1-2026 Proposal Official Document.pdf

REQUEST FOR PROPOSALS

VEHICLE TIRE LEASE

PROJECT # 08-2026

For the

SOUTH CENTRAL TRANSIT AUTHORITY (SCTA)

April 6, 2026

South Central Transit Authority

45 Erick Road

Lancaster, PA 17601

(717) 397-5613

TABLE OF CONTENTS

Section Page

Request For Proposals

Background 1

General Project Information 1

Instructions to Bidders and General Conditions 1 - 7

General Specifications 7 – 13

Evaluation and Selection 13

Evaluation Criteria 14

Bid Form A, Base Bid 15

Bid Form B, Option Bid (Including Servicing of Tires) 16 - 17

Bid Form C, TPMS Option 17

Attachment A – FTA and Commonwealth of Pennsylvania 16 Pages

Third Party Contract Provisions

Attachment A1 – SCTA Protest Procedures 3 Pages

Certificate 1 through Certificate 14 21 Pages

LEASE OF TRANSIT VEHICLE TIRES

REQUEST FOR PROPOSALS

The South Central Transit Authority (SCTA) is requesting qualified firms to submit proposals electronically via PennBid for the project “Vehicle Tire Lease” for the lease of transit vehicle tires for both its Lancaster and Reading fixed route bus operations. Proposals are due by 12:00

PM, prevailing time, on Tuesday, May 5, 2026. The proposals received shall be opened online with results posted via PennBid. SCTA will evaluate proposals received in its selection of a firm.

All documents, specifications and solicitation details are available at no cost electronically at

PennBid – https://pennbid.bonfirehub.com Proposers will be requested to register with PennBid.

All proposals and contracts are subject to all applicable state and federal laws and to a financial assistance contract between the South Central Transit Authority, the County of Berks, the County of Lancaster, the Pennsylvania Department of Transportation and the U.S. Department of

Transportation Federal Transit Administration.

Contractors and subcontractors will be required to comply with all applicable Buy America, Non-

Discrimination, Non-Collusion, Lobbying, Debarment and Contractor Integrity laws and regulations. All proposers will be required to certify they are not on the Comptroller General’s list of ineligible contractors.

SCTA encourages disadvantaged business enterprise (DBE) participation. DBE's shall be afforded full consideration of their response and will not be subject to discrimination. However, a DBE goal has not been established for this Contract.

SCTA reserves the right to postpone, to accept or to reject any and all proposals, in whole or in part, or to waive any and all informalities or technicalities, as it deems in its best interest.

No proposals may be withdrawn for a period of sixty (60) days after the date set for the opening of proposals.

For information, contact Kevin Hessler, Assistant Director Capital Projects & Planning, at (610)

406-4507 or khessler@sctapa.com

Gregory C. Downing

Executive Director

South Central Transit Authority https://pennbid.bonfirehub.com/ mailto:khessler@sctapa.com

1 Tire Lease 2026

LEASE OF TRANSIT VEHICLE TIRES

(Project #08-2026)

A. BACKGROUND

The South Central Transit Authority, hereinafter referred to as SCTA is a public transportation authority serving Berks and Lancaster Counties in south-central Pennsylvania.

SCTA was organized as of January 1, 2015 as a result of the consolidation of the management and administrative functions of the Red Rose Transit Authority (RRTA) in

Lancaster County and the Berks Area Regional Transportation Authority (BARTA) in Berks

County. Both RRTA and BARTA remain in existence as the agencies operating the service in their respective counties. SCTA signed Management, Administrative and Support

Services Agreements with both BARTA and RRTA to provide all executive, management, administrative and support services to BARTA and RRTA.

B. GENERAL PROJECT INFORMATIOIN

SCTA is seeking proposals from suppliers for the lease of transit vehicle tires for its fixed route bus fleet. SCTA manages the fixed route bus service operated in Lancaster County and Berks County, Pennsylvania.

The contract SCTA has with its current tire supplier ends on June 30, 2026. This contract had an initial two-year base period with three (3) one-year option years. The three (3) option years were exercised resulting in a total contract term of five (5) years.

The tire lease contract SCTA is seeking through this Request For Proposals will begin on

July 1, 2026 with an initial two-year base period ending on June 30, 2028. There will be three (3) one-year option years. If exercised, the total five-year tire lease contract will end on June 30, 2031.

C. INSTRUCTIONS TO PROPOSERS AND GENERAL CONDITIONS

1. Proposals shall be submitted electronically via PennBid https://pennbid.bonfirehub.com by

12:00 p.m. on Tuesday, May 5, 2026. SCTA will not accept proposals through email or fax.

Late proposals will not be accepted. Proposals submitted by any other means other than

PennBid will not be considered.

2. SCTA reserves the right to postpone, to accept or reject any and all proposals, in whole or in part, or to waive any and all informalities, as it deems in its best interest. Furthermore, SCTA reserves the right to cancel the award of the contract before execution if SCTA deems such cancellation to be in its best interest. In no event will SCTA have any liability for cancellation of such award. The proposer assumes sole risk and responsibility for expenses prior to execution of a contract. The details regarding the “Basis of Award” are described in Paragraph

#22 below.

3. In all cases, materials must be furnished as specified. Written approval for any proposed https://pennbid.bonfirehub.com/

2 Tire Lease 2026 substitution must be obtained by the Proposer as described in Paragraph #4 below prior to submitting the proposal.

