08A3920_RFQ_Notice.pdf

September 23, 2025 RFQ Number 08A3920

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 08A3920

Read carefully as the following revisions have been made to this document:

• On 03/07/25, GENERAL, Executive Order N-12-23 replaces Executive

Order N-12-12. GenAI Reporting and Factsheet Form STD1000 is retired.

• On 01/31/25, GENERAL the Fee & Escalation table has been revised.

• On 07/25/24, GENERAL, Executive Order N-12-12 – Generative

Artificial Intelligence (GenAI) Technology Use and Reporting added.

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Adam Matheny at Adam.Matheny@dot.ca.gov. Questions must be received no later than seven (7) business days after the RFQ advertisement. Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process.

Proposers are advised that Caltrans has established a federally mandated overall annual DBE goal comprising both race neutral and race conscious elements to ensure equal participation of DBE groups specified in 49 CFR 26.5. In compliance with 49 CFR 26, Caltrans set a contract goal for DBEs participating in this solicitation expressed as a percentage of the total dollar value of the resultant Agreement. The DBE participation goal for this solicitation is twenty-four percent (24%). See section I.H. in this RFQ for requirements.

I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for On-call Environmental Generalist Services. In submitting your SOQ, you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs.

B. The estimated contract amount is $2,886,626.40 - 4,690,767.90.

C. The estimated contract term is Three years.

D. Interviews will be held via WebEx on November 7, 2025.

Confirmation letters will be sent to those firms short-listed.

E. The most highly qualified consulting firm will be required to submit an electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available on the AE Contract Information website. The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic mailto:Adam.Matheny@dot.ca.gov https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information submission of the financial documents.

The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by teleconference/WebEx during the week of December 15, 2025. The fee for profit shall be (10%) ten percent, and the escalation shall be as follows:

Year Period Escalation

1 10/24/2025 – 10/31/2026 1.81% 2 11/1/2026 - 10/31/2027 3.62% 3 11/1/2027 - 10/31/2028 3.62% 4 11/1/2028 - 10/31/2029 3.62%

Notes:

1. Partial year will only occur on the last year of the contract term. All other periods are full years.

2. Increases to the loaded billing rates after contract execution is not authorized for any reason per Article IV, Section 17 and Article XVI, Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final cost proposal is December 29, 2025.

H. Disadvantaged Business Enterprise Program

1. This solicitation and resultant Agreement is financed in whole or in part with federal funds and therefore subject to Title 49, Code of Federal Regulations, Part 26 (49 CFR 26) entitled "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs." To ensure equal participation for Disadvantaged Business Enterprise (DBE) groups specified in 49 CFR 26.5, Caltrans specifies a contract goal for DBE participation. The required goal for DBE participation in this solicitation is not less than twenty-four percent.

2. Only participation by certified DBEs will count toward the contract goal for this solicitation. In order to count toward a contract goal, a firm must be certified as a DBE by the California Unified Certification Program (CUCP) and possess the NAICS and work codes applicable to the type of work the firm will perform on the Agreement by the SOQ submittal due date. NAICS and Work codes are provided by the Office of Civil Rights website.

https://dot.ca.gov/programs/civil-rights https://dot.ca.gov/programs/civil-rights

3. It is the proposer’s responsibility to verify that the DBE firm is certified as a DBE by the specified SOQ submittal due date and time. The list of DBEs certified by the CUCP are located on the Office of Civil Rights website.

4. A DBE must perform a commercially useful function (CUF) for the type of work it will perform on the Agreement as provided in 49 CFR 26.55I(1)-(4). A DBE performs a CUF when it is responsible for the execution of a distinct element of the work of the Agreement and is carrying out its responsibilities by actually performing, managing, and supervising the work involved.

5. See “Statement of Qualifications Submittal Instructions and General Contract Process Information” for detailed information and references to the required forms. Required forms will be made a part of the Agreement. Failure to meet the DBE goal or Good Faith Effort requirements and provide required DBE participation at due date and time of SOQ submittal may result in the SOQ submittal being rejected as non-responsive.

6. The requirement to advertise for the purpose of identifying potential DBEs as part of a Good Faith Effort (GFE) attainment is waived. See form ADM-0312F for more information.

I. Federal and/or State prevailing wage rates may apply. This requirement, if applicable, will be specified in the draft Agreement. See SOQ Submittal Instructions, Section I.,G. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program on the AE Contract Information website.

J. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ.

K. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

L. Contract boilerplate can be obtained on the AE Contract Information website.

M. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

N. Pursuant to Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting, effective February 20, 2025.

https://dot.ca.gov/programs/civil-rights https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

1. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Bidder / Offeror must notify the State in writing if it:

A) intends to provide GenAI as a deliverable to the State; or B) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

1) functionality of a State system,

2) risk to the State, or

3) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

3. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

4. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

5. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer’s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts of interest exists, it must identify and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the AE Contract Information website. Along with the description of the actual or potential conflicts of interest, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts. The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications.

Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations with the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected team failed to disclose any actual or potential conflicts, which it knew or should have known about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading.

C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager.

Additional information about Conflict-of-Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI. Conflict of Interest Concerning Consultant(s)) found on the AE Contract Information website (see link below). The State and Federal contract boilerplates on DPAC’s website also contain information on conflict-of-interest issues (Exhibit D) and can be found on the AE Contract Information website (see link below).

D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific project(s) where Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal Instructions and General Contract Process Information” from the AE Contract Information website (Dated Rev. 10/07/2020) .

Failure to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions

Read instructions below carefully. You will be required to submit an electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 10:00 a.m. on 10/23/2025. Hard copies of the SOQs are NOT required. Fax copies or copies transmitted by email will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Adam Matheny, at Adam.Matheny@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically.

Your firm’s name Your email address The solicitation number for which you would like to submit a SOQ

The file name shall include the contract number, consultant name (max. 25 characters) separated by an underscore (_), ending with the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf

3. SOQ submittals will be considered non-responsive if the electronic submittal is not received by the date and time specified in this RFQ.

C. Request for RFQ Copies Copies of this RFQ may be obtained on the CaleProcure website.

mailto:Adam.Matheny@dot.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx

Attachment 1

SCOPE OF WORK/DELIVERABLES

Environmental Generalist Services for Caltrans, Division of Environmental Planning, District 8

On-Call Contract

FOR ENVIRONMENTAL - GENERALIST: (Environmental Generalist) FOR ENVIRONMENTAL - GENERALIST: AIR (Air Quality) FOR ENVIRONMENTAL - GENERALIST: NOISE (Noise) FOR ENVIRONMENTAL - GENERALIST: WATER QUALITY (Water Quality Studies)

A. Purpose of Work.

The Consultant shall perform consultation, research, professional and technical services required for Environmental Generalist Services, including, but not limited to, field sampling, studies, analysis, reports, and work related to testing equipment calibration, on an “as-needed” basis to support the Department of Transportation (Caltrans), Division of Environmental Planning, District 8, from 0 phase to 3 phase completion of various projects, in the maintenance, development and construction of proposed Caltrans transportation facilities. The Caltrans Contract Manager shall assign specific work to the Consultant to assist the Caltrans work force through the issuance of Task Orders describing in detail the services to be performed. The Consultant shall only perform work that is assigned in an authorized Task Order. The Contract does not guarantee that a Task Order shall be issued. The Consultant may provide services to Caltrans including, but not limited to, the preparation of various levels of Environmental Documents (ED) and documentation and any incidental related environmental technical studies and deliverables such as Environmental Impact Reports (EIR), Environmental Impact Statements (EIS), Initial Study (IS)/Negative Declaration (ND)/Mitigated Negative Declaration (MND), Environmental Assessments (EA)/Finding of No Significant Impacts (FONSI), or Categorical Exemptions (CE)/Categorical Exclusions (CE) as required under the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), and other applicable statutes, laws, regulations, and policies; project environmental compliance under the NEPA, the CEQA, and other applicable statutes, laws, regulations, and policies; providing support in obtaining environmentally related permits, licenses, agreements, and certifications (PLACs) from various Federal, State, or Local Resource Agencies or entities; providing support for environmental public hearings, community scope meetings and other professional public awareness/outreach activities as required for project approval under Federal and State environmental statutes, laws, regulations, and policies; Community Impact Assessments (CIA); Socioeconomic Impact Analyses; Section 4(f)/6(f) Evaluation; Air Quality; Water Quality Studies;

Generalist Environmental Services; and other A&E services.

