0580023398a.pdf

(continued) 05800_23398a

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : Group 05800 – Liquefied Petroleum Gas (LPG) Propane (Certain Counties)

Classification Code(s): 15

Award Number : 23398 (Partially Replaces Award 23283)

Contract Period : September 1, 2025 – June 30, 2028

Bid Opening Date : July 2, 2025

Date of Issue : September 2, 2025

Specification Reference : As Incorporated In The

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name :

Title :

Phone :

E-mail :

Wendy Nieves Contract Management Specialist 518-486-7313 Wendy.Nieves@ogs.ny.gov

Procurement Services Customer Services

Phone :

E-mail :

518-474-6717 customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description The purpose of this Contract is to provide Authorized Users within Albany, Cattaraugus, Chautauqua, Delaware, Greene, Madison, Montgomery, Schoharie, Steuben, Sullivan, Ulster, Warren and Wyoming Counties with a means of acquiring Liquefied Petroleum Gas (LPG) – Propane by 20LB (4.7 GAL) cylinders, 34LB (7.9 GAL) cylinders, 100 LB (23.6 GAL) cylinders and Bulk gallons which includes tank and regulator installations, testing and inspections by the contractor to an Authorized User’s storage facility for use by the Authorized User. The product shall be Contractor furnished, delivered, and unloaded as specified herein.

This Award has 0% MBE, 0% WBE and 0% SDVOB goal requirements.

https://ogs.ny.gov/award-23398

GROUP 058000 AWARD 23398 PAGE 2

NOTE: See individual contract items to determine actual awardees.

Contract Number Contractor & Address Contact Information FEIN

NYS Vendor ID

PC70860

SB Buell Fuels LLC Customer Service Contact for NYS Contract Orders during Normal Business Hours:

760826999

1000009690 2767 NY – 12 B M – F 8am – 5pm Deansboror, NY 13328 Sierra Mueller Dispatcher Phone: 351-841-4044 Email: sierra@centerstatepropanecny.com

Person to Contact to Escalate Contract Orders:

Deb Anthony Customer Service Manager Phone: 800-437-4856

Contact for After Hours, Weekend/Holidays, or NYS Declared Emergency:

Michael Ferriolo Manager

Phone: 315-266-7325 Email: mike@centerstatepropanecny.com

PC70861 Mirabito Holdings, Inc.

d/b/a Mirabito Energy Products The Metrocenter – 49 Court Street PO Box 5306 Binghamton, NY 13902

Customer Service Contract for NYS Contract Orders during normal business hours:

M – F 8am – 5pm Phone: 307-352-2800 Toll Free: 800-934-9480

Person to Escalate Contract Orders:

Phil Mirabito Director of Liquid Distribution, Home Comfort Phone: 607-352-2941 Cell: 607-237-2758 Email: Phil.Mirabito@mirabito.com

Contact for After Hours, Weekend, and/or Holiday Emergency:

Phil Mirabito Director of Liquid Distribution, Home Comfort Phone: 607-352-2941 Cell: 607-237-2758 Email: Phil.Mirabito@mirabito.com

150552668 1000007358

PC70862

SB

Nolan Bottle Gas Co. Inc, PO Box 280 2477 Route 9W Ravena, NY 12143

Customer Service Contact for NYS Contract Orders during Normal Business Hours:

M – F 7:30 am – 5pm Saturday 8am – 12pm (noon) Sherri Newton Office Manager Phone: 31518-756-2010 Email: sherri.newton@nolanpropane.com

14166398 1000001746

GROUP 058000 AWARD 23398 PAGE 3

Person to Contact to Escalate Orders Robert Nolan President Phone: 518-756-2010 Email: robert.nolan@nolanpropane.com

Contact for After Hours, Weekend/Holidays, or NYS Declared Emergency:

Robert Nolan President Phone: 518-756-2010 Email: robert.nolan@nolanpropane.com

Cash Discount, If Shown, Should be Given Special Attention.

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase, GROUP 058000 AWARD 23398 PAGE 4

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

AWARDS BY COUNTY

The pricing included in this section is the original pricing bid by the contractors. For current pricing, please go to the Pricing Information link on the Award page.

County Bid Prices by Tank Type

Contractor 20 lb./cyl (4.7 gal)

34 lb./cyl (7.9 gal)

100 lb./cyl (23.3 gal) Bulk

Albany $1.5990 $1.5990 N/A $1.4490 Buell Fuels LLC Cattaraugus N/A N/A $3.2642 $2.5142 Mirabito Holdings Inc Chautauqua N/A N/A N/A N/A No Award Delaware N/A N/A $1.4790 $1.4790 Buell Fuels LLC Greene $1.8642 N/A $1.8642 $1.8642 Nolan Bottle Gas Co.

Madison N/A N/A N/A $1.3490 Buell Fuels LLC Montgomery N/A N/A N/A $1.4890 Buell Fuels LLC Schoharie N/A N/A N/A $1.4890 Buell Fuels LLC Steuben N/A N/A N/A $2.5142 Mirabito Holdings Inc Sullivan N/A N/A N/A $2.5142 Mirabito Holdings Inc Ulster N/A N/A $1.8642 $1.8642 Nolan Bottle Gas Co.

Warren $1.7990 $1.7990 N/A $1.7990 Buell Fuels LLC Wyoming N/A N/A N/A $2.5142 Mirabito Holdings Inc

NEW ACCOUNTS:

Contractor may ask State Agencies and other Authorized Users to provide information in order to facilitate the opening of a customer account, including documentation of eligibility to use New York State Contracts, agency code, name, address, and contact person. State Agencies shall not be required to provide credit references.

