1-100 2026-RFP-010 Bypass Pump Equipment Purchase.pdf

Beaufort-Jasper Water

& Sewer Authority

Request for Proposal

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-RFP-010

09/30/2025 Tammy Holman, NIGP-CPP, CPPB

(843) 987-8087 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

Bypass Pump Equipment Purchase

Description: Beaufort-Jasper Water & Sewer Authority (BJWSA) is seeking a 4” Sound Attenuated, Fully Automatic Self-Priming Pumpset for use in the system.

Project Timeline:

Solicitation Issued: September 30, 2025

Pre-Proposal Conference/Site Visit N/A

Deadline for Questions: October 7, 2025, 4:00 PM (EST)

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Proposals Due by:

October 14, 2025, 2:00 PM (EST)

Submit Proposals Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

Notice of Award:

October 31, 2025 (Estimated)

For complete details of this solicitation, please visit the BJWSA website, utilizing the following link:

https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities

Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us mailto:Tammy.Holman@bjwsa.org https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities https://bonfirehub.zendesk.com/hc/en-us

Introduction The Beaufort Jasper Water & Sewer Authority (“BJWSA” or “Owner”) is soliciting sealed proposals from qualified offeror (“Suppliers” or “Contractors”) to perform the following scope of work or services in accordance with the terms and conditions as set forth herein. This Proposal form should be filled out in its entirety to include proposed not-to-exceed fees, assumptions and exceptions, and signed by an officer (or signatory power) of the company.

All work must be completed and billed by December 31, 2025. All invoices must be emailed to invoices@bjwsa.org.

It shall be understood that this Request for Proposal is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all submittals, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all submittals and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all bidders, and a waiver is determined to be in the best interests of BJWSA.

Should BJWSA choose to proceed with this scope of work, a contract and/or purchase order will be awarded to the responsive and responsible offeror whose proposal is determined to offer the best overall value to BJWSA, based on the evaluation criteria outlined in this RFP.

BJWSA requests offerors to provide as much information as possible when responding to this Request for Proposal (RFP).

The key dates for the RFP process are as follows:

RFP ISSUE DATE: September 30, 2025 This Request for Proposals (RFP) is referenced on BJWSA’s website and posted to its Procurement Portal. Proposers must download the RFP and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon. SUBMITTALS FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT PLATFORM PRIOR TO THE PROPOSAL DUE DATE/TIME. Please login to the following website to register (Free Registration) to submit a proposal for this project. All required documents will be uploaded to the website.

https://bjwsa.bonfirehub.com. Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us.

PRE-PROPOSAL CONFERENCE/VOLUNTARY SITE VISIT: N/A

QUESTION DEADLINE: October 7, 2025 4:00 PM (EST) All questions must be submitted via BJWSA’s eProcurement website located at https://bjwsa.bonfirehub.com.

RFP DUE DATE/TIME: October, 2:00 PM (EST) Electronic proposals must be submitted to BJWSA via the e-Procurement website via https://bjwsa.bonfirehub.com prior to October, 2:00 PM (EST). A public link for live video and audio access to the reading of respondents is available at:

https://bjwsa.org/241/Proposal-Openings. There will be no physical, public bid-opening. This site will go active for registration and log-in starting at 1:45 PM (EST) on October 14, 2025. The video and communication stream will be one-way only.

Offerors must download the RFP and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon.

Proposals will be reviewed by selected BJWSA staff and a recommendation for contract award will be made to BJWSA leadership. The contract award will be announced and published at https://bjwsa.bonfirehub.com after approval by BJWSA leadership.

Thank you for your interest, https://bonfirehub.zendesk.com/hc/en-us https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings

Tammy Holman, NIGP-CPP, CPPB BJWSA Procurement & Risk Manager 6 Snake Road Okatie, South Carolina 29909-3937 Bonfire@bjwsa.org

Bypass Pump Equipment Purchase

Description: Beaufort-Jasper Water & Sewer Authority (BJWSA) is seeking a 4” Sound Attenuated, Fully Automatic Self-Priming Pumpset for use in the system.

