ONTARIO-MONTCLAIR SCHOOL DISTRICT

E-RATE YEAR 2027

District-Wide ISP WAN Ring Connections

CONTRACT C-267-238

NOTICE INVITING BIDS

ONTARIO-MONTCLAIR SCHOOL DISTRICT

NOTICE IS HEREBY GIVEN that the Ontario-Montclair School District, acting by and through its Governing Board, hereinafter referred to as “District”, will receive prior to 10:00 A.M. on December

10, 2026 sealed bids for the award of a Contract for the following:

E-RATE YEAR 30 District-Wide ISP WAN Ring Connections

Scope of Work:

1 – 100 Gbps Direct Internet Access Circuit to the District Office with the ability to expand to 400 Gbps over the duration of the contract.

40 – 10 Gbps WAN Ring Connections with the ability to expand to 25 Gbps Circuits and 40 Gbps over the duration of the contract.

The addition of a new district data center in 2028 with dedicated internet circuits.

Bids shall be submitted on Bonfire and will be opened and read publicly via Zoom at the above set date and time. No bids will be accepted after the time specified above or after any extensions due to material changes shall remain unopened.

The bid documents are available online at https://omsd.bonfirehub.com/portal/?tab=openOpportunities, or by emailing Kassy Martinez, Executive Assistant to Purchasing Director: kassy.martinez@omsd.net.

Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code, and be licensed to perform the work called for in the Contract Documents. The Contractor’s California State License number shall be clearly stated on the bidder’s proposal. The District requires that on the projects, bidders possess certifications: Contractor must have a SLD service provider identification number

(SPIN).

Ontario-Montclair School District PROJECT WILL BE COMPLETED within THREE

HUNDRED SIXTY-FIVE (365) consecutive calendar days from the date stated in the Notice to Proceed.

Failure to complete the work within the specified time will result in the imposition of liquidated damages for each day of delay as specified in the Information for Bidders.

Contractor’s Subcontractors shall be licensed pursuant to California law for the trades necessary to perform the work called for in the Contract Documents.

Each bid must strictly conform with and be responsive to the Contract Documents as defined in the General Conditions.

The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding.

Each bidder shall submit with its bid — on the form furnished with the Contract Documents — a list of the designated subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices Act, California Public Contract Code section 4100 et seq.

The Contractor and all Subcontractors shall comply with the requirements set forth in Division 2, Part 7, Chapter 1 of the Labor Code. The District has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the Contract. These per diem rates, including holiday and overtime work, as well as employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the District, and are also available from the Director of the Department of Industrial Relations. Pursuant to California Labor Code section 1720 et seq., it shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the Contract.

A Contractor or Subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

Where applicable, bidders must meet the requirements set forth in Public Contract Code section 10115 et seq., Military and Veterans Code section 999 et seq., and California Code of Regulations, Title 2, Section 1896.60 et seq. regarding Disabled Veteran Business Enterprise (“DVBE”) Programs. Forms are included in this Bid Package.

No telephone or facsimile machine will be available to bidders on the District premises at any time.

All competitive bidding documents, including the RFP, bids, bid evaluation, and correspondence with potential bidders, will be uploaded into the new FCC / USAC E-Rate Competitive Bidding Portal.

It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

Publish October 19 and October 26,2026

INSTRUCTIONS TO BIDDERS

1. Preparation of Bid Form. Proposals under these specifications shall be submitted on the blank forms furnished herewith at the time and place stated in the Notice Inviting Bids. All blanks in the bid form must be appropriately filled in, and all proposed prices must be stated clearly and legibly in both words and numerals. All bids must be signed by the bidder in permanent ink and submitted online on Bonfire with vendor name, address, telephone number, and California Contractor’s License number, and the name of the Project for which the bid is submitted. The District reserves the right to reject any bid if all of the above information is not furnished. It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

A full copy of all bid documents must be submitted electronically to https://omsd.bonfirehub.com/portal/?tab=openOpportunities

2. Signature. The bid form, all bonds, all designations of subcontractors, the Contractor’s Certificate, the Agreement, and all Guarantees must be signed in permanent ink in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid.

If bidder is a corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively, the signature of other authorized officers or agents may be affixed, if a certified copy of the resolution of the corporate board of directors authorizing them to do so is provided to the District. Such documents shall include the title of such signatories below the signature and shall bear the corporate seal.

If bidder is a partnership, the true name of the firm shall first be set forth, together with the names of all persons comprising the partnership or co-partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a statement of partnership acknowledging the signer to be a general partner is presented to the District, in which case the general partner may sign.

Bids submitted as joint ventures must so state and be signed by each joint venture.