1. Exclusion of Work.

The following disciplines are excluded from the Contract:

a. Biological.

b. Cultural Resource.

c. Paleontological Resource.

d. Visual Impact Analysis.

e. Hazardous Waste.

f. Existing Environmental Support - The Consultant shall not provide support for any elements completed by other consultants.

g. For additional exclusions refer to "Location of Work".

The Consultant shall provide support when Caltrans lacks the expertise or available resources.

The Consultant for the Contract shall perform the services above after the contract authority for Contract 08A3485 is exhausted (expected no later than 2/15/2026). The Consultant shall plan accordingly to meet the timing of and the volume of work load needs.

B. Location of Work.

The work shall be performed on projects to improve the State transportation system throughout the counties of Riverside and San Bernadino in California. The specific location within the above-described geographical limits of the work to be performed within this geographic area shall be identified in each Task Order. It may become necessary for Caltrans, Division of Environmental Planning, District 8, projects to extend into another adjoining Division of Environmental Planning, District 6 Kern County line, District 7 Los Angeles County line, District 9 Inyo County line, District 12 Orange County line and District 11 San Diego County/Imperial County line. Certain Riverside and San Bernardino California County projects may also require studies/work that extends into adjacent counties adjoining Caltrans' District’s 7, 9, 11 and 12 outside of the boundary of Caltrans’ District 8. In some instances, data collection may involve regional analysis beyond the counties identified or into adjoining states to properly assess the context and intensity of impacts to the concerned resources. In such instances, the project work shall not extend more than a thirty (30)-mile radius from the District/County, Division of Environmental Planning, District 8 geographic boundary. These services shall be required to be provided domestically within the continental U.S.A.

C. Required Services.

1. Pursuant to an authorized Task Order, the Consultant shall provide Environmental Generalist Services within the geographical jurisdiction of the Contract set forth in “Location of Work” Section, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable Federal, State, and Local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product. The Consultant shall assist Caltrans, Division of Environmental Planning, District 8, to prepare various levels of Environmental Documents, documentation, and related environmental technical studies and deliverables.

2. Provided in Attachment 1A is a list of proposed Caltrans projects; Division of Environmental Planning, District 8, however, this list is not exclusive and it does not constitute a commitment that the projects will be initiated or completed or work assigned to the Consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of the Contract set forth in “Location of Work” Section within the Division of _Environmental Planning District 8’s jurisdiction.

Caltrans intends to utilize the Contract to complete a specific piece of work as long as it is located within the geographical jurisdiction of the Contract set forth in the “Location of Work” for each of the projects listed in the Contract utilizing the services described in this Scope of Work and as described in a Task Order. In the future, Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project listed in the Contract and includes part of the work contained in the Contract. Caltrans reserves the right to procure Architectural and Engineering (A&E) services involving the listed projects or unlisted projects (within the geographical jurisdiction of the Contract set forth in “Location of Work” Section) involving in whole or in part the same work using a project-specific agreement if the schedule to complete performance of the specific project extends beyond the term of the Contract or the cost to complete the specific project exceeds the dollar balance remaining in the Contract after accounting for amounts due to the Consultant for work previously performed and for work that is scheduled to be performed in executed task orders.

Should a project-specific agreement be procured under these provisions, the parties mutually agree that, in accordance with Exhibit D, Section III, Termination of the Contract, Caltrans shall terminate for convenience the portion of the Contract that includes the common scope of work identified in the project-specific agreement per Exhibit D, Section III, Termination of the Contract. Such partial termination for convenience shall be processed by amendment to the Contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the Consultant may compete for these project-specific Contracts.

3. A wide range of Environmental Generalist Services tasks should be expected. The Consultant shall perform and have the expertise, capability, and equipment necessary to perform this Scope of Work, including, but not limited to, any or all of the following types of tasks/reports/studies/activities/functions which will all be related to Environmental Generalist Services: consultation, research, professional and technical services required for Environmental Generalist Services, including, but not limited to, field sampling, studies, analysis, reports, and work related to verifying equipment calibration. Including, but not limited to, the preparation of various levels of Environmental Documents (ED) and documentation and any incidental related environmental technical studies and deliverables provide support in obtaining environmentally related permits, licenses, agreements, and certifications (PLACs) from various Federal, State, or Local Resource Agencies or entities; provide support for environmental public hearings, community scoping meetings and other professional public awareness/outreach activities as required for project approval. Consultant shall produce or assist in developing Community Impact Assessments (CIA); Socioeconomic Impact Analyses; Section 4(f)/6(f) Evaluations; Air Quality; Noise Studies, Water Quality Studies; Generalist Environmental Services; and other A&E services.

