05. Miles City Performance Work Statement 2021.pdf

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES AND SNOW REMOVAL

FOR THE

WESTERN AREA POWER ADMINISTRATION

UPPER GREAT PLAINS REGION

MILES CITY CONVERTER COMPLEX

1. Description of Offices

The Western Area Power Administration, Miles City Converter Complex, located at 4716 Leighton Boulevard, Miles City, Montana, consists of hallways, offices, mechanical room, storage rooms, conference room, control room, battery room, fan room, valve hall, basement, garage, shop, and windows (inside and outside). These areas are split between two buildings, the Miles City Converter and the Maintenance Shop.

The following is a breakdown of approximate square footage:

Floor Type Converter Maintenance Shop Total

Raised Vinyl Tile Panels 4098 4098

Carpeted Floor Mats & Runners 418 418

Carpet 1505 1505

Vinyl Tile 2,672 525 3197

Ceramic Tile 100 100

Concrete 13,849 3,712 17,561

Concrete Sidewalk & Entry 818 144 962

Concrete Loading Dock & Skirt 422 422

Control & Communication Room Sub Floor 4098 4098

2. Frequency of Service

The serviced areas are to receive the following type and frequency of service. The Contractor shall accomplish all items of work as required by the specifications at the frequency shown on the Schedule of Services.

Miles City Maintenance Shop Schedule of Service

Services Action Required Frequency Performance Standard

Restrooms Surfaces shall be clean, sanitary and bright; there shall be no dust, spots, stains, rust, green mold, encrustation, scum, debris, excess moisture or unclean odor. Metal surfaces shall be polished.

Dispensers will be refilled and checked to ensure they are functioning correctly.

Sinks/Toilets/Urinal Clean Weekly

Mirrors/Fixtures/Dispensers Clean Weekly

Metal Polish Weekly

Dispensers Fill As Required

Vinyl Floors Sweep and Damp Mop Weekly Surfaces, including corners and areas that are inaccessible with a broom or mop, shall be free of all visible soil, debris, streaks, stains, dust, soap film, dirt, etc. Buff Quarterly

Wax Annually

Strip and Wax Every 2 Years

Clean mop boards Monthly

Concrete Garage Floors Sweep and Spot Clean Weekly Surfaces shall be free of all visible soil, debris, dust, dirt, oil, etc.

Carpet Vacuum and Spot Clean Weekly Surfaces, including corners and areas that are inaccessible with a vacuum, shall be free of all visible soil, debris, streaks, stains, dust, etc. Shampoo Annually

Vinyl Runners Damp Mop Weekly Surfaces shall be free of all visible soil, debris, streaks, stains, dust, dirt, etc.

Carpeted Floor Mats & Runners Vacuum and Spot Clean Weekly

Exterior Door Mats Clean Weekly

Furniture Dust and Spot Clean Weekly Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Upholstered Furniture Stain Removal Weekly

Vacuum Monthly

Waste Receptacles Empty Weekly Receptacles shall be free of dirt and residue and must have liners.

Ledges Dust and Spot Clean Weekly Surfaces shall be free of all visible soil, dust, debris, stains, etc.

Walls Dust and Spot Clean Quarterly

Miles City Maintenance Shop Schedule of Service (continued)

Services Action Required Frequency Performance Standard

Water Cooler Clean Weekly Surfaces shall be clean, sanitary and bright; there shall be no dust, spots, stains or debris.

Refrigerator Clean Quarterly

Kitchen – Sink/Counter Clean Weekly

Windows Clean Quarterly All surfaces shall be free of film, dirt smudges, water and debris.

Exterior and Interior Doors Clean Quarterly

Exhaust and Intake Fixtures Clean Quarterly

Light Fixtures – Office Clean Annually Fixtures and diffusers to be free of dust, dirt, streaks, films, deposits and stains both inside and out.

Exterior of Walk-in Doorways Snow and Ice Removal Mon-Thu Prior 0800 As Required

Shall be free of all snow and ice.

