1-2026-PME-04.pdf

REQUEST FOR PROPOSAL

ON-DEMAND ENGINEERING SERVICES – SLBE SMALL FIRM

ANNUAL CONTRACT

Proposal Number 2026-PME-04

CLAYTON COUNTY WATER AUTHORITY

1600 Battle Creek Road

Morrow, GA 30260

SCHEDULE OF EVENTS DATE

Non-Mandatory Pre-Proposal Conference A Non-Mandatory Pre-Proposal Conference will be hosted virtually by our staff and responsible person(s).

February 26, 2026 at 10:00 a.m.

Deadline for Questions Questions must be submitted online through the Bonfire Portal at:

https://ccwa.bonfirehub.com/.

March 5, 20206 at 4:00 p.m.

Last Addendum Issued Answers will be answered via addendum online through the Bonfire Portal at: https://ccwa.bonfirehub.com/.

March 12, 2026

Proposal Opening Responses will be opened during a Virtual Teams Meeting.

Solicitations must be submitted through the online Bonfire Portal at:

https://ccwa.bonfirehub.com/. Submissions by other methods will not be accepted.

March 19, 2026 at 3:00 p.m.

https://ccwa.bonfirehub.com/ https://ccwa.bonfirehub.com/

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Table of Contents Division 1 General Information

Section 1 Request for Proposals Section 2 General Overview

2.1 Background

2.2 Small Local Business Enterprise Participation Requirement

2.3 Proposal Schedule

2.4 Submission

2.5 Addenda

2.6 Proposal Format

2.7 Evaluation Criteria

2.8 Billing Rate Schedule

Division 2 Proposal Requirements Section 1 Instructions to Proponents Section 2 Risk Management Requirements Section 3 Proposal Submittals

3.1 Proposal Submittal Requirements

3.2 Required Post Award Submittals

Section 4 Proposal Form Section 5 Georgia Bid Bond (Not Required) Section 6 Proponent Qualification Information Section 7 Contractor Affidavit & Agreement Section 8 Small Local Business Enterprises (SLBE) General Information

Division 3 Contract Forms Section 1 Agreement Form Section 2 Performance Bond (Not Required) Section 3 Payment Bond (Not Required) Section 4 Non-Collusion Certificate Section 5 Certification of Absence of Conflict of Interest for Development of Specifications of Scope of Work

Attachments

A. W-9 Form B. Vendor Information Form

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Division 1 General Information Section 1: Request for Proposal

Clayton County Water Authority 1600 Battle Creek Road Morrow, Georgia 30260

Name of Project: 2026-PME-04 On-Demand Engineering Services – SLBE Small Firm Annual

Contract

The Clayton County Water Authority will open sealed proposal from vendors via a Virtual Teams Meeting on March 19, 2026 at 3:00 p.m. Any proposal received after the specified time will not be considered.

A Non-Mandatory Pre-Proposal virtual Teams meeting will be held on February 26, 2026 at 10:00 a.m.

Please use the following call-in instructions to attend Proposal Opening meeting:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/27596834103091?p=bNuKHyWqPrhG84zfvT Meeting ID: 275 968 341 030 91 Passcode: Wg75rb2Q

Dial in by phone +1 912-483-5368,,388154980# United States, Savannah Phone conference ID: 388 154 980#

CCWA encourages Small Local, Minority and Women-Owned business to participate and respond to this proposal request.

In an effort to promote responsible environmental practices this proposal package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am - 5:00 pm, or by e-mail to ccwa_procurement@ccwa.us. Proponents will need to provide contact information and an email address, and any file size transfer limits to ensure email transmittals can be made. A hardcopy proposal package can also be requested at a cost of $25.

Clayton County Water Authority

By: Marcia Jones, Procurement Manager https://teams.microsoft.com/meet/27596834103091?p=bNuKHyWqPrhG84zfvT tel:+19124835368,,388154980

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Division 1 General Information Section 2: Overview

2.1 Project Background

The Clayton County Water Authority (CCWA) is seeking the services of up to three (3) Small Local Business Enterprise (SLBE) firms for On-Demand Engineering Services.

Under this procurement a “Small Local Business Enterprise firm” is defined as a firm that is certified or has the qualifications to become certified under CCWA’s SLBE program.

The requirements for CCWA SLBE Program certification are outlined at:

https://www.ccwa.us/263/Small-Local-Business-Program. A CCWA SLBE certification must be obtained or applied for no later than March 19, 2026.

CCWA provides water, sewer, and stormwater services across Clayton County and the cities of Forest Park, Lake City, Jonesboro, Riverdale, and Lovejoy. Morrow receives all CCWA services except stormwater, which is handled separately by the City of Morrow.

