083003CR_SOW_20240422.pdf

Attachment 1

XUMU 083003CR

STATEMENT OF WORK

PLANNING CHARRETTE REPORT

Project Title: Charrette: Construct New Fire Station #3

Project Location: Vandenberg SFB, CA

Base Project Number: XUMU083003CR

22 April 2024

1.0 INTRODUCTION:

The Architect-Engineer (A-E) shall conduct field investigation and prepare a complete and usable

Planning Charrette Report (PCR) with all required supporting documentation. This Statement of

Work (SOW) defines the A-E services to provide a PCR, and required supporting documentation, for the construction of a new Fire Station. This SOW defines what is required for this project.

1.1 SCOPE OF WORK:

The A-E shall develop a Planning Charrette Report (PCR) for the construction of a new fire station near the existing fire station #3. The PCR is to validate the project scope and project site, define alternatives and their associated costs, provide conceptual drawing/representation of the proposed alternative, and to refine the programming documentation in preparation for the submission for project approval; DD Form 1391, Simplified Analysis of Alternatives (SAoA), Certificate of

Compliance (CoC), and AF813-Request for Environmental Impact Analysis.

The Architectural and Engineering Firm (A-E) will lead the Planning Charrette (PC) Process, in accordance with AFI 32-1020, with the 30th Civil Engineer Squadron (30 CES) in developing a PCR for the construction of a new Fire Station. The outcome of the PC Process is the development of a

PCR and the identification of significant items impacting construction cost, functional relationships, maintenance, biological, environmental, and historical areas of interest with the potential to impact planning decisions and construction standards within a holistic life-cycle framework. The PCR will provide the justification for the project scope and associated costs for each possible alternative. The

PCR will be used by 30 CES Program Development (30 CES/CENPD) to create final drafts of the necessary documentation (e.g., DD Form 1391, CoC etc.) to secure the authority and resources for project approval for construction (see Planning and Programming Built Infrastructure Projects [Air

Force Instruction (AFI) 32-1020 (18 December 2019) Para. 1.3.1.2.2] for the definition of construction) of United States Air Force (USAF) Real Property (RP) (10 U.S.C. §2811).

The A-E is responsible to provide all research, investigation, estimating, and planning required to prepare the PCR and related documents. All planning considerations and subsequent construction activities produced from the PCR must follow all applicable codes and laws governing the repair of

Space Force Real Property assets including but not limited to Whole Building Design Guide (WBDG) requirements (e.g., Unified Facility Criteria [UFC]), Space Wing Instructions (SWI), AFI, etc. The current version of all applicable codes and laws at the time of contract award will apply. It is the responsibility of the A-E to confirm with 30 CES Programming (30 CEN/CENPD) what versions are valid for the PCR.

The PCR to support the development of the requirements for the construction of a new fire station will have, at a minimum, draft versions of the following items:

• Draft DD Form 1391 & 1391C of preferred CoA

• PACES 1.5 Parametric Cost Estimate for each alternative

• Economic Analysis Report (if applicable)

• Draft AF 813 Request for Environmental Impact Analysis

• Maps (georeferenced)

• GIS Data with different layers for each planning element (e.g., water lines, electrical distribution lines, wastewater lines, etc.)

• Conceptual drawing/representation

• Design Analysis narrative document including notes for the future Designer of Record (DOR)

• Basis of Study

• Executive Summary (overall project)

• Evaluation of each alternative (i.e., pros and cons, parametric cost estimates)

• Summary of any unusual requirements or requirements which require further study with cost or schedule impact

The template and/or guidance documents to produce the items listed above will be provided by 30

CES/CENPD.

The A-E shall perform all site survey, field verification, research, and investigation to gather details that will inform design and code requirements, environmental concerns, cost estimates, and other supporting information necessary to develop the list of documents above.