4. ADDENDA: Any interpretations, modifications, clarifications or changes of this RFP and any supplemental instructions will be in the form of a written Addendum which will be forwarded to all prospective firms on record via PennBid no later than Monday, April 27, 2026. No interpretation of the meaning of the specifications or other contract documents will be made to the proposers orally. Every request for such interpretation shall be submitted via the “Ask a

Question” / Vendor Discussion feature in PennBid. Such request, to be given consideration, must be received by close of business on Friday, April 17, 2026. All addenda shall become part of the contract documents and must be included in the proposed prices. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

5. Any features omitted from such specifications which are clearly necessary for the completion of the tires and the appurtenances shall be considered a part of such items although not directly specified or called for in the specifications. All units or parts not herein specified shall be the manufacturer's standard unit.

6. INVOICES AND PAYMENT: Invoices are to be submitted to SCTA for tires used in its

Lancaster and Reading operations. SCTA’s headquarters office is located at 45 Erick Road, Lancaster, PA 17601. Payment by SCTA shall be made within thirty (30) days of receipt of an invoice, provided the contractor has submitted all of the information requested by SCTA in order to review and approve the invoice. Tire numbers shall be provided on each invoice for scrap tires.

7. TAXES AND FEES. SCTA is exempt from payment of the Federal Excise, Transportation

Tax, Tire Tax and Pennsylvania Sales tax, and taxes shall not be included in proposal prices.

Necessary exemption certificates shall be furnished to the successful Proposer. SCTA is not responsible for any costs associated with preparing the proposal, including the fee based on a percentage of the total cost of the award billed from PennBid to the winning proposer.

8. The product furnished shall meet all applicable specifications for performance and safety and be free from defects in materials and workmanship for one year following the date the tire is initially placed on a bus.

9. PRICE FORMS. Prices must be submitted on the forms provided and must contain all items specified. Incomplete prices or prices submitted in any other form will be considered non-responsive and will be rejected.

On the Price Form, for each tire model to be supplied a Proposer will be requested to provide the annual lease rate per tire mile and the unit price for the purchase of the tire. The lease and price information will be used by SCTA to determine whether it is in the Authority’s best interests to lease or purchase tires based on a consideration of federal guidelines.

A proposer may propose a lease price and a purchase price or a purchase price only for a tire

3 Tire Lease 2026 model within a group and still be considered responsive. Based on the structure of the Price

Form, SCTA requests that the approach used for proposing a tire model (lease price and purchase price or purchase price only) be used for all five (5) years of the projected contract.

10. Leased tires shall be in complete compliance with all applicable requirements of the laws of the

Commonwealth of Pennsylvania and Federal regulations at the time of manufacture.

11. All appurtenances shall be Proposer's standard, shall conform in material, design or workmanship to the applicable specifications and shall be free from defects for twelve months following the date the tire is initially placed on a bus. All appurtenances shall be new and in no case shall used, reconditioned or obsolete appurtenances be accepted.

12. (Removed)

13. If any item is delivered incomplete or is delivered defective or damaged, said item shall be completed or replaced. SCTA will confirm at the time of receipt whether an item is delivered incomplete or is delivered defective or damaged. The new item furnished, including the transportation charges for same plus the labor for the removal and the installation of said item, shall be free of all costs to SCTA.

14. Contractor agrees to defend, indemnify and hold harmless the County of Berks, the County of

Lancaster and SCTA, BARTA and RRTA, their Board members, officers, agents, servants and employees from and against any and all claims, judgments and awards, including court costs and reasonable counsel fees, (hereinafter collectively referred to as “Damages”) arising out of any claim, suit or action at law, in equity, or otherwise, of any kind or nature whatsoever, which may be brought against SCTA, BARTA and RRTA and/or any or all of the aforementioned acts arising out of any actions referenced in this agreement on account of any actual or alleged loss to property or injury to any person or persons (including death or mental injury), loss due to non-injury claims, including but not limited to harassment or violation of civil rights or violence to person or property. This shall include all losses Contractor's and its subcontractor’s officers, agents, servants, employees or third parties, arising directly or indirectly out of or related to the performance or nonperformance under this Agreement by the

Contractor, and/or subcontractor(s), and/or their officers, agents, servants or employees, even if caused in part by any party indemnified hereunder, excepting only the sole negligence of

SCTA. Contractor shall also be liable to SCTA, BARTA, RRTA for damages for loss of revenue, cost of money or capital, or loss of goodwill. SCTA, BARTA and RRTA will provide prompt notice within forty-five (45) days of obtaining knowledge of a claim subject to this indemnification and make available all information and assistance that the Contractor may reasonably request. This indemnification requirement shall apply notwithstanding any determination by any insurance carrier as to coverage or failure or lapse of coverage set forth within this Agreement.

SCTA shall indemnify, keep and save harmless Contractor, its directors, members, agents, officers, and employees, for all losses arising from or in connection with third-party claims of injury, death, or tangible property damage, to the extent that such losses are caused by the negligence or willful misconduct of SCTA, its agents or employees.