The service area represents a population of approximately two hundred ninety thousand (290,000) residents and includes over eighty-five thousand (85,000) active customer accounts. The CCWA’s major facilities include five (5) water supply reservoirs, three (3) water production plants (with a combined capacity of forty two million (42,000,000) gallons per day [MGD]), ground and elevated storage tanks and booster pump systems, three (3) advanced treatment water reclamation facilities (with a combined capacity of 38.4 MGD), engineered constructed wetlands treatment and almost three thousand (3000) miles of water distribution and wastewater collection pipelines. Stormwater utility operations manage approximately forty thousand (40,000) structures and almost five hundred (500) miles of conveyance infrastructure.

Engineering services sought under this contract will generally support regulatory compliance, facility planning, design and optimization, infrastructure, and operational priorities, with a focus on improving efficiency, reliability, performance, and cost-effectiveness within existing systems and processes. Work awarded under this contract will be based on available funding and direction from CCWA and may include projects not specifically listed in this RFP. Proposing firms are not required to have experience or qualifications across all four (4) project categories described in Section 2.6. Proposers will identify the categories of work for which they are submitting and will be evaluated and scored only in those categories.

It is CCWA’s intention to award Master Services Agreement to up to three (3) SLBE firms to support the needs of CCWA. Work would be assigned through Task Orders based on the Firm’s expertise, cost effectiveness, and availability and capability to complete the work. Subsequent work assignments (task order) will be based on CCWA project needs, productivity, and quality of prior work completed and may result in a less than an equal distribution of work. All Task Orders will be issued on “As Needed, When Needed” basis.

For certain projects it is anticipated that CCWA may request a scope of work and cost estimate from all firms to determine the best solution for CCWA. Where CCWA determines that current Contractor(s) have not provided expertise or costs that are acceptable to CCWA, CCWA reserves the right to procure services from others.

The contract will be awarded for a twelve (12) month period and may be renewed for up to four (4) one-year terms upon mutual written consent by both parties. By submitting a sealed proposal, Proponents must agree to provide all stated services at the same terms, conditions, and proposal prices for the specified twelve-month period.

https://www.ccwa.us/263/Small-Local-Business-Program

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2.2 Small Local Business Enterprise Participation Requirement

The CCWA is seeking the services of up to three (3) Small Local Business Enterprise (SLBE) firms for On-Demand Engineering Services. Under this procurement a “Small Local Business Enterprise firm” is defined as a firm that is certified under CCWA’s SLBE program.

To be considered a CCWA SLBE Certified Firm, the vendor shall complete the Certification Process by the solicitation submission deadline.

For more information refer to Division 2 Section 8.

2.3 Proposal Schedule

The planned schedule for proceeding with the selection process for this work is as follows:

Non-Mandatory Pre-Proposal Meeting February 26, 2026

Deadline for Questions March 5, 2026

Issue Last Addendum March 12, 2026

Proposal Opening March 19, 2026

Short-list Notification April 16, 2026

Presentations (tentative) April 30, 2026

Board Approval June 4, 2026

Planned Start Date September 1, 2026

During the Request for Proposal (RFP) process no firm or individual is to have verbal or written communication on any aspect of this RFP with any CCWA employee or Board member. All questions and requests shall be made in writing to https://ccwa.bonfirehub.com/. This is to ensure that all prospective respondents have the same level of knowledge of the work as well as insuring that all data is uniformly and consistently made available to all respondents. Failure to comply with this requirement may result in disqualification from the process.

2.4 Submission:

All RFP Solicitations must be submitted through the online Bonfire Portal at https://ccwa.bonfirehub.com/. Submissions by other methods will not be accepted.

CCWA expressly reserves the right to utilize any and all ideas submitted in the proposals received unless covered by legal patent or proprietary rights which must be clearly noted in the proposal submitted in response to the RFP. Late proposals will not be accepted, nor will additional time be granted to any individual Proposer.

2.5 Addenda

Proposers may submit questions regarding this solicitation prior to the opening. To be considered, all questions must be submitted online through the Bonfire Portal at https://ccwa.bonfirehub.com/ no later than 3:00 p.m. local time on March 5, 2026.

Responses to all proposers’ inquiries will be provided in the form of an Addendum, which will be made available online through the Bonfire Portal. All issued addenda shall become an official part of the Proposal Documents.

https://ccwa.bonfirehub.com/

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2.6 Proposal Format

All Proposals must include:

1. Table of Contents.

2. Cover Letter. Provide a Cover Letter on the Proposer’s company letterhead (4 pages maximum) to provide the company’s full legal name, principal business address, and any satellite offices, company history, business activities, size, employees (per office), and ownership. Include point of contact name, title, telephone number, and email address. Indicate whether your company operates as a single proprietorship, partnership, or corporation. Include the state(s) in which your company is incorporated and/or licensed to operate.

3. Required proposal submittals according to Division 2 Section 3 of this RFP document.

4. Exceptions to the CCWA’s sample agreement. The Proposer should review the sample agreement provided with the RFP documents and note any language they disagree with.