Deliverables:

The unit shall be a 4-inch portable centrifugal pump driven by a Tier 4 Final liquid-cooled diesel engine. The pump shall be fully automatic with the ability to prime and re-prime from a completely dry condition. The pump will be designed to transfer raw unscreened wastewater. The unit shall not utilize a foot valve or require product in the volute to accomplish priming at any time. The unit shall prime with the assistance of a diaphragm priming pump.

Scope of Work:

CENTRIFUGAL PUMP

2.1 The centrifugal pump shall be a horizontal end-suction solid handling type manufactured or the primary purpose of conveying sewage.

2.2 The pump casing shall be constructed of GG20 cast iron.

2.3 The impeller shall be an open impeller constructed of Chrome Moly 42CrM04 alloy with an externally adjustable wear plate.

2.4 The front wearplate will incorporate self-cleaning cutter slots enabling the pump to cut and pull apart stringy material.

2.5 Pump / Impeller shall pass an 80mm / 3.15” non-compressible spherical solid.

2.6 The pump shall be able to run dry continuously for a minimum of 24 hours without damage to the pump, seals, priming system or any other component of the pumpset.

2.7 The mechanical seal faces shall be constructed of tungsten / SiC, and cooled from an oil reservoir to provide indefinite dry running capability. Mechanical seal body and springs shall be 316 Stainless Steel and elastomers shall be Viton.

2.8 There shall be a pressure relief chamber behind the mechanical seal to prevent product from entering the bearing housing of the pump unit.

2.9 Shaft shall be 60mm in diameter and constructed of DIN 1.1191 steel.

2.10 Shaft Sleeve shall be stainless steel.

2.11 The pump shall be equipped with a replaceable wear plate that is externally adjustable and constructed of Chrome Moly 42CrM04 alloy and must mailto:Bonfire@bjwsa.org incorporate self-cleaning cutting slots. Wear plate clearances shall have no relationship to the ability of the pump to achieve a prime.

2.12 The pump shall be equipped with removable cast iron inspection covers allowing access to the pump interior for removal of blockage and / or inspection.

2.13 Bearing shall be of sufficient size to withstand radial and axial thrust loads and have a minimum life of 100,000 hours. Bearings shall be lubricated from an oil reservoir.

2.14 Pump shall incorporate a vacuum rated swing check valve on the discharge piping to prevent air from entering the volute during priming operation and protect against hydraulic hammer when the pump shuts down.

2.15 Pump shall not require the use of an internal air release valve under normal operating conditions for priming.

2.16 The pump shall be capable of delivering a maximum flow of 1255 US GPM and maximum head of 137ft / 59psi.

2.17 The pump shall have a minimum efficiency of 64% at 2100rpm BEP.

2.18 The pump shall be furnished with a liquid-filled vacuum gauge and discharge pressure gauge for system diagnostics.

2.19 Mechanical seal, bearing housing, and priming system shall have individual lubrication reservoirs with individual sight glasses that can be viewed from a common side of the pump. All reservoirs will utilize the same lubrication product.

3.0 PRIMING SYSTEM

3.1 The priming system shall be fully automatic eliminating the need to fill the pump volute with water to prime or re-prime the pump.

3.2 The priming system will utilize a diaphragm priming pump that will evacuate a minimum 30 cfm of air.

3.3 The diaphragm pump shall be driven using a toothed belt off of the main drive shaft and incorporate a separate oil lubrication system with sight glass not in common with the engine drive lubricant.

3.4 Rotary vane vacuum pumps and compressor driven priming systems will not be considered.

3.5 Priming systems that discharge fluids into the atmosphere will not be considered i.e. venturi priming systems

3.6 An air separation chamber with a single float shall be provided to prevent any carryover of product into priming system. Float box shall be aluminum.

3.7 Single float assembly will be constructed to allow the removal and inspection of internal parts without special tools.

3.8 The priming system shall incorporate a manual valve to permit the pump to operate under positive suction head conditions.

3.9 The priming system shall be capable of automatically priming the pump from a 28-foot static suction lift with no product in the pump or suction piping.

