08.08_Solicitation_RFQ for Firing Range.pdf

RFQ DHS ICE – Firing Range

REQUEST FOR QUOTES

FIRING RANGE SERVICES

The Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE) has a requirement for the outdoor firing range less than 20-mile radius from 2051 N. Waterman Avenue, El Centro, CA 92243. DHS ICE contemplates to award a firm fixed price contract for twelve (12) months, and four (4) possible one (1) year options. Award will be based on Trade-off Analysis.

RFQ closing date 12/30/2021 at 10:00 AM PST. No quotes shall be admitted after the deadline. Q&A session will be available until 12/27/2021 at 2 PM PST.

ERO’s mission is to enforce the nation's immigration laws. ICE/ERO transports removable aliens from point to point, manages aliens in custody, and removes convicted criminals, who pose a threat to national security, fugitives, and recent border entrants.

The Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE) Office of Acquisition Management (OAQ), is requesting for quote on firing range less than 20 mile radius from 2051 N. Waterman Avenue, El Centro, CA 92243 and must accommodate at least 90 personnel per quarter.

SOW/ SPECIFICATIONS

The contractor shall provide a secure outdoor facility when officers are conducting firearms training as scheduled within the designated days and hours needed. Each training day consists of eight (8) consecutive hours. Scheduling is to be available Monday thru Friday between the hours of 6:00am to 2:00pm. The actual days needed for training will be mutually agreed upon after award.

The service contractor shall not have any cease fire determinations over ICE operations unless they directly interfere with range safety regulations or deviate from the terms of this contract. ICE will have the ability to shoot any pistol or rifle caliber ammunition required for quarterly qualifications to include low-light condition shooting.

1. Business Hours. Training/Qualifications shall be conducted between the hours of 6:00am to 2:00 pm Monday thru Friday, excluding holidays, and based upon a mutually agreed to schedule between the contractor and ICE.

2. Day defined as a consecutive eight (8) hour session between the hours of 6:00 am through 2:00 pm.

3. Training Session. The offeror shall ensure and coordinate that each ICE officer shall receive the firearm training in the shooting facility at least 8 hours each quarter so ICE officers can meet the NFFFU training requirements without causing any delays or conflicting schedules on the offeror’s side.

a. 1 Officer: 8 hours x 4 quarters = 32 hours year

b. 90 officers x 32 hours year = 2,880 hours total per year

4. Qualifications Range Site Requirements:

a) Annually:

1. Provide six (6) outdoors shooting points for five (5) days per week and 52 weeks per year, excluding federal holidays, in accordance with a schedule to be mutually agreed to upon award.

b) Per Training Day:

1. Facility must provide at least 6 shooter/lane positions per training day.

5. Ability to conduct low light firearms training, accomplished through natural light reduction.

6. Ability to introduce sirens/flashing lights while shooting (or any other Government provided lighting on the range).

7. Facility must provide and maintain the following:

• Proper drainage of all areas utilized by the Government, including but not limited to, the firing range, all areas around the range and buildings, parking area, and walkways.

• All federal, state, and local code compliance and requirements.

• The Contractor shall provide adequate parking for all ICE employees scheduled to shoot on any given training day.

8. Training sessions requires use of various size steel targets to improve qualifications.

9. The backstop/Berm shall have the appropriate height that during the training the officer shall be able to shoot left and right without the worry of a dislodge bullet getting out of specified perimeter of the range

10. Pistol shooting requirements:

• Delineated distance up to and including 50 yards unobstructed.

• The 25-yard point will have option to utilize barricades for shooters to use as cover and concealment.

• The shooter must be able to draw unobstructed from the holster.

• The shooter must be able to move from standing to kneeling to prone; with ability to move to the left, right, forward, and backward, while engaging in 90 and 180 degree turns.

11. Shotgun shooting requirements:

• The shotgun must be allowed to use ”00” shot and slug ammunition per National Firearms Tactical Training Unit requirements.

• Delineated distance up to and including 50 yards unobstructed.

12. Rifle shooting requirements:

• The shooter will fire three (3) round automatic fire bursts.

• Delineated distances for M-4 up to and including 100 yards unobstructed.

6.0 Performance Standards

1. ICE will provide its own firearms instructors for all firearms training and will conduct all firearms qualifications and training sessions.

2. Officers must be allowed to arrive and depart with duty weapons loaded and ready for duty carry.

7.0 Quality Assurance

Site visits will be conducted by the Contracting Officer Representative (COR) to verify facility can accommodate ICE training requirements and verify that the facility meets the requirements of the Statement of Work. If there are any issues with adherence to this statement of work or any terms/conditions within this contract, the COR will notify the Contracting Officer (CO) and the vendor will be provided an opportunity to cure any deficiencies. If these issues are not corrected the Contractor may face a Termination for Default.

8.0 Quality Control

The contractor shall develop and maintain a Quality Control Program to ensure facility meets requirements as stated in the

SOW.

9.0 Table Of Content

QTY Description Total Hours POP

1 (one) Officer 32 hours 12 (twelve) Months

90 (ninety) Officers 2,880 hours 12 (twelve) Months

Period Of Performance

02/01/2022 – 01/31/2023 (Base Year) 02/01/2023 – 01/31/2024 (Option Year One) 02/01/2024 – 01/31/2025 (Option Year Two)

02/01/2025 – 01/31/2026 (Option Year Three) 02/01/2026 – 01/31/2027 (Option Year Four)

Special Requirements

• The offeror shall have an active SAM account. The vendor will be disqualified if they do not have an active SAM account.