Bids submitted by individuals must be signed by the bidder unless an up to date power- of- attorney is on file in the District office, in which case, said person may sign for the individual.

The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where a fictitious name is used, it must be so indicated in the signature.

3. Modifications. Changes in or additions to the bid form, recapitulations of the work bid upon, alternative proposals, or any other modification of the bid form which is not specifically called for in the Contract Documents may result in the District’s rejection of the bid as not being responsive to the Notice Inviting Bids. No oral or telephonic modification of any bid submitted will be considered.

4. Erasures, Inconsistent or Illegible Bids. The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction creates no inconsistency and is suitably authenticated by affixing in the margin immediately opposite the correction the signature or signatures of the person or persons signing the bid. In the event of inconsistency between words and figures in the bid price, words shall control figures. In the event that the District determines that any bid is unintelligible, inconsistent, or ambiguous, the District may reject such bid as not being responsive to the Notice Inviting Bids.

5. Examination of Site and Contract Documents. Each bidder shall visit the site of the proposed work and become fully acquainted with the conditions relating to the construction and labor so that the facilities, difficulties, and restrictions attending the execution of the work under the Contract are fully understood.

Bidders shall thoroughly examine and be familiar with the drawings and specifications and all others documents and requirements that are attached to and/or contained in the Project Manual or other documents issued to bidders. The failure or omission of any bidder to receive or examine any Contract Documents, form, instrument, addendum, or other document or to visit the site and become acquainted with conditions there existing shall not relieve any bidder from obligations with respect to the bid or to the Contract. The submission of a bid shall be taken as prima facie evidence of compliance with this Section. Bidders shall not, at any time after submission of the bid, dispute, complain, or assert that there were any misunderstandings with regard to the nature or amount of work to be done.

6. Withdrawal of Bids. Any bid may be withdrawn, either personally or by written request, at any time prior to the scheduled closing time for receipt of bids. The bid security for bids withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned upon demand therefor.

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

7. Agreements, Insurance and Bonds. The Agreement form which the successful bidder, as Contractor, will be required to execute, and the forms and amounts of surety bonds and insurance endorsements which will be required to be furnished at the time of execution of the Agreement, are included in the bid documents and should be carefully examined by the bidder. The number of executed copies of the Agreement, the Performance Bond, and the Payment Bond required is four (4). Payment and Performance bonds must be executed by an admitted surety insurer as defined in Code of Civil Procedure 995.120.

Interpretation of Plans and Documents/Pre-Bid Clarification. If any prospective bidder is in doubt as to the true meaning of any part of the Contract Documents, or finds discrepancies in, or omissions, a written request for an interpretation or correction thereof may be submitted to the District. The bidder submitting the request shall be responsible for its prompt delivery. Any interpretation or correction of the Contract Documents will only be made by Addendum duly issued, and a copy of such Addendum will be made available for each Contractor receiving a set of the Contract Documents. No person is authorized to make any oral interpretation of any provision in the Contract Documents, nor shall any oral interpretation be binding on the District. If discrepancies on Drawings, specifications or elsewhere in the Contract Documents are not covered by addenda, bidder shall include in their bid methods of construction and materials for the higher quality and complete assembly. Each request for clarification shall be submitted in writing, via Bonfire or via email, by Nov 02, 2026, at 10 AM PST to only the following persons:

TO: ANGIE REDELSPERGER

PURCHASING DIRECTOR

Angie.Redelsperger@omsd.net

Each transmitted request shall contain the name of the person and/or firm filing the request, address, telephone, and fax number, Specifications and/or Drawing number. Bidder is responsible for the legibility of handwritten requests.

8. Bidders Interested in More Than One Bid. No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one prime bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a proposal or quoting prices to other bidders or making a prime proposal.

9. Award of Contract. The Contract will be awarded to the bidder with the most points per our matrix evaluation listed in the RFP by action of the governing Board. The District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding. In the event an award is made to bidder, and such bidder fails or refuses to execute the Contract and provide the required documents within five (5) calendar days after award of the Contract to bidder, the District may award the Contract to the next point value responsible and responsive bidder or release all bidders. Each bid must conform and be responsive to the Contract Documents as defined in the General Conditions.