4.0 ENGINE

4.1 Drive engine shall be a three-cylinder, four stroke, liquid-cooled, Tier 4 Final diesel engine, Hatz model 3H50TIC.

4.2 Engine power shall be non-overloading for 59 rated HP.

4.3 Engine displacement shall be 1.5L.

4.4 Engine shall have a fuel consumption rate of 2.35 gal/h or better.

4.5 Engine shall drive the pump unit utilizing a para-flex style coupling.

4.6 Engine shall incorporate a 12-volt starting and charging system.

4.7 Engine shall have a regular maintenance schedule of 500 hours.

4.8 Engine shall have an industrial style muffler.

4.9 Engine shall have a variable speed throttle control.

4.10 Engine shall have low oil pressure and high temperature safety shutdown and alarms.

4.11 Engine shall have overspeed protection to prevent damage to the engine and / or pump.

4.12 Engine control panel shall display engine rpm, run time, battery voltage, coolant temperature and oil pressure.

4.13 Engine shall be equipped with a non-resettable hour meter.

5.0 PIPING CONNECTIONS

5.1 Pump inlet and discharge flanges shall be ANSI class 125 B16.1

6.0 AUTOMATIC START/STOP CONTROL PANEL

6.1 Engine control panel shall incorporate an auto start/stop controller to be utilizing two (2) normally open liquid level float switches.

6.2 The control panel shall be able to be operated via manual control, automatic control by floats and automatic control by pressure transducer.

6.3 The control panel shall incorporate a high contrast display readable in bright sunlight and a backlight function that allows the panel to be read in total darkness.

6.4 The control panel shall have a user selectable gauge layout with up to 16 different gauges available.

6.5 The control panel shall support 10 different languages (factory standard English).

6.6 The control panel shall have configurable display units in both US & Metric.

6.7 Engine control panel shall incorporate an electromagnetic composite housing.

6.8 The control panel alarm output shall indicate prestart warnings, fault codes and alarm history.

6.9 The control panel shall be able to be shut-down manually at any time.

6.10 The auto control panel shall be field programmable and contain pass code protection.

6.11 Engine control panel shall incorporate a 4.25" LCD display supporting graphical and digital gauges

6.12 The control panel shall support simultaneous float / 4-20mA transducer Inputs

6.13 The control panel shall support optional embedded wireless telemetry

6.14 The control panel shall support simultaneous use of both float switches and 4-20mA pressure transducer

7.0 SOUND ATTENUATED ENCLOSURE

7.1 The entire unit including the pump, engine, priming system and exhaust system shall be completely enclosed in a lockable sound attenuated enclosure. Units not meeting this requirement shall not be considered.

7.2 The enclosure shall reduce the operating noise at or below 64 dB(A) at 33 ft at full speed.

Units not meeting this requirement shall not be considered.

7.3 Frame will be fully galvanized and surround the pump, engine, priming system and exhaust system.

7.4 Frame will incorporate horizontal and vertical protection bars to protect the unit from damage. Protection bars will be an integral part of the frame and be constructed of 1/8” minimum thickness galvanized steel.

7.5 Base frame will be constructed of 11/64” minimum thickness galvanized steel.

7.6 Door panels shall be constructed of HDPE with sound dampening cores. Sound dampening cores shall be protected from the environment by weather resistant HDPE door panel skins. The HDPE door skins shall completely encapsulate the sound-dampening core on the exterior and interior sides of the door. Unprotected sound dampening foam with adhesive-style mounting systems shall not be considered.

7.7 Sound attenuated canopy shall incorporate heavy-duty T-Lock door handles recessed into the door for safety. No part of the door handle will sit outside the level of the exterior door panel.

7.8 Sound attenuated canopy shall have five (5) doors allowing inspection and servicing of the pump, engine and priming system. Enclosures that must be disassembled in order to facilitate routine maintenance shall not be considered.

7.9 All door hinges will be adjustable. Canopies with welded hinges will not be considered. All door hinges will be constructed of stainless steel with grease fittings for maintenance.

7.10 All exterior doors and panels shall be constructed of HDPE composite material attached to a galvanized frame. Fiberglass, sheet metal and aluminum enclosures shall not be considered.

7.11 Exterior panel at pump end will incorporate access ports for float controls and communication lines.

7.12 Acoustical insulation shall be closed cell; 1.5 inches thick and backed with 1-mil moisture barrier.

7.13 Engine manufacture will independently approve the use of engine in sound attenuated canopy for use in the specified pump application as pertaining to air flow, temperature and operating parameters.