5. Proposals must include the following sections, which will be considered for evaluation. Proposals should be tabbed to clearly denote each section:

Abbreviations CCWA Clayton County Water Authority SLBE Small Local Business Enterprise MGD Million Gallons per Day SAMP Strategic Asset Management Plan SMP Strategic Master Plan RFP Request for Proposal IT Information Technology BMP Best Management Practice CLOMR Conditional Letter of Map Revision LOMR Letter of Map Revision FEMA Federal Emergency Management Agency USACE U.S. Army Corps of Engineers NPDES National Pollutant Discharge Elimination System SWMM Storm Water Management Model GADOT Georgia Department of Transportation GIS Graphic Information System MNGWPD Metropolitan North Georgia Water Planning District ARC Atlanta Regional Commission GAWP Georgia Association of Water Professionals GAFM Georgia Association of Floodplain Management ASFPM Association of State Floodplain Managers QA/QC Quality Assurance / Quality Control E&O Errors and Omissions

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Section 1 - Company Experience Clearly identify the project category or categories (A, B, C, and D below) that CCWA is to consider in the evaluation of the RFP. Provide a listing of company experience (projects) profiling relevant expertise summarized by the project categories below. Provide up to five (5) one-page descriptions of recent projects that are representative of the project categories that demonstrate experience and highlight the project team’s ability to successfully complete the work. Also, provide a table/matrix to identify company experience (projects) against the project categories. Clayton County Water Authority projects should not be included in this list.

A. Asset Management. Overall support with integrated utility management (asset management program to support strategic objectives, performance enhancement, etc.). Technical support of projects outlined as the following focus areas:

• Organizational Readiness – Prepare CCWA to implement improved asset management policies and practices and develop a mature asset management culture, elevate staff engagement, and provide asset management focused workforce training.

• IT/Data Management/Usage – Improve the management and accuracy of asset data in supporting technology tools and resources by providing asset data in an optimized manner so that it can be used to inform asset management decision-making.

• Work Management – Develop procedures to balance preventive vs. corrective work, standardize the business process that manages work across the organization, improve communication about priorities, and effectively and efficiently execute and document work by staff.

• Maintenance and Reliability – Effectively analyze and use data to prevent asset failures, and repair and replace aging assets at the appropriate times so that overall risk is mitigated to an acceptable level.

• Planning and Scheduling – Plan and schedule work to optimize resource usage and avoid down times.

• Metrics and Performance – Extract data from supporting technology and provide relevant asset performance metrics that aim to understand, support, report, and improve existing asset management performance. This includes both vertical and linear asset infrastructure data.

• Operator Driven Reliability – Improve the stability and repeatability of key business and work processes and maximize the useful life, criticality, and daily operations of assets.

B. Water and Wastewater Facilities. Technical support of projects outlined as the following focus areas:

• Plant and unit process evaluation and detailed design.

• Lift station evaluation and detailed design.

• Pumping evaluation and detailed design.

• Back-up power generation systems.

• Instrumentation and control systems.

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• Facility optimization.

• Construction management.

• Emergency response planning.

• Constructed wetlands, indirect reuse.

• Wastewater sludge pelletizing/solids management and reuse.

• Regulatory and permitting assistance.

C. Stormwater. Technical support of projects outlined as the following focus areas:

• Design and construction management of stormwater BMP, including green infrastructure, low impact development, and stream restoration.

• Biological and habitat assessments.

• Watershed assessment, management and master planning.

• Water quality sampling/monitoring/analysis.

• Utility management/rate structure-financial analysis/guideline-policy development, alternative funding methods.

• Public meeting and public information support; stakeholder support (County/City engagement).

• Stormwater/drainage/hydrology analysis and design.

• Mitigation site and mitigation bank management.

• Floodplain management program support (CLOMR/LOMR/No-Rise expertise, RiskMap/MapMod).

• Regulatory, permitting, and reporting assistance (FEMA, USACE, NPDES MS4, NPDES WPP) and knowledge of local model ordinances.

• Georgia SWMM/GADOT/Clayton County drainage requirements/design.

• GIS, Cityworks expertise.

• Actively participating with local support organizations such as MNGWPD, ARC, GAWP, GAFM, ASFPM, GAFM.

• Development plan review (water, sewer, stormwater, and floodplain).

D. Utility Operations and Performance Management. Projects in this category support the continuous improvement of CCWA’s day-to-day utility operations to ensure systems operate efficiently, reliably, safely, and cost-effectively while meeting all regulatory and service-level requirements. Services under this category focus on optimizing the performance of existing infrastructure, operational practices, and supporting business processes. Projects may include, but are not limited to, the following:

• Operational data analysis and decision-support tools.

• Development of performance metrics (KPIs) and operational dashboards.

• Business process mapping, evaluation, and gap analysis.

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• Energy optimization and demand management for treatment and pumping facilities.

• Treatment process optimization.

• Distribution system pressure management.

• Preventive and predictive maintenance program optimization.

• Fleet and equipment utilization and lifecycle optimization.

• Non-revenue flow or I/I reduction planning and analysis.

