national origin, religious and sex discrimination; Title IX of the Education Amendments Act of 1972 regarding sex discrimination; the Americans with Disabilities Act, as amended by the ADA Amendments Act; the Missouri Humans Rights Act; Section 504 of the Rehabilitation Act of 1973 regarding discrimination based on disabilities and handicaps; the Age Discrimination in Employment Act; the Missouri Anti-Discrimination Against Israel Act; and other state and federal laws and regulations.

Further, Contractor certifies that it is not currently engaged in and shall not, for the duration of this Agreement, engage in a boycott of goods or services from the State of Israel; companies authorized by, licensed by, or organized under the laws of the State of Israel; or companies, persons, or entities doing business in or with the State of Israel.

requirements when applicable.

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II. DESCRIPTION OF PRODUCTS

GENERAL INFORMATION

A. The District will be selling fifteen (15) school buses with seating capacities of 71 and 77 passengers, model years 2017 and 2020. The list of buses being considered for sale are contained in Schedule 1. The district reserves the right to sell fewer buses if necessary to maintain the required fleet while staying within the established budget limits.

B. Buses will be made available for inspection upon request. Please contact Mike Heyman at (636) 733-8501 to schedule an appointment.

C. All buses will meet Missouri State inspection prior to pick up with current state stickers applied.

D. All buses have been part of the fleet excellence award and have been for the last five years.

E. Rockwood School District was recently awarded the Exemplary School Bus Maintenance Award by Missouri’s Department of Elementary and Secondary Education.

BUS SPECIFICATIONS

All used buses meet or exceed the 2017 and 2020 Minimum Standards for School Buses. Buses are equipped with a minimum of the following:

2017 Blue Bird Vision

1. Class “C”

2. 71-passenger

3. Cummins ISB diesel engine

4. Block heaters

5. Hydraulic brakes

6. 60-gallon fuel tank

7. Allison transmission – 5 Speed

8. Tires at 30% tread or better

9. Front and rear tow hooks

10. Front and rear vandal locks

11. 77” Headroom

12. Two (2) roof hatches

13. 50K Stepwell heater, 50K mid ship, 50K rear

14. Electric crossing arm

15. Front and rear LED stop arm

16. Remote/heated exterior mirrors

17. HB driver’s seat with armrest

18. Gray fire block upholstery

19. Electric entrance door

20. Extended skirt

21. Tinted windows

22. Child check system

23. AM/FM/MP3/PA stereo with 8 speakers

24. White exterior roof

25. 5/8” Plywood floor

26. Full length acoustical headliner

27. Rear rubber fenders

2020 Blue Bird Vision

1. Class “C”

2. 77-passenger

3. Unleaded engine

4. 100-gallon fuel tank

5. Block heaters

6. Automatic transmission

7. Tires at 30% tread or better

8. Front and rear tow hooks

9. Front and rear vandal locks

10. 77” Headroom

11. Two (2) roof hatches

12. 50K Stepwell heater, 50K mid ship, 50K rear

13. Electric crossing arm

14. Front and rear LED stop arm

15. Remote/heated exterior mirrors

16. HB driver’s seat with armrest

17. Gray fire block upholstery

18. Electric entrance door

19. Extended skirt

20. Tinted windows

21. Child check system

22. AM/FM/MP3/PA stereo with 8 speakers

23. White exterior roof

24. 5/8” Plywood floor

25. Full length acoustical headliner

26. Rear rubber fenders

27. Overhead driver storage compartments The following items are not included in the sale and will be removed prior to the transfer of ownership:

· Bus Radios

· Bus Cameras

· Hand Sanitizers

· Trash Cans

GENERAL REQUIREMENTS OF SALE

A. This is a line-item bid. The sale of each bus will be awarded to the highest, most responsible bidder.

B. Bidders shall present their final and best offer.

C. Upon approval by the Board of Education to proceed with the sale, the District will advise the bidder no later than 10 business days after Board approval to proceed with the purchase.

D. Possession of the buses must be taken no later than June 30, 2026

E. Should the District incur legal expenses to enforce a provision of this bid, the bidder agrees to reimburse the District for actual costs.

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