1-2026-IFB-011 FY 2026 Purrysburg Alum Pond Excavation.pdf

Beaufort-Jasper Water

& Sewer Authority

Invitation for Bid

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-IFB-011

11/19/2025 Tammy Holman, NIGP-CPP, CPPB

(843) 987-8087 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

FY 2026 Purrysburg Alum Pond Excavation Hardeeville, SC

Project Description: The intent of this project is to excavate the alum drying beds located at our Purrysburg Water Treatment Plant: 10314 Purrysburg Road, Hardeeville, SC 29927 (32.356515, - 81.123644). Pond is approximately 24 acres in area and 14 feet deep.

Project Timeline:

Solicitation Issued: NOVEMBER 19, 2025, 03:30 (PM) (EST)

Deadline for Questions: DECEMBER 05, 2025, 04:00 (PM) (EST)

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Bid Responses Due by:

DECEMBER 19, 2025, 2:00 (PM) (EST)

Submit Bids Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

For complete details of this solicitation, please visit the BJWSA website, utilizing the following link:

https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities

Bonfire Support can be found at: Technical Support mailto:Tammy.Holman@bjwsa.org https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities https://bjwsa.bonfirehub.com/portal/support Rich Groth Maybe use bonfire email address?

Introduction The Beaufort Jasper Water & Sewer Authority (“BJWSA” or “Owner”) is soliciting sealed bids from qualified contractors (“Bidders” or “Contractors”) to perform the following scope of work or services in accordance with the terms and conditions as set forth herein. BJWSA is seeking the greatest amount of material in dry tons excavated and transported, within the project budget of $800,000, assumptions and exceptions, and signed by an officer (or signatory power) of the company.

All work must be completed and billed by June 30, 2026. All invoices must be emailed to invoices@bjwsa.org.

It shall be understood that this Invitation for Bid is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all submittals, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all submittals and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all Bidders, and a waiver is determined to be in the best interests of BJWSA. If BJWSA elects to proceed with this scope of work, award of a contract and/or purchase order will be made to the responsive and responsible Bidder whose bid results in the lowest cost to the BJWSA

The resulting contract will utilize the Engineers Joint Contract Documents Committee (EJCDC) contract documents as issued with this solicitation, adjusted by project specifics and contract negotiations.

BJWSA requests Bidders to provide as much information as possible when responding to this invitation for bid (IFB). The key dates for the IFB process are as follows:

IFB ISSUE DATE: NOVEMBER 19, 2025, 08:00 (AM) (EST)

This Invitation for Bids (IFB) is referenced on BJWSA’s website and posted to its Procurement Portal. Bidders must download the IFB and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon. SUBMITTALS FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT PLATFORM PRIOR TO THE BID DUE DATE/TIME. Please login to the following website to register (Free Registration) to submit a bid for this project. All required documents will be uploaded to the website. https://bjwsa.bonfirehub.com. Bonfire Support can be found at: Technical Support.

QUESTION DEADLINE: DECEMBER 05, 2025, 04:00 (PM) (EST)

All questions must be submitted via BJWSA’s eProcurement website located at https://bjwsa.bonfirehub.com.

IFB DUE DATE/TIME: DECEMBER 19, 2025, 2:00 (PM) (EST)

Electronic bids must be submitted to BJWSA via the e-Procurement website via https://bjwsa.bonfirehub.com prior to DECEMBER 19, 2025, 2:00 (PM) (EST). A public link for live video and audio access to the reading of the bid totals is available at: https://bjwsa.org/241/Bid-Openings. There will be no physical, public bid-opening. This site will go active for registration and log-in starting at 1:45 PM, DECEMBER 19, 2025. The video and communication stream will be one-way only.

Bidders must download the IFB and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon.

Bids will be reviewed by selected BJWSA staff and a recommendation for contract award will be made to BJWSA leadership. The contract award will be announced and published at https://bjwsa.bonfirehub.com after approval by BJWSA leadership.