• System redundancy, reliability, and operational resilience planning.

• Emergency response planning and support for system events.

• Climate adaptation and operational risk mitigation planning.

• Workforce development and cross-training program support.

• Customer Segmentation and Targeted Outreach.

Section 2: Key Personnel and Qualifications

Note the total employees and resources of the company, and the number of offices/locations/local staff. Provide a summary of the firm’s expertise, technical resources, and quality assurance/ quality control procedures.

For expertise and resources, provide an organizational chart showing business and technical staff for key personnel and any subcontractors (including their title) proposed for the work. Specify the discipline or role for each person and subcontractor identified.

Provide a summary resume for all key staff and subcontractors, including current project assignments, completion dates, and percentage availability. Full resumes may be included and will not be included in the page limit. Provide a table/matrix to identify all members of the proposed project team with respect to the project categories included in Section 1 and with respect to the reference projects included in Section 3.

For technical resources, also describe any equipment, software, tools, and technology that will be used for the work and the level of specific expertise your firm has with these resources.

Additionally, provide a summary of your procedures for ensuring quality and safety, including a statement on how you address schedule management, cost control, and deliverable QA/QC.

Provide a summary of professional liability (E&O) claims and lawsuits for the last five (5) years. This summary should include any judgments, claims, arbitration proceedings or suits pending or outstanding against the contractor, proposed partners and any proposed sub-contractors.

Section 3 - References.

Provide name of client, a brief description of the work, dates/completion status, reference contact information (phone, email, and mailing address), schedule, and cost outcomes.

Clayton County Water Authority should not be used as a reference.

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2.7 Evaluation Criteria

Qualifications will be evaluated by CCWA staff and ranked based on the table below.

Each item will only be evaluated against the project categories that were identified in Section 2. Ranking of qualifications and proposed contract award will be made at the sole discretion of CCWA.

If it is determined that the firm is not qualified to be or become certified under the CCWA SLBE Program, the firm will be considered non-responsive.

Item Criteria Points

1 Company Experience 30

2 Key Personnel and Qualifications 30

3 References 10

4 SLBE Preference Points – Up to 10 maximum points 10

5 Presentations 20

Total Possible Points 100

2.8 Billing Rate Schedule

In order for the Qualifications Package to be considered responsive, a Billing Rate Schedule must be provided. Provide a classification schedule of employees by billing category showing hourly rates that will be used to support this work. Provide a complete, detailed listing noting hourly rates, expense categories, subcontractor rates/categories and markups.

The Billing Rate Schedule must be submitted on the Proposer’s own form and uploaded separately in Bonfire, independent of the main proposal. CCWA reserves the right to negotiate cost with any and all firms that may be awarded work under this Request for Proposal. Additionally, CCWA reserves the right to negotiate parity in any and all costs with any and all Firms. Such negotiations are at the sole discretion of the

CCWA.

END OF SECTION

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Division 2 Proposal Requirements Section 1: Instructions to Proponents

These instructions are to be followed by every entity proposing to provide the Clayton County Water Authority (CCWA) with goods and/or services. These instructions constitute an integral part of the bid, and any Proponent agrees that tender of a proposal constitutes acknowledgment and acceptance of its obligation to adhere to these instructions, which are to be incorporated into and considered part of any contract the Proponent ultimately executes with the CCWA.

1. If there is any question whatsoever regarding any portion of the specifications, it shall be the Proponent’s responsibility to seek clarification immediately from the CCWA, as early as possible prior to the proposal opening. Regarding public works projects, requests for interpretations of specifications must be made in writing to the department proposing out the project not later than five (5) days prior to receipt of proposals.

2. Unless it is otherwise stated in the proposal documents, it shall be the responsibility of the Proponent to inform itself as to all conditions of the work site and to make and take account thereof in calculating and submitting its bid. Documents may be made available by the CCWA during the bidding process; no warranty of accuracy is made in regard to these documents, and it is the responsibility of the Proponent to make its own investigations as to the nature of the work and the conditions under which it shall be performed, and to make its own independent assumptions as to these matters. The burden of anticipating unforeseen circumstances, either hidden or latent, and the conditions of the work site and all related circumstances, and the cost of accommodating therefore should unanticipated circumstances be later encountered shall rest upon the Proponent.

3. Pre-proposal meeting or any other information session will be held at the location as indicated in the solicitation. Unless indicated otherwise, attendance is not mandatory, although vendors are strongly encouraged to attend. However, in the event the meeting is mandatory, then a representative of the vendor must attend the meeting in its entirety to be considered eligible for solicitation award. Late entry to the meeting will not be allowed.

4. In the event that, after the acceptance of a proposal by the Board of Directors of the CCWA, any unsuccessful Proponent wishes to contest such action, a written “Notice of Contest” must be filed with the General Manager no later than close of business on the 5th business day after the selection of successful Proponent by the Board. Failure to timely file such notice shall forever preclude the filing of a contest of the award, or any civil action in the courts of the State of Georgia or of the United States.

