07 Attachment E - Expense Calculation Log.xlsx

This is an Expense Calculation Log for the Allegheny Office of Vocational Rehabilitation (OVR) Enhanced Driving and Ancillary Services contract. The log serves as a template for suppliers and drivers to document and calculate reimbursable expenses associated with providing non-emergency transportation services for OVR employees and passengers with disabilities. The form captures detailed information including supplier identification, purchase order and invoice numbers, date and time of service, mileage (with odometer readings), wait time, and ancillary expenses such as lodging, tolls, parking, and meals. Transportation costs are calculated based on hourly rates ($45 per hour for transport hours and wait time) and mileage reimbursement using the GSA rate of $0.655 per mile.

The expense calculation methodology allows drivers to deduct lunch breaks from wait time and consolidates all costs into a comprehensive total. The form is designed to ensure accurate tracking and reimbursement of transportation-related expenses incurred while providing services within designated territories in Pennsylvania, specifically for the Johnstown OVR District covering Indiana, Cambria, Somerset, and Westmoreland counties. This template facilitates consistent documentation and cost management for the procurement of enhanced driving and ancillary services for individuals who are blind, visually impaired, or otherwise unable to safely operate motor vehicles while traveling on Commonwealth business.