Miles City Converter Schedule of Service

Services Action Required Frequency Performance Standard

Restrooms Surfaces shall be clean, sanitary and bright; there shall be no dust, spots, stains, rust, green mold, encrustation, scum, debris, excess moisture or unclean odor. Metal surfaces shall be polished.

Dispensers will be refilled and checked to ensure they are functioning correctly

Sinks/Toilets/Urinal Clean Weekly

Mirrors/Fixtures/Dispensers Clean Weekly

Metal Polish Weekly

Floor Tiles Sweep and Damp Mop Weekly

Wall Tiles Clean Monthly

Dispensers Fill As Required

Vinyl Floors Sweep and Damp Mop Weekly Surfaces, including corners and areas that are inaccessible with a broom or mop, shall be free of all visible soil, debris, streaks, stains, dust, soap film, dirt, etc. Buff Quarterly

Wax Annually

Strip and Wax Every 2 Years

Clean mop boards Monthly

Concrete Floor Sweep Weekly Surfaces, including corners and areas that are inaccessible with a broom or mop, shall be free of all visible soil, debris, streaks, stains, dust, soap film, dirt, etc. Damp Mop Quarterly

Stairwell Sweep Weekly Surfaces, including corners and areas that are inaccessible with a broom or mop, shall be free of all visible soil, debris, streaks, stains, dust, dirt, etc. Damp Mop Monthly

Carpet Vacuum and Spot Clean Weekly Surfaces, including corners and areas that are inaccessible with a vacuum, shall be free of all visible soil, debris, streaks, stains, dust, etc. Shampoo Annually

Carpeted Floor Mats & Runners Vacuum and Spot Clean Weekly Surfaces shall be free of all visible soil, debris, streaks, stains, dust, dirt, etc.

Exterior Door Mats Clean Weekly

Furniture Dust and Spot Clean Weekly Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Upholstered Furniture Stain Removal Weekly

Vacuum Monthly

Waste Receptacles – Main Floor Empty Semiweekly Receptacles shall be free of dirt and residue and must have liners.

Waste Receptacles - Basement Empty Weekly

Miles City Converter Schedule of Service (continued)

Services Action Required Frequency Performance Standard

Water Cooler Clean Weekly Surfaces shall be clean, sanitary and bright; there shall be no dust, spots, stains or debris.

Refrigerator Clean Quarterly

Microwave Clean Weekly

Kitchen Area – Sink/Counter Clean Weekly

Light Fixtures Clean Semiannually Fixtures and diffusers to be free of dust, dirt, streaks, films, deposits and stains both inside and out.

Ledges Surfaces shall be free of all visible soil, dust, debris, stains, etc.

Upstairs Dust and Spot Clean Weekly

Downstairs Dust and Spot Clean Monthly

Control Room Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Console Dust and Spot Clean Weekly

Cabinet Tops Clean Quarterly

Workshop

Benches Clean Weekly Surfaces shall be free of all visible soil, dust, debris, stains, etc.

Waste Receptacles Empty Weekly Receptacles shall be free of dirt and residue and must have liners.

Walls Dust and Spot Clean Quarterly Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Basement Shelves and Cabinets Clean Quarterly

Windows Clean Quarterly All surfaces shall be free of film, dirt smudges, water and debris.

Exterior and Interior Doors Clean Quarterly

Exhaust and Intake Fixtures Clean Quarterly

Smog-Hog Air Cleaner Replace Pre Filters Weekly New filters shall be installed.

Replace Post Filters Quarterly New filters shall be installed.

Clean Internal Parts Quarterly Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Basement Intake Fan Replace Filters Quarterly New filters shall be installed.

Blades/Louvers Clean Annually Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Exhaust Fans – Blades/Louvers Clean Annually Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Miles City Converter Schedule of Service (continued)

Services Action Required Frequency Performance Standard

Control Room Sub Floor Vacuum Annually Sub floor to be free of all dust, dirt, lint and debris.

Communication Room Sub Floor Vacuum Annually

Valve Hall (during annual maintenance)

Concrete Floor Sweep and Damp Mop Annually Surfaces, including corners and areas that are inaccessible with a broom or mop, shall be free of all visible soil, debris, streaks, stains, dust, soap film, dirt, etc.