5. Information submitted by the Proponent in the proposal process shall be subject to disclosure after proposal award in accordance with the Georgia Open Records Act.

Proprietary information must be identified and be accompanied by a signed affidavit outlining the redacted information. Entire proposals may not be deemed proprietary.

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6. Proposals must be made on the enclosed proposal Form. Unless otherwise requested, one (1) original and at least two (2) copies of the proposal Form need to be submitted, and these copies must be typewritten or printed in ink. All copies of any proposal Forms must be signed in ink by the person or persons authorized to sign the proposal Form. The person signing the proposal Form must initial any changes or corrections.

7. The name of the person, firm, or corporation making the proposal must be printed in ink, along with the Proponent’s signature, on all separate sheets of the proposal Form.

If a proposal is made by an individual, his name and post office address must be shown. If made by a firm, or partnership, the name and the post office address of each member of the firm or partnership must be shown. If made by a Corporation, the person or persons signing the proposal must show the name of the State under the laws of which the Corporation is chartered and his, or their, authority for signing same.

The names, titles and addresses of the President, Secretary and the Treasurer and the corporate authority for doing business in this state shall be listed and returned with the proposal Form.

8. All proposals must be received by the CCWA Procurement Department electronically through the Bonfire portal at https://ccwa.bonfirehub.com/. All submitted responses will be electronically time and date stamped when all documents are uploaded and received.

9. If published price books are a part of your bid, one price book must be included with your proposal Form, and the successful Proponent is required to furnish additional current price books after award of the bid.

10. Alterations to the documents are strictly prohibited and shall result in automatic disqualification of the Proponent's bid. If there are "exceptions" to the specifications or comments to any of the solicitation requirements or other language, then the Proponent may ask questions regarding those requirements or submit additional documentation as to the variation from the specifications but may not alter any of the language contained in the solicitation.

11. In the case of goods, the person, firm or corporation making the proposal may propose all items. All items may be considered separately, at the discretion of the CCWA.

12. Proposals for public works whose price exceeds one hundred thousand dollars ($100,000.00) must be accompanied by a certified check, cashier's check, or acceptable bid bond in an amount not less than five percent (5%) of the amount bid.

13. Proponents for construction contracts where the laws of Georgia or the United States of America require a license in order to perform such construction must list the license number and class on the face of the proposal envelope and must enclose copies of any required license with the bid.

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14. When public work is let out for bid, no person shall prevent or attempt to prevent competition in such bid. Such Proponents must make an oath filed with the officer who makes payments under the contract that they have not prevented or attempted to prevent competition in the proposal process. Such oath must be signed by: if a partnership, all partners and any officer or agent or other person who acted on the partnership’s behalf during the proposal process; if a corporation, all officers, agents, or other persons who acted for the corporation in the proposal process.

15. Proposals shall not be withdrawn or cancelled by the Proponent past the proposal opening date and time. The Proponent may make modifications/corrections to the proposal by submitting a corrected seal proposal but only if the change is prior to the proposal opening. The corrected document should be clearly marked that it supersedes the proposal originally submitted. No modification or corrections will be allowed subsequent to the proposal opening.

16. By tendering a bid, a Proponent agrees to leave the proposal open for acceptance by the CCWA for ninety (90) days after the date set for the opening thereof.

17. By tendering a bid, the Proponent certifies that the Proponent has carefully examined these instructions and the terms and specifications applicable to and made a part of the bid. The Proponent further certifies that the prices shown in any schedule of items on which the Proponent is proposing are in accordance with the conditions, terms and specifications of the proposal and that they are aware that any exception taken thereto may disqualify the bid. Proponents are required to inform themselves fully as to the availability of materials and the conditions relating to construction and labor under which any work will be or is now being performed. No error or misjudgment nor any lack of information on local conditions, general laws or regulations on the part of the Proponent shall merit withdrawal of the bid.

18. Copies of all communication pertaining to proposals must be sent to the Contracts, Compliance and Risk Management Section.

19. The purpose of this proposal is to establish contract prices. Unit price extension and net total must be shown if applicable. Cash discounts should be indicated separately.

Any applicable sales taxes should be included in the unit prices for all materials to be provided by the successful Proponent.

20. Proponents are hereby notified and agree by submission of a proposal Form that if additional items not listed in the proposal Form become necessary and require unit prices not established by the proposal Form, the unit prices of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the proposal Form.

21. All prices on goods shall be for delivery, our destination, f.o.b. freight prepaid Jonesboro, Georgia, and/or Morrow, Georgia, unless otherwise shown. Any deliveries shall be made as needed and requested throughout the contract period.

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22. Quantities when shown are estimates only, based on anticipated needs. CCWA reserves the right to purchase more or less based on actual need at contract price. If a Proponent intends to offer minimum or maximum shipment quantities, such intent and such quantities should be specified on the proposal Form. Otherwise, none will be assumed.

