08-22-103-AE Selection Criteria v2.pdf

534-22-103 Ralph H. Johnson VAHCS 1/27/2022

SF 330 Supplemental Information Architect Evaluation Criteria

In addition to the submission of the SF 330, Offerors are required to provide the following supplemental information as part of the total submission package.

Submission Instructions

a) The Offeror is required to submit project data/information to support meeting the evaluation criteria contained herein. Data/information submitted shall best demonstrate the Offeror’s ability to meet or exceed solicitation requirements.

b) Offeror’s shall complete and submit the following statement:

i) “I [signatory authority], of [Offeror Company or Joint Venture] certify that the team proposed to perform under this requirement demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10”.

c) The Offeror shall submit up to five (5) relevant projects and associated data for evaluation:

i) The projects/data submitted for evaluation shall be utilized throughout the submission package;

ii) The projects/data shall be completed or substantially (50%+) construction complete;

iii) Projects/data shall be from the date the solicitation closes to five (5) years prior;

iv) Projects/data submitted shall be projects with total construction costs of six million dollars ($6,000,000) and greater;

v) Projects may include Federal, State, or local Government, as well as private industry projects. Offerors are responsible for providing project description and applicable information in sufficient detail to permit evaluation of project relevancy versus minimum requirements.

d) Failure to meet above submission requirements may result in the submission being considered ‘non-responsive’.

e) Projects submitted not meeting the below evaluation criteria or submission requirements may be scored negatively or considered non-responsive.

f) When pages are referenced, a page signifies an 8-1/2” x11” single sided piece of paper.

1) SF 330 Selection Criteria

a) Evaluation Criteria are provided below and listed in relative order of importance.

b) Specialized experience and technical competence in the type of work required.

i) Basis of Evaluation:

(1) Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation.

(2) Specialized experience does not include overseas offices for projects outside the United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company.

(3) Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation.

Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

(4) Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in this solicitation.

(5) Specific emphasis of experience and technical competence shall be geared towards fire protection, structural, architectural, mechanical, electrical, and seismic design.

(6) Offerors unable to demonstrate proven specialized experience and technical competence may be considered non-responsive.

(7) Failure to provide requested data may negatively impact an Offeror's rating.

ii) Submission requirements:

(1) Submit a summary sheet for the Offeror and each key consultant. Each summary sheet shall not be more than one (1) page in length, and no more than fifteen (15) pages total.

c) Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules.

(1) Past performance is a measure of the degree to which an Offeror satisfied its customers’ needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to:

(a) The customer’s assessment of the Offeror's commitment to customer satisfaction;

(b) Timely delivery of quality work;

(c) The Offeror's record of conforming to contract requirements and applicable codes, standards, laws and regulations;

(d) Successful implementation of the Quality Control Plan and quality control procedures;

(e) Addressing design errors/omissions timely;

(f) Providing Construction Period Services satisfactorily to customers;

(g) Adherence to approved schedules; and,

(h) History of timely and professional communication and cooperative behavior.

(2) Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.).

(3) Provide information supporting favorable cost control, quality of design submissions, and schedule compliance.

(4) Provide Contractor Performance Assessment Reporting System (CPARS) ratings for submitted relevant projects. If no CPARS data is available, provide Past Performance Questionnaires (PPQs). PPQs must be incorporated into the submission; CPARS reports and PPQs will not count towards page limitations. Offeror risks receiving a lower rating if fewer than three (3) are received.

(5) Include a discussion on the Offeror’s record of significant claims for improper or incomplete design services.

(6) Higher ratings may be given for work performed on VA Medical Center campuses.

(7) Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact an Offeror's rating.

(8) Failure to demonstrate proven competence to perform projects like the requirements of the solicitation may be considered ineligible for award.

(9) Data from other projects not included in b) above are acceptable under past performance (such as cost control or schedule delays) in tables or charts.

ii) Submission requirements:

(1) Submit a summary sheet describing the Offeror’s past performance. The summary sheet shall not be more than two (2) pages in length.

(2) Provide either a CPARS or PPQ for each submitted relevant project.

d) Implementation of a Design Quality Assurance/Quality Control (QA/QC) Plan (Other).

(1) Provide a Preliminary Design QA/QC Plan and associated procedures to be utilized on this solicitation that demonstrates that the design submissions, drawings, plans, specifications, submittal logs and other relevant information will go through a rigorous review process and coordination effort within the A/E firm and with subcontracted firms.