10. Bid Protest Procedure. Any bidder may file a bid protest. The protest shall be filed in writing with the District not more than five (5) business days after the date of the bid opening. An e-mail address shall be provided and by filing the protest, protesting bidder consents to receipt of e-mail notices for purposes of the protest and protest related questions and protest appeal, if applicable. The protest shall specify the reasons and facts upon which the protest is based.

a. Resolution of Bid Controversy: Once the bid protest is received, the apparent lowest responsible bidder will be notified of the protest and the evidence presented. If appropriate, the apparent low bidder will be given an opportunity to rebut the evidence and present evidence that the apparent low bidder should be allowed to perform the work. If deemed appropriate by the District, an informal hearing will be held. District will issue a written decision within fifteen (15) calendar days of receipt of the protest, unless factors beyond the District's reasonable control prevent such resolution. The decision on the bid protest will be copied to all parties involved in the protest.

b. Appeal: If the protesting bidder or the apparent low bidder is not satisfied with the decision, the matter may be appealed to Angie Redelsperger, Director of Purchasing, or their designee, within three

(3) business days after receipt of the District's written decision on the bid protest. The appeal must be in writing and sent via overnight registered mail with all accompanying information relied upon for the appeal and an e-mail address from which questions and responses may be provided to:

Ontario-Montclair School District Attn: Purchasing Director 950 West D Street Ontario, CA 91762

c. Appeal Review: Angie Redelsperger, Director of Purchasing, or their designee, shall review the decision on the bid protest from the Director of Information Services and issue a written response to the appeal, or if appropriate, appoint a Hearing Office to conduct a hearing and issue a written decision.

The written decision of the Director of Facilities or the Hearing Officer shall be rendered within fifteen (15) calendar days and shall state the basis for the decision. The decision concerning the appeal will be final and not subject to any further Appeals.

d. Reservation of Rights to Proceed with Project Pending Appeal. The District reserves the right to proceed to award the Contract for the Project and commence construction pending an Appeal. If there is State Funding or a critical completion deadline, the District may choose to shorten the time limits set forth in this Section due to the urgency of proceeding with work if written notice is provided to the protesting party. E-mailed notice with a written confirmation sent by First Class Mail shall be sufficient to constitute written notice. If there is no written response to a written notice shortening time, the District may proceed with the award.

e. Finality. Failure to comply with this Bid Protest Procedure shall constitute a waiver of the right to protest and shall constitute a failure to exhaust the protesting bidder's administrative remedies.

11. Alternates. If alternate bids are called for, the Contract may be awarded at the election of the Governing Board to the lowest responsible and responsive bidder using the method and procedures outlined in the Notice Inviting Bids and as specified in the Section entitled Alternate/Deductive Bid Alternates.

a. Subcontractor Listing for Alternates. If alternate bids are called for and the bidder intends to use different or additional subcontractors, a separate list of subcontractors must be submitted for each such alternate.

12. Evidence of Responsibility. Upon the request of the District, a bidder whose bid is under consideration for the award of the Contract shall submit promptly to the District satisfactory evidence showing the bidder’s financial resources, surety and insurance claims experience, construction experience, completion ability, workload, organization available for the performance of the Contract, and other factors pertinent to a Project of the scope and complexity involved.

13. Listing Subcontractors. Each bidder shall submit with his bid, on the form furnished with the Contract Documents, a list of the names, license numbers, scopes of work, locations of the places of business, contact information, and Department of Industrial Relations (“DIR”) registration numbers of each subcontractor who will perform work or labor or render service to the bidder in or about the project, or a subcontractor who under subcontract to the bidder, specially fabricates and installs a portion of the work, in an amount in excess of one-half of 1 percent of the bidder’s total bid as required by the Subletting and Subcontracting Fair Practices Act (Public Contract Code section 4100, et seq.) Pursuant to Labor Code section 1725.5, all subcontractors (of any tier) performing work on this Project must be properly registered with DIR.

14. Workers’ Compensation. In accordance with the provisions of Labor Code section 3700, the successful bidder as the Contractor shall secure payment of compensation to all employees. The Contractor shall sign and file with the District the following certificate prior to performing the work under this contract:

“I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” The form of such certificate is included as a part of the Bid Documents.

15. Contractor’s License. To perform the work required by this notice, the Contractor must possess the contractor’s license as specified in the Notice Inviting Bids, SLD and/or SPIN number and the

Contractor must maintain these licenses throughout the duration of the Contract. If, at the time of award of the Contract, bidder is not licensed to perform the Project in accordance with Division 3, Chapter 9, of the Business and Professions Code for the State of California and the Notice to Contractors calling for bids, such bid will not be considered and the Contractor will forfeit its bid security to the District.

16. Anti-Discrimination. It is the policy of the District that in connection with all work performed under contracts, there be no discrimination against any prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed, sex, age, or marital status. The Contractor agrees to comply with applicable federal and California laws, including, but not limited to, the California Fair Employment and Housing Act, beginning with Government Code section 12900 and Labor Code section 1735. In addition, the Contractor agrees to require like compliance by any subcontractors employed on the work by such Contractor.

