1-01 RFP 36-01-26 Airport Hangar 22 Lease.pdf

REQUEST FOR PROPOSALS

By order of the City Council of the City of Temple, Texas, sealed proposals will be received for:

RFP #36-01-26

LEASE OF AVIATION HANGAR WITH

OFFICES, BUILDING #22 (9,175 SF)

Issued: Monday, November 3, 2025

Submittal Deadline: Thursday, November 20, 2025 by 2:00 PM

City of Temple Purchasing Department 3210 E Avenue H, Building C

Temple, TX 77501 Phone: 254-298-5655

Email: purchasing@templetx.gov

E-Bidding Portal: https://templetx.bonfirehub.com https://templetx.bonfirehub.com/

RFP 36-01-26 Airport Hangar 22 Lease 2

REQUEST FOR PROPOSALS

CONTENTS

Page

RFP Timeline

Section 1 – Scope of Work

Section 2 – Proposal Requirements

Section 3 – Evaluation & Award

Section 4 – Administrative Requirements

Section 5 – Proposal Forms Form 5.1. Proposer Information Form Form 5.2. Conflict of Interest Questionnaire

Section 6 – Attachments Attachment 6.1. Site Map Attachment 6.2. Photos Attachment 6.3. Sample Agreement

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RFP TIMELINE

Date Event November 3, 2025 Release of RFP

November 13, 2025 11:00 AM Central

Virtual Pre-Proposal Meeting (non-mandatory)

Click here for MICROSOFT TEAMS MEETING.

For audio participation only, call 979307-6962, Conference ID: 730 384 241#

November 14, 2025 12:00 PM (noon)

Deadline for Questions related to RFP

Submit questions in writing through the Euna Procurement (formerly known as Bonfire) online bidding portal or email to purchasing@templetx.gov.

November 20, 2025 2:00 PM Central

Proposals Due

Submit proposals:

1. Within the Euna Procurement online bidding portal at:

https://templetx.bonfirehub.com

OR

2. Sealed paper copies to:

City of Temple Purchasing Department 3210 E Avenue H, Building C Temple, Texas 76501

Virtual Public Opening

Immediately following time due.

Click here for MICROSOFT TEAMS MEETING.

For audio participation only, call 979307-6962, Conference ID: 162 750 882#

January-March 2026 Expected lease term commencement

The City will make every effort to adhere to the schedule above. However, the City reserves the right, at its sole discretion, to adjust the RFP Timeline as deemed necessary.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzU5M2M2ZmEtOTFhOS00YzljLWE2NTItODhkOGQ2NzA2OGE2%40thread.v2/0?context=%7b%22Tid%22%3a%22ee3d9e98-2854-4904-b232-c48ef91c48cc%22%2c%22Oid%22%3a%228804c8e0-15de-4831-bd61-0ca6cf115c02%22%7d mailto:purchasing@templetx.gov.

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SECTION 1 – SCOPE OF WORK

1.1. SUMMARY

a. The City of Temple, Texas (City), is requesting proposals from qualified firms or individuals to rent/lease Building #22, a 9,175-square-foot aircraft hangar located at the Draughon-Miller Central Texas Regional Airport (Airport), 7720 Airport Road, Temple, Texas.

b. The available lease space includes:

• Hangar area: Approximately 7,275 square feet, featuring two (2) 20-foot-high by

60-foot-wide sliding doors and two (2) 8-foot-high by 10.5-foot-wide rolling doors

• Office area: Approximately 1,800 square feet of interior office space

• Restroom facility: One restroom with a shower

• No public road access

See Attachment 6.1. Site Map and Attachment 6.2. Photos for more information.

c. The current tenant’s lease expires December 31, 2025. A move-out period of no more than 90 days will be provided to the current tenant in the event the incumbent is not awarded this lease.

d. The City is seeking a minimum monthly lease payment of $4.91 per square foot for the initial year of the lease.

e. The successful proposer will be required to enter into a lease agreement with the City.

The proposer will be responsible for making all necessary improvements to support operations and for covering all utility and maintenance expenses throughout the lease term.