a. Environmental Impact Reports.

b. Environmental Impact Statements.

c. Initial Study/Negative Declaration/Mitigated Negative Declaration.

d. Environmental Assessments/Finding of No Significant Impacts.

e. Categorical Exemptions/Categorical Exclusions.

f. Prepare and File Notice of Determination.

g. Record of Decision.

h. Community Impact Analysis/Community Impact Assessments.

i. Land Use and Growth Studies.

j. Perform Environmental Re-evaluations.

k. Prepare and File Notices of Completion.

l. Economic Analysis.

m. Water Quality studies.

n. Preliminary Environmental Assessment Report (PEAR).

o. Climate Change Analysis.

p. Floodplain and Hydrology studies including Geomorphology.

q. Section 4(f)/6(f) Evaluations.

r. Prepare and File Notice of Preparation (NOP) and Notice of Intent (NOI).

s. Identify Responsible, Trustee, Participating and Cooperating Agencies.

t. Prepare Exhibits.

u. Geology and Seismicity Studies.

v. Traffic & Transit Studies.

i. Congestion Pricing.

ii. Screen Line Survey.

iii. Traffic Counts.

w. Traffic Modeling and Forecasting.

x. Cumulative impact Analysis.

y. Public Outreach Activities related to preparation and processing of

CEQA/NEPA Environmental Documents and construction activities.

i. Create and implement a comprehensive Public Awareness

Campaign (PAC).

ii. Inform target audiences of the project purpose and need, description, general schedule, project benefits, future improvements, and other aspects of the project.

iii. Help the public understand construction activities, right of way acquisition, road closures, dust, noise, and other construction related impacts.

iv. Identify potential problems for early resolution, facilitate communication and problem resolution, and establish face-to-face rapport with merchants, large employers, emergency services providers, and residents.

v. Ensure the effective distribution and dissemination of information utilizing a variety of tools including cable television and the Internet.

vi. Integrate this PAC with other PACs and construction projects within the area.

z. Create and implement a comprehensive PAC.

aa. Digital Electronic document transfers, database updates, and digital electronic filing consistent with the Caltrans Division of Environmental Analysis standard practices and policies. Web posting, data entry, and filing may be entailed.

bb. Incidental Land Surveying and Mapping to support NEPA/CEQA documentation.

cc. Air Quality Studies.

The Task Orders for Air Quality Studies may include, but are not limited to, project-level and Conformity Analysis, including CO, PM, and other HOT SPOT studies.

i. Health Risk Assessment.

ii. Baseline Emissions Development.

iii. Site Visits.

iv. Hot Spot Analysis, which may include, but not be limited to:

• Carbon Monoxide (CO) analysis.

• Particulate Matter smaller than 10 microns (PM-10 AND

PM-2.5) Analysis.

• Construction Emission Analysis.

dd. Noise and Vibration Studies.

The Consultant shall provide services to produce general noise and vibration studies for projects required by FHWA and the CEQA/NEPA process. The Consultant shall provide all necessary equipment and instrumentation to perform work as specified by Task Orders and based on the Caltrans Work Breakdown Structure (WBS) as follows:

i. Perform noise studies on state routes for new construction projects and retrofit projects. Determine if project-related noise impacts are anticipated and provide a recommendation of either abatement or mitigation measures warranted.

ii. Perform vibration studies for new transportation projects or existing transportation facilities. Studies will include measurement or prediction of source levels, propagation and potential impacts.

