C O R PO R A T E CO N T RA C TIN G DEP A R TM EN T

REQUEST FOR PROPOSAL: ANTHC 26-R-475186

ISSUE DATE: December 2, 2025

Issued by: Proposal Submissions:

Alaska Native Tribal Health Consortium Upload Through Euna Procurement (Bonfire)

Project Title: Provide, Stock and service Snack & Beverage Vending Machines for the ANTHC

Proposal Due Date & Time: December 22, 2025 5:00 AST

BONFIRE: This solicitation will be managed through Euna Procurement (Bonfire). All solicitation documents and any issued amendments can be accessed at https://anthc.bonfirehub.com/login. This system will allow interested parties access to all relevant documents and allow them to upload proposals to a secure site. Parties interested in responding to this solicitation will need to register with Bonfire at https://anthc.bonfirehub.com/login. The site offers tutorials to assist with navigating to upload questions and bids.

IMPORTANT NOTICE: If you received this solicitation from a source other than Bonfire, you must register with Bonfire to receive subsequent amendments and submit a proposal.

Failure to register with Bonfire may result in the rejection of your offer without review if submitted. If you downloaded this document from a site other than Bonfire, you must verify that all documents listed in the Table of Content are included. Updates to the solicitation, if any, will be posted on Bonfire.

ALASKA NATIVE/AMERICAN INDIAN PREFERENCE: In accordance with Section 7(b) of the Indian Self Determination and Education Assistance Act (ISDA), 25 U.S.C., 450e(b), an Alaska Native/American Indian bidder’s preference of ten points may be applied upon review of the signed Representations & Certifications of responding firm.

INQUIRIES: Any inquiries concerning this project must be received as noted under General Information, Item 7, Consultants’ review and Substantive Questions. This will allow for responses without delaying award of a contract. Inquiries received after this time frame may not receive a response. All inquiries must be submitted in writing through Bonfire.

Potential Responders must read and understand the entire solicitation. Any questions in connection with the information provided or requested, including Insurance coverage requirements, the Terms & Conditions, etc., must be addressed within the question-and-answer period. Firms that present requests for changes to these criteria upon notice of award may be considered non-responsible and ANTHC may move to the next offeror susceptible of award.