7.14 Enclosure shall withstand 110 mph winds without any damage.

8.0 FRAME/ SKID BASE

8.1 Base frame will be constructed of 11/64” minimum thickness galvanized steel.

8.2 Frame will be fully galvanized and surround the pump, priming system and engine.

8.3 Frame will incorporate forklift pockets and include a central lifting bail capable of lifting the entire unit.

8.4 Frame will incorporate a minimum of four (4) through frame anchoring points for permanent installation on a concrete slab.

8.5 The pumpset will be equipped with a valve to choose between internal or external fuel systems. This is a single action system that will switch between two (2) fuel sources without any other action being required.

9.0 INTERNAL FUEL CELL

9.1 Pump Unit must be supplied with an internal double wall fuel cell.

9.2 Internal fuel cell must have double wall containment.

9.3 Maximum fuel tank capacity for the internal tank shall be 80 US gallons.

9.4 The internal fuel tank will be designed to store diesel fuel.

9.5 The internal fuel tank must be constructed of HDPE to prevent rust and scale build up. Steel internal tanks will not be considered.

9.6 The pump shall be able to achieve a continuous run time of 30 hours at 2100rpm BEP on one full tank of fuel.

10.0 PUMPEND PAINT

10.1 A minimum of 5-mil thick layer of epoxy coated primer shall be applied to the pump set prior to finish coat. A minimum of 5-mil thick layer of industrial enamel paint shall be applied over the primer coat.

11.0 WARRANTY/ MANUALS

11.1 Pump shall be warranted for a period of 4 years / 2,000 hours (whichever comes first) from delivery, excluding normal wear items including but not limited to oils, grease, gaskets, O-rings.

11.2 Limited warranty shall be valid only when pump is used and maintenance is performed in accordance with manufacturer’s specifications.

11.3 Warranty shall become effective on date of delivery to owner.

11.4 One complete set of maintenance manuals shall be furnished with the pumpset.

12.0 TRAINING

12.1 Provide one (1) eight (8) hour training session on the operation, maintenance, and troubleshooting of the unit.

12.2 The training session shall be conducted by a trained and authorized factory representative knowledgeable in all aspects of the pumpset.

12.3 The training session shall be held at the installation location, the Owner’s offices, other location chosen by the Owner, or any combination thereof.

12.4 The training session shall occur independently of the startup of the unit.

Criteria for Evaluation The following evaluation criteria and the maximum points stated below will be used as the basis for the evaluation of proposals.

• Cost 30 points

• Project Approach 20 points

• Delivery Schedule 20 points

• Equipment Specifications 20 points

• Vendor Past Performance 10 points

Total 100 points

Construction and Safety Standards Standards of construction shall be in accordance with all applicable specifications and details as currently provided in the BJWSA Technical Specifications, Revised July 2009, available on the BJWSA website (www.bjwsa.org) under the following site specific link: https://bjwsa.org/172/Technical-Specifications.

Contractors shall submit with their proposal their Experience Modifier Rate as well as their Health and Safety https://bjwsa.org/172/Technical-Specifications

Plan. This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of offerors responsibility for purposes of contract award.

Instructions

BJWSA will not be liable for any expenses incurred by respondents in the preparation of proposals. All proposals become the property of BJWSA once submitted.

Commencing on the date of this Request for Proposals is issued and until BJWSA makes public notice of contract award, Contractor contact, other than as provided in the general information section, with any BJWSA staff or Board member is expressly prohibited. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for future BJWSA business opportunities.

No oral or written statements made by Authority personnel shall be considered addenda to this RFP unless the statement is confirmed in writing and identified as a written addendum to this RFP. BJWSA requires that all issued addenda be acknowledged in the Contractor’s proposal submission to be considered responsive.

BJWSA reserves the right to seek clarification from any bidder to assist in making decisions. BJWSA reserves the right to reject any and all proposals. BJWSA will evaluate all proposals and select the option that is in the best overall interest of the Authority.