The PCR must analyze multiple Courses of Action (CoAs) to provide decision makers with enough information to adequately assess the project alternatives and select a preferred CoA. A minimum of four (4) CoAs are required to be analyzed and presented thoroughly in the PCR, including three (3) construction/repair CoAs and one (1) Status Quo CoA. Once enough information is gathered, a preferred CoA shall be selected by the government proponent. The preferred CoA may be identified before the draft submittal but must be identified, at the latest, during the draft submittal review. If the preferred CoA is identified before the draft submittal, the 1391 & 1391c shall be included in the draft submittal. Otherwise, the CoA will be selected from the information provided in the draft submission and a 1391 & 1391c will be required for the final submission. Only the preferred CoA needs a 1391

& 1391c. The FY 25-29 AFCAMP Business Rules will define what is required. The current version at the time of contract award will apply. The A-E must confirm the version with 30 CES.

1.2 GENERAL DESCRIPTION OF PROJECT:

The A-E shall investigate, research, and propose solutions to bring the below issues up to code compliance and to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall develop a charrette that researches the current situation and provides a report with sufficient information to support a solution meeting these performance requirements. The A-E shall include, but is not limited to, the following items:

• Identified scope of work, design and code requirements needed for the installation of a new Fire

Station.

• Perform all required work to provide a conceptual depiction of the preferred alternative.

• Perform all required work to provide a draft version of the following documents: Form 1391, Certificate of Compliance (CoC), Simplified Analysis of Alternatives (SAoA), and 813.

• Perform all required work to provide a parametric cost estimate for each alternative.

A-E Services will be performed in support of program and/or project areas for the Air Force Civil

Engineer.

1.3 GENERAL DESIGN REQUIREMENTS:

The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc.

that pertain to the project. This responsibility includes compliance with all federal, state, and local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and Presidential Executive Orders. The Unified Facilities Criteria

(UFC) and Unified Facilities Guide Specifications (UFGS) are some, but not all, of the applicable regulations.

Primary technical services shall be performed by individuals who are licensed in California and credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers, computer assisted design (CAD) and drafting technicians, publication writers/editors, technical writers, graphic artists, geographic information systems (GIS) analysts, planners, urban designers, economists, and financial analysts. Generally, a credentialed professional

(a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task to be identified within the task order. A minimum of one Leadership in Energy and

Environmental Design (LEED) Accredited Professional (AP) is required.

The A-E shall follow all the following requirements when creating and revising alternative solutions for any Design Submittal:

• All charrette documents shall comply with the DoD Unified Facility Criteria (UFC) and Unified

Facility Guide Specifications (UFGS)

• All charrette documents shall comply with the VSFB Installation Facilities Excellence requirements document which may be found on the Whole Building Design Guide website

(wbdg.org) or by contacting the PM.

• All charrette documents shall comply with all applicable DoD Instructions, Air Force

Instructions, Space Force Instructions, Engineering Technical Letters (ETL), etc.

• All charrette documents shall comply with local and Federal standards, including but not limited to those outlined in the attached specifications.

• The A-E shall ensure all equipment, mechanical, architectural elements, etc. meet all applicable code, standards, regulations, etc.

• Whenever there is a conflict between two codes/regulations, the more stringent of the two shall apply.

1.4 APPLICABLE DOCUMENTS:

Comply with all applicable (1) federal, state, and local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and (2)

Presidential Executive Orders, in effect on the date of issuance of –the Tasking Order (TO), including

Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS).

The Contractor shall research, identify, and comply with all applicable federal, state, and local statutes including, but not limited to:

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• CONUS – Vandenberg AFB IFS

• American Petroleum Institute Codes

• National Association of Corrosion Engineers

• National Fire Protection Association

• National Electrical Code

• Uniform Fire Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations

• Mechanical systems – ASHRAE and SMACNA Standards

• National Electric Code, NFPA No. 70

• National Electric Safety Code (ANSI C2)

• National Fire Protection Association (NFPA 101) Life Safety Code

• International Building Code (IBC)

• International Residential Code (IRC)

• Uniform Federal Accessibility Standard (UFAS)

• International Mechanical Code (IMC)

• All Applicable UFC including but not limited to

• UFC 3-400-01 Energy Conservation

• UFC 3-600-01 Fire Protection Engineering for Facilities

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• United States Green Building Council’s LEED Guidance

• The latest Vandenberg SFB Electrical Guidelines

The Contractor shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the contractor’s responsibility to identify and comply with all applicable and relevant requirements.