1.2. AIRPORT OVERVIEW

a. The Airport is a public-use general aviation airport owned and operated by the City. It is located west of downtown Temple along SH-36 and is easily accessible via major transportation corridors – three miles west of I-35, one mile east of SH-317, and eight miles north of US Highway 190/IH-14.

b. The Airport features two runways:

• Primary Runway (16/34): 7,000 feet long by 150 feet wide, grooved asphalt surface, with full precision instrument approach capabilities

• Secondary Runway (03/21): 4,741 feet long by 100 feet wide, asphalt surface with a 500-foot extension planned for in the near future

c. Additional operational features include:

• Pilot-controlled lighting

• 24-hour weather information via on-site AWOS

• Aircraft Rescue and Firefighting (ARFF): Index A capability

• Approach control services provided by Gray Approach Control

• Airport Identifier: TPL

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d. The Airport currently has 74 T-Hangars and available tie-downs. There are 147 aircraft based at the airport, including:

• 110 single-engine airplanes

• 13 twin-engine airplanes

• 11 jets

• 13 Helicopters

e. The Airport supports an estimated 62,000+ aircraft operations per year. All aviation fuel services are provided exclusively by the Airport.

1.3. REQUIREMENTS

The successful proposer shall:

a. Provide a final Storm Water Pollution Prevention Plan (SWPPP) to the Airport Director prior to commencing operations, or alternatively, provide a waiver issued by the Texas Commission on Environmental Quality (TCEQ).

b. Assume full financial responsibility for all utility services, including but not limited to electricity, water, sewer, and solid waste collection.

c. Maintain the facility in good working order throughout the lease term. The hangar is leased “as-is”, and the proposer will be responsible for maintenance to ensure that, upon lease termination, the hangar is returned in the same or better condition as at lease commencement.

d. Provide and install professionally designed signage clearly identifying the services and/or business conducted in the hangar. The size, location, and content of all signage must receive prior written approval from the Airport Director before installation.

e. Comply with any required criminal background checks for employees who need unescorted access to the airport apron.

f. Execute the Airport Lease Agreement and comply with the insurance requirements outlined therein, including provision of additional insurance coverage relevant to the services offered and conducted within the hangar. See Attachment 6.3. Sample Airport Lease Agreement.

g. Complete assigned responsibilities to support the Airport Emergency Plan as needed.

1.4. REQUIRED QUALIFICATIONS

The successful respondent to this RFP shall meet the following qualifications:

a. Firm, corporation, individual, or partnership normally engaged in the sale and distribution of commodity or provision of the services as specified herein.

b. Have adequate organization, facilities, equipment, and personnel to maintain leased facilities.

c. Complies with the Airport Minimum Standards and Airport Rules & Regulations.

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SECTION 2 – PROPOSAL REQUIREMENTS

2.1. INFORMATION REQUESTED FROM PROPOSERS

a. The proposal shall provide enough detail to permit the City to conduct a meaningful evaluation of the proposed services. However, proposals should be prepared simply and economically, providing a straightforward, concise response to the information requested below. Incomplete proposals may be rejected during review by the evaluation committee.

b. All proposal materials may be incorporated in a subsequent contract between the City and awarded proposer.

c. Any material that the Proposer wishes to be considered confidential in nature shall be clearly marked as such, and if such materials are requested pursuant to the Texas Public Information Act, Chapter 552, Texas Government Code, the City will notify the Proposer of such request to allow the Proposer to write to the Texas Attorney General requesting that such information be excepted from disclosure.

2.2. PROPOSAL

Each proposal must contain all required items listed below and be organized in the same order. Include each prompt, followed by your firm’s response.

a. Proposed Hangar Use

1. Describe the proposed use of the hangar.

2. Describe services to be offered, if applicable, including relevant business certifications, revenue or fee structure, and plan for service administration.

3. Identify the types of aircraft and/or equipment that will occupy the hangar, including pilot qualifications and experience.

4. Clearly identify any public access needs associated with the proposed use of the hangar.

5. Outline your monthly aviation fuel purchase commitment and indicate your willingness to contractually commit to purchasing a specified volume of aviation fuel each month.

6. Explain how your intended use of the facility will enhance general aviation within the City of Temple.

7. Describe how your planned use of the facility will positively impact the community, create job opportunities, and contribute to the local economy.

8. Describe how the hangar will be staffed, including hours of operation.

9. Provide a proposed timeline for implementing your plan.

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b. Qualifications and Experience

1. Provide a detailed description of the proposer’s experience in delivering the proposed services or conducting similar activities. Identify key personnel, including the designated on-site manager, by name and summarize their professional background, qualifications, and relevant experience.