https://anthc.bonfirehub.com/login https://anthc.bonfirehub.com/login

TABLE OF CONTENTS

General Information Page

1. Background 4

2. Purpose of the Request for Proposal (RFP) 4

3. Other Licenses and Registrations Requirement 4

4. Minimum Requirements 4

5. Conflict of Interest and Restrictions 4

6. Deadline for Receipt of Proposals 4

7. Consultant’s Review and Substantive Questions 4

8. Consultant’s Review and Directional Questions 4

9. Amendments to the Solicitation 5

10. Pre-proposal Conference 5

11. Cancellation of the Solicitation 5

12. Service of Protest 5

13. Proposal Withdrawal and Correction 5

14. Multiple Proposals 5

15. Disclosure of Proposal Contents 5

16. Retention of Proposals 5

17. Cost of Proposal Preparation 5

18. Delivery of Proposals 5

19. Media Announcements 5

20. Other Governmental Requirements 5

21. Binding Contract 5

22. Standard Terms and Conditions 6

23. Concerns with the Standard Terms and Conditions 6

24. Performance Bonds and/or Surety Deposits 6

25. Bid Bond / Guarantee 6

26. Liquidated Damages 6

27. Additional Terms and Conditions 6

28. Contract Negotiations 6

Historical Information Pertinent to the Proposed Contract

1. ANTHC’s Vision / Mission / Values 7

Information Pertinent to the Proposed Contract

1. Purpose 8

2. Location of Work 8

3. Term of Proposed Contract 8

4. Deliverables / Key Performance Indicators 8

5. Responsibility 8

6. Subcontracting 8

7. Schedule 8

8. Requirements 8

9. Inspection/Acceptance 9

10. Firm’s Schedule of Values 9 11 Option to exercise renewals 9

12. Option to extend services 9

13. Payment process 9

14. Award Statement 9

TABLE OF CONTENTS

Proposal Content and Requirements Page Proposal Format 10

1. Introduction 10

2. Evaluation Criteria 10

2.1 Firm Profile 10

2.2 Project Understanding / Project Approach 10

2.3 Past Performance 10

2.4 Capacity to respond and Accomplish the Work in Required Time 11

2.5 Product/Equipment Information 11

2.6 Schedule of Values 11

2.7 Preference Information/Representations & Certifications 11

Review of Proposals

1. Responsiveness 12

2. Evaluation Process 12

3. Evaluation Factors 12

4. Schedule of Values 12

5. Presentations 12

6. Site Inspections 12

7. Intent to Negotiate 12

8. Notice of Award 12

Attachments

1. Scope of Work

2. ANTHC Terms & Conditions

3. Reps and Certifications

GENERAL INFORMATION

ANTHC 26- R - 475186 4

1. Background:

The Alaska Native Tribal Health Consortium (ANTHC) was formed pursuant to Section 325 of the FY 1998 Interior and Related Agencies Appropriations Act, P.L. 105-83, for the purpose of managing the programs and services previously provided by the Indian Health Service Alaska Area Office and the Alaska Native Medical Center in Alaska. ANTHC administers the program for planning, design, and construction of Alaska primary care facilities and sanitation facilities.

2. Purpose of the Request For Proposal (RFP): The Alaska Native Tribal Health Consortium (ANTHC) is soliciting detailed proposals from Firms interested in providing the following services:

Supply reliable and high-quality vending service from a provider who is committed to meeting the needs of the ANTHC community. Interested vendors should submit proposals that clearly demonstrate their experience, capabilities, and commitment to providing excellent service and value.

Services shall include the vending machine care and maintenance, and the inventory of snack and beverage vending machines for the ANTHC in multiple locations in Anchorage, with the exception of the Alaska Native Medical Center and future Skilled Nursing facility which are not included at this time.

3. Other Licenses and Registrations Requirement: All Firms are required to hold any and all necessary applicable licenses, permits, and registrations required by law. Proof of licenses is required with the proposal. Obtaining and ensuring compliance to all licensing and registering requirements is the complete responsibility of the firm.

4. Minimum Requirements: Every Firm to this RFP must meet the following minimum requirements to be considered responsive to this RFP.

• Alaska based with primary operations in the Anchorage/South Central Service area

• Suppling, Product & Stocking, and Vending machine services shall be the primary function of the Firm

5. Conflict of Interest and Restrictions: If any Firm, firm’s employee, or any individual working on the proposed contract may have a possible conflict of interest that may affect the objectivity, analysis, and/or performance of the contract, it shall be declared in writing and submitted to ANTHC within ten days of issuance of this RFP. ANTHC shall determine in writing if the conflict is significant and material and if so, may eliminate the firm from submitting a proposal.

6. Deadline for Receipt of Proposals: Shall be submitted through Bonfire no later than December 22, 2025, 5:00 PM Alaska Standard Time. Failure to meet the deadline will result in disqualification of the proposal without review.

7. Consultant’s Review and Substantive Questions: Firms should carefully review this solicitation for errors, questionable or objectionable materials, and items requiring clarification. Firms shall put these comments and/or questions in writing and submit them to the ANTHC’s contact person at least 5 business days before the due date of proposals. This will allow time for an addendum to the RFP to be issued, if required, to all recipients of the initial RFP.

8. Consultant’s Review and Directional Questions: If questions received involve no more than directing the questioner to a specific section of the RFP, questions may be responded to verbally, and do not require a written addendum.

ANTHC 26- R - 475186 5

9. Amendments to the Solicitation: ANTHC reserves the right to issue written amendments to revise or clarify the RFP, respond to questions, and/or extend or shorten the due date of proposals.

10. Pre-Proposal Conference: A pre-proposal conference will not be held.

11. Cancellation of the Solicitation: ANTHC retains the right to cancel the RFP process if it is in the

ANTHC’s best interest. ANTHC shall not be responsible for costs incurred by firms for proposal preparation.

12. Service of Protest:

a. Protests, as defined in ANTHC Procurement Policy shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Alaska Native Tribal Health Consortium Director of Procurement and Contracting 2000 E 88th Ave Anchorage AK 99507

b. The protest shall be received in the office designated not later than ten calendar days after the basis of protest is known or should have been known, whichever is earlier.

13. Proposal Withdrawal and Correction: A proposal may be corrected or withdrawn through Bonfire prior to the deadline date for submitting proposals.

14. Multiple Proposals: ANTHC shall not accept multiple proposals from the same Firm.

15. Disclosure of Proposal Contents: Contents of individual proposals shall not be disclosed to any firms regardless of whether they are providing a proposal in response to this solicitation or not.

Neither shall scores nor ranking of firms be provided. ANTHC is not a government agency and is not subject to the Freedom of Information Act.

16. Retention of Proposals: All proposals and other material submitted become the ANTHC’s property.

17. Cost of Proposal Preparation: Any and all costs incurred by firms in preparing and submitting a proposal are the firms responsibility and shall not be charged to the ANTHC or reflected as an expense of the resulting contract.