2.0 DELIVERABLES:

The A-E shall complete and deliver, at minimum, draft copies of the following items, but may be required to perform other duties to ensure a complete and usable Planning Charrette Report is delivered and approved by the Contracting Officer (CO). An electronic copy is anything that is sent via digital format, like PDF, CAD, GIS. A hard copy is a physical deliverable on paper. Find the required deliverables in the table below:

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m e r

B a se

P O

C

E le ct ro n ic

H ar d C o p y ct ro d C o ct ro d C o

Kick-Off Meeting (Virtual) 10 calendar days after Award

Progress Meetings As needed

Meeting Minutes 1 0 1 0 1 0 3 workdays after each meeting

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0 1 0

Baseline form shall be submitted 10 calendar days after award or at the Kick-Off Meeting, whichever is later. Updated form shall be submitted on or about the 1st of each month

(as needed)

Progress Report (AF 3065 or approved equivalent) 1 0 1 0 1 0

Baseline form shall be submitted 10 calendar days after award or at the Kick-Off Meeting, whichever is later. Updated form shall be

Delivery Date C u st o m se

P ct ro d C o ct ro d C o ct ro d C o submitted on or about the 1st of each month

(as needed)

Draft Charrette Submittal 1 0 1 2 1 0 60 calendar days after the site visit/investigation

Upon delivery to the SF PM, the Government will require 30 calendar days to review and return comments

Schedule Draft Charrette review conference/meeting (in-person) within 7 calendar days of receipt of

Government review comments.

Final Charrette Submittal (Provide CD copies, 1 for the CO and 1 for the POC) 1 1 1 2 1 0

Within 30 calendar days after the Contracting

Officer notice of approval of the Draft

Charrette Submittal.

Upon delivery to the SF PM, the Government will require 21 calendar days to review and return comments

Schedule Final Charrette review conference/meeting (virtual) within 7 calendar days of receipt of

Government review comments.

Incidental Design Documents / Shop

Drawings (AF Form 3000) 1 0 1 0 1 0 At least 30 calendar days prior to requirement

DD Form 1391 1 0 1 0 1 0

May be submitted as part of the Draft

Charrette Submittal. Must be submitted as part of the Final Charrette Submittal, with updates from Draft Submittal Review. Documentation formatting and information can be discussed as part of Progress Meetings.

DD Form 1391C 1 0 1 0 1 0

May be submitted as part of the Draft

Charrette Submittal. Must be submitted as part of the Final Charrette Submittal, with updates from Draft Submittal Review. Documentation formatting and information can be discussed as part of Progress Meetings.

High Level Cost Estimate 1 0 1 0 1 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting

Delivery Date C u st o m se

P ct ro d C o ct ro d C o ct ro d C o and information can be discussed as part of

Progress Meetings.

Economic Analysis Report (if applicable) 1 0 1 0 1 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

AF 813 Request for Environmental Impact

Analysis 1 0 1 0 1 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

Maps 1 0 1 1 1 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

GIS Data 1 0 1 0 1 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

Conceptual drawing/schematic

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from the

Draft Submittal Review.

Certificate of Compliance 1 0 1 0 0 0 Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Delivery Date C u st o m se

P ct ro d C o ct ro d C o ct ro d C o

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

Design analysis narrative document including notes for the future Designer of

Record (DOR)

1 0 1 0 0 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

Executive Summary 1 0 1 0 0 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

Evaluation of each alternative (i.e., pros and cons) 1 0 1 0 0 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

Summary of any unusual requirements or requirements which require further study with cost or schedule impact

1 0 1 0 0 0

Submitted as part of the Draft Charrette

Submittal. Also submitted as part of the Final

Charrette Submittal, with updates from Draft

Submittal Review. Documentation formatting and information can be discussed as part of

Progress Meetings.

The template and/or guidance documents to produce the items listed above will be provided by 30

CES/CENPD.

2.1 WRITTEN SUMMARIES:

The A-E shall prepare written summaries of all meetings, field investigations, and charrette review conferences held in conjunction with this task order. The A-E shall submit them to the PM for concurrence. All action items shall clearly state the requested information and the party responsible for providing the information.

