08A3801_Solicitation.pdf

CALIFORNIA STATE TRANSPORTATION AGENCYGAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

January 9, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 08A3801

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 08A3801 entitled Roll-Up Door Services in Riverside County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00 to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $25,000. If the total bid amount is under $25,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 4, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Sean Grant California Department of Transportation (Caltrans) Email address: sean.grant@dot.ca.gov Phone: (279) 234-2269

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENTS 1 & 2) OR THE

DOCUMENT LINK IS PROVIDED ON ATTACHMENT 3, REQUIRED DOCUMENTS.

Sincerely, Sean Grant Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:sean.grant@dot.ca.gov

Invitation for Price Quote IFPQ Number 08A3801

A) Purpose and Description of Services

1. Contractor shall furnish all labor, materials, parts, supplies, equipment, tools, licenses, permits, travel, and incidentals necessary to provide routine and non-routine roll up door repair and maintenance services at various Caltrans locations in Riverside County to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

2. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current C-61 Limited Specialty Classification Contractor license and D-28 Doors Gates and Activating Devices Contractor license issued by the California Contractors State Licensing Board (CSLB)

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 01/09/2025 Written Question Submittal 01/16/2025 10:00 a.m.

Final Date for Quote Submission 01/23/2025 2:00 p.m Proposed Award Date (estimate) 01/28/2025

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 01/16/2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 08A3801. Questions must be sent to the following email:

Email: sean.grant@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to

Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Bid Proposal The total bid proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of Riverside as described in the attached Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a bid proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-61 Limited Specialty Classification Contractor license and D-28 Doors Gates and Activating Devices Contractor license issued by the California Contractors State Licensing Board (CSLB), for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid.

Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If a Subcontractor(s) is used, complete the Bidder Declaration (GSPD–05-105).

Bidder must ensure Subcontractor(s) shall have all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a Subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB)/SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Contractor must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works The winning bidder must submit a non-collusion declaration for public works during the Agreement award process. Failure to submit a complete declaration shall be grounds for rejection of bid.

14. Bonds

Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

15. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws Any person that submits a winning bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of $100,000 or more shall certify, under penalty of perjury, at the time of Agreement award, that they satisfy all of the conditions set forth in Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (ADM-0076) completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Sections 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. The winning bidder shall complete the Darfur Contracting Act Certification (ADM-0077) provided as a link in Attachment 3, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract

Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 08A3801

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 3, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: sean.grant@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at sean.grant@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable. The GTC 04/2017 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, each price quote will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will evaluate each price quote to determine its responsiveness to Caltrans’ needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder/Offeror/Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI including GenAI from third parties or subcontractors.

C. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the

Bidder/Offeror/Contractor.

D. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder/Offeror/Contractor.

E. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

F. Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (STD 1000), the

State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Contractor Name TBD PRICE QUOTE PROPOSAL Agreement Number 08A3801 ADM-1412 (REV. 9/2024) Attachment 1 Page 1 of 1

Item Number

Estimated Quantity

Unit of Measure Item Unit Price

Total (Estimated Quantity

X Unit Price)

1 276 Hour

All labor, equipment, tools, licenses, permits, travel, and incidentals necessary to complete routine repair and maintenance services on roll up doors at various Caltrans District 8 locations as described in Exhibit A, Scope of Work

2 24 Hour

All labor, equipment, tools, licenses, permits, travel, and incidentals necessary to complete non-routine repair and maintenance services on roll up doors as described in Exhibit A, Scope of Work

3 Subtotal (Sum of Items 1 – 2)

Maximum allowable expenditure for materials, supplies, parts, fees, and permits per Exhibit A. Actual costs will be reimbursed based on submitted original receipts. Enter 3 percent (3%) of the Subtotal amount (0.03 x Subtotal) here. This line does not include pre-listed items, such as roll-up doors and door openers, which are addressed separately in line items 5 and 6.

5 1 Each

All labor, equipment, tools, licenses, permits, travel, and incidentals necessary to replace (8) Manual insulated commercial sectional doors 18.5 FT X 12 FT and (3) 10 FT X 10 FT with Raynor Steelform S-20 brand or like item in Riverside MTC Station as described in Exhibit A, Scope of Work.

6 1 Each

All labor, equipment, tools, licenses, permits, travel, and incidentals necessary to replace 5 Manual insulated, window commercial sectional doors 18.5 FT X 12.5 FT with Raynor Steelform S-20 brand or like item in Banning MTC Station as described in Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity needed.

2) In case of a discrepancy between the unit price and the total set forth for a unit-based item, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total Proposal (Sum of Items 3-6) $

Attachment 2

Bid/Bidder Certification Sheet

Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm.

This Bid/Bidder Certification Sheet must be signed and returned along with all "required attachments" as an entire package. The bid must be transmitted in a sealed envelope in accordance with IFPQ instructions.