17. Preference for Materials and Substitutions.

a. One Product Specified. Unless the Plans and Specifications state that no Substitution is permitted, whenever the Contract Documents indicate any specific article, device, equipment, product, material, fixture, patented process, form, method, construction, or any specific name, make, trade name, or catalog number, with or without the words, “or equal,” such specification shall be read as if the language “or equal” is incorporated.

b. Request for Substitution. Bidder may, unless otherwise stated, offer any material, process, article, etc., which is materially equal or better in every respect to that so indicated or specified (“Specified Item”) and will completely accomplish the purpose of the Contract Document. If bidder desires to offer a Substitution for a Specified Item, such bidder must make a request in writing on the District’s Substitution Request Form (“Request Form”) and submit the completed Request Form with the bidder’s bid. The Request Form must be accompanied by evidence as to whether the proposed substitution:

1) Is equal in quality, service, and ability to the Specified Item as demonstrated by a side by side comparison of key characteristics and performance criteria (CSI comparison chart);

2) Will entail no changes in detail, construction and scheduling of related work;

3) Will be acceptable in consideration of the required design and artistic effect;

4) Will provide no cost disadvantage to the District;

5) Will require no excessive or more expensive maintenance, including adequacy and availability of replacement parts; and

6) Will require no change in the Contract Time.

In completing the Request Form, bidder must state with respect to each requested substitution whether bidder will agree to provide the Specified Item in the event that the District denies bidder’s request for substitution of a Specified Item. In the event that bidder does not agree in the Request Form to provide the Specified Item and the District denies the requested Substitution, the bidder’s bid shall be considered non-responsive and the District may award the Contract to the next lowest bidder or in its sole discretion, release all bidders. In the event that bidder has agreed in the Request Form to provide the Specified Item and the District denies bidder’s requested substitution for a Specified Item, bidder shall execute the Agreement and provide the Specified Item without any additional cost or charge to the District, and if bidder fails to execute the Agreement with the Specified Item(s), bidder’s bid bond will be forfeited.

After the bids are opened, the apparent lowest bidder shall provide, within five (5) calendar days of opening such bids, any and all Drawings, specification, samples, performance data, calculations, and other information as may be required to assist the Architect and the District in determining whether the proposed substitution is acceptable. The burden of establishing these facts shall be upon the bidder.

After the District’s receipt of such evidence by bidder, the District will make its final decision as to whether the bidder’s request for Substitution for any Specified Items will be granted. The District shall have sole discretion in deciding as to whether a proposed request for Substitution is equal to or better than a Specified Item. Any request for Substitution which is granted by the District shall be documented and processed through a Change Order. The District may condition its approval of any Substitution upon delivery to the District of an extended warranty or other assurances of adequate performance of the Substitution. Any and all risks of delay due to DSA, or any other governmental agency having jurisdiction shall be on the bidder.

18. Disqualification of Bidders and Proposals. More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted; and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested and the bidder will forfeit their bid security to the District.

19. Unbalanced or Altered Bids. Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form, or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal on which the signature of the bidder has been omitted may be rejected. If, in the District’s sole discretion, it determines any pricing, costs or other information submitted by a bidder may result in an unbalanced bid, the District may deem such bid non-responsive. A bid may be determined by the District to be unbalanced if the bid is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advanced payment.

20. Employment of Apprentices. The Contractor and all Subcontractors shall comply with the provisions of California Labor Code including, but not limited to Sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices. The Contractor and any Subcontractor under him shall comply with the requirements of said Sections, including applicable portions of all subsequent amendments in the employment of apprentices; however, the Contractor shall have full responsibility for compliance with said Labor Code Sections, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist.

21. Non-Collusion Declaration. Public Contract Code section 7106 requires bidders to submit declaration of non-collusion with their bids. This form is included with the bid documents and must be signed and dated by the bidder under penalty of perjury.

22. Wage Rates, Travel and Subsistence.

a. The Contractor and all Subcontractors shall comply with the requirements set forth in Division 2, Part 7, Chapter 1 of the Labor Code. Pursuant to Labor Code section 1770 et seq., the District has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the contract.