Windows Clean Annually All surfaces shall be free of film, dirt smudges, water and debris.

Fan & Plenum Rooms (during annual maintenance) Surfaces, including corners and areas that are inaccessible with a broom or mop, shall be free of all visible soil, debris, streaks, stains, dust, soap film, dirt, etc.

Concrete Floors Sweep and Damp Mop Annually

Fan Room & Plenum Walls Clean Annually Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Radiator Coils & Drain Pans Clean Annually Surfaces shall be free of dust, dirt, streaks, films, deposits and debris.

Basement (during annual maintenance) .

Recirculating Water Tank Clean Annually Inside and outside surfaces shall be free of dirt, deposits and debris

Steps and Sidewalks Snow and Ice Removal Mon-Thu Prior 0800 As Required

Shall be free of all snow and ice.

Loading Dock and Storage Building Skirt Snow and Ice Removal Mon-Thu Prior 0800 As Required

3. Scope

The work covered by this Performance Work Statement, includes, but is not limited to, labor, equipment, appliances, transportation, supervision, and materials (other than Government-furnished materials supplied and specified herein) to accomplish complete custodial services in compliance with the terms and conditions of this contract.

4. Schedule of Janitorial Services

The Contractor shall schedule janitorial services according to the Schedule of Services. The services shall be rendered on the following basis and are subject to advance scheduling as described in the Schedule of Services.

Service shall normally be performed Monday through Thursday. When one of the following federal holidays falls on a scheduled workday, the work may be rescheduled to the following day.

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Weekly services will be performed each week during the contract.

Monthly services will be performed during calendar months, at intervals of twenty-eight (28) to thirty-one (31) days.

Quarterly services will be performed during the contract period at intervals of eighty (80) to one hundred (100) days and at the frequencies specified on the Schedule of Service. The Contractor shall endeavor to adhere to a ninety (90) day schedule.

5. Working Hours and Schedules

The Contractor shall perform the work during the normal work schedule of the government employees, which is Monday through Thursday from 06:00 a.m. to 04:30 p.m. The Contractor shall arrange their work so as not to cause interference with normal operation of Government business. Performance of services at any other time and/or day will be coordinated with the Government’s Representative.

6. Schedule of Service Plan

Within fifteen (15) calendar days following issuance of this contract, the Contractor shall submit to the Government’s Representative, a detailed and complete schedules of the dates on which daily, weekly, monthly, and quarterly services are to be performed.

7. Standards of Performance

All janitorial services shall be performed in a skillful and workmanlike manner. Hasty and careless performance shall not be tolerated. Such practice as evidenced of dirt in corners, debris under mats, litter, splash marks on baseboards, dust accumulation, etc., will be brought to the Contractor for prompt corrective action.

Work that is not completed or not satisfactorily completed will be handled in the following manner:

1. Notification will be provided to the contractor as to the deficiency. The contractor will be notified in writing of the deficiency and given seven (7) working days to correct.

2. If deficiency is not corrected within seven (7) working days, 3% of the monthly rate will be deducted from the monthly invoice.

3. If deficiency is not corrected within ten (10) working days, 5% of the monthly billing rate will be deducted from monthly invoice.

4. If deficiency is not corrected within twelve (12) working days, 7% of the monthly billing rate will be deducted from monthly invoice.

5. If the deficiency is not corrected within fourteen (14) working days, 10% of the monthly billing rate will be deducted from monthly invoice.

6. After fourteen (14) days, if deficiency is not corrected, the government will begin the process to terminate the contract.

8. Contractor Personnel

The Contractor will have a competent representative authorized to act for him/her within a reasonable distance of the work site who will be available to the CO or Technical Representative to receive instructions or information regarding work under the contract.

The Contractor will furnish adequate supervision on the premises to ensure that work is performed in a satisfactory manner. It will be the responsibility of the Contractor to maintain close surveillance over personnel employed to perform the work. No unauthorized personnel will be permitted to linger in the area. All employees will be required to obtain a security clearance. This information must be provided to the CO prior to admission of personnel to the facility.

