1-01 RFP 26-001 Solicitation Packet.pdf

Debbie Espinoza, CPPB, Associate Director www.epcc.edu/Administration/Purchasing

RFP #26-001

ON-SITE FINANCIAL INSTITUTION BRANCH

REQUEST FOR PROPOSALS

EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

RFP #26-001

INVITATION

The Board of Trustees of El Paso County Community College District, herein referred to as the "District," is issuing this Request for Proposals (RFP) for proposals from qualified financial institutions—including banks, credit unions, or other federally recognized entities—interested in offering services to walk-in consumers through a physical presence at the District’s Valle Verde Campus, located at 919 Hunter, El Paso, Texas, 79915. Specifications are contained herein.

Electronically submitted proposals shall be accepted via upload at the website:

https://epcc.bonfirehub.com/portal/?tab=openOpportunities until 2:00 p.m. (MST/MDT) on Wednesday, January 14, 2026, at which time proposals will be opened and publicly read aloud via an online virtual Microsoft® (MS) Teams meeting. Proposal submissions by any other delivery method shall not be accepted by the District.

Everyone connected with this solicitation needs to be aware that any contract resulting from this solicitation process is to be: Federally funded Non-federally funded

Respondents shall be aware of the following key closing dates and deadlines:

Wednesday, December 10, 2025, 9:00 a.m. (MST/MDT): Pre-proposal conference will be held in the Student Services Center Building, 1st Floor, area S33, in Room A100 across the lobby from the Vehicle Registration offices of the Valle Verde Campus, 919 Hunter, El Paso, Texas, 79915, followed by a walk-through of the area. Although not mandatory, it is highly recommended that respondents attend the Pre-proposal conference to get additional important information regarding special District requirements, to ask questions and inform themselves as to the conditions under which work is to be performed. District will not conduct additional site visits nor accept any requests for additional site visits.

Friday, December 12, 2025, 5:00 p.m. (MST/MDT): deadline for logistical and technical questions via Euna’s/Bonfire’s eProcurement portal (under the heading, “Messages,” select the “Vendor Discussions” tab.)

Wednesday, January 14, 2026, 2:00 p.m. (MST/MDT): deadline for accepting proposals via electronic submission.

The public opening and reading of proposals received for this solicitation process will be held via a Microsoft® (MS) Teams meeting on Wednesday, January 14, 2026, 2:00 p.m. (MST/MDT). To join the meeting, please access the following link: www.epcc.edu/Administration/Purchasing. Click on “Solicitations, Plan Holder Lists, Construction Tabs”. Under the heading, “RFP #26-001 On-Site Financial Institution Branch,” select the following link: “Click here to join the meeting.”

Wednesday, February 25, 2026: currently scheduled Board of Trustees meeting at which approval of a contract will be sought (date is subject to change). The recommended proposal will be presented to the District’s Board of Trustees in a public meeting.

Note: The District will be closed the following days in observance of institutional holidays (for reference, contained herein is Exhibit A): on Thursday, November 27, 2025, through Friday, November 28, 2025; Monday, December 22, 2025, through Friday, January 2, 2026;

and Monday, January 19, 2026.

Everyone connected with this project needs to be aware that the District philosophy is to comply with all provisions of the Americans with Disabilities Act as well as all other applicable local, state, and federal laws. It is also our philosophy to use, to the extent possible, Historically Underutilized Businesses (HUBs) that are so registered in the State of Texas.

The District reserves the right to reject any and all proposals, and to waive all technicalities.

PUR048 Revised October 2025

POST OFFICE BOX 20500

EL PASO, TEXAS 79998-0500

GENERAL CONDITIONS OF CONTRACT

All Offerors must agree to the conditions as stated without alterations. Proposed terms and/or conditions contrary to the following shall be considered void. An Offeror is defined as a person or company who makes an offer to provide goods and/or services to El Paso County Community College District (“District” or “the District”).

1. Purpose

The purpose of a competitive solicitation for offers or request for quote is to secure goods and/or services for El Paso County Community College District on behalf of the Board of Trustees of the District, hereinafter called the “Board.”

2. Receipt of Offers

Offers will be received by the District as indicated in the invitation for offers. The District will not be responsible for tracking or confirming receipt of offers or proposal packets.

3. Official and Correct Time

In the case of Requests for Proposals, Requests for Competitive Sealed Proposals, or Requests for Qualifications in which offers are received through the Euna/Bonfire eProcurement portal, the official and correct time is as indicated in the Euna/Bonfire eProcurement portal. For all other offers, the official time is as indicated on the National Institute of Standards and Technology (NIST) time website, https://www.time.gov/.