2. Describe the planned involvement of key personnel in civic groups, professional organizations, or other community-based groups that contribute to the economic development, aviation industry, or overall improvement of the Temple community.

3. Provide a list of at least three (3) references, including name, organization, phone number, and email, who can verify the proposer’s experience, professionalism, and/or financial viability.

4. Attach an audited financial statement, other financial documentation, or letters of recommendation demonstrating financial stability.

c. Financial & Contractual Considerations

1. State the proposed monthly lease payment to the City for use of 9,175 square feet of hangar and office space. Note: As outlined in Section I of the RFP, the City desires a minimum first-year lease rate of $4.91 per square foot, with an escalation clause for any lease renewals.

2. Provide the estimated value of any proposed in-kind services, such as capital improvements to the hangar or other contributions that may offset lease costs or add value to the City’s facilities.

3. Specify the desired lease term, and outline any proposed contractual renewal clauses, including any changes to lease compensation or escalation terms for renewal periods.

4. Identify any proposed edits to the general contract terms of the attached Airport Lease Agreement.

5. Provide an outline of insurance coverage to be provided beyond the minimum requirements in the attached sample Airport Hangar Lease Agreement.

2.3. REQUIRED FORMS

Submit the following forms with the proposal response:

a. Form 5.1. Proposer Information Form

b. Form 5.2. Conflict of Interest Questionnaire, if applicable

Submit only if required per Section 4 – Administrative Requirements, Paragraph 4.2.

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2.4. ELECTRONIC SUBMISSION

a. Access the Euna Procurement (formerly known as Bonfire) e-procurement portal at https://templetx.bonfirehub.com. The City will use Euna Procurement for communicating all RFP documents, receive any questions or inquiries, issue any associated addenda, and post award notices.

b. Proposers can contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to the Euna Procurement portal. Proposal submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Euna Procurement.

c. Proposal submissions may be amended by the Proposer directly in Euna Procurement, but only before the submission deadline.

d. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled. Euna Procurement has built-in lockbox technology that will date stamp submittals and will keep all proposals locked until the proposal opening date and time. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

2.5. PAPER SUBMISSION

a. If a proposal is delivered via hardcopy, the envelope or package containing the completed proposal should be marked legibly on the outside with the submitter’s name and address along with the RFP project number and title no later than the due date and time stated in the RFP Timeline.

b. The Proposer shall sign and date the proposal where provided within the RFP. The person signing the proposal shall have the authority to bind the firm in a contract.

Proposals which are not signed and dated in this manner may be rejected.

c. All paper proposals received in the Purchasing Department will be date and time stamped when received and will be considered to be the official time of receipt.

2.6. SUBMISSION INSTRUCTIONS

a. Late submittals will not be accepted or considered. Proposers should be mindful of any potential delays due to security screening procedures, weather, connectivity issues, or other delays whether foreseeable or unforeseeable. Failure to submit a response before the Proposal Due date and time will result in disqualification of the Proposal.

b. Proposals will be received and publicly acknowledged in the Purchasing Department immediately following time due. Respondents, their representatives, and interested persons may participate in the proposal opening using Microsoft Teams. See the RFP Timeline for a video link or dial-in phone number.

c. The proposals will be opened, and the names of the respondents will be read aloud.

All proposals will be open for public inspection after the contract is awarded, except mailto:support.bonfire@eunasolutions.com

RFP 36-01-26 Airport Hangar 22 Lease 9 for trade secrets and confidential information contained in proposals and identified by proposer as such.

2.7. REQUESTS FOR ADDITIONAL INFORMATION

a. Requests for additional information shall be in writing and submitted through the Euna

Procurement portal using the ‘Vendor Discussions’ or ‘Ask a Question’ features.

Alternatively, requests can be emailed to purchasing@templetx.gov by the deadline stated in the RFP Timeline.

b. Any interpretations, corrections or changes to this RFP will be made by addenda. All written/published addenda shall become part of this RFP and shall be acknowledged by the Proposer in its proposal. All other communications are unofficial and non-binding. Addenda will be released in the Euna Procurement portal in the ‘Files’ section.

It is the sole responsibility of the Proposer to verify issuance of addenda and to ensure receipt thereof.

mailto:purchasing@templetx.gov.

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SECTION 3 – EVALUATION & AWARD

3.1. ELIGIBILITY FOR AWARD

a. Responsive Proposal

Proposals shall be deemed responsive if they comply with all material and administrative aspects of this solicitation.

b. Responsible Vendor A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the services listed herein.