Thank you for your interest, https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/support https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings https://bjwsa.bonfirehub.com/

Tammy Holman, NIGP-CPP, CPPB BJWSA Procurement & Risk Manager 6 Snake Road Okatie, South Carolina 29909-3937 Bonfire@bjwsa.org

Project Description: The intent of this project is to excavate the alum drying beds located at our Purrysburg Water Treatment Plant: 10314 Purrysburg Road, Hardeeville, SC 29927 (32.356515, - 81.123644). Pond is approximately 24 acres in area and 14 feet deep. Dredge the solids and de-water the solids from the alum pond. The dewatered solids shall be transported to a landfill of the contractor’s choice. Contractors are encouraged to make site visits to ensure accurate quantities of required items as described above. All work to be in accordance with BJWSA’s Specifications.

Access to electric utilities on site. Utilities include 350A - 480V - 3 Phase electric power. 4” water line at 60 PSI, and a dewatering pad and pump station rated at 400 GPM

BJWSA is seeking the greatest amount of material in dry tons excavated and transported, within the project budget of $800,000. Project will be awarded to the bidder who can remove and dispose of the greatest amount of material, on a dry weight basis, within the project budget.

Pricing shall be inclusive of: All equipment required to perform the excavation, de-watering, storage and transportation of the solids to the landfill as well as dumping fees. All labor required to complete the job. All mobilization required to complete the job.

Estimated time of completion must be stated.

Deliverables: Weekly status report (email) stating task percentage completed, documentation of total amount of material removed and moisture content, as well as any information requested not yet received.

Scope of Work:

Dredge and de-water the solids from the alum pond located at BJWSA’s Purrysburg Water Treatment Plant, located at 10314 Purrysburg Road Hardeeville SC 29927 (32.356515, - 81.123644). The dewatered solids shall be transported to a landfill of the contractor’s choice.

Construction and Safety Standards

Standards of construction shall be in accordance with all applicable specifications and details as currently provided in the BJWSA Technical Specifications, Revised July 2009, available on the BJWSA website (www.bjwsa.org) under the following site specific link: https://bjwsa.org/172/Technical-mailto:Bonfire@bjwsa.org https://bjwsa.org/172/Technical-Specifications

Specifications. Contractors shall submit with their bid their Experience Modifier Rate as well as their Health and Safety Plan. This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of Bidder responsibility for purposes of contract award.

Instructions BJWSA will not be liable for any expenses incurred by respondents in the preparation of bids. All bids become the property of BJWSA once submitted.

Commencing on the date of this Invitation for Bids is issued and until BJWSA makes public notice of contract award, Contractor contact, other than as provided in the general information section, with any BJWSA staff or Board member is expressly prohibited. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for future BJWSA business opportunities.

No oral or written statements made by Authority personnel shall be considered addenda to this IFB unless the statement is confirmed in writing and identified as a written addendum to this IFB. BJWSA requires that all issued addenda be acknowledged in the Contractor’s bid submission to be considered responsive.

BJWSA reserves the right to seek clarification from any bidder to assist in making decisions. BJWSA reserves the right to reject any and all bids. BJWSA will evaluate all bids and select the option that is in the best overall interest of the Authority.

Each bid must be submitted on Exhibit A - Bid Form. All blank spaces for bid prices must be filled in, in ink or typewritten.

South Carolina Freedom of Information Act BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann. Section 30-4-10, et seq). Under SC Code Ann.

Section 30-4-40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once the bid has been awarded, all submitted bid proposals are subject to disclosure by BJWSA upon receipt of a FOIA requesting that information.

Contractor Illegal Immigration Compliance

While engaged under contract with BJWSA, Contractor shall submit and maintain a current Compliance Affidavit, herein referred to as Exhibit B - Required Information – Contractor Illegal Immigration Compliance Affidavit, as part of documents required for the contract file.

Insurance

The Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the https://bjwsa.org/172/Technical-Specifications

Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved.

The Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below. However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect.

Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify “FY 2026 Purrysburg Alum Pond Excavation Hardeeville, SC”.

Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured. Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later. The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Insurance Requirements

Coverage

Medium Risk Profile (Authority’s Standard Requirement) Requirement

Commercial General Liability Products/Completed Operation

$1,000,000*

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500*

Waiver of Subrogation on WC

Required if available

Umbrella /Liability

May be required depending on the size and scope of the project.