Also, if any of the personnel are foreign nationals, prior approval is needed before they can enter premises. This may take more than 45 days to obtain.

The Contracting Officer or the Technical Representative will require the Contractor to remove from the job any employee whose continued employment on the job is deemed to be contrary to the interest of the Government for reasons of misconduct, security, non resident alien status or health.

9. Conduct of Employees

The Contractor and all employees will be subject to all rules and regulations relative to entering and leaving the building. All employees shall be physically able to do their assigned work and shall be free from any communicable diseases. Attire of the Contractor’s employees will be neat, clean, and practical when accomplishing their duties.

Contractor employees will report fires, hazardous conditions, and items in need of repairs, such as flickering or non-operating lights, leaky faucets, toilet stoppage, etc.

All personal articles found by Contractor employees are to be turned into the Technical Representative. The Contractor will be responsible in the event of theft of Government or personal property by its employees.

10. Supplies and Equipment Furnished by the Government

Electrical power will be furnished by the Government at existing power outlets for the operations of equipment as is necessary to perform building maintenance. Hot and cold water will also be made available to the Contractor as necessary for the performance of work.

The Government will furnish the following supplies and materials necessary for contract work including:

Deodorants Liquid soap Toilet Tissue Paper Towels Trash can liners Light Bulbs Air Filters

Distribution of Supplies: The Contractor will distribute supplies listed to toilets, washrooms, and other spaces designated by the CO or Technical Representative and placed in their proper receptacles. The quantity of supplies distributed will be adequate to meet the usage requirement until the next distribution.

Replenishment of Supplies: It will be the Contractor’s responsibility to submit a list, at the beginning of each month, to the Technical Representative of items needed. Therefore, the Contractor should plan anticipated needs in advance.

11. Supplies and Equipment Furnished by the Contractor

Except as otherwise specified herein, the Contractor shall furnish all supplies and equipment necessary for the performance of the work consisting of, but not necessarily limited to, snow removal equipment, brooms, mops, buckets, vacuum cleaners, buffing, polishing, scrubbing machines, stools and ladders, and cleaning materials (i.e., detergents, disinfectants, wax, wax stripper, deodorants, cleaners, glass cleaners, furniture polishes, wash and dust cloths, etc.). All supplies and equipment shall be of the best grade and quality used in commercial cleaning operations suitable for industrial use. Wax must be of a nonskid type and applied as directed by the manufacturer. No unauthorized supplies shall be brought onto Government Property

Cleaning materials shall be labeled or stenciled to identify the contents by its name and manufacturer or by brand designation and shall remain identifiable always by preserving the original label or stencil. The contractor shall furnish the Government Material Safety Data Sheets (MSDS) for all materials.

Any item with questionable inflammability, subject to spontaneous ignition, or having any harmful qualities will be referred to the Technical Representative with special emphasis for consideration and will not be used prior to written and final approval.

All materials or methods not specified and which the Contractor proposes to use will need to be approved by the Technical Representative. This is not intended to prevent the use of new, accepted, and approved products or methods.

Equipment shall be in good operating condition. Electrical appliances shall be equipped with grounded type male plugs of the most suitable grade for the purpose intended. Power tools and equipment shall be able to operate from existing sources of Government furnished electrical power and shall have a low noise level. Equipment considered by the CO or Technical Representative to be improper or inadequate will not be used. The contractor’s equipment shall be adequately marked to permit identification and to differentiate it from similar Government-owned equipment.

12. Cleaning

Methods specified will be supplemented by hand operations necessary to clean corners and locations inaccessible to the equipment and methods specified hereinafter, shall include areas under furniture and furnishings, floor mats and runners. All furniture shall be returned to its original position upon completion.

1. Sweeping or Dust Mopping. Sweeping shall leave the surface uniformly clean of dirt including corners and places inaccessible to the mop. Surface accumulation of hardened dirt that cannot be loosened with a broom shall be loosened sufficiently to permit removal by sweeping or, if necessary, shall be damp mopped. It is intended that all dust and surface contamination, except deeply imbedded dirt and stains, shall be removed by the sweeping. Sweeping will be conducted in such a manner as to ensure that all debris is removed and placed in receptacles. Sweeping shall not be let to contaminate other areas. Carpeted areas shall be cleaned with a commercial vacuum. A hose attachment may be required for corner areas and along baseboards.