In the case of Requests for Competitive Sealed Proposals for goods and/or services other than construction, the District shall receive, publicly open, and read aloud the names of the Offerors at the stated deadline for accepting proposals as indicated on the invitation.

4. Late Offers

Offers, modifications or withdrawals thereof, received after the deadline for offers will not be considered. No exceptions.

Sufficient lead time should be allowed to ensure receipt by the Office of Purchasing & Contract Management on or before the deadline to receive offers.

5. Property of Offers

All offers become the property of the District and are not alterable or returnable.

6. Offer Preparation

Offers will not be considered unless properly made out on the Proposal Form and signed by the Offeror. The Texas Family Code, Conflict of Interest Questionnaire, and the Required Contract

Clauses forms shall also be completed and signed. The Requests for Qualifications will not contain a “Proposal Form.” Responses to Request for Qualifications must contain a signed “Letter of Transmittal,” otherwise known as “Statement of Qualifications,” in order to be considered. The “Letter of Transmittal” (“Statement of Qualifications”) shall be considered the offer in the case of a Request for Qualifications.

Offers may be either typewritten or written in ink.

Changes, alterations, or interlineations in the original Proposal Form itself (excluding attachments) or the Offeror’s “Letter of Transmittal” (“Statement of Qualifications”) in the case of a Request for Qualifications shall void the offer entirely. Offeror shall not use Liquid Paper™ or similar or typewriter correction tape, or make other corrections on either of the forms mentioned in this paragraph before submission. These forms must be free of corrections. In the case of Requests for Proposals and Requests for Competitive Sealed Proposals, either form may be downloaded multiple times from www.epcc.edu/administration/purchasing (Click on “Solicitations, Plan Holder Lists, Construction Tabs”). Alternatively, a blank version of either form may be copied multiple times by an Offeror prior to completion.

Any and all modifications to this solicitation by the District shall be documented by written addendum only.

7. Offer Preparation (Other)

Any explanation or statements which the Offeror wishes to make must be submitted with the offer proper, but shall be written separately and independently from the offer proper and attached thereto.

Conditional or qualified offers will not be accepted.

Offers will not be accepted: 1) that provide the law of a jurisdiction other than Texas shall be applicable, 2) or that provide the venue shall be elsewhere than El Paso County, Texas.

8. Offer Submission

All offers must be submitted according to instructions contained in this package. Offers will be accompanied by all forms and sureties required herein.

Bid Bond – Refer to the “Special Instructions” section (present only when applicable).

9. Opinion of Legal Counsel

Offers requiring the opinion of the District’s legal counsel as to the validity and enforceability of a contract resulting from an offer will not be accepted. Offerors shall obtain any required legal opinion at their own expense.

10. Award Provisions and Reservations

The District and the Board reserve the right to waive any formalities and to reject any and all offers in whole or in part with or without cause. The intent is to accept the offer(s) that represent(s) best value or most/best qualified (in the case of RFQ) in the best interest of the District. The Board specifically reserves the right to reject any offer and may reject any offer for which the District cannot accurately determine the true cost.

The Offeror acknowledges and agrees that any contract awarded for a term exceeding the District’s present fiscal year shall, and does hereby, include the following language: “The award of this contract is dependent on the availability of funding. In the event funds do not become available, the contract may be terminated, or the scope amended. A 180-day written notice will be given to the vendor, and there shall be no penalty nor removal charges incurred by the District.”

11. Substitution

The use of the name of a manufacturer, brand, make or catalogue designation in specifying an item does not restrict Offeror to that manufacturer, brand, make, or catalogue designation identification.

This is used simply to indicate the character, quality and/or performance equivalence of the item desired; but the item on which proposals or offers are submitted must be of such character, quality, and/or performance equivalence that it will serve the purpose for which it is to be used equally as well as that specified. In substituting an offer on an item other than specified, Offeror shall furnish complete data and identification with respect to the equal or alternate item(s) proposed.

Consideration will be given to offers submitted on alternates to the extent that such action is deemed to best serve the interest of the District. If an Offeror does not indicate that the item proposed is other than specified, it will be considered to mean that the Offeror proposes to furnish the exact item as described.

12. Determination of Equals

Where any article or thing is specified by proprietary name, trade name, name of manufacturer, or catalogue number, with or without the addition of such expressions as “or equal” or “or approved equal,” it is to be understood that the article named or the equal thereof, is intended, subject to the determination of the District as to the equality thereof, and it is distinctly understood (1) that the District shall use its judgment in determining whether or not any article or thing proposed to be substituted is the equal of any article or thing specified; (2) that the decision of the District on all such questions of equality shall be final; and, (3) that in the event of any adverse decision by the District, no claims of any sort shall be made or allowed against the District.