Environmental/Pollution Liability required if demolition, use of hazardous materials or environmentally sensitive.

*Insurance limits may be increased depending on the size and scope of the project.

Certificates of Insurance: The Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies. BJWSA, its officers, officials, agents and employees shall be named as an Additional Insured on every required policy of insurance with the exception of the Workers Compensation policies and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Exhibit A:

Bid Form

Extended Cost Tabulation:

Bit

Item Description Estimated

Quantity Unit Cost Extended

Cost

Excavate and transport the dry material from site. Cost by dry ton.

tons

$800,000

Total Construction Cost

*Notes: BJWSA reserves the right to accept, reject, increase or decrease the quantity of any or all line items above.

It shall be understood that this Invitation for Bid is a request for information only, and is not to be construed as an instruction or agreement to execute the work. If BJWSA elects to proceed with this Project, the selected Contractor shall execute a contract, after which a Purchase Order will be issued.

Project will be awarded to the bidder who can remove and dispose of the greatest amount of material, on a dry weight basis, within the project budget.

CONTRACTOR:

TITLE:

EMAIL ADDRESS:

COMPANY ADDRESS:

SC CONTRACTOR LICENSE:

ATTEST:

By:

Title:

Date:

Exhibit B:

Required Information – Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that the Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company)

Beaufort-Jasper Water & Sewer Authority

Contract Agreement

This contract is made this date _____ of __________, 20YY by and between The Contractor __________________________ and Beaufort-Jasper Water & Sewer Authority (hereinafter called BJWSA) a political subdivision of South Carolina – for FY 2026 Purrysburg Alum Pond Excavation Hardeeville, SC upon the following terms and conditions.

I. DESCRIPTION AND LIMITATIONS OF SERVICE AGREEMENT

A. Contractor shall furnish the services described in Exhibit A (Bid Form) to this agreement at the time and place designated by Exhibit A. Except as listed in this agreement, the contractor will not subcontract or otherwise engage subcontractors to perform the work herein without prior written approval of BJWSA.

B. BJWSA shall provide such working space, equipment, utilities and material as may be required for performance of said services by the Contractor while on BJWSA premises. Unusual equipment shall be the responsibility of the Contractor unless specified in this agreement as BJWSA furnished equipment.

C. Scope of Work is as follows: Below is a summary of the Scope of Work for FY 2026 Purrysburg

Alum Pond Excavation Hardeeville, SC.

Outline of Scope:

Dredge and de-water the solids from the alum pond located at BJWSA’s Purrysburg Water Treatment Plant, located at 10314 Purrysburg Road Hardeeville SC 29927 (32.356515, - 81.123644). The dewatered solids shall be transported to a landfill of the contractor’s choice.

1. PERIOD OF SERVICE AND TERMINATION

A. The period of service hereunder shall be from the date of this agreement until June 30, 2026.

B. Either BJWSA or The Contractor may terminate this agreement at any time by giving the other party written notice of such action at least 60 days prior to the date of termination.

Confirm that this is the most recent standard contract template approved for use by Erin.

2. COMPENSATION

A. BJWSA will pay to The Contractor during the contract term monthly for services performed as reflected in Bid Form.

B. Payment will be made upon submission of invoices by The Contractor showing the contract agreement number and itemizing the appropriate charges.

C. Monthly invoices shall be EMAILED to BJWSA Attn: Accounts Payable to invoices@BJWSA.org.

All work must be completed and all invoices must be submitted no later than June 30, 2026.

3. INSURANCE

A. The Contractor shall procure and maintain during the life of this contract, whether such operation be by himself or by a subcontractor or anyone directly or indirectly employed by either of them, such insurance as required by statute and/or ordinance to adequately protect BJWSA from any claims or damages, including bodily injury or death, which may arise from them during operations of this contract.