Each proposal must be submitted electronically on BJWSA’s Bonfire Procurement platform. Pricing shall be submitted as a separate electronic file. No pricing information shall be included within the main proposal document.

South Carolina Freedom of Information Act

BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann. Section 30-4-10, et seq). Under SC Code Ann. Section 30-4- 40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once the proposal has been awarded, all submitted proposal proposals are subject to disclosure by BJWSA upon receipt of a FOIA requesting that information.

Contractor Illegal Immigration Compliance

While engaged under contract with BJWSA, Contractor shall submit and maintain a current Compliance Affidavit, herein referred to as Exhibit B - Required Information – Contractor Illegal Immigration Compliance Affidavit, as part of documents required for the contract file.

Insurance

The Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved.

The Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below. However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect.

Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify the project name as referenced in the RFP.

Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured. Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later. The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Insurance Requirements

Coverage

Medium Risk Profile (Authority’s Standard Requirement) Requirement

Commercial General Liability Products/Completed Operation

$1,000,000*

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500*

Waiver of Subrogation on WC

Required if available

Umbrella /Liability

May be required depending on the size and scope of the project.

Professional Liability

*Insurance limits may be increased depending on the size and scope of the project.

Certificates of Insurance: The Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies. BJWSA, its officers, officials, agents and employees shall be named as an Additional Insured on every required policy of insurance with the exception of the Workers Compensation policies and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Exhibit B:

Required Information – Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that the Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company)

Beaufort-Jasper Water & Sewer Authority Project Name

Contract Agreement

This contract is made this date _____ of __________, 2025 by and between The Contractor __________________________ and Beaufort-Jasper Water & Sewer Authority (hereinafter called BJWSA) a political subdivision of South Carolina – for Bypass Pump Equipment Purchase upon the following terms and conditions.

I. DESCRIPTION AND LIMITATIONS OF SERVICE AGREEMENT

A. The Contractor shall furnish the services described in its proposal, which is incorporated herein by reference, at the time and place specified therein and as agreed upon by BJWSA. Except as listed in this agreement, the contractor will not subcontract or otherwise engage subcontractors to perform the work herein without prior written approval of BJWSA.

B. BJWSA shall provide such working space, equipment, utilities and material as may be required for performance of said services by the Contractor while on BJWSA premises. Unusual equipment shall be the responsibility of the Contractor unless specified in this agreement as BJWSA furnished equipment.

C. Scope of Work is as follows: Below is a summary of the Scope of Work for Project Title.

Outline of Scope:

1. PERIOD OF SERVICE AND TERMINATION

A. The period of service hereunder shall be from the date of this agreement until MMMM DD, 20YY.

B. Either BJWSA or The Contractor may terminate this agreement at any time by giving the other party written notice of such action at least 60 days prior to the date of termination.

2. COMPENSATION

A. BJWSA will pay to The Contractor during the contract term monthly for services performed as reflected in its proposal.

B. Payment will be made upon submission of invoices by The Contractor showing the contract agreement number and itemizing the appropriate charges.

C. Monthly invoices shall be EMAILED to BJWSA Attn: Accounts Payable to invoices@BJWSA.org. All work must be completed and all invoices must be submitted no later than MMMM DD, 20YY.

3. INSURANCE

A. The Contractor shall procure and maintain during the life of this contract, whether such operation be by himself or by a subcontractor or anyone directly or indirectly employed by either of them, such insurance as required by statute and/or ordinance to adequately protect BJWSA from any claims or damages, including bodily injury or death, which may arise from them during operations of this contract.

B. Limits of Liability: Insurance shall be maintained for not less than:

Coverage Medium Risk Profile (Authority’s Standard Requirement)

Commercial General Liability

Products/Completed Operation Explosion, Collapse & Underground (XCU)

$1,000,000*

As above If any, limit To Be Determined

Automobile Liability $1,000,000*

**Workers’ Compensation Statutory

**Employers Liability 500/500/500*

**Waiver of Subrogation on WC Required if available

Umbrella /Liability n/a

Professional Liability may be required on a risk profile depending on nature of services provided by contract. Coverage required for professional service such as accountant, attorney, architect, design, engineering and most consultants

$1,000,000

Environmental/Pollution Liability required if demolition, use of hazardous materials or environmentally sensitive