13. Indemnification

All Offerors must agree, if awarded a contract, to indemnify and save harmless the District, the District’s Board of Trustees, and the District’s employees from all suits and actions of every nature and description brought against it or any of them growing out of any contract, written or verbal, entered into between the District and the successful Offeror, and further, that upon the awarding of the contract to the Offeror in accordance with these specifications, this agreement of indemnification shall automatically become effective.

The Offeror, if a party to a contract with the District, shall defend any and all suits brought against the District, its Board of Trustees, or the District’s employees by any employee or other person (whether employed by the Offeror or not) for damage to property and/or injury to persons (including death) alleged or claimed to have been caused by or through the performance by the

Offeror of the work, and shall indemnify and hold harmless the District from and against any and all claims arising out of work performed by the Offeror, including, by way of example and not limitation, damage to the building and other property, driveways, streets, and alleys, and all cost and expenses of suits and reasonable attorney fees. In the event of any such injury (including death), loss, or damage (or claim or claims thereof), the Offeror shall give immediate notice thereof to the District.

No Contract shall be executed by the District where the Offeror requires the District to hold the Offeror harmless or seeks indemnity from the District.

14. Insurance Requirements

An Offeror awarded a contract by the District shall secure, pay for, and maintain until at least the contract terminates, such insurance as will protect it/him/her and the District from claims under Workers’ Compensation Act, Workers’ Occupational Diseases Act, and from any other claims for damage to property or for bodily injury (including death) which may arise from operations under this contract, whether such operations be by anyone directly or indirectly employed by the Offeror.

Such insurance shall cover all contractual obligations which the Offeror has assumed, including the “Indemnification.”

Before proceeding with any work, the Offeror shall furnish to the District certificates of insurance executed by insurance companies, approved by the District, naming the District as additional insured, to evidence coverage.

Such insurance shall be modifiable or cancelable only upon written notice from such insurance companies and the District must be notified by certified mail thirty (30) days in advance of modification or cancellation. Further, such insurance shall be kept in full force for the duration of the contract period. Furthermore, the cancellation notice must contain the unequivocal statement:

“Should any of the described policies be cancelled or materially altered before the expiration date, the issuing company shall provide thirty (30) days written notice to the Owner, El Paso County Community College District, by certified mail.” The words “endeavor to notify” and “failure to notify shall impose no obligation or liability upon the company…” or similar will not be accepted.

In the case of Requests for Proposals and/or Requests for Competitive Sealed Proposals, awarded Offerors shall provide insurance coverage as per the listed requirements below:

General Liability - $1,000,000 (one million dollars) per occurrence, $2,000,000 (two million dollars) aggregate and $2,000,000 (two million dollars) products and completed operations, per project aggregate. For construction contracts, Offeror shall NOT include Insurance Service Office (ISO) endorsement CG2294. Endorsement CG2294 eliminates coverage for general contractor for the work of subcontractors.

El Paso County Community College District must be named as an additional insured as their interest may appear. The project name, type, amount, class of operations covered, policy holder, policy number, effective dates and dates of expiration of policies shall be shown on insurance certificate.

Automobile - $1,000,000 (one million dollars) combined single limit.

El Paso County Community College District must be named as an additional insured. The project name, type, amount, class of operations covered, policy holder, policy number, effective dates and dates of expiration of policies shall be shown on insurance certificate.

In the case of Requests for Qualifications, in addition to the aforementioned insurance coverages, professional Errors and Omissions (E & O) coverage - $1,000,000 (one million dollars).

The District requires a letter from the insurance company advising that no claims are outstanding and the full limit is available for the coverage listed above.

Employer’s Liability – (Workers’ Compensation) $1,000,000 (one million dollars) each accident, disease/policy limit.

15. Discrepancies, Omissions, and Interpretations

Any discrepancy, omission, or doubt as to the meaning of the solicitation package shall be brought to the attention of the Director of Purchasing & Contract Management prior to the deadline for submitting the offer.

The special attention of the Offeror(s) is directed to the fact that no claims for relief because of error or omission in the solicitation will be considered, and Offeror(s) will be held strictly to the offer as submitted.

16. Appearances Before the Board

Except upon invitation by the Board, the President of the Board, or the President of the College District, no person shall appear before the Board or any committee thereof until he or she files a written request with the Secretary of the Board. The request to appear before the Board shall be submitted to the Secretary two (2) work days before the date of the requested appearance. The request should include a statement as to the reason and substance of the appearance before the Board.

17. Tax Exempt

The District is a tax exempt institution, and as such is exempt from sales, use and other forms of taxes. Further, the District shall pay no taxes whether provided for in a rental, lease, or other usage contractual agreement even though title will not pass to the District. The Vendor shall pay all such taxes, and any form contract to the contrary shall be null and void.