Pre and post damage assessment surveys and respective documentation will be required.

iii. Perform noise and vibration studies of aircraft and rail when requested by the Caltrans Contract Manager.

iv. Perform all activities related to noise impact analysis for use in the Environmental Document and prepare a technical report documenting study results.

v. The Consultant’s reports shall comply with the content and format specified in the Annotated Noise Study Report Outline in the Forms and Templates of the Caltrans Standard Environmental Reference website (http://www.dot.ca.gov/ser/forms.htm).

vi. Provide presentation and assistance to Caltrans staff to improve the quality of noise and vibration studies for transportation projects.

vii. All work under this portion of the Contract shall be conducted according to the terms, Provisions, and requirements of the California Department of Transportation “Traffic Noise Analysis protocol”, August 2006 (or the most recent version), the California Department of Transportation “Technical Noise Supplement”, November 2009, (or the most recent version), which can be found in the Caltrans Standard Environmental Reference website (http://www.dot.ca.gov/hq/env/noise/index.htm) (http://env.dot.ca.gov/noise_vibration/transportation_noise/library.

shtml#noiseadv), FHWA, and others.

ee. Water Quality Studies.

ff. Water quality studies for Environmental Impacts Statements

/Environmental Impact Reports.

gg. Perform visual inventory of the project area, including tree surveys.

hh. Perform scenic resource(s) determination and studies.

ii. Assist in coordination with local agencies, citizen groups, and business groups related to community design and scenic issues.

jj. Prepare and distribute viewer surveys to determine viewer sensitivity and reaction to visual change.

kk. Prepare abstract for inclusion in environmental document text.

ll. Prepare transmittal memo outlining study results, potential significance of impacts and significance criteria, and proposed mitigation measures.

mm. Prepare photo-realistic visual simulation graphics and exhibits.

nn. Perform 3D topographic modeling.

oo. Prepare public exhibits, including, but not limited to, large-scale imagery and graphics, handouts, and videos. Large-scale imagery shall be created using “Genuine Fractals,” or similar software as approved by Caltrans.

http://www.dot.ca.gov/ser/forms.htm http://www.dot.ca.gov/hq/env/noise/index.htm http://env.dot.ca.gov/noise_vibration/transportation_noise/library.shtml#noiseadv http://env.dot.ca.gov/noise_vibration/transportation_noise/library.shtml#noiseadv

pp. Prepare required correspondence, meeting minutes, agendas, action items, invoices, and status reports.

qq. Prepare and maintain project files.

rr. Prepare and update project schedules.

ss. All final documents must be delivered in print and Americans with

Disabilities Act (ADA) compliant digital electronic media formats. Print size and numbers as stated in task orders. Digital Electronic format of documents must be in Microsoft Word format with simulations in editable format.

Task Orders may be assigned for the above work.

4. The work shall be performed pursuant to the NEPA, CEQA, regional, local, and other applicable statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines.

5. The Consultant shall also provide large-scale graphic presentations for public exhibits and design support in the development of environmental documents and project approval on Caltrans transportation facilities under the Contract.

6. The projects that Caltrans, Division of Environmental Planning, District 8, plans to work on under the Contract are shown in Attachment 1A.

7. At the sole discretion of Caltrans, Consultant may be required to provide the required services on safety projects, emergency projects, Emergency Storm Damage Projects, excess parcel assessments, or other current/future transportation projects, including minor projects not listed above, except for those specially excluded above, within the geographical jurisdiction of the Contract set forth in “Location of Work” Section. However, the dollar value of the services not listed in the Contract shall not exceed 10% of the total value of services that are listed and performed in the Contract.

8. The potential projects may vary in scope and size, and may encompass any type of improvement for the State transportation system including, but not limited to, roadway rehabilitation, widening and/or realignment of existing facilities, relocation of existing facilities, and construction of new facilities. The project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and scope of work to be performed shall be described in each Task Order.

9. Consultant shall be available, on two (2) days’ written notice:

a. To meet with Caltrans; to participate in internal Project Development

Team (PDT) meetings or other Caltrans meetings.

b. To attend public meetings (day and evening) where an expert is required.

c. To participate in any public hearings necessary for a Project.

d. To provide technical expertise on an “as-needed” basis.

10. Maintaining a stable work force is essential to the successful completion of Caltrans, Division of Environmental Planning District 8, work. Consultant shall implement a personnel retention plan strategy and shall submit a written plan with the Statement of Qualifications submittal.

11. The Consultant’s Environmental Generalist Services shall be in support of Federal and State environmental laws and regulations. Reports/Studies shall become part of the required documentation for project approval under Federal and State environmental laws and regulations. These formal environmental compliance documents and formal clearance may include Environmental Impact Reports (EIR), Environmental Impact Statements (EIS), Initial Study (IS)/ Negative Declaration (ND)/ Mitigated Negative Declaration (MND), Environmental Assessments (EA)/ Finding of No Significant Impacts (FONSI), or Categorical Exemptions (CE)/ Categorical Exclusions (CE).