Responsible proposers must, at a minimum, meet the following requirements:

• Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract prior to the beginning of work;

• Be able to comply with the required performance schedule, taking into consideration all existing business commitments;

• Have a satisfactory record, as determined by the City, of past performance;

• Have necessary personnel, management, and technical capacity and capability to perform any resulting contract requirements;

• Be qualified as an established firm that is regularly engaged in the type of business necessary to fulfill the contract requirements;

• In accordance with all applicable industry standards, hold any necessary license, certification, or permit required for conducting the business of the vendor and as contemplated by this RFP;

• Have experience in competently performing similar contracts to those contemplated by this RFP;

• Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes owed to the City; signing and submitting the proposal is so certifying to such non-delinquency; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

c. A firm is not eligible to be considered for award of this solicitation, or any resulting contract, or to be a subcontractor of the proposer or prime contractor if an employee of the firm assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that firm an unfair advantage over other proposers.

d. As required by §2252.903, Government Code, Proposer certifies that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax.

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3.2. EVALUATION CRITERIA AND SELECTION

a. The award of this contract shall be made to the responsible Proposer whose proposal is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the importance of the evaluation factors set forth below:

Criteria Points

Projected lease compensation to the City, including any in-kind services, proposed capital leasehold improvements that enhance the value of City facilities, and aviation fuel purchase commitment

Overall benefit to general aviation in the City of Temple based on the proposed use of the hangar 15

Proposed use of the hangar, considering limited public accessibility 15

Qualifications and experience of key personnel responsible for hangar operations 10

Proposed lease terms and commencement date 10

Financial capacity and insurance coverage of the proposer 10

b. The City reserves the right to reject any and all proposals submitted and to waive any informalities in proposals received. The City also reserves the right to request additional information from Proposers. The award will be made to the firm which, in the opinion of the City, is the best qualified to assist the City in accomplishing its objectives. The City reserves the right to negotiate a contract with the selected Proposer.

c. The City shall not be liable to any Proposer for costs associated with responding to this RFP, for the Proposer’s participation in any oral interview, or any costs associated with negotiations.

d. In accordance with Texas Local Government Code, Section 252.003 and Texas

Health & Safety Code, Section 361.426, the City shall give preference in purchasing products made of recycled materials if the products meet applicable specifications as to quantity and quality and the average price of the product is not more than 10% greater than the price of comparable nonrecycled products. Preferences will be applied in accordance with state procurement statutes and rules.

3.3. EVALUATION PROCESS

a. The Purchasing Department will review all proposals for compliance with mandatory requirements as stipulated within the RFP. Proposals deemed non-responsive will be eliminated from further consideration. The Purchasing Department may contact Proposers for clarification of the responses.

b. The Evaluation Committee members will independently evaluate and score the proposals and submit their scores back to the Purchasing Department. No group

RFP 36-01-26 Airport Hangar 22 Lease 12 ratings or consensus scoring will be performed.

c. The Purchasing Department will input, calculate, and prioritize the data and evaluator scores.

3.4. INTERVIEWS

Proposals will be reviewed and ranked by the evaluation committee. Oral interviews may be conducted with the highest ranked Proposer(s) by the committee, as deemed necessary.

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SECTION 4 – ADMINISTRATIVE REQUIREMENTS

4.1. SUBMISSIONS

a. The City reserves the right to reject any or all proposals as it shall deem to be in the best interests of the City. Receipt of any proposal shall under no circumstances obligate the City to accept the lowest dollar proposal. The award of this contract shall be made in accordance with Texas Local Government Code, Chapter 252, to the responsible Proposer whose submission is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the relative importance of price and the other evaluation factors set forth in the RFP.

b. The City reserves the right to select one or more proposers and/or award one or more contracts based on the best value, as determined by the City, of the overall response(s) submitted to the City, with due consideration given to demonstrated competence, knowledge, and qualifications to perform the services and/or provide the products set forth in this RFP, and the reasonableness of the proposed fee. The decision to make multiple awards, award only one contract, or to make no award rests solely with the City. The City further reserves the right to negotiate separately in any manner necessary to serve the best interests of the City. The City further reserves the right to accept, reject, or negotiate modifications in any terms of a proposer’s proposal, including a proposer’s form contract, or any parts thereof.