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Notwithstanding any other provision of this Contract to the contrary, in no event shall either party be liable for any loss of actual or anticipated profits, loss of anticipated business, downtime costs or delay claims (whether direct or indirect), nor for any other special, indirect, incidental, or consequential damages arising out of, relating to, or in any way connected with this Contract or the provision of tires and/or services, whether based in warranty, contract, tort, negligence, strict liability, or otherwise.

15. Any proposed change to the contract shall be submitted to SCTA for its prior approval.

16. SCTA shall be bound by the terms of these proposals only to the extent that funds are available for this purpose. Any contract resulting from proposals submitted is subject to all applicable laws and a financial assistance contract between SCTA, the Federal Transit Administration

(FTA), and the Pennsylvania Department of Transportation (PennDOT). If funding is not appropriated, the contract with the Contractor will be terminated in accordance with the provisions of Attachment A, “.Paragraph 22.A, “Termination For Convenience.” In the event of the unavailability of funding, SCTA, upon termination, will pay for all unused mileage in the relevant tires and take title to such tires “as is”.

17. The proposal shall be signed by an official authorized to bind the offer, and it shall contain a statement to the effect that the prices are firm for a period of at least sixty (60) days from the closing date for the submission of proposals.

18. Items to be submitted with the proposal include:

A. Properly executed Price Forms

B. The names of at least five customers, preferably transit systems, within the past three years and type of service and a contact name for reference purposes. Applicable rates for those systems are requested, but it is not required to be submitted with the proposal.

C. The Proposer shall review Attachment A, “FTA and Commonwealth of Pennsylvania

Third Party Contract Provisions,” and include the following certificates as signed by the

Proposer:

1. Certificate 1 - Buy America Certification. The Buy America Certification must be completed and submitted with the proposal for any purchase or contract in excess of $150,000. A proposal for any purchase or contract in excess of $150,000 which does not include the Certificate will be considered non-responsive.

2. Certificate 2 – Build America, Buy America (BABA)

3. Certificate 3 - Non-Collusion Statement

4. Certificate 4 – Commonwealth Non-Discrimination Clause

5. Certificate 5 – Lobbying Certificate

6. Certificate 6-1 – Disadvantaged Business Enterprise Certification

7. Certificate 6-2 – Affidavit of Disadvantaged Business Enterprise (if applicable)

8. Certificate 7 – Certification of Participants Regarding Debarment, 5 Tire Lease 2026

Suspension, and Other Ineligibility and Voluntary Exclusion

9. Certificate 8 – Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other Ineligibility and Voluntary Exclusion

10. Certificate 9 – Contractor Integrity

11. Certificate 10 – Clean Air and Water Act

12. Certificate 11 – Energy Conservation

13. Certificate 12 – Federal Changes Acknowledgement

14. Certificate 13 – U.S. Cargo Preference

15. Certificate 14 – Access To Records

D. A copy of the proposed tire lease agreement. SCTA will review the proposed lease agreement as part of the review of the proposals received.

E. Descriptive information on the tire product(s) proposed.

19. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION

a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of

Transportation Financial Assistance Programs. The national goal for participation of

Disadvantaged Business Enterprises (DBE) is 10%. It is the policy of SCTA to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. All qualifying firms are encouraged to submit bids/proposals. The award of this contract will be conditioned upon satisfying the requirements of this specification/request for proposal. These requirements apply to all bidders/proposers, including those who qualify as a DBE.

b. The Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: (1) Withholding monthly progress payments; (2) Assessing sanctions; (3)

Liquidated damages; and/or (4) Disqualifying the contractor from future bidding as non-responsible. Each contract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).

c. Contract DBE Goals:

A separate contract goal has not been established for this procurement.

A bidder/proposer is encouraged to contract with DBE firms to perform portions of the work. A bidder/proposer utilizing a DBE firm shall submit the following information to SCTA: (a) The names and addresses of DBE firm(s) that will participate in the contract; (b) a description of the work that each DBE will perform; and (c) the dollar amount of the participation of each

DBE firm participating. The contractor will be required to report on the participation by the DBE firm(s) throughout the period of performance.

6 Tire Lease 2026

(1) Contractors may use the Pennsylvania Unified Certification Program (PA

UCP) web-based directory to locate DBE’s certified by the PA UCP. Firms can be found on the PA UCP website, https://paucp.dbesystem.com/, by their

NAICS code. In addition, firms can be located within the PA UCP website by name and type of work performed. The PA UCP certifies DBE applicants for recipients of federal transit funds in Pennsylvania.

(2) The contractor must promptly notify SCTA, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of SCTA. If

SCTA’s written consent is not provided, the Contractor shall not be entitled to any payment for work or material unless it is performed by the listed DBE firm and the Contractor may be subject to the contract actions described in

Contract Assurance.

(3) The bidder/proposer is required to complete and submit the following certificates included in Attachment A as a matter of responsibility:

(a) Disadvantaged Business Enterprise Certification (Certificate 6-1)

(b) Affidavit of Disadvantaged Business Enterprise (to be completed by the

DBE firm committed to participating in the contract) (Certificate 6-2).

20. DISPUTES: Dispute guidelines are described in Attachment A, “FTA and Commonwealth of Pennsylvania Third Party Contract Provisions”, Paragraph #25.

21. PROTEST AND APPEAL PROCEDURES: SCTA has in place Protest Procedures that are in compliance with FTA Circular 4220.1G. The “Protest and Appeal Procedures”, are described in Attachment A-1.