18. Delivery of Proposals: ANTHC assumes no responsibility or liability for the transmission, delay, or delivery of proposals.

19. Media Announcements: Any and all media announcements pertaining to this RFP or subsequent award require the ANTHC’s prior written approval.

20. Other Governmental Requirements: It is the responsibility of the firm to indicate within their proposal the applicability of any other federal, state, municipal, or other governmental statutes, regulations, ordinances, acts, and/or requirements.

21. Binding Contract: This RFP does not obligate the ANTHC or the selected firm until a contract is signed and approved by both parties. It is effective from the date fully executed. ANTHC shall not be responsible for work done, even in good faith, prior to the fully executed contract.

ANTHC 26- R - 475186 6

22. Standard Terms and Conditions: The successful firm is expected to comply with the contractual terms and conditions included with this RFP.

23. Concerns with Standard Terms and Conditions: Per Item 7, if a firm has concerns with the

ANTHC Terms and Conditions identified in item 22, they should put their comments and/or questions in writing and submit them through Bonfire at least seven (7) business days before the due date of proposals. This will allow time for an addendum to the solicitation to be issued, if required, to all recipients of the initial solicitation. ANTHC reserves the right to not award or cancel the award of the contract to a firm that will not negotiate the Standard Terms and Conditions noted in good faith.

24. Performance/Payment Bonds and/or Surety Deposits: (Not applicable to this solicitation.)

25. Bid Bond / Guarantee: (Not applicable to this solicitation.)

26. Liquidated Damages: Liquidated damages are not required to establish the contract. However, ANTHC reserves the right to require liquidated damages on any individual project.

27. Additional Terms and Conditions: ANTHC reserves the right to include additional terms and conditions during contract negotiations. However, these terms and conditions must be within the scope of the original RFP and will be limited to price, clarification, definition, and administrative and legal requirements.

28. Contract Negotiations: Upon completion of the evaluation process, contract negotiations may commence. If the selected firm fails to provide the necessary information for negotiations in a timely manner, negotiate in good faith, or cannot perform the contract within the amount of funds available for the project and/or as proposed, ANTHC may terminate negotiations and negotiate with the next highest ranked firm, or terminate award of the contract. ANTHC shall not be responsible for costs incurred by the firm resulting from contract negotiations.

HISTORICAL INFORMATION

ANTHC 26- R - 475186 7

ANTHC:

The Alaska Native Tribal Health Consortium is a non-profit health organization owned and managed by Alaska Native tribal governments and their regional health organizations. The Consortium was created in 1997 to provide statewide Native health services. Through its four divisions, the Consortium works in cooperation with tribes, Native health organizations and municipalities to achieve its goals. ANTHC’s four divisions are: Alaska Native Medical Center (ANMC), Division of Environmental Health and Engineering (DEHE); Community Health Services (CHS); and Consortium Business Support Services (CBSS). The Alaska Native Tribal Health Consortium and Southcentral Foundation jointly own and manage Alaska Native Medical Center. The ANTHC has committed to continuous improvement through the use of the Baldrige National Quality Program health care criteria for performance excellence. Our Vision, Mission and Values are provided below. For more information please visit us at www.anthc.org.

Our VISION:

Alaska Natives are the healthiest people in the world.

Our MISSION:

Optimizing health and well-being through collaborative partnerships and services

Our VALUES:

Self-determination: We support and promote Tribal Self-determination.

Quality: Our work demonstrates a commitment to excellence, continuous improvement, accuracy, and professionalism.

Integrity: We lead by example, communicate honestly, and act with respect.

Teamwork: Our collective efforts, talents, and knowledge advance ANTHC's vision.

http://www.anthc.org/

SCOPE OF WORK PERTINENT TO THE PROPOSED CONTRACT

ANTHC 26- R - 475186 8

1. Purpose: The Firm shall provide all services in accordance with the Scope of Services of this solicitation subject to the terms and conditions of this contract.

2. Location of Work: Work under this contract shall be conducted in multiple locations on the ANTHC campus and its various support and administrative buildings in the city.

3. Term of Proposed Contract: ANTHC intends to establish a contract with a maximum three-year base period and two (2) optional one-year periods. The minimum initial base period of one year may be considered if requested in the proposal response.

4. Deliverables; Depending upon the specific scope of work and written information, requirements may include but are not necessarily limited to:

• Key Performance Indicators

• Schedules

• Maintenance reports

• Total costs

• Incident reports

5. Responsibility: The successful firm will provide all necessary tools, equipment, parts, supplies, labor, and supervision to provide Vending machines and services for ANTHC as identified in the Scope of Services.

