06.A6.PWS_horizontal boring mills.pdf

Performance Work Statement (PWS)

Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

G&L Horizontal Boring Mills PT1800 & RT1250

Preventive Maintenance Inspection and Remedial Services

1. Background:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore based activities in the Pacific.

2. Objective and Scope:

2.1. The Contractor shall supply a Manufacturer-Trained Certified Technician to perform annual, on-site, preventive maintenance and repair or replacement of parts as needed for two (2) each, Giddings & Lewis Horizontal Boring Mills, to a fully operational condition. The Contractor shall include calibration and remedial service, to include an inspection/service report of work performed.

Contractor to provide a quotation for Government review of any known repairs required.

Upon review, we may issue an in-scope modification to the contract to incorporate.

Manufacturer Model Serial no Location

Giddings & Lewis PT1800 480-0013 B-67

Giddings & Lewis RT1250 480-0012 B-67

3. Performance Requirements:

3.1. Preventive Maintenance. The Contractor shall provide all management, labor, tools, materials, supplies, equipment, and transportation to service the Horizontal Boring Mills.

The Contractor shall be a U.S. citizen. The Contractor shall perform operational tests to ensure the Horizontal Boring Mills are functioning within design specifications.

Preventative Maintenance services to include but not limited to the following:

Mechanical Systems:

. Replace all railway or way wipers.

. Replace saddle support wipers.

. Replace Hydraulic fluids (supplied by customer)

. Replace all filters (hydraulic, chiller, air)

. Check and record machine alignments.

. Verify proper operation of any heat exchanger units and advice if cleaning is necessary.

. Without removal of trucks we will inspect the trucks for tracking and contamination.

. Inspect ways for damage, wear, and proper lubrication.

. Check all linear axis for mechanical chucking and skewing.

. Grease all machine components

. Verify proper operation of all over-travel limit switches. (If applicable)

. Check for proper operation of filter switch alarms.

. Check belts and/or drive couplings on hydraulic and lube pumps.

. Check and adjust all hydraulic pressures.

. Adjust way lube operation pressures and record all final settings in the inspection report.

. Check and adjust transmission and / or headstock lube pressures.

. Visually inspect machine components, i.e., power tracks, hoses, conduits, electrical cables, pressure gauges, etc.

. Check operation and alignment of the tool changer.

. Check Rotary Pallet Changer and Setup Stations (where applicable).

. Check air purge to all linear scales.

. Check and record machine stacking heights.

. Check for mechanical lost motion on all axes.

. Check level of machine with Electronic levels

. Geometries square checks.

. Check tool retention using a spindle draw force gauge (where applicable).

. Ball-screw backlash on all axes.

. Check machine zeros adjust if necessary.

. A review meeting with the customer to discuss our findings and the results.

Electrical Systems:

. Verify proper operation of door solenoids in the control cabinets.

. Verify that power on diagnostics pass successfully.

. Verify that all data input peripheral devices are in working order, i.e., disk drive, modem, etc.

. Check and adjust power supply voltages.

. Check performance and response of all axes.

Machine Specific Checks:

HBM’S

. Check rotary table for lost motion.

. Check operation and alignment of the tool changer.

. Check and record machine stacking heights.

. Check spindle keys, taper, and run out using test Arbor.

. Level of machine with Electronic levels with corrections.

. Bed Ways parallel to Z- axis (“Point of the Bar” parallel to W Slide travel). With corrections.

. Check Rotary tabletop to W - ways (16 corner check).

. Edge/Face of Column ways square to Tabletop (Granite Square Checks). With corrections.

. Spindle runouts of O.D. and Taper (using Test Arbor).

. Spindle Sleeve square checks relative to X & Y axes and Y & W (Sweep Arm Checks).

With corrections.

Contractor shall provide a contact phone number and alternate phone number for use during the contract duration. The Contractor shall notify the Technical Point of Contact

(TPOC) if any machine covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data. All software upgrades, if required, shall be provided. The Contractor shall ensure that upgrades include all applicable software licensing agreements.

3.1.1. Preventive Maintenance Service. The Contractor shall provide on-site preventive maintenance service within the period of performance. The PM visit shall be scheduled with the COR and Shop 31 Supervisor, to avoid disruption to shop operations schedule. Preventive Maintenance Service shall be in accordance with applicable Manufacturer’s Requirements.

3.1.2. Technical Support: The Contractor shall provide technical support via telephone for any authorized adjustments, modifications, maintenance, repair, and application development of equipment operating software (listed in section 2.1). Contractor shall respond to technical support requests within 24 business hours.

3.1.3. Preventive Maintenance Parts. Parts that are replaced as part of the preventive maintenance service are included at no additional cost to the Government. Materials supplied shall be new and not refurbished or reconditioned materials. The

Contractor shall ensure that all consumable spare parts will be available for possible use under the terms of this contract. The Contractor shall provide a list of critical parts that will be maintained on-island to the TPOC upon award of contract.