22. BASIS OF AWARD: After the proposals are evaluated/scored, the selection committee will recommend the award of a contract for the lease of the transit vehicle tires to the most responsive and responsible proposer whose proposal is deemed to be in the best interests of

SCTA. Upon approval of award by the SCTA Board, SCTA will enter into a contract. All proposers will be notified in writing of the results. SCTA will decide whether to award a contract for the Base Bid or for the Bid Option for Servicing Tires as it deems to be in its best interests.

A responsible proposer will also be determined based on the proposer’s conformance to the specifications documents, the proposer’s qualifications and performance regarding the supply and servicing of the tires and references.

23. INSURANCE. The Lessor shall self insure or have in place appropriate and applicable

Worker’s Compensation (statutory) and Employer’s Liability Insurance ($2,000,000 limit), Comprehensive General Liability Insurance ($2,000,000 limit) and Automobile Liability

($2,000,000 limit). The Lessor shall provide a certificate of such insurance evidencing the coverage and limits set forth above or documentation of self-insurance.

https://paucp.dbesystem.com/

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Nothing herein shall be deemed to prohibit Contractor from maintaining deductibles or self-insured retention under its comprehensive general liability insurance policy. Contractor further reserves the right to self-insure workers’ compensation at any time during the term hereof. A letter documenting the self-insurance shall be provided if and as requested by the Lessee.

24. PROPOSAL SCHEDULE: The projected schedule for this procurement is as follows:

Advertise Date for Request for Proposal April 6, 2026

Deadline for Receipt of Questions and Clarifications, April 17, 2026 by 5:00 PM

Exceptions and Changes

Last Addendum Issued (if needed) April 27, 2026

Deadline for Receipt of Proposals May 5, 2026 by 12:00 PM

Board Award May 20, 2026

Contract Start Date July 1, 2026

7 Tire Lease 2026

D. GENERAL SPECIFICATIONS

1. GENERAL - The intent of this specification is to establish the parameters for the preparation of the proposals. Each proposal received will be reviewed by SCTA and evaluated based on the evaluation criteria. The contract will be awarded as described in

Paragraph #22 of the “Instructions to Bidders and General Conditions”.

2. TIRES FURNISHED - Tires furnished shall meet all applicable Federal and State laws and regulations. The use of retread radial tires will not be permitted. Re-grooved radial tires will be permitted.

3. PRICE FOR LEASE OF TIRES - The price proposed shall be on a fixed rate per tire mile basis for each of the five year periods requested. Escalator clauses are not requested nor desired as part of the proposal.

4. APPURTENANCES - Flaps, valve stems, caps and cores will be furnished as a part of the contract.

5. BONUS - In the event the Proposer proposes a bonus arrangement, the proposal shall set forth full and complete details for the computation of such bonus.

6. PROJECTED ANNUAL MILEAGE - The projected annual mileage for the SCTA fleet is

3,510,110 miles.

7. RECORD KEEPING - SCTA will keep the mileage record of each bus and shall furnish

Lessor with a list of each vehicle together with the monthly mileage for each vehicle and the number for each tire on the bus, on or before the 10th day of the month during the term of the contract. SCTA will provide the information in an electronic format in the report format provided by the Lessor or in a report format developed by SCTA with acceptance by the Lessor. Such report or record will be used by the Lessor in computing the monthly statement. Proposer shall furnish all necessary order or report forms at no additional expense to SCTA.

8. DELIVERY - All tires and appurtenances furnished for use by SCTA’s Lancaster operation shall be delivered to the garage at 45 Erick Road, Lancaster, PA 17601. All tires and appurtenances furnished for use by SCTA’s Reading operation shall be delivered to the garage at 1700 N. 11th Street, Reading, PA 19604. All freight or delivery charges shall be paid for by the Lessor. The SCTA Director of Maintenance for the Lancaster operation and the SCTA Director of Maintenance for the Reading operation will confirm the delivery location when an order for tires is placed.

The Lessor shall furnish an adequate number of spare tires mutually agreed to by the parties for the proper upkeep and maintenance of the tire program.

9. PERIOD OF PERFORMANCE – Once SCTA places an order for the delivery of tires, the supplier shall have thirty (30) calendar days to deliver the tires to the Lancaster or Reading

8 Tire Lease 2026 garage.

10. STORAGE OF SPARE TIRES - SCTA will furnish adequate, enclosed and secure space for the storage and maintenance of tires used on its vehicles at each garage location.

11. DISPOSITION OF TIRES – For the base bid and the optional bids, Proposer, at its expense, shall be responsible for disposal of supplier’s leased tires and appurtenances rendered unfit for service and permanently removed from vehicles.

Proposer shall state completely the provisions for disposition of supplier’s leased tires and appurtenances, upon expiration of the contract period, as it may be extended through options. Proposer, at its expense, shall be responsible for disposal of unfit tires until run-out of the supplier’s leased tires are complete.

12. TITLE TO TIRES - Ownership and title to leased tires and appurtenances shall remain with the Lessor and shall not pass to SCTA upon delivery and/or acceptance but will remain with supplier unless and until SCTA has made complete payment therefore.

13. SAFETY CERTIFICATION - The Proposer will furnish written certification that the tires furnished under the contract will comply with all applicable Federal, State and Local laws and regulations.