2.3 FIELD INVESTIGATION:

After the contract award, the A-E shall conduct all field investigations. The Site Survey will include, but is not limited to, the following:

2.4.1 Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The

A-E shall visit each site and facility to verify existing conditions that are significant to the project.

Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

2.4.2 Record Drawings

The A-E shall request/research any available electronic and/or hard copy information from the

Space Force Civil Engineering Record Drawing Vault that pertains to each project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

2.4.3 Environmental Study

If applicable, the A-E shall gather from the installation, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs), up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Space Force PM shall be used only as a template for updating. All findings from collecting environmental data shall be notated within the charrette report.

2.4.4 Hazardous Materials Surveys

If applicable, The A-E shall determine if an Asbestos Survey and Lead Based Paint Survey are necessary and notate this in the report. The Contractor shall conform to the requirements of

Vandenberg SFB Specification 01 57 20 Environmental Specifications. All identified hazardous materials shall be notated within the charette report.

2.4.5 Subsurface Features

The A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Space Force

PM in identification of these subsurface features. All identified subsurface features shall be notated within the charette report.

2.4.6 Field Verification

Use of existing condition data provided by the Government does not relieve the A-E of liability associated with accuracy of deliverables. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements. The A-E shall visit each site/facility to verify existing conditions. All site visits shall be coordinated with the CO and PM. The A-E shall coordinate with the Site Facility Manager to collect photographs of the site.

2.4.7 Photo Documentation

Prepare digital photo documentation. Include photo documentation of site(s) and building(s) under investigation, field activities, and sample locations. Photography of any kind must be coordinated through the installation, customer, or facility Point of Contact

(POC).

2.4.8 Site Verification

The A-E may use existing information about the project site rather than determining the location of existing underground utilities via digging and breaking ground. All findings and site verification shall be notated within the charrette report.

2.4.9 Coordination

The A-E is responsible for planning coordination with the CO and PM, using agency (CEO), and other base officials.

2.4.10 Surveying/GIS Files:

All projects that include surveying and/or GPS data collection must include a Non-Disclosure

Agreement document (NDA) and provide results in GIS formats according to the formats designated in Section 6.6 below. This is in addition to any other report or files generated by survey work. If GIS files are not released to the A-E contractor, the A-E contractor shall propose a means of providing conceptual depictions for each CoA.

2.6 Geographic Information System (GIS) and Schematic/Drawing Deliverables:

All projects that include surveying and/or GIS data collection must provide results in CAD formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00. This is in addition to any other report or files generated by the survey work. The A-E shall prepare and submit schematic/drawing files (PDF) and GIS files with each of its charrette submittals.

2.6.1 Project Number

The A-E shall use the XUMU (or equivalent) project number as the project number.

2.6.2 Electronic Media

(30”x42”) (Architectural E1) drawings are referenced the A-E may substitute a larger size drawing at the approval of the PM.

• The A-E shall ensure to submit the electronic files including all drawing files in PDF format.

• The A-E shall submit the electronic drawings on CD-ROM or DVD.

• The A-E shall label their disks and their cases with a minimum of: A-E firm name, project number, project title, percentage designed, FOUO, and the Government PM.

• Charrette drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

2.6.3 Drawings

The A-E shall submit half size (12” x 18”) copies of updated Drawings plotted on bond for each submittal. The A-E must consecutively number all sheets. Drawings shall comply with VSFB CAD

Standards. It is the Contractor’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

• The A-E shall ensure to submit the electronic files including all drawing files in PDF format.

• The A-E shall submit the electronic drawings on CD-ROM or DVD.

• The A-E shall label their disks and their cases with a minimum of: A-E firm name, project number, project title, percentage designed, FOUO, and the Government PM.

• Charrette drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

2.6.4 Project File List

The A-E shall submit a Project File List. The Project File List is a document that describes all the files in a project. The A-E shall ensure the Project File List includes the following specific information:

2.6.4.1 A description of the project

• Project number and title (if multiple projects, list all)

• Any related projects

• Percentage designed

2.6.4.2 A description of the project development

• List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files

• Type of site surveys or investigations performed

• Site conditions that differ from above drawings

2.6.4.3 Drawing files

• File names

• Descriptions

• Files referenced

3.0 NON-GRAPHIC DOCUMENTATION:

The A-E shall use a computer to produce all non-graphic documentation as follows:

• All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

• All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than

MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

• Non-graphic documentation requirements may change at any time during the charrette for the convenience of the Government.