A. Our all-inclusive proposal is submitted in a sealed envelope marked “Price Quote Proposal–Do Not

Open”.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

D. The signature and date affixed hereon certifies that this proposal is a firm offer for a 90-day period.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Bid Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate the Department of Industrial Relations information:

9. Contractor Registration Number Indicate applicable license and/or certification information:

10. Contractors State License Board

Number

11. PUC License Number

CAL-T-

12. Required

Licenses/Certifications

13.Proposer’s Name (Print) 14. Title

15. Signature 16. Date

17. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

Note: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending: _________________

Attachment 2

Bid/Bidder Certification Sheet

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 2b, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your Federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State. This information is used to verify if a corporation is in good standing and qualified to conduct business in California.

Enter your Contractor Registration Number assigned by the Department of Industrial Relations (DIR). This Information will be used to determine if you are registered with DIR.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

11 Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

12 Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

13, 14, 15, 16 Must be completed. These items are self-explanatory.

If certified as a Small Business Enterprise, place a check in the “Yes” box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to the Department of General Services, Office Small Business and DVBE Services. To get certified, go to https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program

Attachment 3

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Attachment 2 – Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05-105) Bidder Declaration

☐ California Civil Rights Laws Certification (ADM-0076) California Civil Rights Laws Certification

☐ STD 1000 GenAI Reporting and Factsheet

☐ Darfur Contracting Act Certification (ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 4

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 08A3801

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to California Department of Transportation (Caltrans) roll up door repair and maintenance services as described herein:

Contractor shall provide all labor, materials, parts, supplies, equipment, tools, licenses, permits, travel, and incidentals necessary to provide routine and non-routine roll up door repair and maintenance services at various Caltrans locations in Riverside County.

2. These services shall be performed at the following Caltrans locations within Riverside County:

District 08 Maintenance Locations Banning 2033 Ramsey Street Banning, CA 92220

Keen Camp 54999 Highway 74, #6 Lake Hemet Mountain Center, CA 92361

Corona 842 El Sobrante Road Corona, CA 91719

Blythe 431 East Broadway Blythe, CA 92226

Desert Center 44-470 Ragsdale Road Desert Center, CA 92239

Elsinore 18745 Conard Avenue Elsinore, CA 92330

Indio 83-997 Indio Boulevard Indio, CA 92201

Hemet 1738 Juanita Street San Jacinto, CA 92383

Riverside 1091 Everton Place Riverside, CA 92507

3. Any reference to Caltrans Contract Manager will also include their designee.

4. This Agreement will commence on February 1, 2025 (estimate), or upon approval by

Caltrans, whichever is later, and no work shall begin before that time. This Agreement shall have no force or effect unless it is approved in writing by Caltrans. Contractor shall not receive payment for work performed prior to the effective date of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on January 31, 2028 (estimate). Routine services shall be provided during the working hours of 7:00 AM to 3:30 PM, Monday through Friday, except State holidays, and according to the terms set forth in Item 7F below. Non-routine services shall be provided on a 24-hour, seven-day basis, according to the terms set forth in Item 7G below. The parties may amend this Agreement as permitted by law.

5. This Agreement cites specific portions of the most current version of the Caltrans 2023 Standard Specifications and the revised 2023 Standard Plans (herein collectively referred to as the “Standard Specifications”). The Standard Specifications can be accessed via the Internet at: https://dot.ca.gov/programs/design/july-2023-ccs-standard-plans-and-standard-specifications

Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specification are not applicable to this Agreement.

https://dot.ca.gov/programs/design/july-2023-ccs-standard-plans-and-standard-specifications https://dot.ca.gov/programs/design/july-2023-ccs-standard-plans-and-standard-specifications

6. All inquiries during the term of this Agreement shall be directed to the project representatives listed below:

California Department of Transportation (Caltrans) Contractor: TBD

Section/Unit: District 08/Maintenance Project Manager:

Caltrans Contract Manager: TBD Address: 464 West 4th Street, MS 1107

San Bernardino, CA 92336 Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager will issue a Service Request via email, or by physical delivery, to Contractor for routine and non-routine services. See Service Request, Attachment 3.

B. The Service Request will include the following information:

1) Agreement Number 08A3801

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date(s) and Time(s) of Service

7) Type of Service (routine or non-routine)

8) Location Address of service

9) Specific description of the work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A.

10) Signatures of DSPOC and/or Caltrans Contract Manager

C. Work assigned to Contractor may also be initiated through service phone calls. All phone Service Requests will be followed up with a Service Request within three (3) working days.

D. Contractor’s telephone shall be answered by an office employee between 8:00 a.m. and 5:00 p.m., Monday through Friday. An answering service or mechanical device will not be acceptable. An answering service may be used between 5:00 p.m. and 8:00 a.m., and on Saturdays, Sundays, and State holidays. Services assigned via the telephone will be followed-up with a Service Request via email from Caltrans Contract Manager within three (3) working days.

E. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or routine repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires immediate repair services to be done in order to limit imminent damage, or mitigate a safety hazard of State property and/or employees.

