08 15BRRC26R00000022 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC26R00000022
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This document is a sample client notification letter template intended for use by contractors responding to a Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for Residential Reentry Center services. The letter serves as a template to be sent to all prospective past performance references identified in Section L of a contractor's Business Proposal.
The letter informs past performance references that the contractor is responding to the BOP solicitation and authorizes them to provide candid information about the contractor's work performance when contacted by the BOP. The letter emphasizes that the BOP places substantial emphasis on past performance as a source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, and that client identification and participation in the evaluation process are required. The letter identifies specific points of contact from the reference organization and notes that while information provided may be released to the contractor's organization, Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit the release of names of persons providing reference information, thereby protecting the confidentiality of individual respondents.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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