4.0 PREPARATION OF PROJECT COST PROFILE

The A-E shall prepare a Cost Estimate for each of the CoA’s provided in sufficient detail to establish a firm Planning Charrette Cost. The Parametric Cost Estimate for each solution shall be prepared for the draft and final submittals using PACES 1.5. The Construction Cost Estimate Breakdown shall indicate all items of work to the maximum extent possible. Each item of work shall be broken down by material cost per unit and labor cost per unit, preferably using the Task Detail breakdown. For any questions about preferences on cost estimating consult the PM and CO.

4.1 COST ESTIMATES:

Prepare cost estimates using the most recent standard Construction Specification Institute (CSI) format, or other form as identified in task order. The cost estimate for the preferred CoA shall be formatted appropriately and inserted into block 9 of the 1391 document. The estimate should be provided with quantities to be reviewed during the charrette process.

4.1.2 Preliminary Cost Estimate (PCE) Submittal:

Provide a PCE using the most recent standard Construction Specification Institute (CSI) format.

The PCE shall show totals of each CSI divisional breakdown with subtotals, and below cost markups, as required. Additionally, the Contractor shall have a summary sheet illustrating all CSI divisions and an individual sheet per applicable CSI divisions, including at a minimum, a

Description of Item, Quantity, Unit Type (e.g., EA, SF, LF), Unit Price, and Subtotals.

4.1.3 Successive Planning Charrette Submittals and Cost Estimates:

There are two submittal stages, the draft submittal and the final submittal. The same level of cost estimate (parametric) is expected for each submittal. Reviews of each charrette submittal may result in impacts to the PCE. Any revision after the draft submittal is accepted is to be updated and returned in 30 days as the final submittal. This includes the cost estimate. Any updates to the cost estimate beyond the final submittal shall be updated and returned within 14 days after the receipt of those comments or participation in a review conference, whichever occurs first.

4.1.4 Final Cost Estimate:

Provide a Final Cost Estimate in CSI format which provides costs for each applicable CSI

Division. The amounts for each Division will include Material, Labor, Other Direct Costs, Profit, and G&A. The overall construction cost shall include the totals for all CSI Divisions and the

Bond. In addition, provide a detailed cost report, which illustrates costs associated with each of the CSI Division elements. Lump sum estimates must be limited to only minor items. Separate costs into those for new work and repair and maintenance/upgrade work.

5.0 SUBMITTAL REQUIREMENTS:

The parameters for the Planning Charrette effort are to be addressed in this section with detailed requirements spelled out under the subheadings listed below. Adequate information should be provided to ensure the contractor has enough information to prepare valid submittals. Also, the

Installation Facility Standards (IFS) for VSFB shall be referenced. The guidelines section should note any reference to Space Force, DOD, State or local codes, standards, design guides, or other compatibility documents used to govern completion of the Planning Charrette. It should also contain considerations on sustainability/LEED™, AT/FP, Americans with Disabilities Act (ADA) and

Architectural Barriers Act (ABA) accessibility and architectural compatibility.

5.1 PLANNING CHARRETTE DRAFT REPORT SUBMITTAL

The A-E shall prepare the Planning Charrette Draft Report Submittal that will include the following:

5.1.1. PLANNING CHARRETTE ANALYSIS DRAFT REPORT

The Planning Charrette Analysis Draft Report shall be bound or in notebook form and include the following at a minimum:

5.1.1.1 Table of Contents

The A-E shall provide a table of contents. All pages of the Charrette Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum.

5.1.1.2 Executive Summary

The A-E shall provide a written narrative summarizing the project scope and key project information. The Executive Summary shall be at the front of the Charrette Analysis. It shall also be provided as a separate PDF file. The executive summary shall be usable to explain to non-engineers the scope of the project and the general level of disruption and impact to the base and surrounding locations.

5.1.1.3 Investigation Report

The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the charrette. This narrative shall include when it was accomplished, where it was performed and the relevant result of the work. This section is only a narrative, and the supporting data and reports shall be in the Engineering Data section.