c. Proposals cannot be altered or amended after submission deadline. Any interlineation, alteration or erasure made before opening by the City must be initialed by the signer of the proposal, guaranteeing authenticity.

d. A proposal may not be withdrawn or canceled by the Proposer without the permission of the City for a period of ninety (90) days following the date designated for the receipt of proposals, and Proposer so agrees upon proposal of his proposal.

e. All proposals meeting the intent of this RFP will be considered for award. Proposers taking exception to the specifications, terms and conditions, sample contract document, or offering substitutions shall state these exceptions by attachment as part of the proposal. The absence of such a list shall indicate that the Proposer has not taken exceptions and the City shall hold the Proposer responsible to perform in strict accordance with the terms of this RFP. The City reserves the right to accept any, all, or none of the exception(s)/substitution(s) deemed to be in the best interest of the City.

f. Proposals must comply with all applicable federal, state, county, and local laws concerning these types of services.

g. The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

h. The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.

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4.2. CONFLICT OF INTEREST

a. Texas Local Government Code, Section 176.006, requires a vendor of the City to file a completed Conflict of Interest Questionnaire (CIQ) form if the vendor has a business relationship with the City and:

1. has an employment or other business relationship with a City local government officer or a family member of the City local government officer that results in that person receiving taxable income, other than investment income, that is more than $2,500 in the preceding twelve months;

2. has given a City local government officer or an officer’s family member, one or more gifts totaling more than $100 in the preceding twelve months, excluding a political contribution as defined by Title 15 of the Election Code or food accepted as a guest; or

3. has a family relationship with a City local government officer.

b. A vendor is required to file a CIQ form with the City Secretary’s office not later than the seventh (7th) business day after the later of the following:

1. the date the vendor begins discussions or negotiations to enter into a contract with the City or submits an application or response to a solicitation; or

2. the date the vendor becomes aware of any business relationship as outlined in the preceding paragraph.

c. “Local Government Officer” means:

1. a member of the governing body (i.e. mayor or council member);

2. a director, superintendent, administrator, or other person designated as an executive officer of the City; or

3. an agent of the City who exercise discretion in the planning, recommending, selecting, or contracting of a vendor.

d. State law requires that a vendor file an updated CIQ form with the City Secretary’s office not later than the 7th business day after the date on which the vendor becomes aware of an event that would make a statement in the questionnaire incomplete or inaccurate.

e. The CIQ form is attached to this RFP and can be downloaded from the City‘s website www.templetx.gov under the Departments tab then Purchasing/Forms & Documents.

Compliance with this law is the responsibility of each Proposer.

4.3. DISCLOSURE OF INTERESTED PARTIES

The City is required to comply with Texas Government Code 2252.908 Disclosure of Interested Parties for contracts that:

a. require an action or vote by the City Council before the resulting contract can be signed;

b. have a value of at least $1 million; or

c. require registration as a lobbyist under Texas Government Code Chapter 305.

If the resulting contract, if any, meets one of the criteria above, a Certificate of Interested Parties (Form 1295) will be required before the contract is executed. See the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/1295/.

4.4. APPROPRIATED FUNDS

The purchase of services or products, arising from this solicitation is contingent upon the availability of appropriated funds. The City shall have the right to cancel the resulting contract or any part of the contract at the end of each fiscal year during the term of the contract if funds are not allocated to continue the contract, or any part of the contract, for the next fiscal year. If funds are withdrawn, or do not become available, the City reserves http://www.templetx.gov/ http://www.ethics.state.tx.us/filinginfo/1295/

RFP 36-01-26 Airport Hangar 22 Lease 15 the right to cancel the contract by giving the contractor a thirty (30) day written notice of its intention to cancel without penalty. Upon cancellation of the contract, the City shall not be responsible for any payment of any service that was performed, or product received, after the effective date of termination. The City’s fiscal year begins on October 1 and ends on September 31.

4.5. INDEMNITY

The City is legally prohibited from indemnifying any other party in any agreement awarded under this RFP. The resulting contract, if any, shall contain no provision requiring the City to indemnify the proposer or any third party.