3.2. Software Upgrades. All software upgrades, if required, shall be provided. The

Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

3.3. Reports: The Contractor shall provide an inspection report no later than 1 week after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, remedial repair actions, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time and costs to accomplish the work.

3.4. Remedial Repairs. Remedial service repair identified during preventive maintenance shall be accomplished if completion of the repair is possible within the period of performance.

3.4.1 Remedial Repair Parts. Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order and approved by the government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.5. Removal and disposal of replacement parts and materials. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.6. Hazardous Waste and Scrap Metal shall be turned over to PHNSY & IMF. For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at PHNSY & IMF, direct all questions to the

TPOC.

3.7. Labor, airfare, lodging, rental car, per diem, shall be included. Travel shall be in accordance with current Department of Defense (DoD) Joint Travel Regulations and

Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be provided upon request.

3.8. Photography, photographic equipment, computing and recording devices are prohibited at PHNSY & IMF without prior approval. This includes personal and company cellular phones with camera features. Direct all questions to the TPOC.

3.10. Place of Performance. Pearl Harbor Naval Shipyard, Controlled Industrial Area (CIA)

3.11. Period of Performance. All work to be completed within twelve months after award of contract on an annual basis, for the base and two (2) option years.

3.12. Hours of Performance. Normal Hours. All work shall be performed during normal business working hours of 0630 to 1500 hours, daily, Monday through Friday, excluding

Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the TPOC before performing work.

3.13 Federal Holidays. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following

Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with

TPOC for details. Contractor access to Government facilities during closures is not permitted.

3.14 Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed. The warranty shall begin when all work is completed and accepted by the Government.

3.15 Service Delivery Summary Table A:

Performance

Requirement

PWS

Paragraph

Notes Performance

Threshold

1. Perform Preventive Maintenance Paragraphs 3.1, 3.1.1, 3.1.2, and

3.1.3

100% delivery and compliance.

2. Provide software upgrades if required.

Paragraph 3.2 100% delivery and compliance.

3. Provide Inspection Reports Paragraphs 3.3 100% delivery and compliance.

4. Perform Remedial Service and

Repair

Paragraphs 3.4 100% delivery and compliance.

5. Remedial Repairs Parts Paragraphs

3.4.1

100% delivery and compliance.

6. Removal and disposal of replacement parts and materials.

Paragraph 3.5 100% delivery and compliance.

8. Hazardous waste and scrap metal to be turned in to PHNSY & IMF.

Paragraph 3.6 100% delivery and compliance.

4. Quality Assurance.

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control

Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this

PWS, and results in the prevention of potential and correction of actual problems. The

QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. Government Furnished Property and Services.

5.1. GENERAL: The Government will provide the following:

5.1.1. All reasonably required amounts of electricity for Contractor supplied tooling or test equipment.

5.1.2. Removal and disposal of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

5.1.3. No other property, utilities or services will be provided by the Government.

6. Contractor Qualifications:

6.1. U.S. Citizenship is required for facility access. The Contractor shall provide a manufacturer trained and authorized certified technician and the necessary management and administrative support associated with personnel, to perform annual preventive maintenance services on two (2) each Gidding & Lewis Horizontal Boring Mills. The technician shall have a minimum of ten (10) years of horizontal boring machine maintenance experience and shall provide proof of certification.

6.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens. The Contractor shall provide proof of this requirement upon request by the TPOC or COR.

6.3. Contractor personnel shall have a valid driver's license and a vehicle pass for base access. The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III, the Government will provide escorts as required while in the CIA and CNIA.

6.4. The Contractor must be able to attain and maintain a CIA “green” badge.

6.5. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

6.6. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The TPOC will make arrangements to provide escort service if required.

6.7. Contractor personnel shall not establish an employee-employer relationship with

Government personnel under this contract. Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

7. Security Requirements:

7.1. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information: full name of all personnel working on this contract, Social Security number, date of birth, place of birth, and citizenship. The Contractor shall state that information has been verified and shall have supporting records on file if required for examination.

7.2. The Contractor shall pass a background check to gain access PHNSY & IMF. The

Contractor’s employees must be a U.S. Citizen and registered with the Defense

Biometric Identification System (DBIDS). The Contractor shall coordinate with the

COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with

Building 3455 Pass Office in the completion of current form SECNAV 5512/1.

7.3. Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with

PHNSY Security Office at Building 207 in the completion of Visit Request for Pearl

Harbor Naval Shipyard current form PH-SYD 5512/28.

7.4. Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with

Security requirements specified in Appendix III.

8. Attachments:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (REV JULY 2024)

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR

CONTRACTORS ON FACILITES PROJECTS (REV 16 OCT 2019)

APPENDIX III - CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S

CONTROLLED

INDUSTRIAL AREA, SECURITY ISLANDS, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS, AND/OR OTHER SENSITIVE

AREAS (REV MAY 2024)

APPENDIX IV - PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE

MAINTENANCE FACILITY OPERATIONS SECURITY (OPSEC) CONTRACT

REQUIREMENTS (REV FEB 2025)

REQUIREMENT:

• Contractors shall meet the requirements of all solicitation and award attachments.