5.1.1.4 Written Explanation of Major Planning Decisions

The A-E shall provide a written narrative describing key planning decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection. The discussion shall include at a minimum: why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice. This section shall include any code conflicts and how the planning decision addresses the conflict.

5.1.1.5 List of Section Titles and Numbers

The A-E shall prepare a List of Section Titles and Numbers to be used in each project in accordance with the Master Format - Master List of Section Titles and Numbers from the

Construction Specifications Institute (CSI) Manual of Practice. The list shall only include the titles deemed appropriate by the A-E.

5.1.1.6 Recycled Materials List

The A-E shall provide a preliminary list of recycled materials that can be used in the project. The

Air Force Affirmative Procurement Program (AFAPP) mandates use of recycled materials found in the Comprehensive Procurement Guideline (CPG). The Environmental Protection Agency

(EPA) lists the types of products to be included in the AFAPP available on-line at www.epa.gov/cpg/products.htm. This shall be an appendix.

5.1.1.7 Engineering Data

The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall be sufficient to justify any special requirements that require deviation from normally accepted commercial or

Government standards in addition to normal engineering calculations. This should be an appendix.

5.1.1.8 Environmental Surveys

The A-E shall notate the need for environmental surveys and abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project. This should be an appendix.

5.1.1.9 Basis of Study Submittal

The A-E shall include the approved Basis of Study as a reference for charrette review. This shall be in an appendix along with other documents that need to be included for reference.

5.1.1.10 Interviews

The A-E shall document all discussions with the Space Force Project Manager, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence should be an appendix. Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

5.1.1.11 Other Supporting Information

Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

5.2 PLANNING CHARRETTE FINAL REPORT SUBMITTAL

The A-E shall prepare the Planning Charrette Final Report Submittal that will include everything required by the Draft Report Submittal and also include the following:

5.2.1 PLANNING CHARRETTE ANALYSIS FINAL REPORT

The Planning Charrette Analysis Final Report shall be bound or in notebook form and include all documents required in the Draft Report and the following at a minimum:

5.2.1.1 Document Deliverables

The A-E shall provide a completed form 1391 and 813 for the preferred alternative selected at the draft submittal stage.

5.3 COST ESTIMATE

The A-E shall prepare a Cost Estimate for each Course of Action (CoA) in sufficient detail to establish a firm construction cost. It shall include a summary sheet of various disciplines for each

CoA. The A-E may choose the format of the Cost Estimate for the draft charrette Submittal provided it includes quantities, is complete, and clearly organized. However, the Cost Estimate for the final charrette Submittal is to be presented in CSI format.

5.4 DRAWINGS

The A-E shall submit half size (12” x 18”) copies of updated Drawings plotted on bond for each submittal. The A-E must consecutively number all sheets. Drawings shall comply with Vandenberg

CAD Standards. It is the Contractor’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

5.5 PROJECT FILE LIST AND COMPUTER FILES

The A-E shall make final corrections from the draft charrette Review Conference and all comments provided by the PM and submit an updated Project File List and PDF files as outlined in section 2.6, Geographic Information System (GIS) and Schematic/Drawing Deliverables.

5.6 RESUBMITTALS

The A-E may be required to resubmit the Draft Charrette Submittal or the Final Charrette Submittal, if after review, the Government determines that the submittal does not meet the requirements set forth in the contract or if it contains sufficient error requiring major revisions, as determined by the

Government. Upon review by the Government, any submittal that has technical errors or omissions will be rejected and shall be required to be resubmitted. Each resubmittal shall be labeled as “PCR

RX” with X being the corresponding resubmittal number.

5.7 SUBMITTAL REVIEW

All submittals will be reviewed by Government personnel. Not later than the dates specified in the

TO, the COR will provide the A-E with copies of the review comments or marked up drawings and documents. If necessary, and if requested by the Contractor, CO, or COR, a submittal review conference will be held at the earliest mutually acceptable time to resolve questions arising from the submittal or review comments. The draft submittal review conference may optionally be held as an in-person meeting at the Government's discretion. All comments and annotations shall be summarized within the Design Analysis.

