05 Tank Assessment SOW_3-24-2020.pdf

Sierra Nevada Region

Draft Statement of Work (SOW) Fuel/Waste Storage Tank Systems Assessments

GENERAL INFORMATION

1.0 Scope of Work: The purpose of this SOW is to assess above ground storage tanks and associated equipment for serviceability and to prepare recommendations for needed replacements and repairs. The goal is to identify all measures currently needed to upgrade the tanks, pumps, hoses, etc. to be free of all leaks, and operating in a condition that meets all federal and state regulatory requirements with a minimum of oversight.

Tanks to be assessed under this contract include 7 petroleum storage tanks with associated fuel dispensing systems, and 2 waste oil storage tanks.

2.0 Background: The Sierra Nevada Region (SNR) operates fuel dispensing systems at three maintenance facilities located in Northern California, including Elverta Maintenance Facility located in Elverta, CA; Tracy Maintenance Facility located in Byron, CA; and Redding Maintenance Facility located in Redding, CA. In addition to the fuel dispensing systems, SNR also operates two used oil storage tanks. These are located at Redding Maintenance Facility and Elverta Maintenance Facility.

The fuel dispensing systems include above ground tanks with associated pumps, hoses, piping, venting, nozzles, etc. The fuel pumps and associated equipment are of various ages. Some are approximately 30 years old and others have been replaced more recently. The waste oil tanks were purchased around 20 years ago.

3.0 Technical Requirements/Tasks

Task 1 –Assessments - The Contractor shall provide all equipment, materials, supplies, and tools, labor, management, and supervision required to perform inspections and assessments of all fuel storage and waste tanks for serviceability, fitness for use, and environmental compliance with respect to Federal, State, and local laws and regulations. The Contractor shall note the current condition of all the tanks, pumps, gauges and associated gaskets, hoses, venting, piping, and all associated appurtenances. The Contractor shall review the status of all associated permits and the results of recent inspections. The contractor shall incorporate a review of the fuel types and quantities of fuel throughput, and assess their compatibility with the tanks and other associated equipment such as the pumps, hoses, and piping.

Task 2 – Report. The Contractor shall prepare an assessment report. The report shall be structured to include a section for each maintenance facility. Each section shall incorporate all the following information about each tank at that facility into the chapter:

i. A description of the current serviceability and fitness for use for each storage tank and fuel dispensing system

ii. A review of the types of fuel or waste both historically and currently being stored/used in the tanks, and an assessment of suitability and compatibility of that fuel or waste with the equipment to include compatibility with tanks and pumps as well as any associated recommendations regarding anticipated life expectancy of equipment with respect to compatibility with contents

iii. Assessment of the environmental compliance status of each tank, based on a review of current permits and recent inspections

iv. Recommendations for any needed repairs, replacements or maintenance currently required. These recommendations must include recommendations for installations of new equipment if deemed necessary, and/or any maintenance necessary to make the tanks and all associated appurtenances serviceable, fully functional, safe, free of leaks, and compliant with Federal, State, and local regulations with a minimum of oversight.

Task 3 - Procurement Package. The Contractor shall author and provide a procurement proposal adequate to meet federal government procurement standards, and specifically the needs of the SNR procurement group. This procurement proposal shall be organized such that tanks at all the locations are included, and shall include the following information for each location:

i. Product specifications with an explanation of why products have been recommended, and a recommendation for suggested warranty language appropriate to each associated product(s)

ii. A description of the reasonably anticipated lifespan of recommended products, taking into consideration the setting at each of the facilities.

iii. Market research documenting a list of registered GSA companies that can supply and install the recommended products.

iv. Anticipated pricing/cost basis for each recommended repair or replacement.

v. A completed performance work statement, including performance standards and quality assurance surveillance procedures to include installation of all the recommended products and appurtenances sufficient to resolve all regulatory concerns for the tank systems and meet the requirements of the SNR procurement department. The Contractor shall use a preapproved format for this performance work statement, and shall coordinate with the SNR procurement department to assure it is completed to their satisfaction.

4.0 Government Furnished Equipment and Information:

Pictures of the equipment are included as Attachment 1 to this SOW.

Recent inspection documents completed by WAPA staff, other contractors, and county inspectors are included as available.

Recent fuel delivery receipts, and associated for fuel deliveries as needed to determine fuel types and compatibility.

The Government will provide electrical power for Contractor use at sites with existing power outlets for the operation of equipment as necessary to perform inspection and assessment services.

Procurement-approved Performance Work Statement template.

5.0 Deliverables / Schedule:

Field visits and assessments are to be conducted within 60 days of award.

Summary Report of serviceability and environmental compliance findings and recommendations to be provided within 60 days of final field visit.

The Contractor shall provide deliverables according to the table below:

Deliverable Description Schedule

Key Personnel Description

Resumes and summaries of relevant experience for Key Personnel

During bidding process

Draft Report and Draft Procurement Package

Draft Report and Procurement Package, including reviews of all items described in Task 2

Within 60 days of inspection completion

Final Report and Final Procurement Package

Final Report and Procurement Package Within 2 weeks of receiving comments from WAPA on the Draft Work Products

6.0 Travel: Field visits are required to Elverta, Tracy and Redding Maintenance Facilities.

Elverta Maintenance Facility 7940 Sorento Road Elverta, CA 95626

Tracy Maintenance Facility 16800 W Kelso Road Byron, CA 94514

Redding Maintenance Facility 1545 Beltline Road Redding, CA 96003

8.0 Security Requirements: Contractor will be escorted at the facilities at all times.

Attachment 1: Photographs of equipment.

Elverta Maintenance Facility (EMF) 7940 Sorento Road Elverta, CA 95626

Tank # Contents Capacity (gallons)

1 Unleaded 1500

2 Diesel 1500

3 Diesel 500

4 Used Oil 280

# 1 & #2 EMF Unleaded Gasoline and Diesel Fuel Tanks @ 1500 gallons each

#3 EMF Diesel Fuel Tank @ 1000 gallons

EMF Pump #2 (Diesel Tank 1500 gallons), and associated pump

Diesel Pump #3 and associated 1000 gallon tank

EMF Pump #3 (Diesel Tank 1000 gallons)

Wrapped Pipe with detail of corrosion on venting

#3 EMF Diesel Fuel Pump

#3 EMF Diesel Fuel Pump, Side View

EMF Used Oil Tank

Tracy Maintenance Facility (TMF) 16800 Kelso Road Byron, CA 94514

Tank

Contents Capacity (gallons)

1 Diesel (vehicle and equipment fuel) 1500

2 Diesel (vehicle and equipment fuel) 500

#1 & #2 TMF Diesel Fuel Tanks (Tracy’s tanks are Jensen Precast, and not required to apply a certified coating for standing loss control.

Redding Maintenance Facility (RMF) 1545 Beltline Road Redding, CA 96003

Tank # Contents Capacity (gallons)

1 Unleaded Gasoline (vehicle and equipment fuel) 1478.8

2 Diesel (vehicle and equipment fuel) 1500

3 Used Oil 280

#1 & #2 Redding Maintenance Facility Unleaded Gasoline and Diesel Fuel Tanks

Redding Maintenance Facility Used Oil Tank

Attachment 2: Recent inspection documents completed by WAPA staff, other contractors, and county inspectors

Attachment 3 - Recent invoices , delivery receipts, and contracts for gasoline and diesel deliveries