18. Site Inspection

It shall be the responsibility of the Offeror to inspect District location(s) or campus(es), and to satisfy themselves as to the conditions under which work is to be performed. No separate or independent tours will be provided.

19. Required Permits, Licenses, and Certifications

Unless noted otherwise, respondents shall be responsible for obtaining and absorbing the costs for any and all required permits, licenses, certifications, and approvals necessary to complete work or services to be performed.

20. Remaining on Interested Vendor List

If the Offeror cannot or does not wish to submit an offer but desires to remain on the List, Offeror should forward a letter to this effect prior to the posted deadline for submitting the offer.

21. Government Code 2252.002. Award of Contract to Nonresident Bidder

A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following:

(1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located; or

(2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed.

Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993.

Amended by:

Acts 2013, 83rd Leg., R.S., Ch. 1404 (H.B. 3648), Sec. 2, eff. June 14, 2013.

Text of section as amended by Acts 2013, 83rd Leg., R.S., Ch. 1127 (H.B. 1050), Sec. 2

For text of section as amended by Acts 2013, 83rd Leg., R.S., Ch. 1404 (H.B. 3648), Sec. 2, see other Sec. 2252.002.

Sec. 2252.002. Award of Contract to Nonresident Bidder

A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in:

(1) the state in which the nonresident's principal place of business is located; or

(2) a state in which the nonresident is a resident manufacturer.

Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993.

Amended by:

Acts 2013, 83rd Leg., R.S., Ch. 1127 (H.B. 1050), Sec. 2, eff. September 1, 2013.

22. Non-Discrimination, Equal Employment Opportunity, and Americans with Disabilities Act Compliance

It is El Paso County Community College District’s policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or any other characteristic protected by state, federal, or local law. The District’s educational programs, services and activities are offered in compliance with all state, federal and local non-discrimination laws.

23. Best Value or Best/Most Qualified

Award of contract shall be based on the offer that represents the best value in the best interest of the District per Texas Education Code Subchapter B, Section 44.031(b). In the case of a Request for Qualifications, award of contract shall be based on the Qualifications Statement that represents the best/most qualified offeror to supply the services.

24. Objections

Objections to the award of a contract must be in writing and timely filed under District Purchasing Procedure.

25. Vendor Verification

The District may verify that all contract awarded vendors have good standing with the Texas State Comptroller’s Franchise Tax office and the Better Business Bureau.

26. Signed Forms

Vendor must complete and sign the required forms bearing the signature of the representative with authority to contractually bind the company or firm: Proposal form or Letter of Transmittal, Texas Family Code form, Required Contract Clauses form, and Conflict of Interest Questionnaire, as well as any other applicable documents, as required.

27. Certificate of Interested Parties

An Offeror whose offer is deemed “best value” in the case of a Request for Proposals or Request for Competitive Sealed Proposals or “most highly qualified” in the case of a Request for Qualifications and whose offer may result in a contract of $100,000 or more will be required to comply with Texas Government Code 2252.908 as a condition of contract award.

28. Contract Form

Any contract resulting from an offer shall be in the form specified and approved by the District.

29. Lobbying

All oral and written inquiries or statements regarding a potential contract with the District must be directed through the El Paso County Community College District’s Purchasing & Contract Management Department. Potential vendors to the District are hereby advised that lobbying any

District staff, the District’s President, or any member or members of its Board of Trustees is not permitted and will result in disqualification as outlined below.

Lobbying, in this section, is defined as any action taken by an individual, firm, associate, joint venture, partnership, syndicate, corporation, or any other individual or group of individuals who seek(s) to influence a governmental decision regarding the award of business in connection with a competitive solicitation.

Lobbying by any vendor or potential vendor to the District, or any individual or group as defined above acting on behalf of a vendor or potential vendor to the District, regarding a current or impending solicitation for offers issued or to be issued by the District, including by way of example and not limitation, Requests for Proposals (RFP’s), Requests for Qualifications (RFQ’s) and Requests for Competitive Sealed Proposals (RFCSP’s), will result in the rejection and disqualification of that vendor’s proposal/offer. All RFP’s, RFQ’s and RFCSP’s advertised or to be advertised can be found at www.epcc.edu/administration/purchasing (click on “Solicitations, Plan Holder Lists, Construction Tabs”).

30. Texas Public Information Act

Offeror acknowledges that the District is subject to the provisions of Texas Government Code, Section 552, otherwise known as the Texas Public Information Act and that any “record” that is in the possession of the District, including by way of example and not limitation, any response to a Request for Proposals, Request for Competitive Sealed Proposals, Request for Qualifications or Request for Quotes, whether such response is in physical or electronic form, and whether marked “Confidential,” “Proprietary,” or otherwise, may be subject to disclosure by the District.

