05 - Final SOW Replace Windows and Weather Protectionrevised.pdf

Replace Windows and Weather Protection Project No.: 573A4-18-605

VA Medical Center, Lake City

A. GENERAL SCOPE:

1. The Construction specifics and requirements are identified in the construction specifications and drawings set prepared by Toland Mizell Molnar.

B. DEFINITIONS:

1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the CO.

2. VA Project Manager (PM): The Contracting Officer Representative (COR) is responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in charge and is called the “Senior PM/COR”. The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3. Contractor: This term, as used herein, refers to the Prime Contractor under this contract.

4. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

C. RESPONSIBILITIES

1. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the construction documents (drawings and specifications) within the required period of performance.

2. No separate staging, office, or workshop area outside of the project limits will be provided.

Access to the job site is permitted to drop off materials and project personnel. No long-term (more than necessary for drop-off/pick-up of personnel or materials). The contractor shall ensure that all subcontractors maintain their respective work areas and secure tools, materials, loose items, and other components to protect the condition of the workplace.

Daily removal of debris, unused materials, and other refuse (trash) from the assigned work area is expected by the end of the workday.

3. Parking is not guaranteed nor assigned to contractors, there are some areas available, but space is limited and subject to change. Contract workers should carpool to the greatest extent practicable.

4. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. An ICRA (Infection Control Requirements) classification is to be designated by the facility Infection Control team. For the purposes of this proposed project, the contractor shall work closely with the VA Infection Control Authority at each building to ensure that proper infection control measures are implemented.

5. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The Contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants, and the environment. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into the occupied space.

7. Contractor shall keep the VA COR informed in a timely manner of the status and progress of the project.

8. Project performance is to be developed in accordance with VA guides, standards, and requirements; local and federal codes; and other engineering standards and best practices as per A/E design work (detailed demolition drawings, all necessary as well as detailed phasing and construction coordination drawings). The constructor will develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted nor disturbed except by previous and timely coordination with VAMC Center Director through the Project Manager/COR.

9. COVID -19 Requirements: The selected contractor shall strictly follow the implemented hospital protocols to deal with the current COVID-19 situation as stated by the CDC, OSHA, VA authorities, and Local Government. VHA Supplemental Contract Requirement for Combating COVID-19 (COVID-19 Safety Protocols is attached and applicable.

10. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and Project Manager within forty-eight (48) hours of each meeting for VA review. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the Contracting Officer and COR within five (5) calendar days of the phone call.

11. Technical Information Library (TIL): VA design standards, VA master specifications, design manuals, and/or other publications are available at the following Internet address:

www.cfm.va.gov/til/.

12. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered, and installed by the Contractor without additional cost to the Government.

13. Contractor shall have comprehensive knowledge, experience, expertise, equipment, and personnel to complete this work.

D. CONSTRUCTION PERIOD SUBMITTALS

1. The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA PM/COR with a copy to CO via e-mail. All materials and equipment submittals must be submitted and approved by the A/E, VA PM/COR, and CO prior to the start of construction. All submittals shall be as per the specifications. The contractor shall maintain an updated log of submittals as part of the weekly meeting minutes. Refer to the technical specification for specific details and procedures.

2. Other submittals – The contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to PM/COR and CO in pdf format via e-mail correspondence.

3. Progress drawings – The contractor shall maintain a set of construction documents (field as-built drawings) to red actual construction changes during the entire construction process as required by the RFP specifications. The project progress drawings will be available for review by the VA PM/COR at all times.

4. Shop drawings and submittals – A/E shall verify the Contractor’s shop drawings, detail drawings, schedules, descriptive literature, and samples, testing. laboratory reports, field test data, and review materials for conformity with the RFP documents and specifications.

The A/E shall recommend approval, disapproval, or other suitable disposition to the VA PM/COR. The VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

E. PROJECT CLOSE-OUT

1. The contractor shall comply with the requirements in the “General Requirements”, Section

010000, for submission of the final RFP as-built drawings, manuals, and other documents as noted. Required as-built drawings and specifications shall be submitted in the same format required for the construction documents.

F. OVERVIEW

1. The primary objective of the Project is to eliminate deficiencies, and improve functionality of the Department for the benefit of the Facility’s Veteran Customers, Visitors, and Staff.

2. The purpose of the Project is to provide for improved safety for all facility occupants.

3. Maintain operation of adjacent areas during construction.

4. Use durable materials in designing an attractive Facility that provides a pleasant and supportive environment that reflects the high quality of care provided.

5. Period of Performance is 540 calendar days from the notice to proceed.

G. PROJECT SCOPE

1. The contractor shall completely prepare the site for building operations, including demolition and removal of existing windows, furnish labor and materials and perform work.

2. The scope of work includes weather protection work and window replacement at buildings 38, 64, 82, 64-2, 19 and 62. The contractor shall refer to the construction drawings to get the details and required work at each building. The renovation may include abatement, selective demolitions, structural construction, architectural construction, etc. The contractor must review the drawings for the list of repair/replacement requirements at each building shown.

3. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

4. The A/E, will render certain technical services during construction. Such services shall be considered advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

5. Before placement and installation of work subject to tests by a testing laboratory retained by the Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

6. All employees of general contractors and subcontractors shall comply with the VA security management program and obtain the permission of the VA police, be identified by the project and employer, and be restricted from unauthorized access.

H. BID ITEMS

1.1 STATEMENT OF BID ITEM(S)

A. ITEM I, BASE BID: Work includes general construction, alterations, grading, drainage, necessary removal of existing structure and construction and certain other items such as waterproofing, in phases as indicated in the construction documents. This includes demolition of existing windows and replacement of existing windows. All work includes all labor, material, equipment and supervision to perform the required construction work on this project with phasing and abatement. Provide price to complete work in 540 days.

B. DEDUCTIVE ALTERNATE NO. 1: Delete from BASE BID all cost of work at Building 62.

Provide price to deduct work and complete the work in 490 days.

C. DEDUCTIVE ALTERNATE NO. 2: Delete from ALTERNATE NO. 1 all cost of work at Building

19. Provide price to deduct work and complete the work in 460 days.

D. DEDUCTIVE ALTERNATE NO. 3: Delete from ALTERNATE NO. 2 all cost of work at Building

64-2. Provide price to deduct work and complete the work in 430 days.

E. DEDUCTIVE ALTERNATE NO. 4: Delete from ALTERNATE NO. 3 all cost of work at Building

82. Provide price to deduct work and complete the work in 400 days.

F. UNIT PRICES:

Unit prices to correspond to known/suspect/presumed items listed below are to be included with the Contractor’s Base Bid associated with this project. If the estimated amounts of asbestos containing materials as provided in the contract documents to be removed under the base bid scope of work significantly differ from the actual amounts being removed as verified by the Government (more than 10%), the total contract price for the project agreed upon between the Government and the Contractor shall be adjusted accordingly based on the Contractor’s unit pricing. The Abatement Contractor shall provide unit costs for the removal of the following known/suspect/presumed asbestos containing materials:

1. Window Caulk – per WINDOW (see Note 1)

Note 1: For unit cost pricing the Abatement Contractor shall assume that all mobilization, insurance, notification, profit, etc. are to be included in the unit cost estimate.

1.1 STATEMENT OF BID ITEM(S)