Copies are available from the District to any interested party on request and are also available from the Director of the Department of Industrial Relations. The Contractor shall obtain copies of the above-referenced prevailing wage sheets and post a copy of such wage rates at appropriate, conspicuous, weatherproof points at the Site.

b. Any worker employed to perform work on the Project and such work is not covered by any classification listed in the published general prevailing wage rate determinations or per diem wages determined by the Director of the Department of Industrial Relations, shall be paid not less than the minimum rate of wages specified therein for the classification which most nearly corresponds to the employment of such person in such classification.

c. Holiday and overtime work, when permitted by law, shall be paid for at the rate set forth in the prevailing wage rate determinations issued by the Director of the Department of Industrial Relations or at least one and one-half (1½) times the specified basic rate of per diem wages, plus employer payments, unless otherwise specified in the Contract Documents or authorized by law.

d. These per diem rates, including holiday and overtime work, and employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the administrative office of the District, located as noted above and are also available from the Director of the Department of Industrial Relations. It is the Contractor’s responsibility to ensure the appropriate prevailing rates of per diem wages are paid for each classification. It shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the Contract.

23. DIR Registration of Contractor and Subcontractors for Public Works. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in the Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5.

It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section

7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

This Project is a public works project as defined in Labor Code section 1720. Each contractor bidding on this Project and all subcontractors (of any tier) performing any portion of the Work must comply with the Labor Code sections 1725.5 and 1771.1 and must be properly and currently registered with DIR and qualified to perform public works pursuant to Labor Code section 1725.5 throughout the duration of the Project. For more information and up to date requirements, contractors are recommended to periodically review the DIR's website at www.dir.ca.gov. Contractor shall be solely responsible for ensuring compliance with Labor Code section 1725.5 as well as any requirements implemented by DIR applicable to its services or its subcontractors throughout the term of the Agreement and in no event shall contractor be granted increased payment from the District or any time extensions to complete the Project as a result of contractor's efforts to maintain compliance with the Labor Code or any requirements implemented by DIR. Failure to comply with these requirements shall be deemed a material breach of this Agreement and grounds for termination for cause. The contractor and all subcontractors shall furnish certified payroll records as required pursuant Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section 1771.4 on at least on a monthly basis (or more frequently if required by the District or the Labor Commissioner) and in a format prescribed by the Labor Commissioner. The District reserves the right to withhold contract payments if the District is notified, or determines as the result of its own investigation, that contractor is in violation of any of the requirements set forth in Labor Code section 1720 et seq. at no penalty or cost to the District. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).

24. No Telephone or Facsimile Availability. No telephone or facsimile machine will be available to bidders on the District premises at any time.

25. Obtaining Bidding Documents.

Bidding Documents may be obtained from the District’s online bidding platform, Bonfire https://omsd.bonfirehub.com/portal/?tab=openOpportunities, or by emailing Kassy Martinez, kassy.martinez@omsd.net.

Bidder shall utilize a complete set of Bidding Documents in preparing a bid. The failure or omission of bidder to receive any Bidding Document, form, instrument, Addendum, or other document shall not relieve bidder from any obligations with respect to the bid and/or Contract.

26. Addenda. Clarification or any other notice of a change in the Bidding Documents will be issued only by the District and only in the form of a written Addendum, transmitted via Bonfire. Any other purported Addenda are void and unenforceable.

Bidder is responsible for ascertaining the disposition of all Addenda issued regardless of District notification and to acknowledge all Addenda in the submitted online bid prior to the bid opening. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for inspection.

Each Addendum will be numbered, dated, and identified with the Project number. Oral statements or any instructions in any form, other than Addendum as described above, shall be void and unenforceable.

Addenda issued by the District and not noted as being acknowledged by bidder as required in the Bid Form, may result in the bid being deemed non-responsive.

27. Debarment. Bidder may also be subject to debarment, in addition to seeking remedies for False Claims under Government Code section 12650 et seq. and Penal Code section 72, the District may debar a Contractor if the Board, or the Board may designate a hearing officer who, in his or her discretion, finds the Contractor has done any of the following:

a. Intentionally or with reckless disregard, violated any term of a contract with the District

b. Committed an act or omission which reflects on the Contractor's quality, fitness or capacity to perform work for the District;

c. Committed an act or offense which indicates a lack of business integrity or business honesty; or

d. Made or submitted a false claim against the District or any other public entity (See Government Code section 12650, et seq., and Penal Code section 72)

C-267-238 – District-Wide ISP WAN Ring Connections Bid Specifications

Proposal Issued: Oct 19,2026

Advertisement: Oct 19, 2026

Advertisement #2: Oct 26, 2026

Last Date for Questions: Nov 02, 2026, at 10 AM PST

Answers Due: Nov 05, 2026

RFP Due Date: Dec 10, 2026 at 10 AM PST

INTRODUCTION - SPECIFICATIONS

The Ontario-Montclair School District, hereinafter referred to as “The District,” desires to lease a high-speed, state-of-the-art fiber-optic network system among its various sites.