12. Responsibilities with regards to NEPA, in most cases, shall be that of Caltrans, since these responsibilities have been assigned to Caltrans by the Federal Highway Administration (FHWA). Caltrans shall be the lead State agency or Responsible Agency for environmental compliance for these projects under

CEQA.

13. Personnel with expertise in Global Positioning System (GPS), Geographic Information System (GIS), GeoRef (http://www.agiweb.org/index.html), and Environmental Systems Research Institute (ESRI) GIS software will also be needed.

14. The Consultant shall have a good working knowledge of computer graphic programs that shall produce high level graphic/photo-realistic simulations and the ability to produces professionally formatted reports and studies.

15. The Consultant shall perform professional and technical oversight review on behalf of Caltrans for locally-prepared visual analysis studies and reports, including high level graphic/photo-realistic simulations, and provide written comments to the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager in support of the planning, design and construction of elements for proposed Caltrans transportation facilities.

16. The Consultant and Subconsultant personnel shall not meet, discuss, nor confer with the public, Caltrans personnel, Agency personnel, State personnel, Federal personnel or any person other than the Caltrans Contract Manager or Caltrans designee, and approved Consultant personnel. Any communications with any person, excluding the Caltrans Contract Manager or Caltrans designee and http://www.agiweb.org/index.html approved Consultant personnel, require prior written approval from the Caltrans Contract Manager.

17. The Consultant shall not negotiate or make decisions in Caltrans' name. Caltrans shall retain responsibility for initiating and managing all final consultation, both informal and formal, with other consultants; other contractors; Federal, State, and Local resource and regulatory agencies; and other involved agencies, regarding regulatory, project, project impacts, project mitigation proposals, project mitigation, project compensation, project proposals, and any issues. The Consultant shall be available (within two (2) working day(s) written notice) to provide advice and to participate in such consultations as required in each Task Order, as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager, and at the request of Caltrans. Should specific permits or agreements be required, Caltrans may require the Consultant to prepare appropriate information.

18. When authorized by the Caltrans Contract Manager and required by a Task Order, the Consultant may establish direct contact for the purpose of obtaining information, expertise, and assistance in developing baseline data and resource inventories relative to the project OR assist with coordination to achieve compatibility with the concerns and requirements of Caltrans and other resource or regulatory agencies with, but not limited to: other consultants; other contractors; Federal, State, and Local resource and regulatory agencies; U.S.

Forest Service; U.S. National Park Service; U.S. Department Of The Interior Bureau of Land Management; Federal Highway Administration; California Department of Parks and Recreation; other involved agencies; other agencies;

institutions; researchers or groups; and others.

a. Caltrans shall provide prior written approval for, and may participate in, any and all contacts, intra-agency scoping meetings, or other meetings with resource or regulatory agencies to discuss the project, project impacts, project mitigation proposals, project mitigation, project compensation, project proposals. The Consultant shall maintain a record of all such contacts and shall transmit copies of these records to Caltrans, at a minimum, with the regular monthly progress reports.

b. The Consultant shall not commit Caltrans to any mitigation measures or mitigation compensation.

c. The Consultant shall not negotiate or make decisions in Caltrans' name.

Caltrans shall retain responsibility for initiating and managing all final consultation, both informal and formal, with other consultants; other contractors; Federal, State, and Local resource and regulatory agencies;

and other involved agencies, regarding regulatory, project, project impacts, project mitigation proposals, project mitigation, project compensation, project proposals, and any issues. The Consultant shall be available (within two (2) working day(s) written notice) to provide advice and to participate in such consultations as required in each Task Order, as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager, and at the request of Caltrans. Should specific permits or agreements be required, Caltrans may require the Consultant to prepare appropriate information.

19. The Caltrans Contract Manager shall decide the manner in which the coordination of individual matters is undertaken. At the Caltrans Contract Manager’s option in coordination with the Caltrans Task Order Manager, such coordination may be performed by the Consultant’s direct contact personnel, by the Consultant acting on behalf of Caltrans, or by Caltrans only. When coordination efforts require agreements, such agreements shall be obtained by Caltrans.