23. The time for completion of the work is stated in the proposal Form. Failure to complete the work within this period shall result in payment to the CCWA of liquidated damages in an amount provided for by contract for each calendar day in excess of the Contract time.

24. The Proponent must employ such methods and means in carrying out the work as will not cause any interruption of or interference with any other Proponent.

25. The successful Proponent must comply with the applicable Risk Management Requirements prior to beginning performance, and during the contract period.

26. The Contract between the CCWA and the Proponent shall be executed on a form provided by CCWA and will be subject to all requirements of the contract documents (which include but may not be limited to the Contract, these instructions, any Purchase Orders, and the Risk Management Requirements), and shall form a binding contract between the contracting parties.

27. Failure to execute the Contract, any required Surety Performance and Payment Bonds, or to furnish any required satisfactory proof of carriage of required insurance within ten (10) days from the date of notice of award of the Contract shall be just cause for the annulment of the award and for forfeiture of the proposal guaranty to the CCWA, not as a penalty, but in liquidation of damages sustained. At the discretion of the CCWA, the award may then be made to the next lowest responsible vendor, or the work may be re-advertised or constructed by the CCWA.

28. Any Contract and Contract Bonds shall be executed in duplicate.

29. Award of this proposal shall be by action of the CCWA Board at its regular monthly meeting.

30. The CCWA reserves the right, with or without notice or cause, to accept any proposal regardless of the cost thereof; to reject any bid, or any number of proposals; to negotiate with any Proponent for a reduction of or alterations in its bid; to reject all proposals and to call for additional proposals upon the same or different invitations to bid, plans or specifications; to be sole judge, in its discretion, on all questions as to whether or not a proposal complies with the invitation to bid, the plans or the specifications, and as to the solvency and sufficiency of any and all sureties on all bonds.

31. The apparent low proposal for goods shall be considered to be the lowest aggregate total price of specified products at their unit prices times the estimated required

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32. Proposals received from two (2) or more vendors that are identical in price, delivery and meet the requirements of the proposal specifications shall be awarded on the following basis:

a. The proposal submitted by a vendor who does not have a documented negative vendor performance record.

b. The proposal submitted by a vendor who is located within Clayton County.

c. The proposal submitted by a vendor who is certified by our Small Local Business Enterprise Program.

d. If the tie proposals meet all the above criteria, and it is not in CCWA’s best interest (at its sole discretion) to split the award, the proposal award is based on the toss of a coin by CCWA staff in a public session. The vendors involved will be invited to attend the coin toss at a stated date and time. One or more witnesses from both CCWA Procurement and the Request Department may be present. A simple coin toss (called by the vendor listed first in the alphabet) will break the tie and decide the award.

33. While price is the prime criteria, and the CCWA intends to purchase at the lowest responsible proposal available, price shall not be the sole criteria utilized by the CCWA in evaluating the proposal package submitted. The following criteria shall also be utilized by the CCWA in determining the lowest responsible bid:

a. Ability of Proponent to perform in the time frame needed by the CCWA.

b. Reputation of the Proponent in its industry.

c. Reasonableness of the proposal in relation to anticipated costs.

d. Ongoing relationships with the CCWA based on above-average prior performance of work with CCWA.

e. Preference for local vendors where there is no significant variance in price or service.

34. Proponents are notified that CCWA reserves the right except in the case of public works contracts to include among the factors considered in awarding the contract the proximity of each Proponent's place of business to any affected Authority facility.

CCWA further reserves the right to award the contract to a Proponent other than the Proponent offering the lowest price where: (a) the difference in price between the low Proponent and the preferred Proponent is nominal: and (b) CCWA's Board determines that the preferred proposal provides the most cost-effective option due to the closer proximity of the preferred Proponent's place of business to the affected Authority facility or facilities. In such a situation, by responding to this bid, the Proponent waives any cause of action against CCWA for frustration of proposal or under any similar legal theory; furthermore, the Proponent agrees to pay all costs and expenses, including

2026-PME-04 On-Demand Engineering Services – SLBE Small Firm Annual Contract Page 16 of 62 but not limited to attorney fees, incurred by CCWA in defending against any such claim.

35. It is the policy of the Clayton County Water Authority (CCWA) to promote award of sub-agreements for goods and/or services to qualified minority and women-owned businesses. Proponents are encouraged to solicit minority and women-owned businesses whenever they are potential sources.

36. Proponents are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA), and the office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of qualified minority and women-owned businesses.

Additionally, it is encouraged that Proponents access certified Small Local Business Enterprise (SLBE) vendors from Clayton County, DeKalb County, and City of Atlanta.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available online under the tab for “Directories”, link for “UCP Directory - Excel” at:

http://www.dot.ga.gov/PS/Business/DBE.

