050714 RFQ - FAC60.doc

Request for Quotes Template for Service Engagements Purchasing Department: Department of Public Health/Bureau of Environmental Health/Environmental Health Assessment Address: 250 Washington Street, Boston, MA 02108 Telephone #: (617) 624-5757 RFQ File Name/Title: Environmental Diagnostic and Testing – Laboratory Analysis of BP-A in Plastic RFQ File Number: DPH_FAC60 050714

Object Code: JJ2

Engagement Team Leader/ Contact Person: Marianne McVarish, Contract Specialist Department of Public Health/Bureau of Environmental Health

250 Washington Street, F. 7

Boston, MA 02108

(617) 624-5757

1. Description Or Purpose of Engagement:

The Department of Public Health/Bureau of Environmental Health seeks the services of a Master Agreement Provider via FAC60, to provide analytical laboratory support for laboratory analysis of plastic feeding and drinking products used by young children. The contractor will be provided with samples and tasked with evaluation of children’s re-useable beverage or food containers and for laboratory analysis. The laboratory analysis conducted will be for detection of bis-phenol-A (BPA) by ATS 367-0 BPA Method by LC/MS/MS. A method detection limit of 100 parts per trillion (ppt) must be achieved. The Bureau anticipates a total of 25 items to be tested plus any additional items that could be required by the laboratory for QA/QC purposes.

It is anticipated that the laboratory will be capable of completing this initiative in full by June 30, 2014.

2. Whether Single Or Multiple Contractors Are Required For Engagement(s)

FORMCHECKBOX

Single Contractor

FORMCHECKBOX

Multiple Contractors.

Single contractor will be engaged for performance of this initiative with subcontracting with a laboratory possessing certification in conducting this type of analytical testing.

3. Indicate Engagement Performance and Business Specifications:

Scope of Service

The Bureau seeks a qualified contractor with expertise in analysis of consumer product samples, chain-of-custody (COC) procedures, and management of analytical laboratory testing. A qualified laboratory will conduct the analysis, summarize the data, and prepare a report that will contain both the raw and summary analytical data. It is anticipated that the analytical data can be prepared by category, e.g. number of detects, concentration, limit of detection, etc. The Bureau of Environmental Health will supply the samples and it is anticipated that the testing of 25 samples could occur over 12 business days, with results prepared by June 30, 2014.

Evaluation Criteria

Vendor response should include a summary of experience in management of analytical laboratory testing, managing consumer product samples, chain-of-custody (COC) procedures, and plan for full completion inclusive of reporting by June 30, 2014.

Vendor response shall detail cost of activity and will maintain chain of custody of the samples provided by BEH, and the name of the laboratory conducting the analyses. A plan to ensure all 25 samples can be tested prior to June 30, 2104 should be expressed, and with full invoicing for all activities must be submitted to the Bureau and that invoicing must occur not later than August 1, 2014. The commitment to these details must also be included in the vendor response.

Evaluation Criteria will also include:

The evaluation of capacity and subject matter expertise to meet requested activities;

The evaluation of vendor ability to compile statistical data.

The evaluation of cost for tasking.

Performance Requirements

The Department of Public Health is endeavoring to deliver the Best Value to facilitate our needs. However, it is important to measure the Contractor’s performance to ensure the Engagement is in compliance with what has been requested and what the Contractor has offered in this RFQ. The following performance areas will be subject to measurement:

1. Timely Delivery (Commodities, Services, Reports, Billing, etc.)

2. Responsiveness to Departmental Inquiries

3. Quality of Deliverables (Commodities, Services, Reports, etc.)

4. Performance Targets/Benchmarks (Quantities, Outcomes, etc.)

5. Attendance at scheduled meetings

The PMT shall negotiate with contractors any requirements not set forth in the RFQ Engagement Performance Monitoring

4. EXPECTED DURATION OF ENGAGEMENT

Anticipated Initial Duration up to: __1__months; ____ year(s)

Anticipated Renewal Options: _0___ options to renew for _____ year(s) each option

Final End Date of this Engagement: __June 30, 2014______________________

5. Anticipated Expenditures, Funding Or Compensation For Expected Duration Please include the Estimated Value of engagement (Including Anticipated Renewal Options)

Bureau should include the estimated total value of this engagement.

The value estimated for conduct of management of both laboratory testing and analysis reporting is approximately $7,000.00.

6. Instructions for Submission of Responses:

Required elements of response include rates and budget and deliverables. Rates must be hourly or daily and may not exceed the rates posted on COMMBUYS.

7. DEADLINE FOR RESPONSES Or Engagement Calendar:

Deadline Date: May 20, 2014 Deadline Time: 12:00 noon Will opportunity for written questions be offered? Yes FORMCHECKBOX No FORMCHECKBOX

Questions should be prepared via email and submitted on or before 12:00 noon on May 14, 2014, and addressed to the attention of:

Marianne.McVarish@state.ma.us

FORMCHECKBOX

Check Box if confidentiality form is required.