Notwithstanding the foregoing, disclosure of information related to a solicitation in progress and not yet resulting in an executed contract may be made only after the contract is awarded.

31. Confidentiality

When applicable, form Confidentiality Agreement (PUR056) shall be a part of these General Conditions of Contract (General Conditions). The terms outlined in this Confidentiality Agreement shall become a part of ALL purchase orders issued by the District. Successful Offeror will be asked to sign this Confidentiality Agreement before a contract is awarded to Successful Offeror if, in the sole judgment of the District, as part of the contract, data may be conveyed to Successful Offeror which is or may be considered “Confidential” as defined in said Confidentiality Agreement.

32. Antitrust Affirmation

By making an offer to the District, Offeror represents and warrants that neither Offeror nor the firm, corporation, partnership, or institution represented by Offeror, or anyone acting for such a firm, corporation or institution has (1) violated any provision of the Texas Free Enterprise and Antitrust Act of 1983, Chapter 15 of the Texas Business and Commerce Code, or the federal antitrust laws, or

(2) communicated directly or indirectly the contents of its offer to any competitor or any other person engaged in the same line of business as Offeror.

33. Assignment

Offeror may not assign any contract issued it by the District or assign, transfer or delegate, in whole or in part, any of its interest in, or rights or obligations under, the contract without the prior written consent of the District, and any attempted or purported assignment, transfer or delegation thereof without such consent shall be null and void.

34. Child Support Obligation

Under Section 231.006(d) of the Texas Family Code regarding child support, by making an offer to the District, Offeror certifies that it is not ineligible to receive the specified payment and acknowledges that the contract may be terminated and payment may be withheld if this certification is inaccurate. Furthermore, any Offeror subject to Section 231.006 of the Texas Family Code, must include in the form Family Code (PUR025) the names and social security numbers of each person with at least 25% ownership of the business entity submitting the offer.

35. Cloud Computing

APPLICABILITY: This section is applicable only to Offerors of cloud computer services subjected to the state risk and authorization management program.

Pursuant to Section 2054.0593(d)-(f) of the Texas Government Code, relating to cloud computing state risk and authorization management program, by making an offer, Offeror represents and warrants that it complies with the requirements of the state risk and authorization management program and Offeror agrees that throughout the term of the contract it shall maintain its certifications and comply with the program requirements in the performance of the contract.

36. COVID-19 Vaccine Passport Prohibition

Under Section 161.0085 of the Texas Health and Safety Code, by making an offer, Offeror certifies that the individual or business entity named in its offer is not ineligible to receive the specified contract. Businesses with a “vaccine passport” requirement are not eligible to enter into a contract payable with state funds.

37. Critical Infrastructure Affirmation

APPLICABILITY: This section applies only in cases where the products or services provided or to be provided by Offeror would require that the Offeror be granted direct or remote access to or control of critical infrastructure, as defined by Section 2275.0101 of the Texas Government Code.

Pursuant to Government Code Section 2275.0102, in making an offer, Offeror certifies that neither it nor its parent company, nor any affiliate of Offeror or its parent company, is: (1) majority owned or controlled by citizens or governmental entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under Government Code Section 2275.0103, or (2) headquartered in any of those countries.

38. Data Management and Security Controls

APPLICABILITY: This section applies only when the District is entering into or renewing a contract with an Offeror authorized to access, transmit, use, or store data for the District. The District shall determine its security controls which shall be proportional to the District’s risk under contract based on the sensitivity of its data.

In accordance with Section 2054.138 of the Texas Government Code, in making an offer, Offeror certifies that it will comply with the security controls required under the contract and will maintain records and make them available to the District as evidence of Offeror’s compliance with the required controls.

39. Energy Company Boycotts

APPLICABILITY: This section only applies to contracts and offerors that meet the following criteria: (i) a “company” within the definitions of Section 2276.001(2) of the Tex. Gov’t Code;

(ii) with 10 or more full-time employees; and (iii) with a contract to be paid a value of $100,000 or more wholly or partially from public funds of the governmental entity (the District).

By making an offer to the District, Offeror represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies or (2) the verification required by Section

2276.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of any contract issued by the District to the Offeror, Offeror shall promptly notify the District.

40. Entities that Boycott Israel

APPLICABILITY: This section only applies to certain solicitations (for offers) and contracts.