4.6. COMPLIANCE WITH ANTITRUST LAWS

By submitting a qualifications statement, the Respondent’s Signatory affirms under penalty of perjury of the laws of the State of Texas (Texas Government Code §2155.005) that:

a. Signatory is duly authorized to execute a contract resulting from this solicitation on their own behalf or on behalf of the company, corporation, firm, partnership or individual respondent;

b. In connection with this qualifications statement, neither Signatory nor any representatives of the company have violated any provision of the Texas Antitrust laws codified in Texas Business and Commerce Code Chapter 15;

c. In connection with this qualifications statement, neither Signatory nor any representative of the company have violated any federal antitrust law; and

d. Neither Signatory nor any representatives of the company have directly or indirectly communicated any of the contents of this qualifications statement to a competitor of the company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the company.

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SECTION 5 – PROPOSAL FORMS

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FORM 5.1. - PROPOSER INFORMATION FORM

1. Company Information

Company Name: ________________________________________________________

Business Address: ______________________________________________________

Remit-to Address, if different: ______________________________________________

Tax Identification Number: _________________________________________________

Contact Person: ________________________________________________________

Phone: _______________________________________________________________

Email: ________________________________________________________________

2. Addenda Our company has reviewed and formally acknowledges receipt of all addenda, if any, provided in the Euna Procurement e-procurement portal. Please record the number of addenda acknowledged here:

____________ (number of addenda acknowledged)

3. Credit Check Authorization The City is required to determine whether a Proposer who may be awarded a contract is financially responsible. The City may run a credit check on the potential contractor before award of the contract. By signing this Proposer Information Form, I hereby authorize the City of Temple, credit bureau, or other investigative agency employed by the City of Temple to investigate my credit history and financial responsibility.

4. Authorized Personnel State your firms’ personnel authorized to give representations regarding your proposal or resulting contract, if any:

Name Phone Number Email Address

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5. Agreement

The successful Proposer shall be able to execute the attached Airport Hangar Lease Agreement and be able to comply with the insurance requirements as stated within the contract. Please confirm your ability to execute this contract.

____________ (initial to confirm)

6. Exceptions Taken by Proposer State exceptions taken to any of the terms of this RFP, if any.

7. Authorization

Authorized Signature: ____________________________________________________

Print Name: ____________________________________________________________

Title: ___________________________________ Date: _______________________

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FORM 5.2. - CONFLICT OF INTEREST QUESTIONNAIRE

See Section 4.2. Conflict of Interest, for information regarding when it is necessary to complete and submit this form.

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature Date ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 8/14/2024

Name of signatory

Revised 8/14/2024Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

RFP 36-01-26 Airport Hangar 22 Lease 22

SECTION 6 – ATTACHMENTS

RFP 36-01-26 Airport Hangar 22 Lease 8

ATTACHMENT 6.1. SITE MAP

North

RFP 36-01-26 Airport Hangar 22 Lease 9

North

ATTACHMENT 6.2. PHOTOS

Front, looking north

Back, looking at NE corner of building

Back

West Hangar Bay

East Hangar Bay

East Hangar Bay, restroom in corner painted light blue

Office Space #1, NW corner of building

Office Space #2, center of hangar

Office Space #3, center of hangar

Restroom, NE corner of east hangar

Restroom, NE corner of east hangar

ATTACHMENT 6.3. SAMPLE AGREEMENT

AIRPORT HANGAR LEASE AGREEMENT

THIS LEASE is entered into as of the ___ day of _______________, 2025, by the City of Temple, a home rule City, (“City”), and ____________________. (“LESSEE”) (collectively the “Parties”).

WHEREAS, the City is the owner of the Draughon-Miller Central Texas Regional Airport (the “Airport”), located in the limits of the City of Temple, by virtue of an agreement with the United States relative to development, operation and maintenance of the Draughon-Miller Central Texas Regional Airport dated August 18, 1947, to which reference is hereby made, and by such reference made a part hereof.

NOW THEREFORE, for and in consideration of the mutual covenants set forth herein, the parties hereto agree as follows:

1. Lease and Premises. The City agrees to lease to LESSEE a 9,175 square foot aviation hangar with three office spaces and aircraft parking apron (Building No. 22) (the “Leased Premises”) located at 7720 Airport Road within the Airport and depicted on Exhibit A, attached hereto and incorporated herein for all purposes.

2. Term. This Lease will be for an initial term of _______ year(s), commencing on ______________, 2026, and ending on __________________, ________. The term of this lease may be renewed for _____ additional _____-year terms upon agreement of the Parties and approval of the City Council.