14. WARRANTY - Lessor shall assume responsibility for all material, appurtenances, and warranty used in the furnishing of tires under the contract for this procurement, whether the same are manufactured by the Lessor or purchased, ready made, from a source outside the

Lessor's company to fulfill its requirements under the terms of the contract for this procurement.

15. TIRE CONTRACT - The term of the contract to be awarded will be for a period of two

(2) years at fixed prices for each year, with an additional one (1) year option for each of the following three (3) years. The price for each option year shall be submitted with the proposal. The option years shall be automatic unless either party provides a thirty (30) day written notice of cancellation of the contract. The term of the contract shall commence July 1, 2026 and run through June 30, 2031, if all options are exercised.

16. PREVIOUS TIRE RUN-OUT - SCTA may execute a Run-Out option with its present tire contractor. SCTA shall continue to use tires in SCTA's possession on June 30, 2026 until said tires are rendered permanently unfit for service or until thirty-six (36) months from

June 30, 2026, whichever comes first.

17. TIRE TEST - SCTA reserves the right to test competitive tires, other than the Lessor's, on not more than five percent (5%) of its fleet. The Lessor shall not be responsible for any warranties or services related to any such test tires from companies other than the Lessor.

18. LOSS AND ABUSE OF TIRES - If any tires are lost or stolen from buses or garages, or are damaged or destroyed by fire, collision, or accidents (other than cuts, bruises, etc., 9 Tire Lease 2026 encountered in normal operation), SCTA will reimburse the Lessor for such tires by paying for any mileage remaining thereon at the rental rate then in effect for that tire plus a market casing value. The remaining mileage may be computed by ascertaining the higher of net average tire value for the last twelve month period, or the minimum mileage for bonus qualification, if applicable, less the accumulated mileage on the damaged tire. Acceptable alternatives to this method of determination include proposing a buy out rate per the remaining tire depth or proposing a specific tire mileage basis to compute remaining mileage.

If SCTA damages or abuses tires by partial or total destruction by means other than normal wear, including irregular wear, damage from brake heat, carelessness, curbing, running flat, improper use or application of tire chains, improper wheel alignment, improper adjustment of brakes, defective rims or defective wheels, or otherwise, Lessee will reimburse Lessor by paying for any mileage remaining on the tire at the rental rate then in effect for that tire plus a market casing value. The remaining mileage will be computed with the alternatives set forth above.

19. DESCRIPTION OF TRANSIT VEHICLES AND TIRE OPERATIONAL

INFORMATION - Following is a description of the Transit Vehicles presently in service in the Lancaster and Reading operations. All buses have six (6) running wheels. The recorded mileage for the fleets between July 1, 2024 and June 30, 2025 are shown below.

Lancaster/RRTA Operation

NO. OF 2024-2025

BUSES DESCRIPTION YEAR TIRE SIZE MILEAGE

1 Gillig 35 ft. Low Floor 2012 315/80R22.5 40,459

Electric Hybrid

2 Gillig 35 ft. Low Floor 2013 315/80R22.5 66,153

Electric Hybrid

10 Gillig 35 ft. Low Floor 2015 315/80R22.5 425,146

Electric Hybrid

4 Gillig 35 ft. Low Floor 2016 315/80R22.5 183,450

Electric Hybrid

5 Gillig 35 ft. Low Floor 2017 315/80R22.5 215,792

Electric Hybrid

3 Gillig 40 ft. Low Floor 2017 315/80R22.5 100,625

Electric Hybrid

2 Gillig 35 ft. Low Floor 2018 315/80R22.5 95,736

Electric Hybrid

3 Gillig 30 ft. Low Floor 2018 275/70R22.5 77,378

6 Gillig 35 ft. Low Floor 2019 315/80R22.5 296,531

Electric Hybrid

3 Gillig 35 ft. Low Floor 2021 315/80R22.5 146,106

10 Tire Lease 2026

1 Gillig 35 ft. Low Floor 2022 315/80R22.5 49,060

Electric Hybrid

3 Gillig 35 ft. Low Floor 2024 315/80R22.5 85,341

Electric Hybrid

2 Gillig 35 ft. Low Floor 2025 315/80R22.5 4,038

Total 1,785,815

For the period ending June 30, 2025, there were a total of 45 buses in SCTA’s Lancaster fleet. The total mileage operated by the 45 buses was 1,829,577. The difference from the above mileage number is that a bus disposal occurred.

SCTA is projecting for the Lancaster operation that the FY 2025-26 mileage will total

1,830,000. The 1,830,000 is also the projected future annual mileage for the Lancaster operation. SCTA is projecting the Gillig 35ft. and 40ft. Low Floor buses will generate a total of 1,755,000 miles of service. The Gillig 30ft. Low Floor buses are likely to be operated for 75,000 annual miles.