Fidelity Bond (loss of money or other property due to dishonest acts). Only for Contracts such as Banking, Janitorial, Fund Raising, TPA’s and similar

$500,000

However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

C. Certificates of Insurance: Certificates of Insurance: The Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies. BJWSA, its officers, officials, agents and employees shall be named as an Additional Insured on every required policy of insurance with the exception of the Workers Compensation policies and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

4. SOUTH CAROLINA ILLEGAL IMMIGRATION ACT CONTRACTOR AFFIDAVIT

A. The South Carolina Illegal Immigration Act Contractor Affidavit shall be a requirement of this awarded Contract. Herein referred to as Exhibit B: Required Information – Contractor Illegal Immigration Compliance Affidavit.

5. CONTRACT SECURITY

A. The Contractor shall furnish a 100 percent performance bond and a 100 percent payment bond as security for the faithful performance of this contract, as security for payment of all persons performing labor under this contract and furnishing materials in connection with this contract. The performance bond and payment bond shall be in separate instruments. Before final acceptance, each bond must be approved by BJWSA.

6. WAGES AND OVERTIME COMPENSATION

A. The Contractor and each of his subcontractors shall comply with all applicable State and Local Laws or ordinances with respect to the hours worked on this contract and with respect to compensation and overtime.

7. INDEMNIFICATION

A. The Contractor will indemnify and hold harmless BJWSA, its agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the performance of work, provided that any such claims, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is cause in whole or in part by any negligent or willful act of omission of the Contractor/subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them be liable.

In any and all claims against BJWSA, or any of its agents or employees, by an employee of the Contractor/subcontractor, anyone directly employed by any of them for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by limitation non the amount or type of damages, insurance coverage available, compensation or benefits payable by or for the Contractor/subcontractor under workmen’s compensation acts, disability acts or other employee benefits acts.

8. WORK SAFETY

A. The Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970 as amended – The Contractor will provide such safety equipment, training and supervision as may be required by BJWSA and/or applicable law. The Contractor shall ensure its subcontractors provide a similar provision.

9. TAXES

A. The compensation stated herein includes all applicable taxes and will not be changed hereafter as the result of The Contractor’s failure to include any applicable tax, or as the result of any change in The Contractor’s tax liabilities.

10. POINT OF CONTACT

A. The BJWSA point of contact for The Contractor in performing services defined in the RFP is Name & Number.

B. The Contractor’s point of contact for correspondences from BJWSA is:

Name: ____________________________________________ Address: __________________________________________ City: ______________________ State: ______ Zip: ________

11. EXAMINATION OF RECORDS

A. BJWSA shall have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor involving transactions related to this agreement until the expiration of three (3) years after final payment has been made hereunder.

12. CONFLICT OF INTEREST

A. The Contractor will not hire any employee of BJWSA to perform any service covered by the agreement.

B. The Contractor affirms that to the best of his knowledge there exists no actual or potential conflict between The Contractor’s family, business or financial interest and his services under this agreement, and in the event of change in either his private interest or service under this agreement, he will raise with BJWSA any question regarding possible conflict of interest which may arise as a result of such change.

13. INSPECTION

A. The services furnished to accomplish the “Scope of Work” as defined in the RFP, shall be in accordance with applicable industry standards.

14. ENTIRE CONTRACT

A. This contract (including any schedules or exhibits referenced herein and attached hereto) constitutes the entire contract and understanding between parties with respect to the matters contained herein. The contract supersedes any prior contracts and/or understandings. This contract may only be modified, amended or extended by a written instrument executed by both parties. The laws of the State of South Carolina shall govern the contract.

In witness whereof, The Contractor has caused this contract to be signed in its corporate name by its authorized representative and BJWSA has caused this contract to be signed in its legal corporate name by persons authorized to execute said contract as of this date _____ of __________, 20YY.

Signature of Contractor’s Representative Name: (Please Print) ___________________________________________

Signature: _____________________________________________________

Date: _________________________________________________________

BEAUFORT-JASPER WATER & SEWER AUTHORITY

BY: Richard Groth

Director of Procurement & Risk Management

Date: ________________________________________________________