0CA26004_Sample_Exhibit_B.docx

Contractor Name 0CA24006 – Exhibit B

EXHIBIT B

Budget Detail and Payment Provisions

I. Invoicing and Payment:

California Natural Resources (CNRA) agrees to pay [Contractor Name] for services to be satisfactorily rendered, and upon receipt and approval of the invoice(s) for said services in accordance with Exhibit A herein.

CNRA agrees to pay the Contractor not more frequently than monthly in arrears for services satisfactorily rendered, and upon receipt and approval of the invoice(s) for actual expenditures incurred in accordance with Exhibit A and the rates specified in Exhibit B – Budget Detail.

Costs for this agreement shall be computed in accordance with State Administrative (SAM) Manual Sections 8752 and 8752.1.

[Contractor Name] shall submit an invoice to CNRA that shall reference the contract number assigned to this Agreement, properly detail all charges and expenses, and shall be submitted by email in PDF format to CNRA at the following address:

California Natural Resources Agency Email Address: cnrainvoices@resources.ca.gov

Invoices shall be submitted to the attention of CNRA’s Contract Representative outlined in Exhibit A. All invoices must be approved by the CNRA Project Representative.

[Contractor Name] shall keep detailed records of all expenditures for services rendered under this contract in accordance with Exhibit A herein, and upon request in writing, shall provide copies of all records to CNRA within 10 business days.

II. Contract Written Prior To Approval of The Budget Act:

It is mutually understood between the parties that this Agreement may have been written prior to approval of the Budget Act for the mutual benefit of both parties in order to avoid program and fiscal delays. This Agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for the Fiscal Year(s) involved for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the Budget Bill or any statute enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the CNRA shall have no liability to pay any funds whatsoever to the [Contractor Name] or to furnish any considerations under this Agreement. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the CNRA shall have the option to either cancel this Agreement with no liability occurring to the CNRA or offer an agreement amendment to the [Contractor Name] to reflect the reduced amount.

III. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in. Government Code Chapter 4. 5, commencing with Section 927.

IV. Budget Detail

Labor

Engagement and Meeting Costs

Direct Costs

Travel

Indirect Costs (___%)

Subcontractors

Total

Personnel Costs

Labor Total

V. Travel and Per Diem Reimbursement

Reimbursement for reasonable travel and per diem expenses from the CNRA under this Agreement shall, unless otherwise specified in this Agreement, be at the rates currently in effect, as established by the California Department of Human Resources (CalHR) and located at https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx, for non-represented state employees. If the CalHR rates change during the term of the Agreement, the new rates shall apply upon their effective date and no amendment to this Agreement shall be necessary. Exceptions to CalHR rates may be approved by CNRA upon the submission of a statement by the Contractor indicating that such rates are not available to the Contractor. No travel outside the State of California shall be reimbursed without prior authorization from CNRA. Verbal authorization should be confirmed in writing. Written authorization may be in a form including email confirmation.

These expenses must follow the guidelines listed below:

A. Mileage up to the current State rate may be paid if over 50 miles one-way are traveled, and if it is agreed to by the Requesting Agency prior to travel date and time.

B. Parking fees, only if accompanied by a receipt, will be paid if agreed to by the Requesting Agency prior to travel date and time.

C. Hotel fees up to the current State rate (only if accompanied by a receipt) will be paid if agreed to by the Requesting Agency prior to travel date and time.

D. All travel and or per diem shall be reimbursed in accordance with the California Department of Human Resources’ (California Code of Regulations, Title 2, Division 1, Chapter 3, Sub-chapter 1) rules and regulations governing excluded employees, regardless of travel locale. No travel expenses will be paid prior to the actual date and time of travel.

E. Please also see http://www.calhr.ca.gov/employees/Pages/travel-rules-excluded.aspx for complete details.

F. Foreign Travel Per Diem Allowances

1. The foreign travel per diem allowances provide for lodging, meals, and incidental expenses when an employee is on temporary duty to a foreign location. While the Office of Allowances is responsible for setting foreign per diem rates, per diem travel policy, both foreign and domestic, is governed by the Federal Travel Regulation (FTR) and not by the DSSR. Employees should check their individual agency's implementing regulations also. The FTR can be found on the General Services Administration's website at http://www.gsa.gov/perdiemrates.

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