Reading/BARTA Operation

NO. OF 2024-2025

BUSES DESCRIPTION YEAR TIRE SIZE MILEAGE

3 Gillig 40 ft. Low Floor 2015 315/80R22.5 99,002

4 Gillig 40 ft. Low Floor 2016 315/80R22.5 143,152

Electric Hybrid

10 Gillig 35 ft. Low Floor 2018 315/80R22.5 316,739

Electric Hybrid

2 Gillig 40 ft. Low Floor 2018 315/80R22.5 65,054

Electric Hybrid

12 Gillig 35 ft. Low Floor 2019 315/80R22.5 369,121

Electric Hybrid

2 Gillig 40 ft. Low Floor 2020 315/80R22.5 76,258

Electric Hybrid

4 Gillig 35 ft. Low Floor 2020 315/80R22.5 139,020

Electric Hybrid

4 Gillig 35 ft. Low Floor 2021 315/80R22.5 119,183

Electric Hybrid

5 Gillig 40 ft. Low Floor 2022 315/80R22.5 198,708

Electric Hybrid

4 Gillig 40 ft. Low Floor 2023 315/80R22.5 154,296

Electric Hybrid

Total 1,680,533

11 Tire Lease 2026

For the period ending June 30, 2025, there were a total of 50 buses in SCTA’s Reading fleet. The total mileage operated by the 50 buses was 1,680,533.

SCTA is projecting for the Reading operation that the FY 2025-26 mileage will total

1,681,000. The 1,681,000 is also the projected future annual mileage for the Reading operation.

20. TPMS OPTION:

TPMS SPECS - SCTA option for a TPMS. The TPMS must actively record and transmit live tire pressure and temperature data for each tire to the SCTA Maintenance Directors.

The system will alert via email or text message any tire that is out of the required parameters set up by SCTA. The system shall have the capability to integrate into the

SCTA Asset Works maintenance software. If unable to integrate, the stand alone software must have full reporting capabilities to show tire brand number, air pressure, location on bus, and historical temperature and pressure readings. The system that SCTA prefers should not have any device (screen or gauge) on the dash alert the driver other than a light on the dash.

SCTA Summary

The projected combined annual mileage for SCTA is 3,511,000. The breakdown by bus model on an annual basis is: Gillig 35 ft. and 40 ft. Low Floor buses—3,436,000 miles and

Gillig 30 ft. Low Floor buses—75,000 miles.

The information on the Lancaster and Reading operations transit vehicles and mileage is intended to provide proposers with the basis for the information and projected mileage presented. SCTA is seeking tire proposals based on the combined usage at both locations.

1. TIRE TYPE - Tires to be furnished shall be tubeless, load range J, 5 ply steel cord and sidewall 1 ply steel cord, city-suburban type, 55 mph rating presently used by City Transit

Systems.

2. REMOVAL OF BUSES AND TIRES FROM SERVICE - During the term of the contract, SCTA may desire to dispose of, or permanently remove from service, certain parts or all of its fleet. If this occurs SCTA will notify the Lessor of the retirement of buses with at least a thirty (30) day written notice.

If SCTA does remove or dispose of certain buses equipped with Lessor's tires, such tires will be removed and used on other SCTA buses, or, with the Lessor's concurrence, SCTA may sell the tires to any person or company at a price to be paid for in accordance with

Article 18, “Loss and Abuse of Tires”.

The payment received by SCTA for the purchase of the tires at the price as determined by the Lessor will be for forwarded to the Lessor. SCTA will provide the Lessor with advance notice prior to the sale of the vehicles.

For buses that are sold or disposed of and use tires that cannot be used on other vehicles, 12 Tire Lease 2026

SCTA may sell the tires with the bus to any person or company at a price satisfactory to the

Lessor with the payment received by SCTA forwarded to the Lessor. SCTA will purchase the unused mileage in a leased tire that was removed from a bus that was disposed of and not sold with the bus. Any tires delivered for use on a bus that was disposed of and not installed on a bus will be returned to the Contractor.

3. NEWLY ACQUIRED BUSES - During the term of the contract, SCTA may purchase additional vehicles. These vehicles will be purchased without tires. SCTA shall give

Lessor not less than a sixty (60) day written notification of tire quantities and tire delivery dates to the North American bus manufacturer or port of demarcation. The Lessor will be required to provide tires for these vehicles in accordance with the contract. In the event previously owned vehicles are purchased, SCTA shall purchase them without tires and provide similar notice. The Lessor shall furnish tires of the appropriate size and type. In the event SCTA purchases new make/model buses or vehicles that require a different size tire and/or construction SCTA will then negotiate a rate for the tire of the newly acquired vehicles with the Contractor for the remaining term of the contract. If any such buses equipped with tires furnished by the supplier shall be driven over land instead of being shipped, SCTA shall pay the Lessor the following month for the use of the tires. Any tires lost, stolen, or damaged while in the possession of the bus manufacturer, dealer or seller, or while the bus is being delivered shall be paid for by SCTA.

4. LEASED BUSES - Provisions to allow SCTA to lease buses for up to 120 days without the

Lessor's tires shall be provided. If during the term of this Agreement, SCTA agrees to lease buses beyond 120 days, SCTA will notify the Contractor of such an agreement. All leased buses will be furnished to SCTA less tires in order that said buses will be equipped with Contractor’s tires. These tires shall be subject to the terms of this Agreement, unless the leased buses are included under the five percent (5%) testing provision. SCTA will obtain from the owner of the leased buses, acknowledgment to Contractor's ownership and right to possession of all tires supplied under this Agreement, and a waiver of any and all rights to said tires. SCTA will purchase the unused mileage on a leased tire on a bus at the end of its lease. Any tires delivered for use on a bus that was leased and not installed on a bus by the end of the lease term will be returned to the Contractor.

5. RUN-OUT OPTION - The Lessor shall provide SCTA an option to continue using tires of the Lessor for up to 36 months in the event SCTA changes suppliers.