3. Purpose and Use. LESSEE will only have the right to use the Leased Premises for aircraft hangaring purposes and aeronautical business operations. Any aircraft stored in the Leased Premises must be owned and/or operated by LESSEE. If at any time the Leased Premises are converted to a non-aeronautical use without the express written consent of the City, LESSEE will be considered in default of this Lease. Any aircraft stored in the Leased Premises must be owned and/or operated by LESSEE or stored based upon the written agreement of the LESSEE and the aircraft owner or a sublessee.

This Lease includes the right of access to and use of the Airport common areas, public buildings, ramps, taxiways, and runways by LESSEE during the term of this Lease. LESSEE agrees to abide by any official policies adopted by the City related to operations of the Airport which are in effect at the commencement of this Lease or which may be adopted in the future.

LESSEE agrees to provide the City with a list of all aircraft being hangered in the Leased Premises and to keep such list updated with the Airport Director. If LESSEE sells or disposes of one of the listed aircraft located at the Leased Premises, LESSEE will provide written notification to the Airport Director of the aircraft’s disposal and will provide the same notification concerning the replacement, and if any aircraft are added, the information must also be provided.

4. Monthly Rent. LESSEE’S obligation to pay rent under this Lease is an independent, unconditional covenant of LESSEE. LESSEE will pay to the City, without notice or demand and without set-off or deduction, rent of $____________ per each full month of this Lease, calculated at a rental rate of $____ per square foot per month, or $______ per square foot per year. Rent may be paid monthly in equal installments of $________ per month or may be paid annually at $___________ per year.

Payments will be made at the office of the Airport Director. Monthly rent must be paid on or before the ____ day of the month. If LESSEE elects to make annual rent payments, such rental payments must be paid on or before _______ of each year.

Rental Rate Adjustments. Every _____ year(s) following the commencement of this Lease Agreement, until this Lease is terminated as hereafter set forth herein, the rental rate will be adjusted based on the prevailing market rate, as determined by an appraisal, or the Consumer Price Index (CPI), as determined by the Department of Labor, Bureau of Vital Statistics, capped at 5%, whichever is higher. If the Index is discontinued during the term of this Lease or any renewal terms, the Parties will utilize the successor or comparable successor Index.

Optional Lease Extensions: Any lease extensions agreed to by the Parties, will be at a rental rate agreed to by the Parties at the time of the extension of the Lease, but in no case will be less than the currently prevailing market rates.

5. Maintenance and Repairs. LESSEE agrees to maintain and operate the Leased Premises and improvements in their existing condition in accordance with all applicable laws, rules, ordinances, orders and regulations of federal, state, county, municipal, and other governmental agencies and bodies having or claiming jurisdiction over the Leased Premises. LESSEE, at its own costs and expense and at all times during the Term of this Lease, agrees to keep and maintain or cause to be kept and maintained, all buildings and improvements which may be erected upon the Leased Premises in a good state of appearance and repair, reasonable wear and tear alone excepted. LESSEE is responsible for the maintenance and repair of the Leased Premises during the Term of this Lease.

Any improvements constructed on the Leased Premises by LESSEE, as permitted by this Lease, will be owned by LESSEE until expiration of the term or sooner termination of this Lease. LESSEE may not, however, remove any improvements from the Leased Premises nor waste, destroy or modify any improvements without the City’s written approval. All additions to the existing improvements will at the expiration of the term or sooner termination of this Lease and without compensation to LESSEE, become the City’s property free and clear of all claims to or against them by LESSEE or anyone claiming by, through or under LESSEE. LESSEE agrees to defend and indemnify the City against all liability and loss arising from such claims or from the City’s exercise of the rights conferred by this paragraph. LESSEE may not make any alterations to the Leased Premises without the express prior written consent of the City.

LESSEE has accepted the Leased Premises in their “as is” condition on the date of this Lease and is, except as expressly provided herein, accepting the Leased Premises without representation or warranty, express or implied in fact or by law and without recourse to the City as to the nature, condition or usability thereof or the use or uses for which the Leased Premises or any portion thereof may be put.

6. Insurance. The City agrees to insure the Leased Premises against all risks of direct physical loss in an amount equal the full replacement cost of the same as of the date of the loss and liability.