This connectivity is designed to accommodate both the present and future digital application needs. The intent is to achieve an industry-standard infrastructure that will enhance educational and administrative activities at all sites, with the flexibility and support for future needs and activities.

The District is soliciting bids for both Internet Access and Wide Area Network services and will award a unified solution to a single vendor.

This project is entirely contingent upon available funding from the federal E-Rate program (Schools and Libraries Division) and the California Teleconnect Fund (CTF). The Ontario- Montclair School District may or may not undertake the project at its sole discretion. In addition, “The District” will require that the awarded service provider ensure that all eligible components of service are filed with the California Public Utilities Commission (CPUC) and are eligible for the California Teleconnect Fund (CTF) discount. As such, all vendors MUST agree to invoice via Service Provider Invoice (SPI) as required for California CTF participation.

The Service Provider shall provide three (3) references consisting of similar work and scope.

This project encompasses the following for Internet Access:

1. The installation of secure and dedicated connectivity between the “The District” Office which is the aggregate center of the wide area network (1) and the district’s Internet Service Provider, the K12HSN.

2. DIGITAL TRANSMISSION TO ISP - The connection between “The District” Office circuit start address (950 West D. Street, Ontario, CA 91762) and the K12HSN circuit termination address (211 West 5th Street, Ontario CA 91762) shall have a minimum data connection of 100 Gigabit (100,000 Mbps) protected/resilient with the option to increase to 400 Gigabit with full duplex protected/Resilient capability.

3. The ability to add additional 100, 400 Gbps circuits as the district’s needs increase over the length of the contract.

4. DIGITAL TRANSMISSION to County Office of Education SBCSS: Connectivity of 10 Gigabits (10,000 Mbps) Protected Resilient dedicated switch with the option to increase to 25 Gigabits protected/Resilient with full duplex Protected/Resilient capability from Ontario-Montclair School District Office (aggregate point of the network) located at 950 West D Street, Ontario, CA 91762 to its Internet Service

Provider, the K12HSN. The node is located at 601 N E St, San Bernardino, CA 92410.

5. “The District” main District Office campus is to serve as the aggregate point for the network. The service may be delivered to the aggregate point at the design of the service provider, as long as the minimum specified bandwidth is delivered.

6. Proposals must include the attached pricing worksheet (Excel Attachment D). Please include the installation (one-time) costs and monthly (ongoing) costs. District prefers that Installation costs be amortized into the monthly recurring charges.

This project encompasses the following for WIDE AREA NETWORK:

1. WIDE AREA NETWORK: A terrestrial-based 10 GB (100,000 Mbps) Protected

Resilient full-duplex fiber optic (Ethernet-capable) connectivity (minimum) from the network, with the option to increase to 25Gbps and/or 50 Gbps Protected Resilient

Circuit to the following sites: (Attachment A).

2. “The district” main District Office at 950 West D Street, Ontario, CA, 91762 is to serve as the aggregate point for the network. The aggregation point may be disaggregated so that each data center controls part of the network once the 2nd data center is built.

3. Proposals must include the attached pricing worksheet (Attachment D). Please include the installation (one-time) costs and monthly (ongoing) costs for all sites. District prefers that the installation be amortized over the length of the contract.

4. The Minimum Point of Entry (MPOE) and Demarcation point at each site and in the

Data Center at “The District” District Office shall be determined by Ontario-Montclair

School District technical staff. All cost proposals must include pricing to install service to the MPOE and Demarcation point. All sites shall terminate on a single-mode LC Fiber

Connection.

5. Any network outage resolution shall be coordinated with “The District” Information

Services technology staff.

6. An uptime guarantee of 99.95% or better shall be provided on a 24x7 basis, averaged over a seven-day period.

7. The circuits shall be capable of carrying multiple data services such as Ethernet, voice over IP, digital video, etc.

8. All equipment necessary to provide this connectivity shall be provided with no option of transfer of ownership to “The District”.

9. All Service Provider equipment installed shall be under repair and maintenance at no cost to “The District” for the life of the contract agreement.

10. Services cannot commence before July 1, 2027, but can be installed up to 6 months in advance (1/1/2027). Invoicing cannot be submitted after services have started on July

1st, 2027.

11. The District strongly prefers that the Contractor shall, for all outside buried construction, use Armored Fiber Optic cable and shall incorporate a corrugated Steel

Armor Tape to provide for resistance to rodent attack.

12. The service provider is responsible for obtaining all necessary rights-of-way for this project.

13. During the term of this contract, any changes in the routing of the fiber cable due to city infrastructure changes and/or requirements (street widening, new underground cabling requirements, etc.) will be the responsibility of the service provider at no expense to

“The District.”