20. The Consultant shall assist Caltrans in obtaining necessary approvals and permits.

The Consultant shall identify all necessary approvals and permits, prepare signature-ready permit applications, and track the status of permit applications, as specified in each Task Order.

21. Consultant shall participate in an informal consultation process with Caltrans and responsible Federal and State agencies to develop recommendations for project modifications to eliminate or lessen project impacts on sensitive biotic resources, including species of concern. Similar consultation may also be required to develop measures to compensate for unavoidable Project impacts identified by these studies and to develop mitigation measures. Measures agreed to by Caltrans during informal consultation with responsible Federal and State agencies shall be included in relevant reports. If agreement cannot be reached, all recommendations for project modifications and/or mitigation/compensation measures developed through this informal consultation process, including general strategies for monitoring the success of proposed mitigation measures shall be presented in a separate transmittal document to accompany the appropriate report(s).

D. Workplan Standards Guide Codes.

Task Orders are based on the Caltrans Workplan Standards Guide (WSG). The latest WSG is found in the Guide to Project Delivery Workplan Standards Guide, which is available from the Caltrans’ Publication Unit and on the Internet at https://dot.ca.gov/-/media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf

The WSG references the Work Breakdown Structure (WBS) categories, which are potential and related work activities applicable to the Contract. The WGS references WBS categories which present the potential and related work activities that the Consultant may be required to perform.

All revisions to the current version of the Work Breakdown Structure (WBS) shall apply during the life of the Contract.

The WBS activities below applicable to the Contract are limited to those set forth below:

https://dot.ca.gov/-/media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf https://dot.ca.gov/-/media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf

165 Perform Environmental Studies and Prepare Draft Environmental

Document (DED)

165.05 Environmental Scoping of Alternatives Identified for Study in PID

(Project Initiation Document)

165.05.05 Project Information Review

165.05.10 Public and Agency Scoping Process

165.05.15 Alternatives for Further Study

165.05.99 Other Environmental Scoping of Alternatives Identified for Studies in PID

165.10 General Environmental Studies

165.10.15 Community Impact Analysis, Land Use and Growth Studies

165.10.25 Noise Study

165.10.30 Air Quality Study

165.10.35 Water Quality Studies

165.10.40 Energy Studies

165.10.45 Summary of Geotechnical Report

165.10.60 Location Hydraulic and Floodplain Study Report

165.10.75 Environmental Commitments Record

165.10.99 Other Environmental Studies

165.25 Draft Environmental Document

165.25.05 Draft Environmental Document Analysis

165.25.10 Section 4(f)/6(f) Evaluation

165.25.15 Categorical Exemption/Categorical Exclusion (CE) Determination

165.25.20 Environmental Quality Control and Other Reviews

165.25.25 Approval to Circulate Resolution

165.25.30 Environmental Coordination

165.25.99 Other Draft Environmental Document Products

170 Permits, Agreements, and Route Adoptions during PA&ED

Component (Project Approval & Environmental Documentation)

