1-1-26-4-33-7 Solicitation.pdf

Request for Interest (RFI)

Project No. 1-26-4-33-7

Free Acceptance of Material to be

Repurposed as Landfill Cover Material for Prince George’s County Brown Station

Road Sanitary Landfill

Issue Date: January 16, 2026

KEY INFORMATION SUMMARY SHEET

Request For Information (RFI)

Request For Interest: Free Acceptance of Landfill Cover Material at the Brown Station Road Sanitary Landfill in Prince George’s County

Issue Date: January 16, 2026

Procurement Officer: Robert Verk

Procurement Administrator Officer 259 Najoles Road Millersville, MD 21108 Phone: 410-612-8508 Email: procurement@menv.com

Point of Contact: Delaney May Engineering Fellow

Do not contact the Point of Contact during the procurement process.

All questions should be directed to procurement@menv.com

Information is to be sent to: MES Procurement (Bonfire)

Pre-Proposal Conference: January 23, 2026 @ 11:00 AM Local Time

Site Visits: January 28, 2026 @11:00 AM Local Time

Question Deadline: January 30, 2026 @ 1:00 PM Local Time

Closing Date and Time: February 6, 2026, 1:00 PM Local Time https://menv.bonfirehub.com/portal/?tab=openOpportunities

Request for Information Prince George’s County Brown Station Road Sanitary Landfill

Free Acceptance of Material to be Repurposed as Landfill Cover Material

Purpose

The Maryland Environmental Service (the Service) is distributing this Request for Interest (RFI) on behalf of Prince George’s County (the County) to solicit interest from parties seeking to deliver clean fill material to the Brown Station Road Sanitary Landfill (BSRSL) and neighboring Barger Tract storage area that can be repurposed as landfill daily cover, intermediate cover, and final cover. The material must meet MDE requirements for cover soil acceptance at BSRSL.

Responses to this RFI do not guarantee material acceptance. Material may be accepted from multiple parties.

Background

The BSRSL is a municipal solid waste (MSW) landfill owned and operated by Prince George’s County. This facility, which first opened in 1968, accepts municipal solid waste from County citizens, residents, and local businesses. The landfill is permitted by the Maryland Department of the Environment (MDE). Disposal Area A encompasses approximately 150 acres and is closed and capped. Disposal Area B encompasses approximately 140 acres and began receiving MSW in 1992. Area B is the only disposal area currently accepting MSW at BSRSL. An Area C expansion, located between Areas A and B, is currently in progress.

The Barger Tract is an additional stockpiling area for the County. This area is permitted by Prince George’s County Department of the Environment.

Pre-Proposal Conference A Virtual Pre-Proposal Conference will be held on January 23, 2026 @ 11:00 AM Local Time, Click this link, to join the Conference. All prospective Offerors are encouraged to attend in order to facilitate better preparation of their Proposals.

If there is a need for sign language interpretation and/or other special accommodations due to a disability, please notify the Procurement Officer as soon as possible. MES will make a reasonable effort to provide any such special accommodation.

Site Location / Site Visit The BSRSL is located at 3500 Brown Station Road, Upper Marlboro, Maryland. The meeting point is the parking lot. Pre-Register your attendance by emailing your name, company and contact information to Procurement@menv.com

The Barger Tract is located behind Prince George’s County Convenience Disposal Center at 3501 Brown Station Road, Upper Marlboro, Maryland on the opposite side of Brown Station Road from the landfill.

Material Classification For the purposes of this RFI, material shall be classified as daily cover, intermediate cover, or final cover material. The following excerpt from Prince George’s County Refuse Disposal Permit defines the classifications for landfill daily cover, intermediate cover, and final cover material.

Daily Cover:

A uniform compacted layer of clean earth at least 6 inches in depth, or an approved cover https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2U1ZDk2ZDktM2M1YS00YjRkLTk5NGUtYWNlZDk5ZWE2MzM0%40thread.v2/0?context=%7b%22Tid%22%3a%224c44e1cf-7dae-454f-a18f-c18a6a12f9d7%22%2c%22Oid%22%3a%22d3bad395-1acb-411f-bc36-bcaf14eab36b%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2U1ZDk2ZDktM2M1YS00YjRkLTk5NGUtYWNlZDk5ZWE2MzM0%40thread.v2/0?context=%7b%22Tid%22%3a%224c44e1cf-7dae-454f-a18f-c18a6a12f9d7%22%2c%22Oid%22%3a%22d3bad395-1acb-411f-bc36-bcaf14eab36b%22%7d material of a thickness specified by the Department, shall be placed over exposed solid waste by the end of each day's operation, or more frequently as may be determined by the Department. To meet approval, the cover material may not:

1. Contain free liquids, putrescibles, or toxic materials. Moisture that is present in the cover material solely as a result of precipitation is not free liquid;

2. Create a dust or odor problem;

3. Attract or harbor vectors; and

4. Impede compaction of wastes by standard landfill equipment.

Intermediate Cover:

A uniform, compacted layer of clean earth not less than 1 foot in depth shall be placed over each portion of a lift not later than 1 month following completion of that lift. The intermediate cover layer may not be removed without written authorization from the Department.