LESSEE will have no claim to any proceeds of Landlord’s insurance policy. LESSEE agrees to procure and maintain in full force and effect, at its own cost and expense, during the Term of this Agreement, insurance of such types and in such amounts as may be required by the City, including at a minimum, without limitation the following:

(a) Aircraft liability insurance including risks on the ground and in flight, for 100% of the replacement cost of the aircraft and other such personal property, and a $1,000,000 per occurrence minimum limit for damage caused to persons or property in connection with the operation or storage of the aircraft;

(b) Comprehensive/Commercial Automobile Liability insurance in the amount of $500,000 per occurrence, covering all owned, non-owned, and hired vehicles operated on the Airport that are assigned to or used in the performance of commercial activities or are operated within the AOA.

(c) Comprehensive general liability coverage with a minimum combined single limit of $2,000,000.00 per occurrence for bodily injury, including death, and property damage. The policy must include all risks coverages and must include coverage related to premises liability for Lessee’s occupation and use of the Leased Premises.

(d) Workers’ Compensation and Employer’s Liability insurance, in amounts specified by law, covering work-related injuries to the Operator’s employees and others permitted to conduct business operations on the Operator’s premises.

(e) Hangarkeeper’s Liability insurance in the amount of $5,000,000 (or the value of the largest aircraft that may be in the Lessee’s custody and/or control, whichever is greater) per occurrence, covering aircraft and related damage to owned and non-owned aircraft stored by or otherwise in the care, custody, or exclusive control of the insured on the Airport. “Air” coverage is required to the extent LESSEE is storing, hangaring, or otherwise in possession of the aircraft of others.

(f) Broad form contractual liability must not be excluded and the policy must include a severability of interests provision.

(g) The City must be named as an additional insured on all policies required under this Lease.

(h) The policies are to contain or be endorsed to state that an “Other Insurance” clause shall not apply to the City where the City is an additional insured on the policy.

(i) All policies required under this Lease shall contain a waiver of subrogation in favor of the

City.

(j) All polices are subject to examination and approval by the City for adequacy as to form and content, form of protection, and insurance company. Copies of policies or certificates of insurance shall be provided to the City and approved prior to beginning use of the Leased Premises. Lessee shall provide written notice to the City of cancellation, non-renewal, or material change of any insurance required herein. Lessee shall provide the City with replacement certificate(s) of any insurance, policy endorsements, exclusions, or relevant extracts from the relevant insurance policy, either before the cancellation, non-renewal, or material change is effective, if known in advance, or within ten (10) business days of first learning of the cancellation, non-renewal, or material change if not known in advance.

(k) A cancelation of the aforementioned insurance policy/ies will be deemed an event of default by the LESSEE.

7. Taxes and Assessments. LESSEE will pay all taxes, assessments, and other government charges attributable to the Leased Premises and any personal property located on or within the Leased Premises by LESSEE.

8. Utilities. LESSEE will be responsible for all utility charges, including, but not limited to charges for water, heat, gas, electricity, sewer, and any other utilities used on the Leased Premises throughout the Term of this Lease.

9. Liability and Indemnity.

(a) The City, its agents, servants, and employees, will not be liable for any loss, damage, or injury of any kind or character to any person or property arising from any use of the Leased Premises, or any part thereof, or caused by any defect in any building, structure, or other improvement thereon or in any equipment or other facility therein, or caused by or arising from any act or omission of LESSEE, or any of its agents, employees, licensees, or invitees. LESSEE agrees to hold the City, its agents, servants, and employees entirely free and harmless from all liability of any such loss, damage, or injury of other persons, and from all costs and expenses there from.

(b) LESSEE AGREES TO INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS

FROM ANY INJURY (AND ANY RESULTING OR RELATED CLAIM, ACTION, LOSS,

LIABILITY, OR REASONABLE EXPENSE, INCLUDING ATTORNEY’S FEES AND OTHER

FEES AND COURT AND OTHER COSTS) OCCURRING IN ANY PORTION OF THE LEASED

PREMISES. THE INDEMNITY CONTAINED IN THIS PARAGRAPH WILL SURVIVE THE

END OF THE TERM.

10. Fire and Other Casualty Damage. In the event the improvements on the Leased Premises are damaged or destroyed, partially or totally, due to the acts, omissions, or negligence of LESSEE or LESSEE’s guests, whether or not such damage or destruction is covered by any insurance required to be maintained under this Lease, LESSEE will repair, restore, and rebuild the Leased Premises to their condition existing immediately prior to such damage or destruction and this Lease will continue in full force and effect.