2. Damp Mopping. Floors cleaned by damp mopping shall be free from streaks, stains, soap film, and dirt. There shall be no splash marks on walls, baseboards, furniture, or furnishings. There shall be no mop strings left on the floor and surfaces shall be left dry. Corners and spaces inaccessible to the mop shall be carefully cleaned and dried by hand. Safety precautions should be taken to prevent hazardous conditions. A minimum of mopping solution shall be used and in as low concentration as possible to obtain the required cleaning. When floors cannot be satisfactorily cleaned otherwise, they shall be scrubbed by hand or machine and wax replaced and buffed accordingly.

3. Trash Removal. All wastebaskets shall be emptied. Boxes, cans, papers, etc., placed near the wastebaskets or trash receptacle for disposal shall be removed in a manner that will not cause dispersion of dust. Trash can liners shall be replaced whenever soiled. Refuse will be stored in plastic bags and removed from the building and placed in the Government furnished garbage dumpster. When necessary, waste containers will be cleaned by damp wiping or by washing with a mild detergent, rinsed, and dried. Bags of trash shall not be left in passageways inside or outside the buildings to create a nuisance or an eyesore. Any trash dropped shall be immediately retrieved by the Contractor and properly disposed of. Any liquids spilled during the process of trash removal shall be wiped up immediately.

4. Emptying and Cleaning Urns and ashtrays. The cleaning of all sand urns, replacing the sand as required, emptying of all ashtrays, and replacing in proper location. This includes all receptacles within the building and within a 15-foot radius of entrances and exits. Ashtrays shall be damp wiped after emptying and washed when necessary

5. Dusting. Dusting shall be accomplished by means of vacuum cleaners supplemented by chemically treated clean, damp cloths. Oil treatment for cloths shall be permitted. Surfaces shall be clean and free from dust, dust streaks, and cobwebs after dusting is completed. Dust shall be removed and not scattered around the room. All low dusting shall be done after the floors have been swept and the dust has settled. Low dusting includes all surfaces less than six (6) feet from the floor. Office equipment such as typewriters, adding machines, calculators, computer terminals, or similar instruments shall not be dusted due to the possibility of damage or misoperation. Molding, tops of doors, walls, ceilings, exposed pipes, ducts and beams or similar surfaces above six (6) feet from the floor shall be dusted monthly or as needed.

6. Washing. Washed surfaces shall be clean and free from all dirt and grease. Surfaces shall be dried and left clean. Glass shall be washed by application of a glass cleaner, rubbed with a cloth, and finally polished with a clean, soft dry cloth to leave clean and without streaks. All surfaces, other than glass, shall be washed with a mild neutral detergent solution following labeling instructions and left clean and without streaks. Scrub brushes shall be used where necessary to loosen the dirt.

7. Washing in Rest Rooms. Rest room floors, walls, stalls, mirrors, and lavatories shall be cleaned as specified under washing above. Commodes and urinals shall be washed with a strong, neutral detergent solution with toilet brush cleaner and the exterior surface shall be wiped with a clean cloth. Waste receptacles shall be emptied.

Cleaning of all plumbing fixtures, lavatories, toilets bowls, dispensers; spot cleaning walls, wainscots, doors, and stall partitions as required; and filling of all paper and soap dispensers as needed. Dispensers will be checked, after each filling, to ensure they are functioning correctly. Scouring powder or other approved cleaning materials shall be used on plumbing fixtures or ceramic tiles to remove stubborn stains for deposits.

A toilet bowl cleaner shall be used for water closets and urinals. All stains or spots shall be removed from wainscot and stall partition using a damp cloth with detergent, if required. Floors shall be dry swept, damped mopped, and scrubbed to remove dirt and film by use of deck brush, cylindrical or disc-type machine, and detergent solution, using as small an amount of water as possible followed by a clean-water rinse and pickup.