Contractors must notify OGS Procurement Services of any new business created from Authorized Users’ requests for delivery, so that OGS Procurement Services can make adjustments to the Delivery Schedule to capture these new accounts. All cases shall require Contractors to notify both Authorized User and OGS Procurement Services of any locations not originally on the Delivery Schedule, within thirty (30) days after the first delivery is made.

NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS:

New York State political subdivisions and others authorized by New York State law may participate in Centralized Contracts. These include, but are not limited to, local governments, public authorities, public school and fire districts, public and nonprofit libraries, and certain other nonpublic/nonprofit organizations.

See Appendix B, Participation in Centralized Contracts. For Purchase Orders issued by the Port Authority of New York and New Jersey (or any other authorized entity that may have delivery locations adjacent to New York State), the terms of the Price clause shall be modified to include delivery to locations adjacent to New York State.

Upon request, all eligible non-State agencies must furnish Contractors with the proper tax exemption certificates and documentation certifying eligibility to use State contracts. A list of categories of eligible

GROUP 058000 AWARD 23398 PAGE 5

entities is available on the OGS web site (https://online.ogs.ny.gov/purchase/snt/othersuse.asp). Questions regarding an organization's eligibility to purchase from New York State Contracts may also be directed to NYS Procurement Services Customer Services at 518-474-6717.

EXTENSION OF USE:

This Contract may be extended to additional States or governmental jurisdictions upon mutual written agreement between New York State and the Contractor. Political subdivisions and other authorized entities within each participating state or governmental jurisdiction may also participate in any resultant Contract if such state normally allows participation by such entities. New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions.

ESTIMATED QUANTITIES:

This Contract is an estimated quantity contract. All dollar values and quantities quoted are based on Authorized Users’ filed requirements of estimated volumes. By filing requirements with OGS, the Authorized User has agreed to purchase all of their Liquefied Petroleum Gas (LPG) – Propane requirement needs from the Contract(s), and the Authorized User has agreed not to enter into any other contracts for Liquefied Petroleum Gas (LPG) – Propane.

Numerous factors could cause the actual quantities of Products purchased under Contract vary substantially from the estimates in the Solicitation. Such factors include, but are not limited to, the following:

• There is no guarantee of quantities to be purchased, nor is there any guarantee that demand will continue in any manner consistent with previous purchases.

• The individual value of each Contract is indeterminate and will depend upon actual Authorized User demand and actual quantities ordered during the contract period.

• The State reserves the right to terminate any Contract for cause or convenience prior to the end of the term pursuant to the terms and conditions of the Contract.

• Contract pricing that is lower than anticipated could result in a higher quantity of purchases by

Authorized Users than anticipated.

• Contract pricing that is higher than anticipated could result in a lower quantity of purchases by

Authorized Users than anticipated.

• In accordance with the Delivery Schedules clause, the Contractor(s) shall accept orders from and deliver to any State Agency placing an order through this contract even if the State Agency does not appear on the Delivery Schedule at the time of the bid opening and the Contractor(s) may accept orders, at their discretion, for any non-State Agency or Political Subdivision not appearing on the Delivery Schedule at the time of the bid opening.

However, no specific quantities are represented or guaranteed and the State provides no guarantee of individual Authorized User participation. Each Contract shall be for the quantities or dollar values actually ordered during the Contract period and the Contractor must furnish all quantities actually ordered, at or below the Contract prices. The individual value of each Contract is indeterminate. OGS makes no guarantee as to how much fuel will actually be ordered and/or delivered. See Sections 28, Estimated/Specific Quantity Contracts and 25, Participation in Centralized Contracts in Appendix B, General Specifications.

PRODUCT AND TANK REQUIREMENTS:

The Contractor guarantees that the product supplied will meet or exceed the ASTM Specifications for Liquefied Petroleum (LP) Gases, Designation D1835 or latest revision thereof, and the New York State Uniform Fire Prevention and Building Code with the latest revisions approved by the Code Council.

Should the Contractor determine that an agency-owned tank is not in compliance with New York State and/or Federal regulations at any time within the Contract period, then the agency, at its discretion, can either replace its tank, or the Contractor shall provide and install a suitable and acceptable replacement Liquefied Propane tank(s) as appropriate for the duration of the Contract term. The Contractor is not required to supply or install a replacement tank that is above and beyond normal business costs. Contractor is expected to take reasonable steps to protect the property and grounds.

GROUP 058000 AWARD 23398 PAGE 6

State of New York

Office of General Services

PROCUREMENT SERVICES

Contract Performance Report

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user.

Contract No.: Contractor.

Describe Product* Provided (Include Item No., if available):

*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities

(including printing), services and/or technology. The term “Product” includes Licensed Software.

Excellent Good Acceptable Unacceptable

• Product meets your needs

• Product meets contract specifications

• Pricing

CONTRACTOR

Excellent Good Acceptable Unacceptable

• Timeliness of delivery

• Completeness of order (fill rate)

• Responsiveness to inquiries

• Employee courtesy

• Problem resolution

Comments:

(over)

Agency: Prepared by:

Address: Title:

Date:

Phone:

E-mail:

Please return via e-mail to OGS.sm.PS_CM_FleetFuelRoads@ogs.ny.gov or mail to:

NYS Office of General Services Procurement Services

Attn: Fuels Team 38th FL, Corning Tower, ESP

Albany, New York 12242