6. SERVICE PROVIDED - SCTA will make all wheel changes to and from vehicles.

a) Base Bid. Lessee will keep on hand a sufficient number of spare tires and mounted tires for buses, so SCTA at all times will have a satisfactory stock of tires for continuous operations of its buses. SCTA will mount and dismount tires from wheels through a qualified local service provider, keep tires inflated to conform to the approved standards of the Tire & Rim Association of America, Inc., keep wheels aligned and keep brakes properly adjusted and make all necessary tire repairs. Pull depths shall be 4 32nds for the steer axle and 2 32nds for the drive axle.

b) Option for Servicing Tires. Lessor will keep on hand at SCTA a sufficient number

13 Tire Lease 2026 of mounted tires with appurtenances for buses, so SCTA at all times will have a satisfactory stock of tires for continuous operations of its buses. The Lessor, or a qualified local service provider under contract to the Lessor, will mount and dismount the tires from the wheels and make all necessary tire repairs. SCTA will keep tires inflated to conform to the approved standards of the Tire & Rim

Association of America, Inc., wheels aligned and brakes properly adjusted.

7. OPTION – PURCHASE OF TIRES – SCTA is requesting pricing information for the purchase of tires and appurtenances. The tires SCTA is proposing to purchase shall meet the foregoing General Specifications paragraph numbers: 2. Tires Furnished; 4.

Appurtenances; 8. Delivery, First Paragraph; 9. Period of Performance; 13. Safety

Certification; 14. Warranty; 15. Tire Contract; and SCTA Summary: 1. Tire Type. Space is provided on the Price Form to provide a unit price for the purchase of each model of tire. If a proposer offers a lease price for a tire model, the proposer shall include a purchase price for the same tire model. SCTA is eligible to purchase tires at statewide contract prices. Any tires sold in this manner are sold subject to Lessor’s standard limited warranty, as applicable, and without any other warranties, including any warranty of merchantability or fitness for a particular purpose.

E. EVALUATION AND SELECTION

A. Proposals are due to SCTA on or before the time stated in this RFP. They are to be uploaded electronically via PennBid and must contain all copies as prescribed.

Failure to submit any required certification could result in the proposal being rejected.

B. Please read the entire RFP carefully and address all requirements completely. Include in the proposal as requested under Instructions to Proposers and General Conditions paragraph number 18.

C. Proposals will be evaluated by a Technical Evaluation Committee (TEC) comprised of SCTA staff on the basis of the Evaluation Criteria found below in Section F. of this

RFP.

D. Based on the scores and rankings of the TEC, firms may be requested to participate in discussions with the TEC.

E. The discussions, if required, will be held at SCTA's Headquarters Facility, 45 Erick

Road, Lancaster, PA 17601. The information provided during the discussions will be evaluated on the basis of the criteria outlined below.

F. If suitable proposals are received, negotiations with the highest ranked firm will be pursued leading to the award of the Contract. If not, then negotiations will be initiated with the second ranked firm and will continue with the next highest ranked firm, should that become necessary, until a contract can be negotiated. SCTA considers all elements of the firm's proposal to be negotiable.

14 Tire Lease 2026

F. EVALUATION CRITERIA

F. Project Understanding and Completeness of the Proposal (10 Points)

1. This criterion refers to the proposer's understanding of SCTA's needs that generated the RFP, of SCTA's objectives and of the nature and scope of the work involved and the completeness of the proposal.

G. Proposer Qualifications and Experience (20 Points)

1. This criterion refers to the proposer’s experience and qualifications and the availability of overall support and the financial viability of the firm.

2. The list of references must include a list of five customers within the past three years involving the provision of similar services. References may be contacted by SCTA as part of the evaluation process. The past performance of the firm in providing the requested services for SCTA, if applicable, will be considered.

H. Approach to Providing Services (40 Points)

1. The emphasis of the review is on the techniques used in the execution of the services to be provided. Of equal importance is whether the approach is completely responsive to all written specifications and requirements contained in this RFP and if it appears to meet SCTA objectives.

2. If applicable, Disadvantaged Business Enterprise (DBE) subcontractors should be clearly identified in the proposal with the level of participation noted.

I. Cost (30 Points)

1. SCTA will evaluate whether the proposed costs are reasonable based on the proposed services.

15 Tire Lease 2026

PRICE FORM A

BASE BID

The undersigned hereby agrees to furnish transit mileage tires with appurtenances, on a lease basis or purchase, in accordance with the specifications and conditions on file in the office of South

Central Transit Authority, which have been carefully examined and are attached hereto.

Tire Type Radial Radial

Tire Size 315/80R-22.5 275/70R-22.5

Year 1 Rate Per Tire Mile

Year 2 Rate Per Tire Mile

Option Year 3 Rate Per

Tire Mile

Option Year 4 Rate Per

Option Year 5 Rate Per

Bonus Credit Percentage

Mileage Basis for Credit

Tire Purchase Unit Price

Year 1

Year 2

Option Year 3

Option Year 4

Option Year 5

This proposal shall remain in effect for sixty (60) days after the proposal opening.