8. Disinfecting. Urinals and commodes shall be disinfected, and surfaces shall be scrubbed. Disinfectant shall be allowed to stand in the fixtures for at least ten minutes.

9. Damp Wiping. Surfaces shall be left clean and free from film or streaks upon completion of damp wiping.

10. Polishing Metal Trim and Plumbing Hardware in Rest Rooms. Polishing shall be accomplished with metal polish, except that polish shall not be used on chromium-plated ware. Chromium-plated ware shall be polished only with a soft, dry cloth. Polishing shall produce a clean uniform luster equal to that of new polished metal of the same type without traces of discoloration, oxidation stains, finger marks, or residue of the polish used.

All exposed surfaces shall be polished, including patterns, grooves, etc., using a soft brush to supplement the soft cloth required by the nature of the surface.

11. Defective, Damaged, or Inoperable Items. The Contractor shall report to the CO or Technical Representative without delay all damaged, clogged, leaking or inoperable fixtures; all damaged or inoperable dispensers, holders, and containers; and any other defective, damaged or inoperable equipment or surfaces.

12. Vermin. The Contract shall report to the CO or Technical Representative all evidence of vermin infestation

(cockroaches, lice, mites, ants, termites, mice, and rats).

13. Vacuuming. All carpeted areas and carpet runners shall be cleaned with a commercial vacuum. All areas not accessible by larger unit shall be vacuumed using a hand-held vacuum or attachments connected to a larger unit once a month. Upholstered furniture shall be vacuumed monthly and stains spot cleaned as discovered.

14. Carpet Cleaning. Spot cleaning carpet and carpet runners shall be performed weekly or as spots are discovered or are reported. A commercial grade cleaner shall be used. All carpets and runners shall be shampooed every six (6) months.

15. Outside Maintenance. Includes removal of all foreign matter, whether by sweeping, spraying with water or snow removal from entrances and sidewalks around building or leading from fire exits. Outside areas within a 15-foot radius of entrances and exits shall be policed daily and all cigarette butts and small trash shall be removed and properly disposed of. This policed area includes landscaping, sidewalks, lawn, and area around garbage dumpster. Also includes removal of debris from exterior door surfaces.

16. Shoveling of Sidewalks and Entrances. Sidewalks and entryway surfaces shall be free of snow and ice during the winter months or whenever there are snow/ice storms. Surfaces that become harden with ice that cannot be loosened sufficiently with a shovel; calcium chloride (melting compound) will be applied and then removed by shoveling. If a snow blower is used, care shall be taken so the snow is not blown on cars located in the parking areas. Removed snow shall not be placed in parking lots or roadways. Snow removal will be accomplished prior to 8:00 a.m. (Monday through Thursday).

17. Waxing. The application of a one coat approved wax floor finish. A properly applied coat of wax is evenly distributed over the entire floor. Waxing shall be accomplished on all resilient floors after the floor has been swept and damp mopped, or after stripping, by use of a cotton-yard mop or wax applicator. Two coats of wax shall be applied after stripping, buffing after each coat.

18. Stripping (Wax Removal). The removal of all wax without damage to the floor material. A properly stripped floor is free of all wax, solution, dirt, film, and water. This service shall be accomplished by using an approved stripping solution agitated with approved brushes or pads as required, followed by rinsing with clear water. A minimum of solution and water shall be used. Under no circumstances will steel wool be used in electronic and control rooms.

19. Buffing. The finishing of any waxed floor by polishing and removal of scuff and unsightly marks. A properly buffed floor is uniform in appearance, dry, and waterproof in all areas and free of scuff and unsightly marks.

This service shall be accomplished after wax is thoroughly dry by the use of the disk-type buffing machine with tampico brush or approved pads. Buffing is not required after proper application of self-polishing wax.