Final Cover:

1. A uniform compacted layer of earthen material not less than 2 feet in depth shall be placed over any part of the final lift of refuse not later than 90 days following completion of that final lift.

2. Areas which have received final cover shall be mowed at least once a year, or more often if necessary, to control growth of woody vegetation and to allow facility personnel to inspect for signs of erosion, settlement, ponding of water, and leachate seeps.

Scope

The Service is seeking information from parties interested in free delivery of material that the County can repurpose as landfill daily cover, intermediate cover, and final cover soil. The County is interested in material that will be delivered from the date established in the written Notice to Proceed issued by the Service to June 30, 2026. At the discretion of the Service, the window for material delivery may be extended for two (2) additional one-year periods.

The Contractor must adhere to the following Material Testing and Material Delivery requirements to dispose of material at BSRSL as referenced herein at their sole cost.

The Maryland Environmental Service General Conditions apply to this contract. See Attachment A

- Maryland Environmental Service General Conditions.

Material Testing

Maryland Department of Environment (MDE) requires all Contractors to provide the Service with soil analytics to include Chain of Custody procedures, sample preparation procedures, and analysis/reporting outlined by a Maryland Department of the Environment State Certified Water Quality Laboratory. Laboratory Test Report results must be approved by the Service before material may be delivered to the site. The Service reserves the right to reject material based on the results of the Laboratory Test Results.

Material acceptance may be suspended or terminated at the discretion of the Service. Any material originating from a new or modified source shall require new sampling, laboratory testing, and written approval by the Service prior to delivery. See Attachment B – BSRSL Soil Acceptance Requirements.

Dredged material will not be accepted.

Laboratory Test Requirements:

a. A minimum of 1 sample per material source and 1 sample per 5,000 CY delivered.

Additional samples may be required by the Service based on source location, non-homogeneous fill, and at the Service’s discretion.

b. The name and address of the source area / facility

c. History of source site, i.e., gas station, school, etc.

d. Approximate quantity

e. Type of soil

f. Laboratory Tested Samples analyzed for:

i. Full Toxicity Characteristic Leaching Procedure (TCLP) including volatiles, Semi-

Volatiles, Pesticides, Herbicides, and Metals by USEPA methods 1311, 8260, 8270, 8141, 6010B, 7471.

ii. Polychlorinated Biphenyls (PCBs) by USEPA Method 8082

iii. Total Petroleum Hydrocarbons (TPH) (GRO/DRO).

iv. VOC’s-8260

v. SVOC’s-8270

vi. Pesticides-8081

vii. Herbicides-8151

viii. Total Metals (Al,Sb,As,Ba,Be,Cd,Cr,Cr3,Cr6,Cu,Fe,Pb,Mn,Hg,Ni,Se,Ag,Tl,Sn,V,Zn)

ix. Cyanide

Material Delivery

Delivery date, time, and location must be coordinated with the Service after material has been approved for delivery by the Service. Material can be stockpiled at the Barger Tract or Area B open face at the discretion of the Service. See Attachment C – Stockpile Locations. The Contractor is responsible for removing material that has been placed onsite without approval of the Service.

The landfill does not operate and will not accept material during the following holidays: New Year’s Day, Martin Luther King Jr’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Should an observed holiday fall on a Saturday, the landfill will be closed that day and the Friday preceding the holiday.

The Contractor is responsible for maintaining all necessary permits, licenses, and insurance to haul materials to BSRSL. A copy of all permits, licenses, and insurance shall be made available to the Service within 72 hours upon request. The Contractor is responsible for providing equipment and fuel to deliver material to BSRSL.

The Contractor is responsible for providing equipment to manage dust control and maintain roadways that become soiled during material deliveries.

County requirements with respect to delivery of approved material:

• BSRSL may not accept soil during wet weather events or within 48 hours of a wet weather event. The Service will notify the Contractor at least 24 hours before a wet weather event.

• The Contractor may only use specific routes to gain access to the Brown Station Road Sanitary Landfill. The portion of Brown Station Road between Whitehouse Road and Brown Road is strictly prohibited for material deliveries. See Attachment D – Traffic Map for road restrictions.

• Material can be accepted from 8:00 AM – 3:00 PM on Monday through Friday. Material will not be accepted on weekends or holidays. Alternate arrangements may be provided with written approval from the Service.

a. Contractor will place soil in designated area(s) as approved by the Service.

b. Absolutely no tailgate banging.

Contractors who fail to obey traffic laws, posted speed limits, fail to stop at signs, pass slower vehicles, create unsafe conditions, aggressive posturing, etc. will be barred from entering the landfill at the discretion of the Service.

Attachments

• Attachment: BSRSL Soil Acceptance Requirements

• Attachment: Stockpile Locations

• Attachment: Traffic Map

Timeline and Submission Details

RFI Issued: January 16, 2026

Responses Due: February 6, 2026 @ 1:00 PM

Responses must be received by 1:00 PM on February 6, 2026. All responses must be submitted electronically on MESProcurement Portal (Bonfire) https://menv.bonfirehub.com/portal/?tab=openOpportunities

Please note that submissions will not be publicly posted on the Services’ website. Responses will be summarized for the purpose of Corporate Compliance and Ethics Committee meetings, but personally identifiable information will be redacted.