The successful Proponent will be asked to provide, along with his Request for Payment each month a list of qualified SLBE and MBE/WBE businesses utilized on this Project.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006

37. Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful Proponent understands and agrees that compliance with the requirements of O.C.G.A.13-10-91 and Georgia Department of Labor Rule 300-10-02 are conditions of this proposal and contract document. The Proponent further agrees that such compliance shall be attested by the Proponent and any of his Subcontractors by execution of the appropriate Affidavit and Agreement included after the Agreement Form of these documents.

http://www.dot.ga.gov/PS/Business/DBE

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Section 2: Risk Management Requirements The Contractors and any potential CCWA approved Subcontractors will provide minimum insurance coverage and limits as per the following:

The Contractor/Subcontractor will file with the Clayton County Water Authority (the “Authority”) Certificates of Insurance, certifying the required insurance coverage and stating that each policy has been endorsed to provide a minimum of thirty (30) day advance written notice to the Authority in the event of cancellation, material change, or nonrenewal of policies required under the contract to the Authority. All bonds and insurance coverage must be placed with an insurance company approved by the Authority, licensed, or approved to do business in the State of Georgia, and rated Secure (“A-”, “VII” or better) by A.M. Best’s Insurance Guide throughout the duration of the contract. The letter denotes the company’s financial strength, and the Roman numeral represents the financial size of the carrier. Worker’s Compensation self-insurance for individual Contractors must be approved by the Worker’s Compensation Board, State of Georgia and/or Self-Insurance pools approved by the Insurance Commissioner, State of Georgia. The insurer shall agree to waive all rights of subrogation against the Authority, its elected or appointed officers, officials, agents, authorized volunteers, and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the Authority, but this provision applies regardless of whether or not the Authority has received a waiver of subrogation from the insurer.

As the Risk Management Requirements herein are minimum required insurance coverage and limits, the Authority’s Risk Manager may require additional and/or increase in coverage and limits driven by the complexity of the relevant contract.

The Authority requires insurance on an “occurrence” basis whenever possible. Policies written on a “claims made” basis (e.g. cyber, professional liability and pollution liability) require the inclusion of the following provisions:

(a) The retroactive date must be shown on the certificate of insurance (or provided a copy of the declarations page showing it).

(b) Insurance must be maintained for at least two (2) years after completion of the work and/or contract.

(c) If coverage is canceled or non-renewed after the work has been completed and/or the contract has ended, the contractor must purchase the extended reporting period for at least two (2) years.

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APPLICABLE TO ALL CONTRACTS AS APPLICABLE (Marked with an “X”)

Worker’s Compensation – Required for all contracts, including any sole proprietor, individual consultants, or small businesses.

Worker’s Compensation coverage on a statutory basis for the State of Georgia with an Employer’s Liability MINIMUM limits of $500,000 bodily injury for each Accident, $500,000 bodily injury for each Disease, and $500,000 bodily injury by Disease for each Employee. Other States: If any work is performed out of state including any remote workers, then those states must be covered as well. Maritime endorsements: If there is an exposure of injury to any contractors or providers to any maritime exposures then coverage shall include the appropriate endorsements such as USL&H (United States Longshore and Harbor Workers Comp Act), Jones Act or other federal statutes. Waiver of subrogation: The insurer agrees to waive all rights of subrogation against the Authority, its elected or appointed officers, officials, agents, authorized volunteers, and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the Authority, but this provision applies regardless of whether or not the Authority has received a waiver of subrogation from the insurer. An umbrella policy may increase the employer’s liability limits to meet the minimum requirements.

Commercial General Liability – Required for all contracts. Coverage to be provided on “occurrence” not “claims made” basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground (“xcu”) perils, the “Clayton County Water Authority” is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for three (3) years following completion of work. The general aggregate and products & completed operations aggregate should be at least twice the minimum required occurrence limit. Policy shall be written on an

Crime Liability – Required for all contracts involving any use, care, custody, or control of any cash, money, securities, and/or wire transfers.

Any use of crypto currencies must be pre-approved by the Risk Management Department.

Cyber Liability – Required for all software, computer hardware installation, data access, data integrations, data usage, cloud storage, SaaS, and or technology related contracts.

Coverage shall include the minimum: a) Information Security & Privacy Liability; b) Regulatory Fines and Penalties; c) Payment Card Industry (PCI) if credit cards and/or banking information is obtained or accessed, and d) Ransomware. Since cyber insurance policies are written on a claims-made basis, insurance must be maintained for at least two (2) years after completion of the work and/or contract.

Professional Liability Insurance (Errors & Omissions) – Required for all professional service contracts. This shall include any consultants, medical, legal, technical, insurance agents, or other professions that require proper licenses. Since professional insurance policies are written on a claims-made basis, insurance must be maintained for at least two (2) years after completion of the work and/or contract.

Terrorism Liability – Required on specific contracts stated by the Risk Management Department including but not limited to: 1) all contracts involving access or use of any water, gas, electric utilities shall require third parties to have TRIA and third-party liability limits of at least $5,000,000; and 2) all special events that are highly visible, politically sensitive, or have more than 1,000 attendees should require at least $1,000,000 of terrorism liability for any event sponsors.