Section 2271.002 of the Texas Government Code states the following:

(a) This section applies only to a contract that: (1) is between a governmental entity and a company with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

(b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Section 2271.001(2) of the Government Code defines “company" to be the meaning assigned by Section

808.001 of the Texas Government Code, except that the term does not include a sole proprietorship. "Boycott Israel" has the meaning assigned by Section 808.001 of the Texas Government Code.

By making an offer to the District, Offeror represents and warrants that (1) it does not, and shall not for the duration of the contract, boycott Israel or (2) the verification required by Section 2271.002 of the Texas Government Code does not apply to any contract resulting from its offer. If circumstances relevant to this provision change during the course of any contract with the District, Offeror shall promptly notify the District.

41. Excluded Parties

APPLICABILITY: This section applies only as long as Executive Order No. 13224 is in effect. Executive Order 13224 (Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism), was issued by President George W. Bush on September 23, 2001, as a response to the attacks on September 11, 2001.

By making an offer to the District, Offeror certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control.

42. Divestment

A governmental entity, including the District, may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Texas Government Code, Sections 2270.0052, 2270.0102, or 2270.0152. By making an offer to the District, in accordance with Texas Government Code, Chapter 2252, Subchapter F, Offeror hereby represents and warrants that it is not a company identified on the lists prepared and maintained under Texas Government Code §§

2270.0052 (companies with business operations in Sudan), 2270.0102 (companies with business operations in Iran), or 2270.0152 (companies known to have contracts with or provide supplies or services to a foreign terrorist organization). Notwithstanding the foregoing, a company that the United States government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or to a foreign terrorist organization, is not subject to contract prohibition under this clause. A company claiming such exemption must submit the official copy of the declaration.

43. Firearm Entities and Trade Associations Discrimination

APPLICABILITY: This section applies only to a contract that: (1) is between a governmental entity, including the District, and a company with at least 10 full-time employees; and (2) has a value of at least $100,000 that is paid wholly or partly from public funds of the District. EXCEPTIONS: This clause is not applicable on (1) contracts with a sole-source provider; or when the District (2) does not receive any bids from a company that is able to provide the written verification required by Section 2274.002(b) of the Texas Government Code.

If Offeror is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Offeror verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Offeror does not make that verification, Offeror must so indicate in its offer and state why the verification is not required.

44. Diversity, Equity, and Inclusion Initiatives

Texas law assigns certain responsibilities to governing boards of institutions of higher education regarding diversity, equity, and inclusion initiatives. Texas Education Code Sec. 51.3525 states, “…(b) The governing board of an institution of higher education shall ensure that each unit of the institution: (1) does not, except as required by federal law: (A) establish or maintain a diversity, equity, and inclusion office; (B) hire or assign an employee of the institution or contract with a third party to perform the duties of a diversity, equity, and inclusion office; (C) compel, require, induce, or solicit any person to provide a diversity, equity, and inclusion statement or give preferential consideration to any person based on the provision of a diversity, equity, and inclusion statement;

(D) give preference on the basis of race, sex, color, ethnicity, or national origin to an applicant for employment, an employee, or a participant in any function of the institution; or (E) require as a condition of enrolling at the institution or performing any institution function any person to participate in diversity, equity, and inclusion training, which: (i) includes a training, program, or activity designed or implemented in reference to race, color, ethnicity, gender identity, or sexual orientation; and (ii) does not include a training, program, or activity developed by an attorney and approved in writing by the institution's general counsel and the Texas Higher Education Coordinating Board for the sole purpose of ensuring compliance with any applicable court order or state or federal law; and (2) adopts policies and procedures for appropriately disciplining, including by termination, an employee or contractor of the institution who engages in conduct in violation of Subdivision (1)…”

By making an offer to the District, Offeror represents and warrants that it shall not engage in conduct in violation of Texas Education Code Section 51.3525(b), Subsection (1) and further acknowledges that engaging in such conduct may lead to disciplinary action by the District, including termination of any contract District has with Offeror.

45. Hardening of State Government

Regarding “foreign adversaries” including the People's Republic of China (PRC), the Democratic People's Republic of North Korea (North Korea), the Islamic Republic of Iran (Iran), the Republic of Cuba (Cuba), the Russian Federation (Russia), and Venezuelan politician Nicolas Maduro

Certification Required by Texas Governor Executive Order GA-48. Pursuant to Executive Order GA- 48 of the Governor of Texas effective November 19, 2024, by making an offer to the District, Offeror certifies that it and, if applicable, any of its holding companies or subsidiaries, is/are not:

a. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

b. Listed in Section 1260H of the 2021 NDAA; or

c. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

d. Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

[NOTE: Executive Order GA-48 states that a public institution of higher education cannot enter into a new contract, contract extension, or contract renewal for a good or service with any company that meets any of the above-listed criteria. However, if the public institution of higher education can sufficiently demonstrate that (a) the good or service is necessary for the institution of higher education to fulfill a core function that directly benefits Texans and (b) the good or service can only be provided by an entity that meets one of the above-listed criteria, then the public institution of higher education may enter into a new contract, contract renewal, or contract extension with such an entity for no more than one year from November 19, 2024, and never thereafter.]