170.10.60 Updated Environmental Commitments Record (ECR)

175 Circulate Draft Environmental Document and Select Preferred

Project Alternative

175.05 DED Circulation

175.05.05 Master Distribution and Invitation Lists

175.05.10 Notices Regarding Public Hearing and Availability of DED

175.05.15 DED Publication and Circulation

175.05.99 Other DED circulation products

175.10 Public Hearing

175.10.05 Need for Public Hearing Determination

175.10.10 Public Hearing Logistics

175.10.15 Displays for Public Hearing

175.10.20 Second Notices of Public Hearing and Availability of DED

175.10.25 Map Display and Public Hearing Plan

175.10.30 Display Public Hearing Maps

175.10.35 Public Hearing

175.10.40 Record of Public Hearing

175.10.99 Other Public Hearing Products

175.15 Public Comment Responses and Correspondence

175.20 Project Preferred Alternative

180 Prepare and Approve Project Report and Final Environmental

Document

180.05.10 Approve Project Report

180.10 Final Environmental Document

180.10.05 Approved Final Environmental Document (FED)

180.10.05.05 Draft Final Environmental Document Review

180.10.05.10 Revised Draft Final Environmental Document

180.10.05.15 Section 4(f)/6(f) Evaluation

180.10.05.20 Findings

180.10.05.25 Statement of Overriding Considerations

180.10.05.30 CEQA Certification

180.10.05.35 FHWA Approval

180.10.05.50 Final Section 4(f)/6(f) Statement

180.10.05.55 Floodplain Only Practicable Alternative Finding

180.10.05.60 Wetlands Only Practicable Alternative Finding

180.10.05.65 Section 404 Compliance

180.10.05.70 Mitigation Measures

180.10.10 Public Distribution of FED and Respond to Comments

180.10.99 Other FED Products

180.15 Completed Environmental Document

180.15.05 Record of Decision (NEPA)

180.15.10 Notice of Determination (CEQA)

180.15.20 Environmental Commitments Record

180.15.99 Other Completed Environmental Document Products

180.20 NEPA Assignment (See Note 2)

185.20.30 Soundwall Design Report (See Note 1)

185.30.20 Site Plans for Soundwalls on Retaining Systems or Structures (See

Note 1)

230.05.45 Noise Barrier Plans

230.60 Updated Project Information for PS&E Package

230.60.10 Other Reviews and Update of Project Information

235.40 Updated Environmental Commitments Record

255.10.25 Updated Technical Reports

255.15 Environmental Re-evaluation

Notes:

1. Consultant shall perform only environmental-related services for these tasks.

The Consultant shall not work on any projects that are in the planning phase (K-Phase) and the Consultant shall not be reimbursed for any work performed during this phase of a project.

E. General Personnel Requirements.

1. The Consultant’s personnel shall be capable, competent, and experienced in performing the types of work in the Contract with minimal instruction. Personnel skill level should match the specific job classifications, as set forth herein or in the Consultant’s Cost Proposal, Attachment 2 and task complexity. The Consultant’s personnel shall be knowledgeable about, and comply with, all applicable Federal, State, and Local laws and regulations.

2. The Consultant is required to submit a written request and obtain the Caltrans Contract Manager’s prior written approval for any substitutions, additions, alterations, or modifications to the Consultant’s originally proposed personnel and project organization, as depicted on the proposed Consultant’s Organization Chart or the Consultant’s cost proposals. The Consultant personnel shall have the same job classification, as set forth herein or in the Consultant’s Cost Proposal, Attachment 2, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans. The Consultant personnel shall have significant experience in the work involving a similar transportation facility for at a minimum two (2) previous projects, unless otherwise approved by the Caltrans Contract Manager.

3. In responding to Caltrans’ Task Order and in consultation with the Caltrans Contract Manager, the Consultant Contract Manager shall identify the specific individuals proposed for the task and their job assignments. The Consultant shall provide documentation that proposed personnel meet the appropriate minimum qualifications as required by the Contract.

4. The Consultant’s personnel shall typically be assigned to and remain on specific Caltrans projects/deliverables until completion and acceptance of the project/deliverables by Caltrans. Personnel assigned by the Consultant shall be available at the start of a Task Order and after acceptance of the project/deliverable by Caltrans.

5. After the Caltrans Contract Manager’s approval of the Consultant’s personnel proposal and finalization of a Task Order, the Consultant may not add, delete or substitute personnel without the Caltrans Contract Manager’s prior written approval.

6. Resumes containing the qualifications and experience of the Consultant’s and

Subconsultant’s personnel, which include existing and additional personnel, and copies of their minimum required certifications, shall be submitted to the Caltrans Contract Manager for review before assignment on a project or Task Order. The resume and copies of current certification for each candidate shall be submitted to the Caltrans Contract Manager within one (1) week of receiving the request.

7. The Caltrans Contract Manager may interview the Consultant’s personnel for the qualifications and experience. The Caltrans Contract Manager’s decision to select the Consultant’s personnel shall be binding to the Consultant and its Subconsultants. The Consultant shall provide adequate qualified personnel to be interviewed by the Caltrans Contract Manager within one (1) week of receiving the request.

8. The Caltrans Contract Manager shall evaluate the adequacy (quality and quantity) of the work performed by the Consultant’s personnel, and determining whether the deliverables satisfy the acceptance tests and criteria. The Caltrans Contract Manager may reject any Consultant personnel who are determined by the Caltrans Contract Manager to lack the minimum qualifications. If at any time the level of performance is below expectations, the Caltrans Contract Manager may direct the Consultant to immediately remove Consultant personnel from the project specified in a Task Order and request that the Consultant provide another qualified person be assigned as needed.