14. A Secondary District Data Center #2 at - 1442 S. Bon View Ave, Ontario, CA 91761, pricing is requested. This Second Data Center is Operations and serving Student

Services

15. Future District Growth

Additional District Office Schedule to be completed in 2028. Please provide pricing in the future growth section of the pricing sheet for adding a circuit at the new district office at 425 E. B Street, Ontario, CA 91764, including any applicable non-recurring costs.

Wide Area Network Topology (Existing Network Topology) See diagrams at end of RFP under Appendix A

RING TOPOLOGY (High Availability Protected Service).

1. The installation of a secure and dedicated terrestrial-based RING Topology Fiber Optic

Network. The fiber-optic connectivity among the “The District” Office, which is the aggregate center of the wide-area network (1), and (40) remote locations.

2. Due to space limitations at the School Sites, equipment is limited in size to 2 Rack Unit

(RU).

3. All (40) sites shall have a data connection capable of supporting up to 10 Gigabit (10,000

Mbps), full duplex capability. Please provide pricing for bandwidth speed upgrades to

25GB and 40/50 Gbps.

4. The service provider is responsible for obtaining all necessary rights of way necessary for this project.

5. During the term of this contract, any changes in the routing of the fiber cable due to city infrastructure changes and/or requirements (street widening, new underground cabling requirements, etc.) will be the responsibility of the service provider at no expense to “The

District.”

6. The Service Provider will guarantee a 4-hour response time on all network outages

TRANSITION PLAN: The District intends to move forward with the installation of the new network as soon as the contract is officially signed, so that services under the new contract begin on

July 1, 2027. Internet Access and WAN services are the lifeblood of every school in the district, and it is essential that they remain uninterrupted. Therefore, every vendor submitting a bid must include a detailed project plan identifying how you will install, test, and confirm the circuits prior to the

July 1, 2027, service start date. This plan will, at a minimum, identify project milestones, a list of subcontractors, and a timeline for installation. It will also include connections to the 2nd data center.

Failure to include a transition plan will result in immediate disqualification of the bid.

A five (5) year contract shall be provided with all installation charges clearly identified. Future contracts and/or renewals will be at the discretion of the “The District”. Service starting in year 6

(if necessary) will be at the rates listed until a new contract is in place

BID EVALUATION CRITERIA

E-Rate Eligible Cost 40

Transition Plan 35

District Experience

E-Rate Experience 10

Customer Service 5

Bid Evaluation Criteria Definitions

E-Rate Eligible Cost: Total Monthly cost by site of the eligible charges + any non-recurring charges.

Ontario Montclair evaluates both the first-year E-Rate-eligible cost and the full contract-eligible cost.

Transition Plan: Ontario Montclair intends to have this contract fully transitioned by 7/1/2027 and expects a fully developed project plan to be delivered as part of this bid.

District Experience: District’s experience with the bidder on service reliability, billing, and customer service.

E-Rate experience: Knowledge of E-Rate rules, procedures, and industry reputation.

Customer Service: Response to Problems, Billing issues, Service reliability

Attachment A

Ontario-Montclair School District - List of Schools and District locations and addresses

1) District Main Office, 950 West D Street, CA 91762 (Data Center #1)

2) Arroyo Elementary, 1700 E. 7th Street, Ontario, CA 91764

3) Berlyn Elementary, 1320 N. Berlyn Avenue, CA 91764

4) Bon View Elementary, 2121 S. Bon View Avenue, CA 91761

5) Buena Vista Arts-Integrated, 5685 San Bernardino Street, Montclair, CA 91763

6) Central Language Academy, 415 East G Street, Ontario, CA 91764

7) Corona Elementary, 1140 N. Corona Avenue, Ontario, CA 91764

8) Del Norte Elementary, 850 N. Del Norte Avenue, Ontario, CA 91764

9) Edison Elementary, 515 E. 6th Street, Ontario, CA 91764

10) El Camino Elementary, 1525 W. 5th Street, Ontario, CA 91762

11) Elderberry Elementary, 950 N. Elderberry, Ontario, CA 91762

12) Euclid Language Academy, 1120 S. Euclid Avenue, Ontario, CA 91762

13) Hawthorne Elementary, 705 W. Hawthorne Street, Ontario, CA 91762

14) Richard Haynes Elementary, 715 W. Francis Street, Ontario, CA 91762

15) Howard Elementary, 4650 Howard Street, Montclair, CA 91763

16) Kingsley Elementary, 5625 Kingsley Street, Montclair, CA 91763

17) Lehigh Elementary, 10200 Lehigh Avenue, Montclair, CA 91763

18) Lincoln Elementary, 440 N. Allyn Avenue, Ontario, CA 91764

19) Mariposa Elementary, 1605 E. D Street, Ontario, CA 91764

20) Mission Elementary, 5555 Howard Street, Ontario, CA, 91762

21) Monte Vista Elementary, 4900 Orchard Street, Montclair, CA 91763

22) Montera Elementary, 4825 Bandera, Montclair, CA 91763 (2nd datacenter site)