All comments should include the name, title, organization (if applicable) and contact phone or email of the individual(s) responding to this RFI. No specific format is required by the Service.

Information Requested

RFI Responses must contain the following information. The respondent is responsible for all costs incurred for the preparation and submission of their RFI response.

• Respondent Information o Provide the name and mailing address of the company. Provide the name, phone number, and email of the company’s point of contact.

• Material Description o Provide material classification(s), material source, estimated material volume, and estimated date material will be ready for delivery. Material testing results will be required prior to material delivery.

• Equipment and Personnel o Provide a list of equipment that may be utilized to dispose of material at BSRSL.

o Provide a list of personnel who may deliver material to BSRSL.

o The Contractor is responsible for obtaining and maintaining all necessary permits, licenses, and insurance to haul the materials to BSRSL.

Responses to this RFI will not result in a contract with the Service for Landfill Cover Material

Use. The information collected through this RFI may form a basis for developing a Request for Proposal.

This is a request for information soliciting interest and does not bind the respondent to any commitment or obligate the Service to award any contract.

A team of representatives from the Service and the County will evaluate the responses and make a recommendation to decision makers as to whether a specific Request for Proposals will be issued.

Respondents are directed to the Maryland Public Information Act. Any responses which contain confidential information, privileged information or trade secrets should be marked as such.

Attachments

Requirements for Cover Soil Acceptance Stockpile Location Traffic MAP / Site Access

BROWN STATION ROAD SANITARY LANDFILL

REQUIREMENTS FOR COVER SOIL ACCEPTANCE

1. Contractor must contact Maryland Environmental Service personnel (443-939-6176) to discuss type(s) of soil. If MES is interested, the contractor will be provided with documentation to assist with the approval process. (Below)

2. Maryland Department of Environment (MDE) requires all contractors to provide MES with soil analytics to include Chain of Custody procedures, sample preparation procedures, and analysis/reporting outlined by a Maryland Department of the Environment State Certified Water Quality Laboratory.

a. A minimum of 1 sample per borrow source and 1 sample per 5,000 CY delivered.

Additional samples may be required by the County based on source location, non-homogeneous fill, and at the MES’s discretion.

b. The name and address of area/facility

c. History of site, i.e., gas station, school, etc.

d. Approximate quantity

e. Type of soil

f. Laboratory Tested Samples analyzed for:

g. Full Toxicity Characteristic Leaching Procedure (TCLP) including volatiles, Semi- Volatiles, Pesticides, Herbicides, and Metals by USEPA methods 1311, 8260, 8270, 8141, 6010B, 7471.

h. Polychlorinated Biphenyls (PCBs) by USEPA Method 8082

i. Total Petroleum Hydrocarbons (TPH) (GRO/DRO).

j. VOC’s-8260

k. SVOC’s-8270

l. Pesticides-8081

m. Herbicides-8151

n. Total Metals (Al,Sb,As,Ba,Be,Cd,Cr,Cr3,Cr6,Cu,Fe,Pb,Mn,Hg,Ni,Se,Ag,Tl,Sn,V,Zn)

o. Cyanide

3. If approved by MDE, the contractor may be required to provide the following:

a. Equipment to manage soil delivered to the landfill.

b. Equipment to manage dust control.

c. Equipment to maintain soiled roadways.

d. Equipment Operator(s).

e. Maintain fuel and maintenance of their equipment.

f. Traffic control.

g. Stabilization, if necessary.

4 County requirements with respect to delivery of soil:

a May not accept soil during wet weather events or within 48 hours of a wet weather event.

b Contractor may only use specific routes to gain access to the Brown Station Road

Sanitary Landfill. The portion of Brown Station Road between Whitehouse Road and Brown Road is strictly prohibited for soil deliveries.

c Soil is accepted Monday–Friday 8am-3pm, no weekends or holidays. Special arrangements may be provided with management approval.

d Contractor will place soil in designated area(s) as approved by MES personnel.

e Absolutely no tailgate banging.

f Contractors who fail to traffic laws, posted speed limits, fail to stop at signs, pass slower vehicles, create unsafe conditions, aggressive posturing, etc. will be barred from entering the landfill.

Area B

Barger Tract

SITE ACCESS RESTRICTIONS

Note

Brown Station Road Landfill Access Rd. off White House Rd. access is limited and only available upon prior written approval from the Landfill Operator.

Use of Brown Station Rd. between White House Rd.

and Brown Rd. is strictly prohibited.

Brown Rd. cannot be utilized until after 8 AM when school is in session.

ONSITE TRAFFIC CONSIDERATIONS

Note

All Contractor traffic must fully comply with all posted speed limits and stop signs. Special attention must be paid to adhere to fully stop at the stop signs at the gate and within the facility.

Brown Station Road Landfill Access Rd. off White House Rd. access is limited and only available upon prior written authorization from the Landfill Operator.