5.8 COMMENT ANNOTATIONS

Annotate all Space Force-furnished comments, noting either the intent to incorporate the comment's direction, or the Contractor's exception to any comments. Provide for every exception a brief but specific explanation of the exception. If the comment requires action other than that recommended in the comment, note the intended alternative action. Provide a copy of the annotated comments as specified in the TO after either receipt of comments or attendance at the review conference, whichever is later.

5.9 COMMENT ACTIONS

Make all noted corrections identified in the comments or on the marked-up drawing/documents, provided Space Force comments and marks address work within the scope of the required services. If any comments or drawing marks add to, alter, or decrease the scope of services required, identify such to the CO for resolution. Upon resolution, any modifications to the charrette shall become an integral part of the project requirements identified in the TO. If a submittal contains numerous errors or deficiencies, or does not meet the specified requirements, the Contractor shall re-submit corrected copies of the submittal. Each submittal must receive concurrence from the COR before proceeding to the next submittal point. If a re-submittal is appropriate due to errors or omissions, no additional time or funds will be made available to the Contractor.

6.0 OTHER REQUIREMENTS:

The A-E is also responsible for the following:

6.1 GENERAL ENVIRONMENTAL REQUIREMENTS TO NOTATE

The A-E shall notate the following:

(1) Notate any environmentally related permitting/monitoring requirements to accomplish the execution effort.

(2) Specify the need for a construction General Permit and Storm Water Pollution Plan

(SWPP) required for the site disturbance over 1 acre.

(3) Notate the implementation of Low Impact Development (LID) standards.

(4) Notate the inclusion of an Environmental Protection Plan (EPP) if needed.

6.2 A-E PAYMENT INVOICE: The A-E shall submit an invoice for payment only after receiving an acceptance of the Planning Charrette Report and authorization for payment letter from the CO. The A-E should contact the CO if this letter has not been received within 14 calendar days after the Charrette Review Conference.

6.3 ENERGY EFFICIENCY: Energy-efficient technology and equipment is required for all projects at Vandenberg SFB as mandated by the Energy Policy Act of 1992.

6.4 SPATIAL DATA (MAP) REQUIREMENTS

All products associated with this contract that provide a map representation of the location of installation features (historical, existing, or planned) including installation maps, site plans, area development plans, walls-out as-built depictions, or other related overhead (plan) views of an installation (partial or entire) must adhere to the following requirements. (NOTE:

This requirement does not currently involve walls-in facility floor plans or interior renderings.)

All maps and associated data must comply with the latest version of Spatial Data Standards for

Facilities, Infrastructure, and Environment (SDSFIE) available from the SDSFIE web site. The

SDSFIE web site address will be provided under separate cover at the task order level. This data will be organized using the current version of the standard approved by the Headquarters Air

Force Geo Integration Office (HAF GIO) as the functional lead for installation mapping and visualization. The SDSFIE will determine file and feature class identification and definition, attribution and valid domain values. When any geospatial information collected as a result of the contract includes information identified in the Common Installation Picture (CIP) or recognized

Mission Data Set (MDS) the contractor will deliver data consistent with the established requirements for the data and will ensure functionality with the receiving system. Information must be collected at no less than 1:1200 scale for base cantonment areas and 1:4800 scale for larger undeveloped base areas. Spatial data will meet or exceed National Map Accuracy

Standards at those scales. Metadata will be provided and will use Federal Geographic Data

Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM) for organization.

Geospatial data must be delivered in a geo-referenced Geographic Information (GIS) format

(feature-based file structures with one-to-one cardinality between spatial records and attribute records) which would include Environmental Systems Research Institute’s (ESRI) shape file and geodatabase formats. All attribute data as specifically outlined in the task order contract must be included either in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally join the separate table with the GIS data file. All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, State Plane Coordinate

System, using feet or metric coordinate units. Further guidance on mapping units, coordinate systems and projections are available from the Installation GIO.