Denote industry standards, best practices, and performance improvements taken to increase efficiency and quality,

(2) Identify the roles and responsibilities of the major personnel of the Offeror. It is expected that a Principal of the Offeror, knowledgeable and engaged with the project, reviews and approves submissions prior to their submission. Identify the key personnel that are expected to be accountable for the implementation of the QA/QC plan and responsible for completion of contract requirements.

(3) Depict the successful implementation of the QA/QC plan/procedures in the submitted relevant projects. Failure to provide QA/QC plan/procedures for each project may negatively impact an Offeror’s rating.

(4) Describe the process for finding and mitigating design errors/omissions during design.

ii) Submission Requirements:

(1) Provide a preliminary Design QA/QC Plan and any associated procedures to be utilized for this solicitation.

(2) Provide a summary sheet depicting the successful implementation of the Design QA/QC

Plan. The summary sheet shall not be more than one (1) page in length.

e) Professional qualifications necessary for satisfactory performance of required services.

(1) Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes.

(2) The Offeror shall have a professional engineer, registered in any state in the United

States, knowledgeable in their appropriate design discipline, to be the lead designer responsible for reviewing and approving design submissions.

(3) The Offeror shall have a professional engineer, qualified and knowledgeable of state and local regulations, be the lead designer responsible for reviewing and approving design submissions and facilitating permit documentation (depending on the nature of the design i.e. environmental, stormwater, etc.).

(4) Key personnel to provide qualifications to meet this criterion include Principal(s), Project Manager(s), key consultants, individuals responsible for implementation of the Design QA/QC Plan, and other individuals that are responsible or accountable for design submissions.

(5) The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together.

(6) Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as professional engineer/architect registration, involvement and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc.

(7) Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered ‘non-responsive’.

(8) Failure to provide sufficient data supporting professional qualifications may negatively impact an Offeror's rating.

(1) Submit personal resumes and relevant information for key and responsible personnel on

SF330 documentation. SF330 documentation shall not be more than one (1) page in length, and not more than fifteen (15) total pages.

f) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services

(1) Evaluation of the Offeror’s knowledge, skills, and abilities to complete necessary Construction Period Services (CPS) to support successful project completion.

(2) Provide a narrative describing the below services, but not limited to:

(a) Professional field inspections, both scheduled and emergent;

(b) Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.;

(c) Review of construction submittals for design conformance, variance, and applicable code/standard compliance;

(d) Providing timely and complete responses to requests for information;

(e) Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications;

(f) Providing record drawing documentation;

(g) Process for correcting design errors/omissions identified during construction; and,

(h) Other requirements defined under CPS in the Statement of Work.

(1) Provide a narrative that describes the Offeror’s performance completing CPS for construction. Narrative shall not be more than one (1) page in length.

g) Capacity to accomplish the work in the required time.

(1) Identify the Offeror’s past, present and projected future workload, including VA contracts over the previous 12 months.

(2) Describe the Offeror’s capacity to incorporate this solicitation’s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new project.

(3) Evaluation of this factor will be an assessment of the Offeror’s ability to complete design documents within the period of performance and meet solicitation requirements.

(4) Data from other projects are acceptable in tables or charts.

(5) Higher ratings may be given for this criterion when information provided exceeds the minimum requirements.

(1) Provide a narrative that describes the Offeror’s work capacity. Narrative shall not be more than one (1) page in length.

h) Location in the general geographical area of Charleston, SC, and knowledge of the locality of the Ralph H. Johnson VA facility:

(1) Offeror’s will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in the Charleston, SC geographical area.

(2) If prior experience in Charleston, SC is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design.

(3) Data from other projects are acceptable to highlight knowledge of the Charleston, SC geographical area.

(4) Offerors that submit relevant projects outside of the Charleston, SC geographical area may be given a lower rating than projects within the Charleston, SC geographical area.

(1) Provide a narrative that describes the Offeror’s experience in the Charleston, SC geographical area. Narrative shall not be more than one (1) page in length.

i) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors:

(1) Offeror’s shall be evaluated based on their utilization plans for service-disabled Veteran-owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses.

(2) Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation.

(1) Provide a narrative that discusses the Offeror’s approach. Narrative shall not be more than one (1) page in length.