6. Subcontracts: Subcontracting is not allowed.

7. Schedule: The Firm shall adhere to the schedule submitted as part of the proposal response, as updated through final discussions upon award.

8. Requirements

a. This is a requirements contract for the supplies or services specified and effective for the period stated, in the Schedule. The ANTHC does not guarantee any minimum or maximum orders or obligations.

b. The Firm shall furnish to the ANTHC all services specified in this solicitation and attachments.

c. Except as this contract otherwise provides, the ANTHC shall order from the awarded Firm all the services specified in this solicitation and attachments.

d. If the ANTHC urgently requires services and if the Firm will not accept an order providing for the urgent services, the ANTHC may acquire the urgently required services from another source.

e. The Firm shall complete all services during the effective period of this contract. The contract shall govern the Firm’s and ANTHC’s rights and obligations. The Firm shall not be required to perform any services under this contract after completion of the contract.

SCOPE OF WORK PERTINENT TO THE PROPOSED CONTRACT

ANTHC 26- R - 475186 9

9. Inspection / Acceptance: The Firm shall only tender for acceptance those services, equipment or deliverables that conform to the requirements of this contract. The ANTHC reserves the right to review all deliverables tendered to ANTHC for compliance with the contract terms prior to formal acceptance. The ANTHC may require correction, modification, or replacement of nonconforming services or deliverables at no increase in contract price or additional cost to ANTHC. The ANTHC must exercise its acceptance rights within a reasonable time after the defect was discovered or should have been discovered (typically within the established ANTHC review period).

10. Firm’s Schedule of Values: Compensation to ANTHC shall be based on specific dollar values submitted as a Schedule of Values with a narrative clarifying information as vendor identifies specifics. The Firm’s schedule of values as clarified in item 2.6 under the Evaluation Criteria shall be a separate document uploaded to Bonfire. A Form is included with the Scope of Services to support the calucations.

11. Option to Exercise Renewal Options: Prior to contract expiration, the ANTHC may elect to extend the term of this contract by written modification. If the ANTHC exercises this option, the extended contract shall be considered to include this option provision. The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

12. Option to Extend Services: The ANTHC may require continued performance of any services within the limits and at the rates specified in the contract. This option provisions may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months after the final renewal year. The Contracting Officer may exercise the Option to Extend Services by written modification to the contract.

13. Payment Process: Firm shall pay the ANTHC based on the amounts negotiated for this contract upon Receipt of an invoice. Payment shall be made within 30 days of issuance date.

14. Award Statement The ANTHC anticipates awarding a single contract as a result of this solicitation. Award will be made to the highest ranked proposal pending successful negotiations.

PROPOSAL CONTENT AND REQUIREMENTS

ANTHC 26- R - 475186 10

Proposal Format: Submit one proposal electronically through Bonfire that contains the following:

1. Introduction: Brief introduction page which includes:

1.1 The firm’s name and address;

1.2 Statement that the firm is able and qualified to perform the services described.

1.3 Statement that all permits, licenses and/or registrations are in place and current for operations.

1.4 Statement that all resources required to perform the services described will be made available by your organization over the life of the anticipated contract;

1.5 Statement that the signatory has authority to bind the firm; Signature of authorized individual.

2. Evaluation Criteria to be addressed in the proposal response

2.1 Firm Profile (10 POINT VALUE): Provide a table or chart that shows organizational structure, chain of supervision, decision making authority of the entire proposed project team, and communications. The table or chart should illustrate the functional discipline and general responsibilities of each assigned member of the proposed team.

2.2 Project Understanding, Execution & Management (10 POINT VALUE): As a Healthcare service provider, ANTHC requires a partner that is willing to support a healthier inventory of snacks and beverages. This narrative submittal should detail the following:

Communication Plan – The interaction and communication with the PM and other project personnel including response times for servicing locations; Provide an initial plan for implementing the service to include an estimated in-service date for locations. The plan shall include a proposed startup schedule based on a mutually agreed plan with locations coming on-line sequentially. Site walks to review locations and equipment placement can be scheduled as needed with the Director of Food and Nutrition or a designee. Identify the firm’s general Key Performance Indicators that will be provided to ANTHC and how this information will be submitted.

Quality Assurance Plan – Process used to ensure a consistent quality product across all locations with an established change out ahead of expired or product at its “use by/consume by” date. Include a statement of commitment to work with ANTHC to avoid contents that are age controlled (alcohol, tobacco, etc.), offer some healthy choices in both the snack and beverage selections, and collaborate to find the right inventory balance.

