1-03. 21-016_PWS Revised.docx

Performance Work Statement (PWS) Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility Preventive Maintenance Inspection of Omax Waterjet

1. Background:

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore based activities in the Pacific

2. Objective and Scope:

2.1. The Contractor shall supply a Manufacturer Trained and Certified Technician from OMAX Corporation. The contractor will perform the annual services on OMAX Waterjet for (1) base year and (4) four option years. The Contractor shall perform on-site, preventive maintenance, repair, calibration, one major pump rebuild, and remedial services (repairs required outside scope of annual preventive maintenance), to include an inspection report, and phone support on (1) OMAX Waterjet located in Bldg. 67 in the Controlled Industrial Area.

2.2. Equipment Identification

3. Performance Requirements:

3.1. Preventive Maintenance. The contractor shall provide all management, parts, labor, materials, supplies, transportation and tools required for one scheduled visit, 4 days, 8 hour days. Time in shop will be limited to a maximum of 32 hours. The preventive maintenance of all equipment is listed in the Omax PA Checklist below. This shall be done in accordance with the applicable manufacturer’s manual to ensure proper operation of equipment.

OMAX PA CHECKLIST

· Inspect ball-screws, traction drives

· Replace all servo belts

· Replace all filters

· Grease or oil all lubrication points

· Rebuild the OMAX pump, includes one major Rebuild Kit

· Inspection of the plungers

· Inspect / rebuild all swivels using swivel rebuilt kits

· Table inspection (30-point inspection for OMAX/22 Point Inspection for Maxiem) Check and reset pressure settings

· Install the latest revision of IntelliMax software (when permitted by regulations)

3.2. Phone Support. Contractor shall provide a contact phone number and alternate phone number for use during the contract duration. The contractor shall notify the Contracting Officer Representative (COR) if the OMAX Waterjet covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data. All software upgrades, if required, shall be provided. The Contractor shall ensure that upgrades include the latest revision of IntelliMax software and all applicable software licensing agreements.

3.3. Preventive Maintenance Parts. Parts that are replaced as part of the preventive maintenance service are included at no additional cost to the Government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.4. Preventive Maintenance Service. Preventive Maintenance Service shall be in accordance with applicable Manufacturer’s Requirements.

3.5. Software Upgrades. All software upgrades including the latest revision of IntelliMax software shall be provided. The Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

3.6. Preventive Maintenance Reports. The contractor shall submit a written maintenance report to the COR within 1 week after the completion of each Preventive Maintenance and Inspection. The report shall contain at a minimum, the identification and location of equipment, the type of maintenance performed, materials or parts replaced, date of preventive maintenance, service technicians name and an assessment of the overall condition of the equipment serviced.

3.7. Remedial Repairs. Remedial repair (repairs required outside scope of annual preventive maintenance) identified during preventive maintenance shall be accomplished if completion of the repair is possible within the period of performance. The contractor is required to provide a written estimate of the cost (time, labor & materials) of the additional work to the COR prior to the commencement of work. The quote shall include the following as a minimum: number of hours required, parts and materials cost, labor cost, any additional cost and total cost. The COR shall evaluate the written estimate and provide the recommendation to the Contracting Officer (KO). The KO is the approval authority for any remedial repairs and when approved an in-scope contract modification will be issued.

3.7.2 Remedial Repair Reports. The Contractor shall provide a repair report to the COR within 1 week after completion of the repair. The report shall include the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

3.8. Place of Performance. Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA), Shop 67, Pearl Harbor, Hawaii.

3.9. Period of Performance. All work to be completed within twelve months after award of contract, on an annual basis. Actual period of performance will be determined at contract award. Government shall establish the schedule of work for one (1) Omax 55100 Waterjet.

3.10. Hours of Performance. Normal Hours. All work shall be performed during normal business working hours of 0630 to 1500 hours, daily, Monday through Friday, excluding Federal Holidays. If the Federal Holiday falls on a Saturday, the holiday is observed on the following Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with COR for details. Contractor access to Government facilities during closures is not permitted.

3.11 Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed. The warranty shall begin when all work is completed.

4. Quality Assurance.

4.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan (QCP) that identifies and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the COR for use during the period of performance.

4.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action.

4.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request.

5. Government Furnished Property and Services.

5.1. GENERAL: The Government will provide the following:

5.1.1. All reasonably required amounts of electricity for Contractor supplied tooling or test equipment.

6. Contractor Qualifications:

6.1. The Contractor shall provide a factory trained and authorized service technician and the necessary management and administrative support associated with personnel, equipment and services are provided.

6.2. Contractor personnel shall have a valid driver's license and a vehicle pass for base access. The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III.

6.3. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

6.4. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit Per Attachment labeled Appendix I, II, III.

7. Security Requirements:

7.1. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

The contractor shall pass a background check to gain access PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office in the completion of current form SECNAV 5512/1.

Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

8. Points of Contact: TBD

9. Attachments:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF) May 27, 2020

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES September 2019

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS August 2013