F. Routine Service: Contractor shall respond to routine Service Requests within 48 hours of issuance. Work shall be completed within five (5) working days after receipt of the request unless additional time is authorized by Caltrans Contract Manager.

G. Non-Routine Services: Contractor shall be at the site to begin work in response to non-routine service calls within 24 hours after receipt of the call, and work must be completed within 48 hours of the call or as specified and authorized by Caltrans Contract Manager.

H. No Service Request under this contract will be made for a period longer than three months.

I. Failure to begin work or to complete the work in the time required shall be considered default and be grounds for termination of this Agreement pursuant to Exhibit D, Item 2 Termination.

8. Detailed Description of Work:

A. Contractor shall provide to Caltrans, on a routine, semiannual (twice per year) basis, all labor, materials, parts, supplies, equipment, tools, licenses, permits, travel, and incidentals necessary to inspect and repair the roll up doors at the locations listed in Item 2, above. Work shall include but not be limited to:

1) Contractor shall inspect motor operation

2) Contractor shall inspect switch and button operation

3) Contractor shall inspect springs for tension

4) Contractor shall inspect all rollers for proper alignment and operation

5) Contractor shall inspect all panels and hinges for straightness, alignment, and proper operation

6) Contractor shall inspect all track channels for straightness and alignment

7) Contractor shall inspect all safety edges for proper operation

8) Contractor shall inspect and adjust limit switches

9) Contractor shall lube and adjust all parts as necessary

10) Contractor shall repair and replace parts as necessary B. Contractor shall list all needed routine and/or non-routine repairs and submit to Caltrans

Contract Manager for approval prior to commencing any routine and/or non-routine repairs. Once approved by Caltrans Contract Manager, Contractor shall schedule the routine and/or non-routine repairs based on the timeframes listed in Section 4 above.

C. Contractor shall start and complete the job at the designated work site or location(s).

Commute time to and from the job site is not chargeable as all costs associated with travel shall be included in all routine and non-routine Unit Prices in Price Quote Proposal, Attachment 1.

D. Contractor shall not perform any routine or non-routine repair work estimated at over $500.00 without a verbal authorization by Caltrans Contract Manager.

E. Contractor shall not perform any routine or non-routine repair work estimated at over $1,000.00 without a written approval issued by Caltrans Contract Manager.

F. Contractor will be called back to repair or replace any routine and/or non-routine work or material deemed substandard by Caltrans Contract Manager, or out of compliance with any applicable codes or permits. All call-back replacement work or repairs shall be at the sole expense of Contractor.

G. If the services performed by Contractor are not acceptable by Caltrans Contract Manager after a third call-back, or on multiple jobs, Contractor shall be advised that the non-compliance will constitute grounds for termination in accordance with Exhibit D, Item 2, Termination.

H. Contractor shall inform Caltrans Contract Manager immediately in the case of delays in procurement of spare parts and assemblies. This shall allow changes to be made to effect the most feasible and suitable repairs.

I. It is understood and agreed that any and all work assigned pursuant to this Agreement is to be performed in accordance with this Agreement. In no case shall Contractor accept Service Requests directly from tenants, lessees, or other contractors.

J. Caltrans will pay only for work requested by Caltrans Contract Manager. Caltrans Contract Manager will notify Contractor of the location, nature, and extent of the work to be done. The service call and Service Request shall be the complete instruction and authorization for the proposed work and Contractor shall comply fully with all contract requirements.

K. Contractor shall only perform the work authorized on the Service Request. Provided the subject matter of the Service Request is not changed, the Service Request may be amended by mutual written agreement of Caltrans Contract Manager and Contractor. If non-contemplated work is required to accomplish the intent of the order, additional authorization shall be obtained from Caltrans Contract Manager before said work is begun; in other words, additional work cannot begin until the Service Request is amended accordingly.

L. In a written document, Contractor shall list the inspections and repairs that were performed, and briefly describe the inspection results and repairs.

M. Caltrans Contract Manager shall request, through a Service Request, all repair work covered under warranty to be done by Contractor.

N. Riverside Maintenance Station: Contractor shall replace 11 manual lift door(s) as indicated by manufacturer(s). Doors shall be replaced with insulated door (Raynor Steelform S-20) or like item, No windows, high wind resistant (up to 100 Miles per hour (MPH)).Doors dimensions are:

1) Eight (8) doors 18.5 feet (ft) wide by 12 ft tall

2) Three (3) doors 10 ft wide by 10 ft tall.

O. Banning Maintenance Station: contractor shall replace five (5) manual lift door(s) as indicated by manufacturer(s). Doors shall be replaced with insulated door (Raynor Steelform S-20) or like item, with windows, high wind resistant (up to

120 MPH).

Doors dimensions are:

1) Five (5) doors 18.5 ft wide by 12.5 ft tall.

9. Materials/Supplies/Parts Contractor will be reimbursed for the actual cost of materials/supplies/parts purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost to acquire, store, or deliver any purchased items.