46. No Conflicts of Interest

By making an offer to the District, Offeror represents and warrants that the provision of goods and services or other performance under any contract with the District resulting from the offer will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.

47. Signature Authority

By submitting an offer, Offeror represents and warrants that the individual submitting the offer and the documents made part of the offer is authorized to make the offer and sign such documents on behalf of the Offeror and to bind the Offeror under any contract that may result from the submission of the offer.

48. General Conditions Prevail

Offeror acknowledges that Offeror has read these General Conditions and agrees that said General Conditions are hereby incorporated and a part of any Request for Proposals (RFP), Request for Competitive Sealed Proposals (RFCSP), Request for Qualifications (RFQ), or Request for Quotes that the District has issued. Offeror further acknowledges that it shall abide by said General Conditions at all times and that these General Conditions shall be incorporated into any and all contracts that result or may result between Offeror and District and further, that these General Conditions shall at all times prevail in any such contract.

Offerors are cautioned to not include, in their offer to the District, contractual provisions that are contrary to those set out in these General Conditions of Contract, including by way of example and not limitation, those provisions dealing with indemnification.

Offerors that submit or propose terms different than those expressed in these General Conditions of Contract (“alternative terms”) are hereby notified that the District is under no obligation to accept alternative terms, or any offer based on alternative terms.

END OF GENERAL CONDITIONS OF CONTRACT

Confidentiality Agreement (PUR056) is not applicable to this solicitation.

INSTRUCTIONS

1. Proposals submitted after the stated date and time shall not be accepted by the District.

Vendors who submit electronic proposals via the District’s e-Procurement portal should allow sufficient lead time to ensure all required submission materials are successfully entered in Euna’s/Bonfire’s eProcurement portal on or before the due date and time.

2. Electronically submitted proposals will be accepted via upload at the website:

https://epcc.bonfirehub.com/portal/?tab=openOpportunities. Submissions by any other delivery methods shall not be accepted by the District. Microsoft Edge, Google Chrome, Mozilla Firefox and Safari are supported browsers. Java script must be enabled. Browser cookies must be enabled.

3. Respondents should contact Euna Solutions at support.bonfire@eunasolutions.com for technical questions related to submissions or visit Euna Solutions’s help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

4. Submission materials should be prepared in the file formats listed under “Requested Information” in the Euna/Bonfire eProcurement portal. The maximum upload file size is 1,000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

5. All goods supplied to the District shall be on the basis of F.O.B. El Paso Community

College, El Paso, Texas. Proposal prices shall include all shipping charges, labor costs, and delivery charges. C.O.D and/or after-the-fact charges will not be accepted.

6. Determination of the equality of substitutes, if any, will be made by the District.

7. Contract(s) will be awarded in compliance with Texas Education Code, section 44.031.

The District reserves the right to reject any and all proposals and to waive all technicalities.

8. A respondent who is awarded a contract by the District through this offer-solicitation process must at all times comply with all local, state, and federal laws.

9. El Paso Community College is a political subdivision of the State of Texas (1-74-

16908501), and as such is exempt from all sales and use tax.

10. Delivery and/or installation of all items needed to fulfill a contract with the District shall be made during normal District working days and hours, Monday through Friday, 8:00 a.m.

until 5:00 p.m. (MDT/MST), unless other arrangements have been approved by the

District.

11. When applicable, all equipment proposals shall be accompanied by complete operating manuals and complete specifications. Written manufacturer's warranties shall be included as part of the proposal.

12. Pricing for this proposal shall remain in effect for at least a period of sixty (60) days following Board approval. Any price increase shall not be processed unless proposed in writing, and accepted by an authorized representative of the District’s Purchasing & Contract Management Department in writing.

13. Determination of the need for modifications to or related to this solicitation for offers will be made by the District through the issuance of addenda.

14. As stated on the Invitation, a pre-proposal conference will be held in the Student Services Center Building, 1st Floor, area S33, in Room A100 across the lobby from the Vehicle Registration offices at the Valle Verde Campus, 919 Hunter, El Paso, Texas, 79915, followed by a site walk-through of the area. Although not mandatory, attendance to the pre-proposal conference is highly recommended. District will not conduct additional site visits nor accept any requests for additional site visits.

15. The Texas Family Code, the Required Contract Clauses, and the Conflict of Interest

Questionnaire Forms, must be completed, signed and submitted with the proposal response.