B. Limits of Liability: Insurance shall be maintained for not less than:

Coverage Medium Risk Profile (Authority’s Standard Requirement)

Commercial General Liability

Products/Completed Operation Explosion, Collapse & Underground (XCU)

$1,000,000*

As above If any, limit To Be Determined

Automobile Liability $1,000,000*

**Workers’ Compensation Statutory

**Employers Liability 500/500/500*

**Waiver of Subrogation on WC Required if available

Umbrella /Liability n/a

Environmental/Pollution Liability required if demolition, use of hazardous materials or environmentally sensitive

However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

C. Certificates of Insurance: Certificates of Insurance: The Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies. BJWSA, its officers, officials, agents and employees shall be named as an Additional Insured on every required policy of insurance with the exception of the Workers Compensation policies and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight

(8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

4. SOUTH CAROLINA ILLEGAL IMMIGRATION ACT CONTRACTOR AFFIDAVIT

A. The South Carolina Illegal Immigration Act Contractor Affidavit shall be a requirement of this awarded Contract. Herein referred to as Exhibit B: Required Information – Contractor Illegal Immigration Compliance Affidavit.

6. WAGES AND OVERTIME COMPENSATION

A. The Contractor and each of his subcontractors shall comply with all applicable State and Local Laws or ordinances with respect to the hours worked on this contract and with respect to compensation and overtime.

7. INDEMNIFICATION

A. The Contractor will indemnify and hold harmless BJWSA, its agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the performance of work, provided that any such claims, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is cause in whole or in part by any negligent or willful act of omission of the Contractor/subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them be liable.

In any and all claims against BJWSA, or any of its agents or employees, by an employee of the Contractor/subcontractor, anyone directly employed by any of them for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by limitation

Workers’ Comp coverage cannot name additional insured because it’s coverage solely for the benefit of Contractor’s employees, so should clarify that here.

non the amount or type of damages, insurance coverage available, compensation or benefits payable by or for the Contractor/subcontractor under workmen’s compensation acts, disability acts or other employee benefits acts.

8. WORK SAFETY

A. The Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970 as amended – The Contractor will provide such safety equipment, training and supervision as may be required by BJWSA and/or applicable law.

The Contractor shall ensure its subcontractors provide a similar provision.

9. TAXES

A. The compensation stated herein includes all applicable taxes and will not be changed hereafter as the result of The Contractor’s failure to include any applicable tax, or as the result of any change in The Contractor’s tax liabilities.

10. POINT OF CONTACT

A. The BJWSA point of contact for The Contractor in performing services defined in the IFB is Brian Lierl at (843) 226-3016.

B. The Contractor’s point of contact for correspondences from BJWSA is:

Name: ____________________________________________ Address: __________________________________________ City: ______________________ State: ______ Zip: ________

11. EXAMINATION OF RECORDS

A. BJWSA shall have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor involving transactions related to this agreement until the expiration of three (3) years after final payment has been made hereunder.

12. CONFLICT OF INTEREST

A. The Contractor will not hire any employee of BJWSA to perform any service covered by the agreement.

B. The Contractor affirms that to the best of his knowledge there exists no actual or potential conflict between The Contractor’s family, business or financial interest and his services under this agreement, and in the event of change in either his private interest or service under this agreement, he will raise with BJWSA any question regarding possible conflict of interest which may arise as a result of such change.

13. INSPECTION

A. The services furnished to accomplish the “Scope of Work” as defined in the IFB, shall be in accordance with applicable industry standards.

14. ENTIRE CONTRACT

A. This contract (including any schedules or exhibits referenced herein and attached hereto) constitutes the entire contract and understanding between parties with respect to the matters contained herein. The contract supersedes any prior contracts and/or understandings. This contract may only be modified, amended or extended by a written instrument executed by both parties. The laws of the State of South Carolina shall govern the contract.

In witness whereof, The Contractor has caused this contract to be signed in its corporate name by its authorized representative and BJWSA has caused this contract to be signed in its legal corporate name by persons authorized to execute said contract as of this date _____ of

__________, 20YY.

Signature of Contractor’s Representative Name: (Please Print) ___________________________________________

Signature: _____________________________________________________

Date: _________________________________________________________

BEAUFORT-JASPER WATER & SEWER AUTHORITY

BY: Richard Groth

Director of Procurement & Risk Management

Date: ________________________________________________________