Source data and product data remain the property of the US Government. The contractor may be required to explain and demonstrate the company's process for protecting all geospatial data, including but not limited to geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this SOW. The contractor may be required to sign a non-disclosure agreement attesting to the same before source data are released. Further information about security and nondisclosure requirements should be obtained from the installation GIO. Some installation map data, source and/or product, may be considered by the government to be “sensitive, but unclassified.” The intent of this clause is to prevent intentional or unintentional dissemination of “sensitive, but unclassified” information to include unauthorized access to the source and product data by any entity wishing to do harm to the USSF or U.S. Government while the data resides on the contractor's computer network. The contractor is not authorized to release this information to any third party without the explicit consent of the

Headquarters Air Force Office of the Civil Engineer (AF/A4C) or its involved installation. All source information must be returned to the government POC or destroyed upon completion of the project. Special requirements for handling classified map data, if applicable, will be addressed elsewhere in this SOW.

6.6 MONITORING REQUIREMENTS:

The Contractor shall obtain and notate information regarding monitoring hazards relevant to the project, including but not limited to UXO monitoring, biological monitoring, avoidance of biologically or culturally sensitive areas.

7.0 QUALITY PROGRAM PLAN (QPP):

If applicable, the QPP shall include the Work Plan (WP) and the Health and Safety Plan (HSP) (as required by 29 Code of Federal Regulations [CFR] 1910.120), and the Construction Quality Plan

(CQP). This section shall be tailored to meet current customer and regulatory requirements in the TO.

7.1 WORK PLANS (WPs)

If applicable, prepare WPs to comply with Department of Defense, Air Force, state, host nation, and local regulations regarding the proposed work effort. Prepare test plan(s), including cost estimates.

Specific WPs to conduct site activities and analysis as part of future projects may also be specified.

8.0 DOCUMENT SENSITIVITY:

The A-E shall not release or distribute any map data, sources, or products related to VSFB installations to any third party without the express consent of the Headquarters Air Force Office of the Civil Engineer (AF/A4C) or VSFB.

9.0 PROJECT NAMING STRUCTURE: The Contractor shall follow all naming conventions for the subject project during solicitation. Send to

XUMU083003CRConstructNewFireStation3@groups.af.mil

Document Title Required Email

Subject Format

Required File Naming Format

(examples in italic)

Requests for

Information (RFI)

RFI [No.] [Brief Description]

• RFI 07 Underground

Conductors

121140B_RFI [No.]_[Brief Description]

• 121140B_RFI 7_Underground Conductors

Submittals Submittal [No.] [Title]

• Submittal 05 COA Analysis

121140B_Sub [No.]_AF3000

• 121140B_Sub 05_AF3000

• 121140B_Sub 05_COA Analysis

Progress Schedules

& Reports (3064/5)

Invoice [No.] [Month Year]

3064-3065

• Invoice 04 2024 March

3064-3065

121140B_Invoice [No.] [Year] [Mon]_3054-3065

• 121140B_Invoice 04_2024 Mar_3064-3065

Meeting Minutes Minutes [Meeting Date]

• Minutes 20240510

121140B_Meeting_[Meeting Date]_Minutes

• 121140B_Meeting 20240510_Minutes

Meeting Agendas Agenda [Meeting Date]

• Agenda 20240510

121140B_Meeting_[Meeting Date]_Agenda

• 121140B_Meeting 20240510_Agenda

Monthly Status

Reports

MSR [Year Month]

• MSR 2024 March

121140B_MSR_[Year]_[Mo.]

• 121140B_MSR_2024 Mar

10.0 POC MAILING ADDRESSES:

10.1 SPACE FORCE PROJECT MANAGER:

Isaiah Pico, NH-02

30 CES/CENPD

1172 Iceland Ave, Building 11433

Vandenberg SFB, CA 93437

805-606-8093

Isaiah.Pico.1@spaceforce.mil

10.2 SPACE FORCE CONTRACTING OFFICER:

Meghann Applebay

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150

Vandenberg SFB, CA 93437

805-605-2164 meghann.applebay@spaceforce.mil

9.3 SPACE FORCE CONTRACT SPECIALIST:

David Coatney

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Rm 150

Vandenberg SFB, CA 93437

805-606-2629 david.coatney@spaceforce.mil mailto:Isaiah.Pico.1@spaceforce.mil mailto:meghann.applebay@spaceforce.mil mailto:david.coatney@spaceforce.mil