20. Touch-Up Waxing. The applications of wax or floor finish in heavy traffic areas, i.e., entrances, lobbies, corridors, etc., between regular waxing. This shall be accomplished in accordance with waxing standards in

13.17 above

21. Scrubbing (Ceramic Tile and Concrete). The removal of all deposits, encrustation, and residue of any kind, whether imbedded in or on the general surface. A properly scrubbed floor is free from all marks, stains, imbedded dirt, cleaning solutions, film, and debris. Scrubbing shall be accomplished by the use of powered or manually manipulated hard fiber brushes saturated with hot water and a strong soap, mild bleach, or detergent solution of sufficient strength and length of time to dissolve all deposits. Surfaces shall be rinsed with clear water after scrubbing.

22. Spot Cleaning. Removal of all marks, stains, and deposits from surfaces. A properly spot-cleaned surface is free of all stains, marks, and deposits and is free of cleaning marks. This service shall be accomplished with clear water or all-purpose detergent, using a sponge or cleaning cloth. The area cleaned shall be rinsed with a damp sponge or cloth and wiped dry with a clean cloth. The cleaning solution shall be only as strong as necessary to clean the spot.

23. Stain Removal (Rugs, Carpet, and Upholstered Furniture). The removal of dirt, spillage, marks, spots, stains, gum, tar, etc., which cannot be removed by sweeping. This service is properly accomplished when the rug, carpet, or furniture is completely free of dirt, spillage, marks and spots and is undamaged.

24. Glass Cleaning. The removal of streaks, film, stains, and deposits from glass surfaces, including mirrors. A properly cleaned glass surface is free of streaks, film, stains, and deposits and is uniformly clear. This service shall be accomplished by using plain water or cleaning solution prepared for this purpose. Adjacent trim and surfaces shall be wiped with a damp cloth. Scouring powder shall not be used.

25. Cleaning (Coffee Spills, Etc.). The removal of coffee spills, etc., from all surfaces. This service is accomplished by damp mopping floors and spot cleaning walls.

26. Cleaning and Polishing (Metal). The removal of tarnish and deposits from metal surfaces and the application and wiping of the surface with an approved metal polish. A properly cleaned and polished metal surface is free of deposits and tarnishes and is uniformly bright in appearance. This service shall be accomplished by the application of an approved polish in straight-line motion over a small area at a time. Immediately after the film dries, the surface shall be wiped with a dry cloth until the surface has a luster finish. Cleaner shall be removed from adjacent surfaces.

27. Plumbing Fixture and Dispenser Cleaning. The cleaning of plumbing fixtures, dispensers, and water coolers.

These fixtures are considered to be clean when free of all deposits and stains so that items are left without dust streaks, film, odor, and stains.

28. Washing Windows (Interior and Exterior). The cleaning of windows to assure all glass surfaces are without streaks, film, deposits, and stains and have a uniformly clear appearance. Adjacent surfaces shall be free of water streaks and stains which occur as a result of these services.

29. Light Fixtures. The dusting or wiping of the entire fixture and light bulbs. Light fixtures are properly dusted when all components are free from insects, dirt, lint, and non-imbedded deposits. This service shall be accomplished by use of a clean dry cloth, cotton duster and/or vacuum cleaner. Any part removed must be replaced immediately after the cleaning operation.

30. Vacuum Control and Communication Room Sub Floor. Service will be provided by removing tiles as needed to vacuum sub floor area of control room and communications room. Government will provide a floor-puller device to assist with removal of tiles. A properly cleaned sub floor is free of dirt, grit, lint, and debris. Tiles will be returned to their original position upon completion of vacuuming. Note: This is a controlled access environment.

31. Cleaning of Intake and Exhaust Fans. The removal of dirt, grease and deposits from the surfaces of the fan blades, louvers and housing. Note: This is a controlled access environment.

32. Cleaning of Recirculating Water Tank. The removal of dirt, grit, grease, and deposits from the inside and outside surfaces of the tank. Note: This is a controlled access environment.