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Insurance Services Office (ISO) industry form CG0001 2010 or newer. Contracts involving any youths or children under 18 should also be required to provide proof of coverage for sexual abuse & molestation coverage that it is either;

clearly not excluded on the general liability or purchased as a stand-alone policy. Should the coverage be on a claims-made basis, insurance should remain in force for the life of the contract and up to the date to which the youngest youth/child at the start of the contract turns age 18 plus two years.

Automobile Liability – Required for all contracts except for products or services that are remote only or are delivered by a professional delivery service. ISO policy form CA0001 or its equivalent liability coverage. Coverage shall be included for any owned, leased, hired, or non-owned autos (ISO symbol 1 is preferred). For any contracts involving the transportation of hazardous materials, limited pollution endorsement ISO form CA9948 or its equivalent shall be on the policy. Sole proprietors shall provide the same limits as stated above via a personal auto policy plus an umbrella. Uninsured motorist coverage should be equal to the per occurrence limit except for contracts with other governmental entities.

Aviation Liability – Required for all Drones/UAV (Unmanned Aerial Vehicles), general aviation contracts, and Fixed base operators (FBO). Coverage should include owned, hired, and non-owned aircraft/aviation.

Liquor Liability – Required for all third-party services and contracts involving selling, distributing, or serving alcohol. Coverage should be full liquor liability and not “host” liquor if it is being sold.

Sexual Abuse & Molestation Liability – Required for all contracts and services involving youths, children, special needs, or senior citizens. Must be maintained for at least two (2) years after completion of the work and/or contract.

Builder’s Risk – Recommended for most construction projects. The limit of coverage should be equal to the value of the contract or GREATER. Covered perils should be at least fire, wind, theft, vandalism, flood, and earthquake.

Umbrella Liability – Recommended for all contracts. The umbrella or Excess Liability Policy may be used to combine with underlying policies to obtain the limits required. The Management of the Authority may elect to require higher limits.

The underlying coverage shall be General Liability, Automobile Liability, and Employers Liability (Workers Compensation). Concurrent policy dates with primary liability policies except for Workers Compensation.

MINIMUM LIMITS OF LIABILITY ON NEXT PAGE

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INSURANCE COVERAGE LIMIT

Worker’s Compensation Bodily Injury by Accident - Each Accident $500,000 Bodily Injury by Disease – Each Disease $500,000 Bodily Injury by Disease – Each Employee $500,000

Commercial General Liability

General Aggregate $2,000,000 Products & Completed Operations Aggregate $2,000,000 Each Occurrence $1,000,000 Personal & Advertising Injury $1,000,000 Damages to Premises / Fire Legal $300,000 Medical Payments $5,000

Automobile

Combined Single Limit OR $1,000,000 Per Person $500,000 Per Occurrence $500,000 Property Damage $100,000 Medical Payments $1,000

Crime

Employee Dishonesty $1,000,000 Funds Transfer Fraud $1,000,000 Money & Securities $100,000 Computer Crime $1,000,000 Social Engineering or its equivalent $100,000

Cyber Insurance

Each Claim/Wrongful Act $1,000,000 Annual Aggregate $2,000,000 Business Interruption $1,000,000 Data Recovery $1,000,000 Cyber Extortion Expenses $500,000 Cyber Extortion/Ransom Payments $50,000

Professional Liability Each Claim/Wrongful Act $1,000,000 General Aggregate $2,000,000

Terrorism Access/use of water, electric or gas utilities $5,000,000 Special events $1,000,000

Aviation Each Occurrence $5,000,000 Automobile Liability $1,000,000 Pollution Liability (FBOs Only) $1,000,000

Liquor Each Occurrence $1,000,000 General Aggregate $2,000,000

Sexual Abuse & Molestation Each Claim/Wrongful Act $1,000,000 General Aggregate $2,000,000

MINIMUM LIMITS OF LIABILITY

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Section 3: Required Proposal Submittals

3.1 Proposal Submittal Requirements:

The following items are required to be included as part of the proposal submittal.

Failure to include any of these items may result in the proposal being deemed non-responsive:

For your convenience, a check box is provided next to the required items, which include but are not limited to:

A. Proposal Form – Proponents must submit their completed and signed Proposal Form.

B.

Proponent Qualification Information Form, including References. Failure to provide satisfactory references will result in the proposal being deemed non-responsive.

C. Georgia Security and Immigration Compliance Act of 2006 form.

D. Contractor Affidavit and Agreement form.

E.

Subcontractor Affidavit form.

An indication of “N/A” for “not applicable” must be noted as appropriate.

If a Contractor/Subcontractor will not be performing any services under this contract, the Contractor/company submitting the proposal MUST also complete, sign, date, and have both Affidavit forms notarized and make proper notation of "N/A" - Not Applicable.

CCWA cannot consider any proposal which does not include completed affidavits. It is not the intent of this notice to provide detailed information or legal…