Failure to comply may result in disqualification from the process.

16. In awarding contracts, the District may consider the wages and benefits, including health insurance coverage, paid to the employees of the proposer or vendor to determine the best value for the District under section 44.031 of the Texas Education Code.

17. Any possible existence of any potential conflict of interest must be disclosed prior to the awarding of any contract.

18. It is emphasized that the General Conditions of Contract, annexed hereto, shall be a part of any contract, purchase order, or other agreement issued hereunder to the successful respondent(s). Respondents are cautioned to not include contractual provisions that are contrary to those set out in the General Conditions, including by way of example and not limitation, those provisions dealing with indemnification.

19. All questions related to this solicitation process, including but not limited to logistical or technical questions, shall be submitted via Euna’s/Bonfire’s eProcurement portal (under the heading “Messages,” select the “Vendor Discussions” tab) by the deadline as stated on the “Invitation.” Timely submission of questions will allow adequate time for notification of proposal addenda, if needed, to all proposers of record.

I. SCOPE OF WORK

The El Paso County Community College District (“District”) is seeking proposals from qualified financial institutions—including banks, credit unions, or other federally recognized entities— interested in offering services to walk-in consumers through a physical presence at the District’s Valle Verde Campus, located at 919 Hunter, El Paso, Texas, 79915. Specifications are provided in this Request for Proposals (RFP).

The District aims to provide an on-campus financial services option for students, employees, and the broader community, and secondarily, to offer financial literacy training to its campus community.

The institution selected through this process will be considered an independent contractor and will be responsible, at its sole cost and expense, for establishing its installation (“Branch”) and furnishing all materials, resources, equipment, and personnel necessary to initiate, manage, and conduct operations. The Branch will be located within the area contained herein as Exhibit B. This space was formerly occupied by another financial institution. The District will not incur any costs related to the renovation or operation of the Branch.

Prior to installation, all architectural drawings must be approved by the District. If, after contract award, the successful respondent determines that modifications to the space are necessary, all associated costs will be borne by the respondent. All renovations and alterations must be approved by the District before any work begins. At all times, the space and any modifications must comply with all applicable local, state, and federal laws, including but not limited to accessibility requirements.

The successful respondent will operate within the Student Services Center Building, 1st Floor, Area S33, at the Valle Verde Campus. A map of the location is contained herein as Exhibit C. Recent pictures of the space are contained herein as Exhibit D.

Services provided under this RFP must be available to all District students, employees, and the broader El Paso community.

If the District chooses to expand these services to additional locations, the successful respondent will be given the first opportunity to provide services at those sites.

While the successful respondent may install and operate an ATM within the Branch, this RFP does not solicit Automated Teller Machine (ATM) services. Therefore, the successful respondent under

RFP #26-001 will not be permitted to install ATMs elsewhere on District property unless awarded a separate contract through a distinct competitive solicitation process.

Currently, ATM services outside the Branch are provided by Speedy Buck, Inc., under an agreement that began on January 1, 2023, and is scheduled to end on December 31, 2025. This agreement may be renewed annually for up to three (3) additional years, for a maximum term of six (6) years, subject to administrative approval by the District.

The successful respondent will enter into a contract using the District’s standard contract form. The District will recommend to its Board of Trustees that the selected proposal be ratified and a contract awarded. The contract will become effective upon Board approval and/or upon issuance of an executed agreement to the awarded vendor.

It is emphasized that that the General Conditions of Contract included in this RFP will be incorporated into any resulting contract, purchase order, or agreement. Respondents are advised not to include contractual provisions that conflict with the General Conditions, including but not limited to provisions dealing with indemnification.

II. BACKGROUND

El Paso County Community College District is a comprehensive two (2) year public community college serving the El Paso and Hudspeth counties at six (6) facilities located throughout the District. The District has five (5) campuses and one (1) Administrative Service Center. The Fall 2025 enrollment consists of 26,060 credit and 1,943 non-credit students per semester.

The District employs 1,088 full-time faculty and staff and 843 part-time faculty and staff.

Data presented in this RFP is to the best of the District’s knowledge.

In awarding a contract, the District does not discriminate on the basis of race, color, religion, sex, national origin, age, genetic information, or disability.

III. SPECIFICATIONS

1. The location of the Branch is the Valle Verde Campus, Student Services Center Building, 1st Floor, Area S33. The successful respondent must obtain prior District approval related to any space modifications. The District will provide five (5) dedicated 120V electrical outlets; additional outlets require District approval and will be at the successful respondent’s expense.

2. The District will not provide data or telephone lines. The successful respondent may use an existing conduit (as directed by the District’s IT…