23) Moreno Elementary, 4825 Moreno Street, Montclair, CA 91763

24) Online Academy, 1515 S. Bon View Avenue, Ontario, CA 91761

25) Ramona Elementary, 4225 Howard Street, Montclair, CA 91763

26) Sultana Elementary, 1845 S. Sultana Avenue, Ontario, CA 91761

27) Vineyard STEAM Academy, 1500 E. 6th Street, Ontario, CA 91764

28) Vista Grande Elementary, 1390 W. Francis, Ontario, CA 91762

29) De Anza Middle School, 1450 S. Sultana Avenue, Ontario, CA 91761

30) Oaks Middle School, 1221 S. Oaks Avenue, Ontario, CA 91762

31) Serrano Middle School, 4725 San Jose Street, Montclair, CA 91763

32) Vernon Middle School, 9775 Vernon Avenue, Montclair, CA 91763

33) Vina Danks Middle School, 1020 N. Vine Avenue, Ontario, CA 91762

34) Ray Wiltsey Middle School, 1450 E. G Street, Ontario, CA 91764

35) Linda Vista, 1556 S. Sultana Avenue, Ontario, CA 91761

36) Nutrition Center, 1525 S Bon View Ave, Ontario, CA 91761

37) Alice Gray Tran/Warehouse 1442 S. Bon View Ave, Ontario, CA 91761

38) District IT Warehouse, 4583 Holt Blvd, Montclair, CA 91763

39) District Data Center #2 - 1442 S. Bon View Ave, Ontario, CA 91761

40) District Office City Annex - 425 E. B Street, Ontario, CA 91764 (Future Growth District Office 2028)

Attachment B: CHECKLIST OF MANDATORY BID FORMS

(For Contractor’s use and reference only. Additional documents may be required so bidders should carefully review all Contract Documents and Bid Documents)

❑ Designation of Subcontractors

❑ Bid Form

❑ Contractor's Certificate Regarding Workers Compensation

❑ Non-Collusion Declaration

❑ Bid Bond (or Bid Guarantee form if Security is other than Bid Bond)

❑ Substitution Request Form (If Substitution Request Form is not submitted then NO Substitutions will be allowed after the bids are opened)

❑ Acknowledgment of Bidding Practices Regarding Indemnity

❑ DVBE Participation Statement

❑ Contractor’s Certificate Regarding Drug-Free Work Place

❑ Contractor’s Certificate Regarding Alcoholic Beverage and Tobacco-Free Campus Policy

❑ E-Rate Supplemental Terms and Conditions

❑ References

BID FORM

E-RATE YEAR 30 INTERNET ACCESS AND WIDE AREA NETWORK (WAN)

FOR

Ontario-Montclair School District

CONTRACTOR

NAME:

ADDRESS:

TELEPHONE:

FAX:

EMAIL

TO: Ontario-Montclair School District, acting by and through its Governing Board, herein called “District”.

1. Pursuant to and in compliance with your Notice Inviting Bids and other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of the Contract, the local conditions affecting the performance of the Contract, the cost of the work at the place where the work is to be done, with the Drawings and Specifications, and other Contract Documents, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, including its acceptance by the District, and to provide and furnish any and all labor, materials, tools, expendable equipment, and utility and transportation services necessary to perform the Contract and complete all of the work in a workmanlike manner required in connection with the construction of:

E-RATE YEAR 30 INTERNET ACCESS AND WIDE AREA NETWORK (WAN)

in the District described above, all in strict conformance with the drawings and other Contract Documents on file at the Purchasing Office of said District for amounts set forth herein.

2. BIDDER ACKNOWLEDGES THE FOLLOWING ADDENDUM:

Number Number Number Number Number Number Number Number

Acknowledge the inclusion of all Addenda issued prior to bid in the blanks provided above. Your failure to do so may render your bid non-responsive.

Internet Access: DIA, Page 1 of 2

Hereby propose and agree to enter into an Agreement, to furnish any and all labor, materials, applicable taxes, equipment and services for the completion of Work described hereinafter; in the Request for Proposal, Agreement documents and in the specifications to provide the following:

BASE BID- Internet Access This Base Bid includes all items as indicated and as specified for the designated scope of work for the data transmission service.