33. Cleaning of Smog-Hog Air Cleaner. The periodic cleaning of the collection cell, ionizing sections, prefilters and afterfilters based on the frequency noted in the schedule of service. Clean components by soaking in a hot solution of detergent for a minimum of 30 minutes. Shake components in the hot solution to remove loosened dirt. Any cleaner used must be inhibited for the protection of aluminum filters and cells. Immediately after removing from detergent bath, flush away any remaining residue and rinse thoroughly with water. Then shake off excess water. Set components in a warm room (with plates standing vertically) until they have completely drained and are dry to the touch. Wipe off contaminant on insulators located on back wall of the cabinet before reinstalling components. Note: This is a controlled access environment.

34. Filter Replacement. New filters shall be installed in the Smog-Hog Air cleaner, basement intake fan and the two heater/AC units based on the frequency noted in the schedule of service. Filters will be Government furnished. Note: This is a controlled access environment.

13. Contractor Conference

Before commencing work, the Contractor shall meet in a conference with the CO or Technical Representative to discuss and develop mutual understandings about scheduling and administration work.

14. Liability

The liability of the Government under this agreement is contingent upon appropriations and reservation of funds being made available.

15. Storage Space

A janitorial closet located in the areas to be serviced is available for use by Contractor for the storage of bulk supplies and the equipment which will be used in the performance of the contract. Flammable and corrosive supplies must be stored in approved cabinets. Approval from Government Representative must be obtained prior to storage in Government cabinet.

The Government will not be responsible for damage and/or loss to Contractor’s stored supplies, materials, equipment, or the personal belongings of contractor’s employee occasioned by fire, theft, accident, or otherwise.

Failure to keep any of the facilities described above in a clean and orderly condition, satisfactory to the Government, may result in the withdrawal of the privilege of using them.

16. Inspection/Performance

Contractor personnel will provide quality control and inspection of work and will inspect the building during and after completing custodial services each time to assure that the building is being serviced in accordance with the cleaning standards and performance and classes of services described under this contract. They will ensure that all applicable work schedules are being met in a timely manner and that all services are being provided.

Monthly inspections of all areas and surfaces will be made jointly by the Government and the contractor.

17. Reporting

Contractor personnel are required to report to the Technical Representative any malfunction of utility service (water, sewer, electricity); broken locks, doors, windows, etc.; inoperative condition of plumbing fixtures (leaking faucets, plugged up drains, commodes, etc.); and other functional or health hazards (presence of bugs, rats, etc) noted during performance of the work.

18. Interference With Business

The service will be performed in such a way that there will be no interruptions to, or interference with the normal operation of Government business on the premises. The Government reserves the right to temporary stop work, due to conditions on the power system. The personnel authorized to stop work will be provided to the contractor in writing.

19. Other Contracts

The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with other Contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Technical Representative. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by Government employees.

20. Ordinances

The contractor shall comply with all local laws, ordinances, and regulations and shall obtain and pay for all necessary permits and licenses.

21. Payment

The contractor shall submit a monthly invoice to the CO for services rendered. Payment shall be made on a net 15 basis upon completion of services.

22. Combustible Materials

Rags, mops, brushes, waxes, and other combustible materials used which contain a residue of animal, vegetable, or mineral oils are subject to spontaneous ignition and shall be disposed of or stored outside of the building in approved, tight-covered metal containers designed for such storage.

23. Sanitary Conditions

Dirty water and cleaning solutions shall be disposed of in shop sinks or floor drains designated by the Government.

Floors and fixtures in areas where water is obtained and disposed of shall be kept sanitary at all times.

24. Correspondence

Proper routing and distribution of correspondence are required to ensure that the CO has knowledge of pertinent action relating to the contract. The Contractor shall furnish to the CO copies of all written correspondence including transmittal letters to the Government’s Technical Representative.

25. Safety

The contractor shall be responsible for instructing its employees in measures required by the existing safety, fire, health, and security regulations. In addition, the Contractor shall not permit placing or use of mops, brooms, or equipment in traffic lanes or other locations in such a manner to create safety hazards and shall provide appropriate warning signs for slippery floor areas caused by cleaning or waxing.

26. Off Limits

The following areas are off limits under this contract except when the converter is not operating and a power system clearance has been issued for maintenance (see Schedule of Service for Mile City Converter Valve Hall, Fan Room, and Basement).

Miles City Converter: Inside switchboard and valve hall.