2.3 Past Performance (20 POINT VALUE): Past performance for at least the last three years on contracts that are currently active. Provide the number of locations serviced, quantity and type of machines provided. For references, include a list of at least three contacts with name of the Company, Contracting Officer and/or Project Manager for each contract. Provide phone numbers and emails for the named individuals. Identify the current primary point of contact in responsible charge of daily operations and/or the team that will provide services under the term contract.

2.4 Capacity to Respond and Accomplish the Work in Required Time (25_POINT VALUE): Capacity to respond, be available, and accomplish the work during the duration of the contract and in the required time. Proposal is to include a statement on how the Firm will operate to maintain schedules. Provide a sample schedule for managing the machines in each location and when/how maintenance will be conducted. Identify response times for refunds, broken equipment, maintenance, machine replacement, etc.

PROPOSAL CONTENT AND REQUIREMENTS

ANTHC 26- R - 475186 11

2.5 Product/Equipment information: (25 POINTS): Provide a written description of the standard machine size, age, condition and efficiency rating of each. Narrative should also include information for both snack and beverage inventory options, typical quantity of the item stocked, machine payment methods, and the average monthly gross revenue. Include photos of the machines to be put into service, to include the age. Note if there are sufficient units of the same model to meet the requested number of machines. Identify whether one machine full fills both snack and beverage options or if two machines are used. ANTHC has no historical date so an Expansion Plan is requested to show potential growth in revenue.

2.6 Schedule of Values (SoV): (10 POINTS): Provide a Final Value schedule as a separate document in Bonfire. This document will Show the projected revenue for first year in total for all locations as a separate amount. The Schedule of Values will show the Firm’s standard calculation related to the commission to be paid for each Facility and include the Minimum Sales Thresholds.

2.7 Alaska Native / American Indian Preference (10 POINT VALUE): Complete and sign attached Representations and Certifications to verify Firm’s eligibility to receive preference points.

REVIEW OF PROPOSALS

ANTHC 26- R - 475186 12

1. Responsiveness: Prior to evaluation, each proposal shall be reviewed to determine whether or not it is responsive. Nonresponsive proposals shall be eliminated and will not be evaluated. Factors that may result in a proposal being declared nonresponsive are:

1.1 Not providing evidence of meeting the Minimum Requirements.

1.2 Substantive and material conflicts of interest which were not declared and/or were declared and determined to be significant enough that the ANTHC requested the potential firm not submit a proposal.

1.3 Substantive and material noncompliance to requirements of the RFP proposal submission guideline.

1.4 Failure to submit Schedule of Values as a separate document or referencing monetary values in primary proposal

2. Evaluation Process: An evaluation committee consisting of ANTHC employees shall evaluate responsive proposals. Each proposal shall be independently evaluated by each member of the evaluation committee. The evaluation will be based on the evaluation factors and values stated in this RFP. Discussions, presentations, and/or site inspections, if held, may result in individual evaluation committee members changing their scores. Evaluation factors not specified in this RFP may not be considered.

3. Evaluation Factors: The evaluation factors and the value of each are:

Firm Profile 10 Project Understanding, Execution & Management 10 Past Performance 20 Capacity to Respond 25 Product Information 25 Schedule of Values 10 Alaska Native / American Indian Preference 10 Maximum Possible Points 110

4. Schedule of Values (SoV): SoVs uploaded as a separate document in Bonfire by the Firms will be evaluated prior to award.

5. Presentations: ANTHC reserves the right to require a presentation. As determined by the team, Firms reasonably susceptible of award may be afforded the opportunity to present. If so afforded, firms will be notified in writing of the requirements and receive a zoom invitation. Time frames will be strictly enforced. The entire evaluation committee shall be present for presentations. All firm costs associated with providing a presentation shall be borne by the firm.

6. Site Inspections: Depending on the services requested, ANTHC reserves the right to require a site inspection of the responding firms’ operations. Site inspections may be required of all proposers or limited to those that, as determined by the evaluation process, are reasonably susceptible of award.

If so afforded, proposers will be notified in advance. All costs associated with the site inspection shall be borne by the ANTHC.

7. Notice of Intent to Negotiate: Upon completion of Presentations, ANTHC may issue a notice of intent to negotiate with highest scoring firm. ANTHC reserves the right to negotiate with the next offeror susceptible to award, in the event that an award with the highest scoring firm cannot be completed

8. Award: After award of Contract all firms will be issued a Notice of Award containing the name(s) and address(es) of all firms and the recipient of the contract.