Firm Name Authorized Signature

Address Print Name

Date

16 Tire Lease 2026

PRICE FORM B

OPTION BID (INCLUDING THE SERVICING OF TIRES)

The undersigned hereby agrees to furnish transit mileage tires with appurtenances, on a lease basis or purchase, in accordance with the specifications and conditions on file in the office of South

Central Transit Authority, which have been carefully examined and are attached hereto.

Tire Type Radial Radial

Tire Size 315/80R-22.5 275/70R-22.5

Year 1 Rate Per Tire Mile

Year 2 Rate Per Tire Mile

Option Year 3 Rate Per

Option Year 4 Rate Per

Option Year 5 Rate Per

Bonus Credit Percentage

Mileage Basis for Credit

Year 1

Year 2

Option Year 3

Option Year 4

Option Year 5

17 Tire Lease 2026

A bidder shall include its Monthly Service Charge on the table below:

YEAR 1

YEAR 2

Option

YEAR 3

Option

YEAR 4

Option

YEAR 5

Mount/Dismount/tire

Flat Repair (includes demounting/mounting of tire and wheel)/tire

BID FORM C

TPMS OPTION

YEAR 1

YEAR 2

Option

YEAR 3

Option

YEAR 4

Option

YEAR 5

TPMS

ATTACHMENT A

FTA and Commonwealth of Pennsylvania Third Party Contract Provisions

(12/29/2023 Updated 2/6/2026 Revisions)

The provisions listed below are required to be included in the designated procurements advanced by SCTA and FTA-funded and/or funded by PennDOT

THE FOLLOWING PROVISIONS ARE INCLUDED IN ALL FTA-FUNDED SMALL PURCHASE

PROCUREMENTS AND ABOVE (WITH APPLICABLE DOLLAR THRESHOLD NOTED):

1.NO GOVERNMENT OBLIGATIONS TO THIRD PARTIES:

SCTA and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal

Government in or approval of the solicitation or award of the underlying contract, absent the express written consent of the by the Federal Government, the Federal Government is not a party to this

Contract and shall not be subject to any obligations or liabilities to SCTA, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

2. PROGRAM FRAUD AND FRAUDULENT STATEMENTS:

The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. ¶3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49

C.F.R., Part 31, apply to its actions pertaining to this contract. The Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to this contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud

Civil Remedies Act of 1986 on the Contractor or its subcontractors to the extent the Federal

Government deems appropriate.

The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA to SCTA under 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal

Government deems appropriate.

The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

3. FRAUD, WASTE, ABUSE OR OTHER LEGAL MATTERS NOTIFICATION TO FTA AND U.S.

DOT INSPECTOR GENERAL:

If a current or prospective legal matter that may affect the Federal Government emerges, the

Contractor must promptly notify the FTA Chief Counsel and the FTA Region III Counsel. The

Contractor must include a similar notification requirement in its subcontract agreements at every tier for any agreement that is a “covered transaction” according to 2 C.F.R. §§ 180.220 and 1200.220.

(a) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason.

(b) Matters that may affect the Federal Government include, but are not limited to, the Federal

Government’s interests in the Award, the accompanying Underlying Agreement, and any

Amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and requirements.

(c) Additional Notice to U.S. DOT Inspector General. The Contractor must promptly notify the U.S.

DOT Inspector General in addition to the FTA Chief Counsel or the FTA Region III Counsel, if the Contractor has knowledge of potential fraud, waste, or abuse occurring on a Project receiving assistance from FTA. The notification provision applies if a person has or may have submitted a false claim under the False Claims Act, 31 U.S.C. § 3729, et seq., or has or may have committed a criminal or civil violation of law pertaining to such matters as fraud, conflict of interest, bid rigging, misappropriation or embezzlement, bribery, gratuity, or similar misconduct involving federal assistance. This responsibility occurs whether the Project is subject to this Agreement or another agreement between SCTA and FTA, or an agreement involving a principal, officer, employee, agent, or Third Party Contractor of SCTA. It also applies to subcontractors at any tier.

Knowledge, as used in this paragraph, includes, but is not limited to, knowledge of a criminal or civil investigation by a Federal, state, or local law enforcement or other investigative agency, a criminal indictment or civil complaint, or probable cause that could support a criminal indictment, or any other credible information in the possession of the Contractor. In this paragraph, “promptly” means to refer information without delay and without change. This notification provision applies to all divisions of the Contractor, including divisions tasked with law enforcement or investigatory functions.

4.AUDIT AND INSPECTION OF BOOKS AND RECORDS

a. Audit and Inspection. The Contractor shall permit the authorized representatives of SCTA, U.S. Department of Transportation, the Pennsylvania Department of Transportation and the

Comptroller General of the United States to inspect and audit all data and records of the

Contract or relating to its performance and its subcontracts under this Contract from the date of the Contract and for three (3) years after completion or termination of the Contract.

b. Record Retention. The Contractor further agrees to include in all their subcontracts hereunder a provision to the effect that the subcontractor agrees that SCTA, the U.S. Department of

Transportation, the Pennsylvania Department of Transportation and the Comptroller General of the United States or any of their duly authorized representatives shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers, and records of each Subcontractor, involving transactions related to the Subcontractor. The term "Subcontractor" as used in this clause excludes: (1) Purchase Orders not exceeding $10,000; and (2) subcontracts or Purchase

Orders for public utility services at rates established for uniform applicability to the general public.

5.NOTICE OF FEDERAL REQUIREMENTS: The Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including…