• The offeror shall include in their quote a reference number or ID.

• FAR clauses attached shall be part of the contract.

• The government will obligate funds yearly.

• The Vendor shall submit monthly invoices for base year and option year.

Quote Submission Instructions

• The Offeror shall submit in their quote, the Technical Section and the Pricing Section.

• The offeror shall address in the Technical Section all subfactors listed in the SOW section above.

• The vendor shall include the price for base year and 4 option years.

• The Vendor shall include the Period of Performance beginning and end dates for each year.

• Vendor shall provide their DUNS number indicated in their SAM account.

• Pricing shall reflect reasonableness, consistency with industry standards, and the prices offered to the government shall not be higher than the prices offered to the general public but it can be equal to or lower.

• DHS ICE is tax exempt, Federal or State taxes shall not be included in the pricing section.

• The Pricing Section shall indicate the data as is shown in the table of content below.

QTY Description Annual Total Hours POP

Total Price

Base Year

Option

Option

Option

Option

90 (ninety)

Officers 2,880 hours 12 Months $ $ $ $ $

Evaluation Criteria The final award for this requirement will be based on best-value principles, utilizing the trade-off process.

A best value determination may result in an award to the contractor with other than the lowest price. Each Offeror’s price section will be evaluated separately from the technical section. The Government will evaluate the contractor’s total price as well as pricing information to ensure that the offered price is fair, reasonable, and realistic.

Technical Factors

1. Specifications:

a. Qualifications Range Site Requirements:

i. Provide six (6) outdoors shooting points for five (5) days per week and 52 weeks per year and acceptable backstop/berm.

ii. Location

b. Offeror’s Capability and Ability to provide training sessions as provided in SOW Section.

c. Shooting requirements for:

I. Pistol II. Shotgun

III. Rifle

2. SAM Registration

3. Location

Non-Technical Factors

• Price

DHS ICE will assess the quotations and score all the evaluation factors listed in the RFQ in accordance with the Technical Factors and Non-Technical Factors. The technical evaluation will be based on the following rating system:

Outstanding: (O) – Very significantly exceeds and/or addresses all of the elements of the evaluation factors. With respect to the evaluation factor, the response surpasses an “Exceeds” rating, the contractor has clearly demonstrated an understanding of all aspects of the requirements to the extent that timely and highest quality and cost effective performance is anticipated.

Exceeds: (E) – Fully meets and/or addresses most elements of the evaluation factors. With respect to the evaluation factor, the response exceeds an “Acceptable” rating, the areas in which the contractor exceeds the requirements are anticipated to result in a high level of efficiency, performance and/or quality and cost effectiveness.

Acceptable: (A) – Meets and/or addresses many elements of the evaluation factors. With respect to the evaluation factor, the response is considered comprehensive and exemplifies an understanding of the scope and depth of the requirements, as well as the contractor’s understanding of the Government’s requirements.

Unacceptable: (U) – With respect to the evaluation factor, the technical response has many deficiencies and/or omissions and does not adequately address the evaluation factor.

Invoicing Instructions

INVOICE INSTRUCTIONS

1. The contractor shall be active in the System for Award Management (www.SAM.gov) for invoice processing. Besides the information identified below, a proper invoice shall also include; contractor’s Dunn and Bradstreet (D&B) DUNS number; the ICE Program Office; and state whether the invoice is “INTERIM” or “FINAL”.

2. In accordance with Contract Clauses, FAR 52.212-4 (g) (1), Contract Terms and Conditions - Commercial Items, or FAR 52.232- 25 (a) (3), Prompt Payment, as applicable, the information required with each invoice submission is as follows:

"...An invoice must include-

(i) Name and address of the Contractor. The name, address and DUNS number on the invoice MUST match the information in both the Contract/Agreement and the information in SAM;

(ii) Dunn and Bradstreet (D&B) DUNS number;

(iii) Invoice date and number;

(iv) Contract number, line items and, if applicable, the order number;

(v) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(vi) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vii) Terms of any discount for prompt payment offered;

(viii) Remit to Address;

(ix) Name, title, and phone number of person to notify in event of defective invoice;

(x) ICE Program Office designated on the order/contract/agreement; and

(xi) Whether the invoice is “Interim” or “Final”

3. Invoice submission: shall be submitted via one of the following two methods. Improper invoices or those submitted by means other than these two methods will be returned. Email is the preferred method.

a. Primary method of submission is email. The Contractor shall submit monthly one (1) invoice in PDF format per e-mail and the subject line of the e-mail will reference the invoice number of the attached invoice to: Invoice.Consolidation@ice.dhs.gov Attn: ICE - ERO Invoice

b. Mail: DHS, ICE Financial Service Center Burlington Attn: ICE-ERO/FOD-FSD P.O. Box 1620 Williston, VT 05495-1620

b. Monthly invoices shall be based on the equal division of the annual amount awarded with the twelve months.

4. Payment Inquiries: Questions regarding invoice submission or payment, please contact Financial Service Center Burlington at 1- 877-491-6521, Option # 3 or by e-mail at OCFO.CustomerService@ice.dhs.gov Invoices without the above information may be returned for resubmission.

http://www.sam.gov/ mailto:OCFO.CustomerService@ice.dhs.gov

Government Points of Contact

Contracting Officer: Diana Brozi, diana.brozi@ice.dhs.gov, 202-430-2428 Contract Specialist: Jose R. Munoz Jr., jose.munoz@ice.dhs.gov, 949-315-5049 mailto:diana.brozi@ice.dhs.gov mailto:jose.munoz@ice.dhs.gov